623-18-102 100pct Specifications with Headers stamped.pdf

Department of Veterans Affairs Jack C Montgomery VAMC

Muskogee, OK 74401

Project Number 623-18-102

Replace DW1 Cart Elevator

100% Construction Documents

February 8, 2019

750 West Hampden Avenue

Suite 300

Englewood, CO 80110

Ph (720) 550-6307

03-01-18

00 01 10 - 1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 10-17 01 32 16.17 Project Schedules (Small Projects – Des ign/Build) 04-11 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16 01 45 00 Quality Control 01-18 01 74 19 Construction Waste Management 09-13 01 91 00 General Commissioning Requirements 10-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 09-15

DIVISION 03 – CONCRETE (Not Used)

DIVISION 04 – MASONRY

04 05 13 Masonry Mortaring 10-17 04 20 00 Unit Masonry 08-17

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 02-16

DIVISION 06 – WOOD,PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION (Not

Used)

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08-16 08 14 00 Interior Wood Doors 02-16 08 71 00 Door Hardware 01-16

DIVISION 09 – FINISHES

09 22 16 Non-Structural Metal Framing 06-18 09 24 00 Portland Cement Plastering 10-15 09 29 00 Gypsum Board 09-18 09 91 00 Painting 01-16

03-01-18

00 01 10 - 2

DIVISION 10 – SPECIALTIES (Not Used)

DIVISION 11 – EQUIPMENT (Not Used)

DIVISION 12 – FURNISHINGS (Not Used)

DIVISION 13 - SPECIAL CONSTRUCTION (Not Used)

DIVISION 14– CONVEYING EQUIPEMENT

14 24 11 Hydraulic Cartlift 10-18

DIVISION 21- FIRE SUPPRESSION (Not Used)

DIVISION 22 – PLUMBING (Not Used)

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC) (Not Used)

DIVISION 25 – INTEGRATED AUTOMATION (Not Used)

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 26 Grounding and Bonding for Electrical Syste ms 01-17 26 05 33 Raceway and Boxes for Electrical Systems 0 1-18 26 05 73 Overcurrent Protective Device Coordination Study 01-18 26 27 26 Wiring Devices 01-18

DIVISION 27 – COMMUNICATIONS (Not Used)

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18 28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK (Not Used)

DIVISION 32 – EXTERIOR IMPROVEMENTS (Not Used)

DIVISION 33 – UTILITIES (Not Used)

DIVISION 34 – TRANSPORTATION (Not Used)

DIVISION 48 – Electrical Power Generation (Not Used )

07-01-15

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SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specifi cation form a part of the contract.

Drawing No. Title

GENERAL

GI001 COVER SHEET

GI002 GENERAL INFORMATION

ARCHITECTURAL

AD101 FIRST FLOOR – DEMOLITION PLAN

AD103 THIRD FLOOR – DEMOLITION PLAN

AD300 ELEVATOR DEMOLITION SECTION

AE101 FIRST FLOOR PLAN

AE103 THIRD FLOOR PLAN

AE300 ELEVATOR SECTION

- - - END - - -

07-01-15

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THIS PAGE INTENTIONALLY LEFT BLANK

10-01-17 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 USE OF ROADWAYS

1.12 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.13 TEMPORARY USE OF EXISTING ELEVATORS

1.14 TEMPORARY TOILETS

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

1.16 INSTRUCTIONS

1.17 HISTORIC PRESERVATION

ii

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01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for bui lding operations, including demolition and removal of existing struct ures, and furnish labor and materials and perform work for the replac ement of Cart Lift

DW1 and associated equipment as required by drawing s and specifications.

B. Visits to the site by Bidders may be made only b y appointment with the

Contracting Officer’s Representative.

C. Offices of Valhalla Engineering Group; Englewood , CO, as

Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the

Government and shall not be construed as expressing or implying a contractual act of the Government without affirmati ons by Contracting

Officer or his duly authorized representative.

