Amendment A001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

N/A

PAGE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE NO. 5. PROJECT NO. (If applicable)

A001 11/18/2021 N/A See Box 14

6. ISSUED BY CODE N/A 7. ADMINISTERED BY (If other than Item 6) CODE N/A

Department of Transportation Federal Highway Administration 610 East Fifth Street Vancouver WA 98661-3801

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and Zip Code) 9A. AMENDMENT OF SOLICITATION NO.

X

69056721R000008

9B. DATED (SEE ITEM 11)

11/15/2021

10A. MODIFICATION OF CONTRACT/ORDER NO.

N/A

10B. DATED (SEE ITEM 13)

CODE: N/A FACILITY CODE: N/A

N/A

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

| X | The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

(__ ) is extended, ( x ) is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A THIS CHANGE ORDER IS ISSUED PURSUANT TO (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

N/A

B THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (Such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D OTHER (Specify type of modification and authority)

N/A

E. IMPORTANT: Contractor n/a is not, n/a is required to sign this document and return n/a copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

WY NPS YELL 10(23), Grand Loop Road-Old Faithful to West Thumb

See page 2

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15a. NAME AND TITLE OF SIGNER (Type or print) 15a. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

N/A

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY_________________________________________ BY N/A___________________________ N/A (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment No. A001, dated 11-18-2021 WY NPS YELL 10(23) Solicitation No. 69056721R000008 Grand Loop Road-Old Faithful to West Thumb

REVISIONS ARE AS FOLLOWS:

CONTRACT CLAUSES

Page C-102. Revises FAR Clauses 52.236-4, Physical Data (Apr 1984), by adding physical data to the listing of physical data being provided.

SPECIAL CONTRACT REQUIREMENTS

Page A-2b, Notice to Offeror, Part IV, Specifications and Permits. Adds Scheduling Requirements

Page E-30, Subsection 108.01, Commencement, Prosecution, and Completion of Work.

Revises requirements.

Pages E-56 through E-60, Section 155, Schedules for Construction Contracts. Deletes original requirements under this Section.

Pages E-60a through E-60k, Section 155, Schedules for Construction Contracts. Adds new requirements under this Section.

ENCLOSURES

Pages:

A-2b C-102 E-30 / E-56 through E-60 / E-60a through E-60k

C-102

(d) Geotechnical data, design data, and environmental information consisting of the following, will be posted with the solicitation.

(1) GM 08-15 Old Faithful to West Thumb_Final Recommendations.pdf

(2) GM 28-21_Grand Loop Road-Old Faithful to West Thumb_revised Final Geotechnical Recommendations.pdf

(3) WY LCGP_CimpiledSWPPP_OFWT_UPDATED.pdf

(4) Conceptual Grant Contractor Camp Finished Surface.xml

(5) Conceptual Grant Contractor Camp horizontal and Vertical alignments_9-20-21.dgn

(6) Existing Grant Contractor Camp Ground Surface.xml

52.236-5 Material and Workmanship (Apr 1984)

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

(b) The Contractor shall obtain the Contracting Officer’s approval of the machinery and mechanical and other equipment to be incorporated into the work. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection.

(c) All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

52.236-6 Superintendence by the Contractor (Apr 1984)

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

52.236-7 Permits and Responsibilities (Nov 1991)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

52.236-8 Other Contracts (Apr 1984)

The Government may undertake or award other contracts for additional work at or near the site of the work under this contract. The Contractor shall fully cooperate with the other contractors and with Government employees and shall carefully adapt scheduling and performing the work under this contract

Revised by Amendment A001

Contract Clauses Project: WY NPS YELL 10(23), Grand Loop Rd - Old Faithful to West Thumb

A-2b

Notice to Offeror Project: WY NPS YELL 10(23), Grand Loop Road – Old Faithful to West Thumb

Lab Trailers. The Government offers to make available to the Contractor a laboratory trailer with test equipment. See Subsection 154.04A, Laboratory Trailer and Testing Equipment.