D. All employees of general contractor and subcontr actors shall comply with VA security management program and obtain perm ission of the VA police, be identified by project and employer, and restricted from unauthorized access. Contractors are required to be badged prior to starting work at Jack C. Montgomery VAMC.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Cart Lift DW1 Replacement: Contractor is to provide all required labor, materials, equipment, and supervisi on to perform construction work consisting of replacement and upg rade of existing DW1

Cart elevator, elevator machine equipment, elevator controller, door operators and ancillary equipment utilizing existin g hoist way.

Existing equipment identified for reuse or refurbis hment will need to be confirmed with manufacturers that there is not a compatibility issue with new equipment. Project will require infection control measures such as for temporary construction wall, temporary access door and negative air ventilation.

01 00 00 - 2

ITEM II, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical cons truction work on this project including, but not limited to: replace ment and installation of power disconnects, lighting fixture replacement and installation of new switches, outlet replacement, a nd replacement of feeders as indicated.

ITEM III, Mechanical Work: Work includes all labor, material, equipment and supervision to perform the required Mechanical construction work on this project including, but not limited to: exhaust fan and thermostat replacement.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and admi nistrative security procedures that will remain effective for the entir e duration of the project.

2. The General Contractor is responsible for assuri ng that all sub-contractors working on the project and their employ ees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter t he project site without appropriate badge. They may also be subjec t to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shal l give one week’s notice to the Contracting Officer so that security escort arrangements can be provided for the employees. Th is notice is separate from any notices required for utility shut down described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer.

01 00 00 - 3

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the pr emises in the event of a national emergency. The General Contrac tor may return to the site only with the written approval of the Cont racting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate k eys and lock combinations to the Contracting officers representa tive (COR) for the purpose of security inspections of every area o f project including tool boxes and parked machines and take a ny emergency action.

2. The General Contractor shall turn over all perma nent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor /Sub Contractors shall submit an electronic security memorandum desc ribing the approach to following goals and maintaining confide ntiality of

“sensitive information”.

2. The General Contractor is responsible for safeke eping of all drawings, project manual and other project informat ion. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photograp hs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Re turn the information to the Contracting Officer upon request .

4. These security documents shall not be removed or transmitted from the project site without the written approval of Co ntracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

01 00 00 - 4

6. Notify Contracting Officer and Site Security Off icer immediately when there is a loss or compromise of “sensitive in formation”.

7. All electronic information shall be stored in sp ecified location following VA standards and procedures using an Engi neering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and track ed through the

EDMS system.

b. “Sensitive information” including drawings and o ther documents may be attached to e-mail provided all VA encryptio n procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitt ed 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (1) permit shall be issued f or General

Contractor and its employees for parking in designa ted areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (inc luding storage of materials) on Government premises to areas authoriz ed or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harml ess from liability of any nature occasioned by the Contractor's perfor mance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the appr oval of the

Contracting Officer and shall be built with labor a nd materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor a t its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandon ed and need not be removed.

01 00 00 - 5

C. The Contractor shall, under regulations prescrib ed by the Contracting

Officer, use only established roadways, or use temp orary roadways constructed by the Contractor when and as authorize d by the Contracting

Officer. When materials are transported in prosecut ing the work, vehicles shall not be loaded beyond the loading cap acity recommended by the manufacturer of the vehicle or prescribed by an y Federal, State, or local law or regulation. When it is necessary to cr oss curbs or sidewalks, the Contractor shall protect them from d amage. The

Contractor shall repair or pay for the repair of an y damaged curbs, sidewalks, or roads.

D. Working space and space available for storing ma terials shall be as shown on the drawings.

E. Workmen are subject to rules of Medical Center a pplicable to their conduct.

F. Execute work so as to interfere as little as pos sible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any e xisting equipment, and with work being done by others. Use of equipmen t and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during co nstruction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR.

1. Do not store materials and equipment in other th an assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not m ore than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vaca ted portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and saf ety requirements.

G. Building(s) No.(s) 1E will be occupied during pe rformance of work; but immediate areas of alterations will be vacated.

01 00 00 - 6

1. Certain areas of Building(s) No. (s) 1E will b e occupied by Medical

Center personnel for various periods as listed belo w:

AREA PERIOD

(a)Third Floor - Surgery Suite Daily from 7:30am to 4:30pm

(b)First Floor - Corridor (1EC10-1) 24 hours per d ay (Public)

(c)First Floor – SPD Daily from 7:30am to 4:30p m

Contractor shall take all measures and provide all material necessary for protecting existing equipment and pro perty in affected areas of construction against dust and debris, so t hat equipment and affected areas to be used in the Medical Centers op erations will not be hindered. Coordinate alteration work in areas oc cupied by

Department of Veterans Affairs so that Medical Cent er operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while al terations are performed.

H. When a building and/or construction site is turn ed over to Contractor, Contractor shall accept entire responsibility inclu ding upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specif ied.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for p re-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

I. Utilities Services: Maintain existing utility se rvices for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uni nterrupted services.

Where necessary to cut existing water, steam, gases , sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (incl uding telephone), they shall be cut and capped at suitable places whe re shown; or, in absence of such indication, where directed by COR.

01 00 00 - 7

1. No utility service such as water, gas, steam, se wers or electricity, or fire protection systems and communications syste ms may be interrupted without prior approval of COR. Electric al work shall be accomplished with all affected circuits or equipmen t de-energized.

When an electrical outage cannot be accomplished, w ork on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s p rior knowledge and written approval. Refer to specification Sectio ns 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON W ORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requi rements.

2. Contractor shall submit a request to interrupt a ny such services to

COR, in writing, 7 days in advance of proposed inte rruption. Request shall state reason, date, exact time of, and approx imate duration of such interruption.

3. Contractor will be advised (in writing) of appro val of request, or of which other date and/or time such interruption w ill cause least inconvenience to operations of Medical Center. Inte rruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be reques ted, in writing, at least 15 calendar days prior to the desired time an d shall be performed as directed by the COR.

5. In case of a contract construction emergency, se rvice will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the c onstruction project, for such items as water, sewer, electricit y, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

J. Abandoned Lines: All service lines such as wires , cables, conduits, ducts, pipes and the like, and their hangers or sup ports, which are to be abandoned but are not required to be entirely re moved, shall be sealed, capped or plugged at the main, branch or pa nel they originate

01 00 00 - 8 from. The lines shall not be capped in finished are as, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or par titions; so that they are completely behind the finished surfaces.

K. To minimize interference of construction activit ies with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to p arking and to occupied areas of buildings clear of construction m aterials, debris and standing construction equipment and vehicles.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the sc heduling of traffic and the use of roadways, as specified in Article, U SE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contract or shall make a thorough survey with the COR, of areas of buildings in which alterations occur and areas which are anticipated r outes of access, and furnish a report, signed by both, to the Contractin g Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient floori ng, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbi ng fixtures and accessories, electrical fixtures, equipment, veneti an blinds, shades, etc., required by drawings to be either reu sed or relocated, or both.

3. Shall note any discrepancies between drawings an d existing conditions at site.

4. Shall designate areas for working space, materia ls storage and routes of access to areas within buildings where al terations occur, and which have been agreed upon by Contractor and C OR.

B. Any items required by drawings to be either reus ed or relocated or both, found during this survey to be nonexistent, o r in opinion of COR, to be in such condition that their use is impossibl e or impractical, shall be furnished and/or replaced by Contractor wi th new items in

01 00 00 - 9 accordance with specifications which will be furnis hed by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under pr ovisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial o r final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furn ish a report on conditions then existing, of resilient flooring, do ors, windows, walls and other surfaces as compared with conditions of s ame as noted in first condition survey report:

1. Re-survey report shall also list any damage caus ed by Contractor to such flooring and other surfaces, despite protectio n measures; and, will form basis for determining extent of repair wo rk required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective mea sures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, ma terials handled, and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protecti on shall be maintained intact until all work in the area is com pleted.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work remov ed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of t he Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that re main property of the Government shall be removed or dislodged from p resent locations in such a manner as to prevent damage which would b e detrimental to re-installation and reuse. Store such items where d irected by COR.