Scheduling Requirements. Carefully review Section 155 (Schedules for Construction Contracts) of the Special Contract Requirements. This new scheduling specification requires the following activities prior to Section 155 mobilization and commencing work on the project site: 1) a baseline schedule submittal (schedule, schedule narrative, and submittal log) addressing work through project completion, 2) a schedule submittal meeting, and 3) approval of the baseline schedule submittal. The schedule submittal is to be managed by a schedule manager. Schedule submittals are required to be submitted/approved monthly to receive full progress payments.

E-30 DIVISION 100

Special Contract Requirements Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

Section 108. — PROSECUTION AND PROGRESS

04/02/21– FP-14

108.01 Commencement, Prosecution, and Completion of Work. Amend as follows:

Delete the text of the second paragraph and substitute the following:

A preconstruction conference will be held after the task order is awarded and before beginning work. Seven days before the preconstruction conference, submit copies of the preliminary construction schedule according to Section 155. A baseline schedule submittal meeting will be held before mobilizing to the site in accordance with Section 155.08(a). The schedule manager, project manager, and project superintendent are required to attend the schedule submittal meeting and the preconstruction conference unless otherwise approved by the CO.

Add the following:

Furnish at least 48 hours advance notice before changing the current work schedule. Work schedule changes that include additional shifts require 14 days notice.

Perform work under this contract by limiting work as provided for in Sections 104, 105, 107, 156, and 157; and the following:

(a) Complete paving work according to Section 401 by October 1 of any year.

(b) Winter shutdowns for the project are from the first Saturday of November to the first Sunday of April of any year. Road conditions and normal plowing schedules typically prevent access to Grand Loop Road and South Entrance Road prior to mid-May.

(c) Do not perform work at Grant Contractor Camp between the hours of 8:00 p.m. and 8:00 a.m.

108.01A Labor.

Added Subsection).

Follow the requirements of FAR Clause 52.222-6 Construction Wage Rate Requirements.

Adjacent or virtually adjacent work sites, as used in FAR Clause 52.222-6, are defined to be work sites within ½ mile of the project. Application of Construction Wage Rate Requirements (Davis- Bacon Act) for work sites beyond ½ mile of the project will be determined by the CO.

Pumice Point, Mesa Pit, Madison Landfill Pit and Yellowstone Lake have been determined to be adjacent or virtually adjacent to the project. The requirements of FAR 52.222-6 Construction Wage Rate Requirements (Davis-Bacon Act) will apply.

E-56 DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

Section 155. — SCHEDULES FOR CONSTRUCTION

CONTRACTS

04/02/21(1)– FP-14

Delete this Section and substitute the following:

Description

155.01 This work consists of scheduling, monitoring, and reporting all construction activities.

Follow the requirements of FAR Clause 52.236-15, Schedules for Construction Contracts.

Construction Requirements

155.02 Preliminary Work Plan. Only mobilization, temporary traffic control, and Section 637 work, is allowed before a preliminary work plan is accepted.

A preliminary work plan is a written narrative of contract activities for the first 45 days after the

Notice to Proceed has been issued. Include the following:

(a) A title page stating task order number, project number, project name, Contractor name, current fixed completion date, date of submittal, submittal number, and “Preliminary Work

Plan”.

(b) Describe proposed work within each activity including the type and quantity of equipment, labor, and materials to be used.

(c) Describe planned production rates by pay item quantities (e.g. cubic yards (cubic meters) of roadway excavation per day).

(d) Describe the number of work days per week, holidays, number of shifts per day, and number of hours per shift. Include all calendars used in the schedule module.

(e) Estimate idle and partially-idle periods within each activity, showing start and end dates.

(f) Describe expected and critical delivery dates for equipment or material that can affect timely completion of the project. Describe the fabrication and delivery of key and long-lead procurement activities.

(g) Identify the Vendor, Supplier, or Subcontractor to perform an activity. State assumptions made in scheduling their work.

(h) Describe site mobilization.

(i) List shop drawing, sample submittals, and review times.

E-57 DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

Submit a preliminary work plan at least 7 days before the preconstruction conference. Within

7 days after the preconstruction conference, the preliminary work plan will be accepted or rejected.

If rejected, submit a revised plan within 3 days.