01 00 00 - 10

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings loca ted in rooms and spaces in which work is to be done under this contr act shall remain the property of the Government. When rooms and spac es are vacated by the Department of Veterans Affairs during the alter ation period, such items which are NOT required by drawings and s pecifications to be either relocated or reused will be removed by th e Government in advance of work to avoid interfering with Contracto r's operation.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair ex isting work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, an d do not disturb any ducts, plumbing, steam, gas, or electric work witho ut approval of the

COR. Existing work to be altered or extended and th at is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restor ing work, shall conform in type and quality to that of original exi sting construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work comple te and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work , shall be patched, repaired, reinstalled, or replaced with new work, a nd refinished and left in as good condition as existed before commenc ing work.

C. At Contractor's own expense, Contractor shall im mediately restore to service and repair any damage caused by Contractor' s workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications sy stems (including telephone) which are not scheduled for discontinuan ce or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered b y adjustment to contract time and price in accordance with clause e ntitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING S ITE CONDITIONS" (FAR

52.236-2).

01 00 00 - 11

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of t he project, to include all contract changes, modifications and cla rifications.

B. All variations shall be shown in the same genera l detail as used in the contract drawings. To insure compliance, as-built d rawings shall be made available for the COR’s review, as often as re quested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all sho p drawings.

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads a nd roads on Medical

Center property and, when authorized by the COR, su ch temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performe d by the Contractor at Contractor's expense. When necessary to cross cu rbing, sidewalks, or similar construction, they must be protected by wel l-constructed bridges.

B. When new permanent roads are to be a part of thi s contract, Contractor may construct them immediately for use to facilitat e building operations. These roads may be used by all who have business thereon within zone of building operations.

C. When certain buildings (or parts of certain buil dings) are required to be completed in advance of general date of completi on, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

1.12 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical e quipment to provide heat, ventilation, plumbing, light and power will b e permitted subject to written approval and compliance with the followi ng provisions:

1. Permission to use each unit or system must be gi ven by COR in writing. If the equipment is not installed and main tained in

01 00 00 - 12 accordance with the written agreement and following provisions, the

COR will withdraw permission for use of the equipme nt.

2. Electrical installations used by the equipment s hall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. tran sformers, relays, circuit breakers, fuses, conductors, motor controll ers and their overload elements shall be properly sized, coordina ted and adjusted.

Installation of temporary electrical equipment or d evices shall be in accordance with NFPA 70, National Electrical Cod e, (2014

Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be corr ect and it shall be determined that motors are not overloaded. The e lectrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuu m cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, an d aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for prehea t coils shall function properly and all safety controls shall fun ction to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elemen ts shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distributi on system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

B. Prior to final inspection, the equipment or part s used which show wear and tear beyond normal, shall be replaced with iden tical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

01 00 00 - 13

D. Any damage to the equipment or excessive wear du e to prolonged use will be repaired replaced by

1.13 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR f or use of elevators.

The COR will ascertain that elevators are in proper condition.

Contractor may use elevators for daily use and for special nonrecurring time intervals when permission is gran ted. Personnel for operating elevators will not be provided by the Department of

Veterans Affairs.

2. Contractor covers and provides maximum protectio n of following elevator components:

a. Entrance jambs, heads soffits and threshold plat es.

b. Entrance columns, canopy, return panels and insi de surfaces of car enclosure walls.

c. Finish flooring.

3. Government will accept hoisting ropes of elevato r and rope of each speed governor if they are worn under normal operat ion. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, the y shall be removed and replaced by new hoisting ropes at the c ontractor’s expense.

1.14 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's work men, such toilet accommodations as may be assigned to Contractor by Medical Center.

Contractor shall keep such places clean and be resp onsible for any damage done thereto by Contractor's workmen. Failur e to maintain satisfactory condition in toilets will deprive Cont ractor of the privilege to use such toilets.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably require d amounts of utilities available to the Contractor from existing outlets a nd supplies, as

01 00 00 - 14 specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevail ing rates charged to the Government. The Contractor shall carefully cons erve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Con tracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to meas ure the amount of electricity used for the purpose of determining cha rges. Before final acceptance of the work by the Government, the Contr actor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the inf rastructure as required.

C. Electricity (for Construction and Testing): Furn ish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisti ng devices, electrical welding devices and any electrical heati ng devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

D. Water (for Construction and Testing): Furnish te mporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no co st to the

Contractor.

2. Maintain connections, pipe, fittings and fixture s and conserve water-use so none is wasted. Failure to stop leakag e or other wastes will be cause for revocation (at COR’s discretion) of use of water from Medical Center's system.

1.16 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operati ng manuals (hard copies and electronic) and verbal instructions when requir ed by the various sections of the specifications and as hereinafter s pecified.

01 00 00 - 15

B. Manuals: Maintenance and operating manuals and o ne compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidenta l with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipme nt. They shall include complete information necessary for starting , adjusting, maintaining in continuous operation for long period s of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrati ons. Illustrations shall include "exploded" views showing and identify ing each separate item. Emphasis shall be placed on the use of specia l tools and instruments. The function of each piece of equipmen t, component, accessory and control shall be clearly and thorough ly explained. All necessary precautions for the operation of the equi pment and the reason for each precaution shall be clearly set forth. Man uals must reference the exact model, style and size of the piece of equ ipment and system being furnished. Manuals referencing equipment simi lar to but of a different model, style, and size than that furnishe d will not be accepted.

C. Instructions: Contractor shall provide qualified , factory-trained manufacturers' representatives to give detailed tra ining to assigned

Department of Veterans Affairs personnel in the ope ration and complete maintenance for each piece of equipment. All such t raining will be at the job site. These requirements are more specifica lly detailed in the various technical sections. Instructions for differ ent items of equipment that are component parts of a complete sy stem, shall be given in an integrated, progressive manner. All instructo rs for every piece of component equipment in a system shall be availab le until instructions for all items included in the system h ave been completed.

This is to assure proper instruction in the operati on of inter-related systems. All instruction periods shall be at such t imes as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough covera ge. The contractor shall submit a course outline with associated mater ial to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the co ntractual

01 00 00 - 16 requirements. The Department of Veterans Affairs r eserves the right to request the removal of, and substitution for, any i nstructor who, in the opinion of the COR, does not demonstrate suffic ient qualifications in accordance with requirements for instructors abo ve.

1.17 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's em ployees, prior to, or during the construction work, are advised of or dis cover any possible archeological, historical and/or cultural resources , the Contractor shall immediately notify the COR verbally, and then with a written follow up.

- - - E N D - - -

VETERANS HEALTH ADMINISTRATION

FIRE AND SMOKE BARRIER PENETRATION POLICY

I. PURPOSE. To provide guidance to individuals when activities are in place which pose deficiencies to the Fire Safety Code. To provide a fire-safe environment of care and to protect patients, personnel, visitors, and property from fire, smoke and other products of combustion by maintaining the integrity of smoke and fire barriers.

II. POLICY. All contractors, maintenance personnel, and staff shall obtain a permit from safety section before beginning work that requires penetration of smoke and fire barriers.

III. RESPONSIBILITIES.

a. The Safety Manager will:

(1) Administer the Fire and Smoke Barrier Penetration Policy and Permit Program.

(2) Conduct final inspections of work areas before closing out permits.

(3) Regularly inspect smoke and fire barriers, ceilings, and floors to verify continuity and complete repairs as necessary.

(4) Regularly inspect door assemblies and other protective devices (e.g., fire Doors and roller Doors) installed within smoke and fire barriers to verify proper operation and complete repairs as necessary.

b. Contractors and personnel will:

(1) Obtain a Smoke and Fire Barrier Permit before beginning work, and maintain a copy of the permit in the work area at all times.

(2) Repair holes and spaces in an approved manner.

(3) Notify Safety Manager during work if there are questions regarding repairs and after repairs are completed to schedule a final inspection.