155.03 Initial Construction Schedule. Prepare a construction schedule according to

Subsection 155.06. Within 20 days after the Notice to Proceed has been issued; submit three paper copies, one electronic copy according to Subsection 103.06, and one electronic copy in the native file format. When discrepancies exist, paper copies govern over electronic copies of the schedule.

Show completion of work within the contract time.

Allow 10 days for approval or rejection of the schedule. If rejected, submit a revised schedule within 10 days.

If an acceptable schedule is not received within 30 days after the Notice to Proceed is issued, the

CO may withhold approval of progress payments in full or in part.

155.04 Baseline Schedule. Set the approved initial construction schedule as the baseline schedule for the first updated construction schedule. Submit revisions to the baseline schedule as needed, and allow 7 days for revised baseline schedules to be approved for use. Replace the baseline schedule for construction schedule updates with the applicable, approved baseline schedule revisions.

155.05 Updated Construction Schedule. Prepare a construction schedule according to

Subsection 155.06, including proposed logic and time estimate revisions if necessary. Show actual start and finish dates for activities. Verify the remaining duration of uncompleted activities.

Update the written narrative for activities in progress, and activities not started, describing schedule changes from the last submitted schedule.

Submit three paper copies, one electronic copy according to Subsection 103.06, and one electronic copy in the native file format, by the 15th day of each month, or when the following occurs:

(a) A delay occurs in the completion of a critical (major) activity.

(b) A delay occurs which causes a change in the critical path for the CPM schedule.

(c) The actual prosecution of the work is different from that represented on the current construction schedule.

(d) An addition, deletion, or revision of activities is caused by a contract modification.

(e) There is a change in the schedule logic.

Show completion of work within the contract time.

E-58 DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

Allow 7 days for approval or rejection of the schedule. If rejected, submit a revised schedule within 7 days.

If an acceptable construction schedule update is not received by the 15th day of the month, the CO may withhold approval of progress payments in full or in part.

155.06 Construction Schedule Requirements. A construction schedule is a Critical Path Method

(CPM) schedule and a written narrative. Include the following:

(a) A CPM schedule including the following:

(1) A title page or header block with task order number, project number, project name, Contractor name, current fixed completion date, date of submittal, and submittal number.

(2) Show activity descriptions. Relate activities or groups of activities to task order pay items. Include activities for submittals, submittal reviews, fabrication, and deliveries. Do not include activities for continuous, non-critical items such as flagging, traffic control, QA/QC, etc.

(3) Show activity name or description with the activity bar on the CPM diagram.

(4) Group activities by area (i.e., separate distinct bridges or roadways), and by type of work (i.e., submittals, utilities, roadway, bridge).

(5) Show original and remaining durations for construction activities. Break construction activities into subtasks with no activity duration exceeding 20 working days. Break longer activities into two or more activities distinguished by location or some other description.

(6) Show original and remaining durations of non-construction activities.

Non-construction activities include: mobilization; shop drawing and sample submittals by task order pay item number; and the fabrication and delivery of key materials.

Non-construction activities may have durations exceeding 20 working days consistent with the contract. Indicate intended submittal dates and delivery dates for fabrication and delivery activities. Allow for review of each submittal according to the contract.

(7) Begin the construction schedule with the date of the Notice to Proceed and conclude with a milestone that shows the planned completion date.

(8) Show early start and finish dates.

(9) Show late start and finish dates.

(10) Show total float and free float.

(11) Show relationship lines (each activity must have at least one predecessor and one successor activity, except for the Notice to Proceed and planned completion date).

(12) Use a time scale to graphically show the work scheduled for performance.

E-59 DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

(13) Show the sequence and interdependence of all activities.

(14) Identify the critical path, which is defined as the longest sequence of activities in the schedule that determines the project duration.

(15) Show the baseline bars in the construction schedule updates.

Float is a shared commodity and is not for the exclusive use of the Contractor or the

Government. Either party has the full use of float until it is depleted.

(b) A written narrative stating the basis and assumptions underlying the schedule including:

(1) Describe proposed work within each activity including the type and quantity of equipment, labor, and materials to be used.

(2) Describe planned production rates by pay item quantities (e.g. cubic yards (cubic meters) of roadway excavation per day).