IV. PROCEDURES.

a. Permits will be obtained from Safety in the engineering building, between 0800-& 1600 Monday through Friday.

b. All holes and spaces in fire and smoke barriers will be protected as follows:

EASTERN OKLAHOMA VA HEALTHCARE SYSTEM MUSKOGEE, OK

MEDICAL CENTER MEMORANDUM 138-28 November 30, 2015

October 2, 2013

EOVAHCS - FIRE AND SMOKE BARRIER PENETRATION POLICY

Medical Center Memorandum 138-28 11/30/2015

(1) Filled per HILTI Manual with HILTI FIRESTOP capable of maintaining the fire resistance of the smoke or fire barrier. (Red Firestop only)

(2) Sleeves, where required, shall be solidly set in the smoke or fire barrier and the space between the items shall be filled with an approved material capable of maintaining the fire resistance of the smoke or fire barrier.

(3) Insulation covering pipes and ducts passing through smoke and fire barriers shall be capable of maintaining the fire resistance of the barrier.

V. REFERENCES.

a. National Fire Protection Association (NFPA) 101, Life Safety Code (Current Edition)

b. NFPA 80, Fire Doors and Fire Windows (CurrentEdition)

c. NFPA 90A, Installation of Air Conditioning and Ventilating Systems (Current Edition).

VI. FOLLOW-UP RESPONSIBILITY. The Chief, Engineering Service, Safety Officer, is responsible for the contents of this MCM.

VII. RESCISSIONS. None

/S/

RICHARD L. CROCKETT, MBA

Acting Medical Center Director

Appendix A

Distribution: C

EOVAHCS - FIRE AND SMOKE BARRIER PENETRATION POLICY

Medical Center Memorandum 138-28 11/30/2015

Appendix A

FIRE AND SMOKE BARRIER PENETRATION PERMIT

Permit Number: Issue Date:

Approved By (Safety Representative):

Estimated Completion Date:

Permit issued to (Department/Contractor name, individual’s name, phone number):

Location of barrier(s) to be penetrated (building number, wing, floor, room number):

(Attach sketch if applicable)

Location of ceiling tile(s) to be removed (building number, wing, floor, room number):

(Attach sketch if applicable)

Reason for penetration:

Final Inspection by Department/Contractor

Representative:

Date:

Safety Representative:

Date:

VETERANS HEALTH ADMINISTRATION

VISN 19

PARKING AND TRAFFIC CONTROL REGULATIONS

I. PURPOSE: The purpose of this policy is to control the operation of motor vehicles on the Eastern Oklahoma VA Health Care System (EOVAHCS) grounds to protect beneficiaries, visitors and employees from injury, to protect government and private property from damage, and to achieve the most efficient use of available parking under the control of the EOVAHCS.

II. POLICY: It is the policy of the EOVAHCS to comply with applicable regulations and guidelines for traffic control and in the acquisition and allocation of parking facilities.

The overall goals of the policy are to reduce traffic congestion, avoid unnecessary risks associated with motor vehicle operation and provide for the efficient use of parking areas. Enforcement of this policy shall be fair and consistent.

III. PROCEDURES:

a. Vehicle Registration:

(1) All employees, residents, interns, volunteers, and contractors must register their vehicles with the VA Police within 5 business days of becoming employed or within 5 business days of purchasing a vehicle. Parking stickers for employees, residents, and interns are issued by VA Police and a vehicle registration form (Appendix C) must be completed to receive a parking sticker. This sticker is to be placed on the outside of the rear window. If the vehicle has a removable top it is recommended the sticker be placed on the left or right side of the rear bumper. If the sticker becomes faded or illegible, the person to whom the sticker was issued must get a replacement sticker from the VA Police. Employees are to remove the sticker if they separate from their duties at the EOVAHCS or sell the vehicle.

(2) Employees, residents and interns who fail to register their vehicles will not be authorized to park on property owned or leased by EOVAHCS.

(3) Parking passes for contractors will be issued by the VA Police Chief, Deputy Chief or Operations Lieutenant. Contractors will be required to display their parking pass on the dashboard of their vehicle, while parked on VA Property. Contractors who fail to register or display the approved parking pass will not be allowed to park on property owned or leased by EOVAHCS.