(3) Describe the number of work days per week, holidays, number of shifts per day, and number of hours per shift. Describe all calendars used in the schedule module and list the calendar used for each activity in the schedule module.

(4) Estimate idle and partially-idle periods within each activity, showing start and end dates.

(5) Describe expected and critical delivery dates for equipment or material that can affect timely completion of the project.

(6) Identify the Vendor, Supplier, or Subcontractor performing an activity. State assumptions made in scheduling their work.

(7) Describe organizational limitations, such as resource constraints or subcontractor commitments, which limit scheduling flexibility.

(8) Describe site mobilization.

(9) Provide a list and description of constraints used in the CPM scheduling software.

155.07 Contractor’s Daily Record of Construction Operations. For each day of work, submit a completed Form WFLHD 465 Contractor's Daily Record of Construction Operations (CDR) or an approved alternate form within one day of the work being performed. Report operations of work separately, with manpower and equipment assigned to each operation separately. Document inspection results, including deficiencies observed and corrective actions taken. Complete a CDR for each contractor and subcontractor working that day. CDR’s will be approved or rejected by

CO. Correct rejected CDRs and resubmit the revised CDR within 24 hours.

Certify each CDR with the following statement signed by the person responsible for the construction operation:

E-60 DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

"I certify that the information contained in this record is accurate, and that all work documented herein complies with the requirements of the contract. Any exceptions to this certification are documented as a part of this record.”

Electronic versions of the form are available at:

https://highways.dot.gov/federal-lands/construction/forms-wfl.

155.08 Acceptance. Construction schedules and preliminary work plans will be evaluated under

Subsection 106.02. CDR’s will be evaluated under Subsection 106.02 and 106.03.

Measurement

155.09 Measure the Section 155 items listed in the bid schedule according to Subsection 109.02.

Payment

155.10 The accepted quantities will be paid at the contract price per unit of measurement for the

Section 155 pay item listed in the bid schedule. Payment will be full compensation for the work prescribed in this Section. See Subsection 109.05.

Progress payments for construction schedule will be paid as follows:

(a) 25 percent of the item amount, not to exceed 0.5 percent of the original contract amount, will be paid after the initial construction schedule is approved.

(b) Payment of the remaining portion of the lump sum will be prorated based on the total work completed.

Payments made for construction schedules do not affect any rights the government may have because of failure to meet construction schedule contract requirements.

E-60a DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

SECTION 155. — SCHEDULES FOR CONSTRUCTION CONTRACTS

11/10/21– FP-14

Delete this Section and substitute the following:

Description

155.01 This work consists of scheduling, monitoring, and reporting of all construction activities.

155.02 Definitions.

(a) Baseline Schedule. The initial CPM schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor plans starting and completing the contract work.

(b) Critical Path. The longest sequence of activities in the CPM schedule that determines the projects duration. If the duration of any activity on the critical path is changed, the time required to complete the project will change unless a separate CPM schedule adjustment is made.

(c) Critical Path Method (CPM) Schedule. A computer-generated time-scaled logic diagram showing: the sequence in which the contractor, in coordination with subcontractors, plans to perform the work; the interdependence of all activities and milestones; the work completed through the data date; and the remaining work necessary to complete the project.

(d) Data Date. The data date is the estimated cutoff date. In a CPM scheduling software, the data date is the date actual progress (if any) is reported through and the date upon which the remaining projected portion of the CPM schedule or CPM schedule update is calculated. Other

CPM scheduling software use terms such as the status date, as-of date, or time now date instead of data date. This date is manually entered in the scheduling software with each CPM schedule update.

(e) Gantt Chart. A printout of the CPM schedule with columns on the left hand side of the page identifying activity ID, activity name/description, original duration, remaining duration, percent complete, start date, finish date, total float, and predecessors/successors along with horizontal bars on the right hand side of the page displaying both completed work activities and the planned work activities at any given point of time.

(f) Schedule Narrative. A written narrative describing how the contractor plans to organize and execute the work described in the contract and the rationale and assumptions that went into developing the CPM schedule including labor, equipment, and materials to be used, anticipated production rates, and work calendars.

E-60b DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

(g) Schedule Submittal. A submittal that includes the most current CPM schedule, schedule narrative, and submittal log. A schedule submittal is required for the baseline schedule and each schedule update.

(h) Schedule Update. An update to the CPM schedule approved in the previous schedule submittal. CPM schedule updates are provided on a monthly basis (or sooner if necessary) showing the completed work and the remaining work necessary to complete the project.

(i) Submittal Log. A log that lists all required contract submittals and their due dates with actual submittal dates and approval dates being added to the log as they are completed.

Construction Requirements

155.03 General.

Follow the requirements of FAR Clause 52.236-15, Schedules for Construction Contracts.

Do not begin Section 155 mobilization or ground disturbing activities on site prior to approval of the baseline schedule submittal.

Schedule work in a practicable manner that meets the contract requirements. Include all elements of work required for performance of the contract.

For the purpose of performing time impact analyses according to Subsection 108.03, use the most recent approved schedule submittal with a data date approved just prior to the CO being notified of the change.

155.04 Schedule Manager.

(a) Qualifications. Provide a schedule manager with a minimum of 3-years’ experience within the past 5-years, preparing, evaluating, and actively managing CPM schedules related to highway or bridge construction projects of similar size, type, and complexity. The CPM

Scheduling experience requires utilization of the same scheduling software to be used on this project.

(b) Personnel. Provide a schedule manager responsible for preparing and managing the schedule submittal. Within 7 days of project award date, submit the name and qualifications of the schedule manager for approval and the name of the scheduling software along with version number (if any) to be used.

Do not designate the project superintendent, QC manager, foreman, testing technician, or traffic control supervisor as the schedule manager.

E-60c DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

155.05 Schedule.

(a) Develop a CPM schedule. Include:

(1) All activities (including NTP) required to complete the contract beginning with the award date and concluding with the project completion date. Constrain the project completion date to finish on or before the Fixed Completion Date identified in FAR Clause

52.211-10 Commencement, Prosecution, and Completion of Work;

(2) Activity IDs;

(3) Activity names/descriptions. Relate activities or groups of activities to the contract or task order pay item number or specification section when no pay item is applicable. Include activities for submittals, submittal reviews, fabrication periods, and deliveries;

(4) Activity name or description shown with the activity bar on the diagram;

(5) Activities grouped by area (e.g., distinct roadway sections, bridges, and separate repair sites) and by type of work (e.g., distinct and unique features such as walls, submittals, and utilities);

(6) Original and remaining durations of construction activities with construction activities broken into subtasks so that no activity duration exceeds 20 working days unless otherwise approved by the CO. Break longer activities into two or more activities and distinguish locations by station or other unique identifier from the contract plans or specifications;

(7) Original and remaining durations of non-construction activities. Non-construction activities include: mobilization, shop drawings and sample source testing submittals by contract or task order pay item number or specification section when no pay item is applicable, the fabrication and delivery of key materials, and government review times of submittals and shop drawings unless otherwise approved by the CO. Non-construction activities may have durations exceeding 20 working days;

(8) Activity percent complete;

(9) Early, late and actual start and finish dates;

(10) Activity relationships. Each activity must have at least one predecessor and one successor activity, except for the award and planned completion date;

(11) Data date. For the baseline schedule, set the data date to the award date. For schedule updates, set the data date to the current month’s estimate cutoff date;

E-60d DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

(12) Lags and leads. Unless approved in writing by the CO, remove lags or leads and replace with activities identifying the lags or leads, regardless of whether they were allowed on a previous CPM schedule;

(13) Subcontractor names or codes (if applicable);

(14) Calendars. Use the scheduling software’s calendar function to model hourly work schedules, work days, weekends, holidays, environmental restrictions (e.g. fish windows), other contract schedule restrictions, and winter shutdowns; and,

(15) Incorporate activity changes that are the result of executed contract modifications.