EASTERN OKLAHOMA VA HEALTH CARE SYSTEM MUSKOGE OKLAHOMA

MEDICAL CENTER MEMORANDUM 00-14 NOVEMBER 6, 2017

EOVAHCS Parking and Traffic Control Regulations Medical Center Memorandum 00-14 November 6, 2017

(4) Parking passes for temporary parking will be issued to those employees traveling from the Jack C. Montgomery East and Admin Lease to the Medical Center for official business. The parking pass can be requested from the Chief of Police through the employee’s Service Chief.

b. Handicap parking spaces are provided strictly for patients in need of special parking accommodations close to building entrances that permit a barrier free access.

c. V-Ride participation is encouraged and reserved parking (15 spaces) is provided for those vehicles assigned to the program. Those employees wishing to participate in the V-Ride program should contact Human Resources at extension 3600 for further information.

d. Carpooling is encouraged and reserved parking (40 spaces) is provided to employees participating in this program from 6 a.m. – 9 a.m., Monday through Friday except Federal holidays. Carpool permits must be displayed along with a regular parking permit, while using carpool reserved parking.

(1) To participate in the carpool program there shall be at least two employees per vehicle.

(2) Each employee in the carpool group shall complete a new vehicle registration form (Appendix C) for each rider and vehicle.

(3) All Vehicle registrations forms for the carpool group will then be submitted to the Chief of Police at the same time.

(4) Carpool priority will be determined by the parking committee.

(5) All carpool participants must sign and return the statement of acknowledgement (Appendix D) for carpool rules and return it at the time of application.

e. Parking:

(1) Parking lots at the Jack C. Montgomery VA (appendix A) are segregated by the following:

(a). Patient and visitor Lots #1, #4, #5, and #13.

(b). Chemotherapy patient Lot #11.

(c). Emergency Department parking Lot #2.

(d). Executive Leadership Team Lot #6.

(e). American Federation of Government Employees Lot #6.

(f). Reserved Parking Lot #14.

(g). V-Ride and Car Pool Lot #4.

(h). Contractor parking Lots #9 and #10.

(i). Employee of the Year, Month, and Quarter Lot #7.

(j). Volunteer Parking, Lot #13.*

(2) Parking at the Ernest Childers Outpatient Clinic is reserved strictly for patients and visitors except for the east parking lot, which is reserved parking (Appendix B, Ernest Childers).

(3) Parking at the Hartshorne Outpatient Clinic is reserved for patients and visitors except for the east parking lot, which is reserved parking.

(4) Employee parking at the Vinita Outpatient Clinic is in the southern most parking lot of the clinic.

(5) Parking stickers and passes are distributed as:

(a). Blue sticker - Employee (b). Red sticker - Reserved Parking (c). Green parking pass - Contractors (d). Orange parking pass - Carpool (e). Yellow parking pass – temporary parking (f). Red hanging placard – Volunteer parking*

(6) Employee parking:

(a). Employees shall not park in parking lots designated for patients or visitors between the hours of 6:00 a.m. to 2:00 p.m., Sunday - Saturday, unless otherwise posted.

(b). Employees who have a tour of duty between the hours of 6:00 a.m. to 4:30 p.m.

are required to remain in employee parking areas while they are in a duty status.

(c). Employees working the evening shift (after 2:00 p.m.), night shift, or those employees on call shall only park in lots #4 and #13.

(d). Employees working a tour of duty between the hours of 6:00 a.m. and 4:30 p.m.

on weekends and holidays or those employees on call shall only park in lots #4 and #13.

(e). Employees who are also Veterans and at the facility or CBOC for a scheduled appointment can park in patient parking for the duration of their appointment only.

Those employees/Veterans shall check in with VA Police at the Police Office or by calling ext. 3807.

(7) Contractor parking will be coordinated by the responsible service line and VA

Police.

(8) Emergency room and Chemotherapy parking is reserved for those Veterans who are receiving those services 7 days a week, 24 hours per day.

(9) Parking Enforcement: VA Police Officers enforce Federal and State of Oklahoma traffic code/statutes and applicable city ordinances. Violators will be issued a Courtesy Violation Notice (CVN) or a U.S. District Court Violation Notice (USDCVN).

All violations are entered in the VA Police reporting system and maintained indefinitely. The receipt of two or more CVNs or USDCVNs within a year period for similar infractions may result in the loss of parking privileges on EOVAHCS property.

The Service Chief will be notified of each infraction.