(b) Requests to exclude activities from the CPM schedule. Activities for continuous, non-critical items such as flagging, traffic control, QA/QC may be excluded from the CPM schedule. Other activities that are an integral part of another scheduled activity and will be completed concurrently with that scheduled activity or activities that will not affect the scheduled completion of any other activity may also be excluded, but only with written prior approval of the CO. If approved, include a list of these activities in the schedule narrative along with the following certification:

“By not including the items listed above in the approved CPM schedule, the Contractor certifies that work associated with these pay items or activities will have no effect on the critical path activities and therefore, the Contractor will not submit, or request consideration of their affects, when performing any time impact analyses associated with this contract.”

(c) Do not suppress or sequester float. The contractor’s planned durations, sequencing, etc.

may not be altered to give the appearance that activities do not have float. Float shown within the CPM schedule is not for use or benefit of either party, but is a jointly owned resource available to both parties as needed to meet the completion date established in the contract.

Either party has the full use of float until it is depleted. Suppressing float to create multiple critical paths is prohibited.

(d) Schedule acceleration or recoveries. The contractor has the right to accelerate activities within the CPM schedule to recover its own delays when adequately supported in the schedule narrative (e.g. increased number of shifts, overtime operations, days of work, increased equipment and labor, etc.). Any acceleration is subject to other limits on the contractor’s operations included in the contract.

E-60e DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

155.06 Schedule Narrative.

Prepare a written narrative describing how the contractor plans to organize and execute the work described in the contract and the rationale and assumptions that went into developing the CPM schedule. Refer to specific activities by Activity ID and Activity Name/Description. Ensure there are no conflicts between the CPM schedule and schedule narrative.

(a) For the schedule narrative provided with the baseline schedule submittal, include the following:

(1) Description of the planned critical path(s) and the general sequence of work;

(2) For all activities excluding mobilization and submittals, describe:

(a) Scope of work;

(b) Locations (e.g. station numbers);

(c) Resource loading planned to perform the work. Include manpower allocation by types of labor and crew size, types and number of equipment and special equipment, materials, materials source locations, and subcontractors involved; and

(d) Basis for calculating the duration for each activity stated as quantity production rates (such as quantity of excavation per day), in the same units as the pay item quantity unless otherwise approved in writing by the CO.

For individual activities divided into multiple segments, the resource loading and production rates can be stated once in the narrative provided all of the locations are noted and the planned duration at all locations is reasonably supported by the planned resource loading and production rate;

(3) Description of workdays per week, number of shifts per day, and number of hours per shift;

(4) Description of the assumptions used to establish calendars within the scheduling software. Include anticipated non-workdays, holidays, environmental restrictions, other constraints within the contract, and winter shutdowns. Include assumptions and allowances made for inclement weather. Describe all calendars used in the CPM schedule and list the calendar used for each activity in the CPM schedule;

(5) Identify the subcontractor or supplier performing an activity and identify their activity codes used on the CPM schedule diagram once known. State assumptions made in the scheduling of subcontractor's or supplier's work;

E-60f DIVISION 150

Project: WY NPS YELL 10(23), Grand Loop Road - Old Faithful to West Thumb

(6) Describe site mobilization as well as expected and critical delivery dates for equipment or material that may affect completion of the project;

(7) Describe organizational limitations (such as resource constraints or subcontractor commitments) that may limit scheduling flexibility; and

(8) Provide a list and description of constraints used within the scheduling software.

(b) For schedule narratives provided with schedule submittals, limit content to progress updates and changes that have occurred since the last approved schedule narrative.

(1) Describe the progress of work. If progress is less than planned, explain why and explain what, if any, modifications will be made to meet the Fixed Completion Date.

(2) Document all changes related to planned production rates; planned durations; calendar or work shift adjustments; labor, material, and equipment availability; and schedule logic changes. Document any changes made within the schedule software and the reason for each change. Calculated outputs from the scheduling software (e.g. revised float values or planned activity start and finish dates) do not need to be documented in the schedule narrative.

(3) Document all new activities inserted into the CPM schedule. Describe the source(s) of, or reasons for, the new activities. Provide the information required in Subsection

155.06(a)(2) for each new activity.

(4) If the critical path on the schedule update is different from that shown on the previously approved schedule, discuss the source(s) of, or reasons for, these change(s).

(5) Document any critical path delays, discuss the source(s) of, and reasons for, the critical path delays.

(6) Document any planned schedule recoveries or acceleration. Describe the plan for achieving the schedule recovery (e.g. increased number of shifts, overtime operations, days of work, equipment and labor, etc.).

155.07 Submittal Log.

Prepare a submittal log that lists all contract documents and submittals requiring approval in a format approved by the CO.

Include at a minimum columns for submittal number; section or item number; submittal description; date submitted; due by date; approval date; and comments.

Maintain the submittal log as submittals are submitted and approved. Provide the submittal log when requested by the CO.

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155.08 Schedule Submittal.

(a) Due date. The baseline schedule submittal is due within 25 calendar days of contract award and a minimum of 14 days before the baseline schedule meeting. Monthly schedule submittals are due within 7 calendar days following each month’s estimate cutoff date. If a schedule submittal is rejected, resubmit within 7 calendar days.

(b) Prepare schedule submittals according to Subsection 103.06. Include the following:

(1) Title page with contract information; Contractor name; current fixed completion date;

date of submittal; name of submittal; progress estimate number; and submittal number.

(2) Native schedule file. An electronic copy of the schedule’s native file that is fully compatible with Bentley Synchro Pro Scheduler (free 2D Version). The native file must be capable of being imported into Synchro using Synchro’s import feature without the need of installing other scheduling software on the computer. Some versions of Microsoft

Project XML, Primavera P6, PMA NetPoint, Safran Project, Microsoft Excel, and

ProjectWise Project may be compatible with Synchro. Verify compatibility with Synchro prior to use.

(3) Gantt chart schedule printouts with critical path identified in pdf format, fit to 11x17 inch paper, with no more than 40 activities per page unless otherwise stated below:

(a) Chart of the current CPM schedule’s activities, grouped by area and sorted by start date

(b) Chart of all incomplete activities in the current CPM schedule as of the data date, sorted by area and then by early start date.

(c) Chart comparing the current CPM schedule with the last approved CPM schedule. Include two horizontal bars for each activity (one bar for the current CPM schedule and one bar for the previously approved CPM schedule). Include Gantt chart columns with early start and finish dates and actual start and finish dates for the current CPM schedule. Group activities by area, sorted by start date, with no more than 20 activities per page. Some scheduling software may refer to this as a baseline comparison or setting a baseline, but the scheduling software terminology is referring to the earlier of the two comparison schedules and is not to be confused with the contract definition of the baseline schedule.

(4) Schedule Narrative.

(5) Submittal log current as of the data date.

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(6) Certification.

(a) Certification that the schedule submittal accurately reflects the contractor’s plans for constructing the project with the following certification signatures:

schedule manager, project manager, and superintendent unless otherwise approved by the CO.

(b) For each Subcontractor responsible for critical work activities, prior to their beginning work, provide a certification that the subcontractor has reviewed the most recent approved schedule submittal and has agreed that the schedule accurately reflects their schedule for completing the work.

155.09 Scheduling Meetings.

Setup virtual scheduling meetings with audio, face-to-face video, and screen sharing. Verify virtual capabilities with the Government at least 3 days in advance of the first meeting.

Based on a preliminary review, within 7 days of receipt and before any scheduling meeting, the

CO may reject the schedule submittal if it is found to be incomplete with regard to contract requirements.

A baseline schedule meeting will be held within 14 days of receiving a submittal that has not been rejected. Plan for the baseline schedule meeting to last 8 hours.

Monthly schedule submittal meetings may be requested by the CO when determined necessary.

Schedule submittal meetings will be held within 14 days of receipt of the submittal unless a later date is determined by the CO. Plan for the schedule submittal meetings to last for at least 2 hours.

For all virtual scheduling meetings:

(a) The schedule manager, project manager, and superintendent are required to attend, unless otherwise approved by the CO. Provide virtual capabilities for screen sharing and audio in a manner that will allow all Contractor attendees to view and participate in discussions.

(b) With the scheduling software, interactively review the CPM schedule for conformance with contract requirements. Also review and discuss software settings and calendars. Make immediate corrections if errors or omissions are discovered.