(10) Parking Shuttle: The Medical Center operates a parking shuttle to ease the burden of walking from parking lots and off-site parking locations to the Medical Center main entrances. The shuttle operates from 5:30 a.m. to 6:30 p.m. every business day except for Thursdays the shuttle will run until 7:00 p.m. Shuttle hours can be adjusted as needed. Patients and visitors have priority for shuttle seating and employees may utilize the shuttle if space is available. The parking shuttle operates continuously during the specified times and will pick up riders at designated stops in each parking lot.

(11) Valet Parking for Beneficiaries: As it deems appropriate, the Medical Center may provide valet parking for beneficiaries at no cost to the beneficiary. Employees may not use valet parking.

(12) Parking space allocations will be reviewed semi-annually or more frequently, if necessary, by VA Police Service, AFGE and Engineering Service to determine the use rate of space in vehicle parking facilities. Parking spaces may be redistributed based on the review after meeting labor-management obligations.

(13) Beneficiaries arriving by private vehicle for inpatient care will be advised by the Admitting Office to make provisions for their vehicles to be stored off Medical Center grounds or arrangements made or a personal representative to remove the vehicles from the Medical Center as soon as possible. Exceptions to this provision must be approved by Police Services.

(a). Illegally parked vehicles, which create a safety hazard in the opinion of on-duty VA Police, may be towed at the owner's expense.

(b). Abandoned vehicles parked on EOVAHCS property for more than 24 hours may be towed by a commercial company. Towing and storage fees are the responsibility of the owner. The 24-hour time will begin once the vehicle has been determined to be abandoned by the shift supervisor, Deputy Chief, or Chief of Police.

(c). Privately owned off road recreational vehicles are not allowed to be operated on VA grounds without prior approval of the VA Police.

(d). Motorcycles shall be registered with the VA Police but no decal or placard is required to be displayed if the motorcycle is parked in “motorcycle parking only” spots.

(e). The speed limit in all parking lots under VA Controlled property is 10 m.p.h.

IV. RESPONSIBILITY:

a. The Medical Center Director shall ensure fair and consistent enforcement of this policy and shall authorize the removal (towing) of vehicles from the Medical Center.

b. The Associate Medical Center Director is responsible for:

(1) Providing operational oversight of this policy.

(2) Establishing a parking committee.

c. The Chief, Police Service is designated the facility employee transportation coordinator and is responsible for:

(1) Administering the facility's traffic control and parking programs, and enforcing parking and traffic regulations. Where necessary, Police Service will issue citations to violators and will coordinate towing of vehicles.

(2) In coordination with Human Resources and AFGE Local #2250, developing and instituting a plan to promote the maximum use of vanpools, carpools, and other forms of ride sharing.

(3) Maintaining an inventory of all official, visitor, and employee parking allocations by priority categories.

(4) Providing orientation and education on traffic control and parking procedures to new employees and patients.

(5) No less than annually, review of parking space allocations to determine the use rate of the space in vehicle parking facilities.

(6) Provide VA Police presence in parking lots during employee shift change.

d. The Chief, Engineering Service is responsible for:

(1) Maintaining the roadways and ensuring that parking areas are in good condition.

(2) Installing and maintaining suitable gates, fences, and other physical barriers to ensure effective vehicle access control.

(3) Maintaining site plans for traffic control and parking allocations.

(4) Maintaining the shuttle schedule.

e. Service Chiefs and Program Officials are responsible for:

(1) Providing and documenting review of this policy with their employees annually, i.e., staff meeting discussion

(2) Ensuring employees under their supervision comply with this policy.

f. The Chief, Environmental Management Service is responsible for providing signs and pavement markings in support of this policy.

g. Employees are responsible for adhering to this policy and for parking only in areas authorized for employees.

h. All persons operating motor vehicles on property controlled by the EOVAHCS shall abide by the parking and traffic regulations.

V. REFERENCE: 38 CFR 1.218, and Title 38 U.S.C. Subsection 902.

VI. FOLLOW-UP RESPONSIBILITY. The Chief, VA Police is responsible for the contents of this MCM.

VII. RESCISSION: Medical Center…