(c) Review the schedule narrative and submittals list. Make immediate corrections if errors or omissions are discovered.

(d) Be capable of formally resubmitting the entire schedule submittal during the meeting.

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(e) Revise and resubmit the schedule submittal as discussed during the meeting. Submit the complete revised schedule submittal by the end of the meeting unless otherwise approved by the CO.

(f) Provide meeting minutes to be signed by the schedule manager, project manager, superintendent and CO within 3 days of the meeting, or as approved by the CO. Revise the minutes prior to signature when requested by the CO or schedule manager. Include in the minutes a log of all changes made to the submittal including approved revisions resulting from the meeting.

155.10 Lookahead Schedules.

At the start of each week, provide a look-ahead schedule listing all planned work activities for the next 2 to 3 weeks and the days the work activities will be performed. Provide lookahead schedules in the form of a spreadsheet, table or printout from the CPM scheduling software in pdf format as approved by the CO.

155.11 Contractor’s Daily Record of Construction Operations.

For each day of work, submit a completed Form WFLHD 465 Contractor's Daily Record of

Construction Operations (CDR) or an approved alternate form within one day of the work being performed. Report operations of work separately, with manpower and equipment assigned to each operation separately. Document inspection results, including deficiencies observed and corrective actions taken. Complete a CDR for each contractor and subcontractor working each shift. CDR’s will be approved or rejected by the CO. Correct rejected CDRs and resubmit the revised CDR within 24 hours.

Certify each CDR with the following statement signed by the person responsible for the construction operation:

"I certify that the information contained in this record is accurate, and that all work documented herein complies with the requirements of the contract. Any exceptions to this certification are documented as a part of this record.”

Electronic versions of the form are available at:

https://highways.dot.gov/federal-lands/construction/forms-wfl https://highways.dot.gov/federal-lands/construction/forms-wfl

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155.12 Acceptance.

Schedule submittals will be evaluated under Subsection 106.02 and 106.03. The Government will complete its review of schedule submittals by the latter of the following: 14 days of initial receipt (when no schedule meeting is planned), 7 days following final receipt (from the schedule meeting), or 7 days following a resubmittal (if a submittal is rejected).

Approval/rejection of the schedule submittal will be solely based on the contract requirements.

The CO may review activity durations and resource allocations using historical data, industry productivity standards, or equivalents, to determine whether activity durations or the BCM schedule, as a whole, appears to be practicable and comment accordingly. Address, as appropriate, provided comments when preparing resubmittals or future schedule submittals.

Work with the CO to obtain full approval when approved schedule submittals are “Accepted as

Noted”.

Approval does not relieve the Contractor of the responsibility to schedule the work in a practicable manner that meets the contract requirements. Failure to include elements of work in the schedule submittal required for performance of the contract, even if previously approved by the CO, does not excuse the Contractor from being responsible for completion of the work by the contract completion date.

Failure to receive approval of a prior schedule submittal does not relieve the Contractor of the responsibility to meet the requirement to provide schedule update submittals.

Meeting minutes will be evaluated under Subsection 106.02.

CDR’s will be evaluated under Subsection 106.02 and 106.03.

Measurement

155.13 Measurement.

Measure the Section 155 items listed in the bid schedule according to Subsection 109.02.

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Payment

155.14 Payment.

The accepted quantities will be paid at the contract price per unit of measurement for the Section

155 pay item listed in the bid schedule. Payment will be full compensation for the work prescribed in this Section. See Subsection 109.05.

Progress payments for Section 155 lump sum pay item will be paid as follows:

(a) 25 percent of the item amount, not to exceed 0.5 percent of the original contract amount, will be paid after the baseline schedule submittal is approved;

(b) Payment of the remaining portion of the lump sum will be prorated based on the estimated number of monthly schedule submittals (i.e. months from Notice to Proceed to fixed completion date).

No progress payment will be made until the baseline schedule submittal is approved.

A mandatory 10% withholding of the full progress payment will be applied if the schedule submittal has not been received by the due date or the previous months schedule submittal has not been approved.

Payments made for work under this specification do not affect any rights the government may have because of failure to meet the project schedules for construction requirements.