6-SHE130291-1 Specifications.pdf

SHE130291-1

SPECIFICATIONS

Requirements

Meets Spec

YES NO

1. The contractor must be experienced in genealogy related to a wide variety of population, misattributed parentage, adoptions, adoptees, and multiple ethnicities.

2. The awarded contractor shall provide professional IGG research, analysis, and investigative support. Services may include, but are not limited to:

2.1 Evaluation of cases and existing evidence for IGG suitability

2.2 Recommendations for reference testing or outreach

2.3 DNA match analysis and genealogical research

2.4 Development of investigative hypotheses

2.5 Construction of family trees and genealogical diagrams

2.6 Participation in case meetings, consultations, and hearings

2.7 Compilation of investigative leads into written reports

2.8 Preparation for and delivery of expert testimony in court

2.9 Providing a solvability rating (1–5) for each case

2.10 Producing case deliverables such as case reports, GEDCOM files, and working notes or tree diagrams

3. Contractor must be an Accredited Investigative Genetic Genealogist

4. Be a current member of the Association of Professional Genealogists (APGen) and adhere to APGen guidelines

5. Have at least seven (7) years of experience working with law enforcement in IGG or a related field

6. Minimum of 45-55 identification case successes

7. Provide a minimum of two (2) professional references (see the References attachment found in the Supporting Documentation area of the bid portal.

8. BACKGROUND CHECKS: Bidders acknowledge and agree to the following requirements for background checks:

8.1 Bidders must submit the original Bureau of Criminal Investigation (BCI) criminal histories for each employee/individual no older than forty-five

(45) days with the bid documents.

https://bci.utah.gov/criminal-records/obtain-a-copy-of-your-own-criminal-history-record/

8.2 Any new managers, office staff, or others must be added by submitting the original BCI criminal history no older than forty-five days (45) prior to providing services and receiving access to any communication with Salt Lake County Sheriff’s Office. An application must be sent via email to Serena Briggs serbriggs@saltlakecounty.gov within 10 days of hire or acquisition. Non-compliant staff members will be unable to perform any services under an awarded contract. The company will ensure that all managers and other employees have enough experience and/or training can perform their duties lawfully, safely, properly, and effectively.

8.3 Owners, managers, and office staff must be in compliance with the criteria listed below:

8.3a Shall not have been convicted in any court in the United States of a violent felony or similar crime(s) as defined in UCA 76-3-203-5, of any assaults or other crimes against a Law Enforcement Officer or Government Official, or sexual offenses of any kind, shall not have been declared by any court in the United States incompetent because of mental defect and/or disease and not fully restored.

8.3b If the owner(s), managers, or office staff are under investigation for any of the offenses listed above, the SLCo Sheriff’s Office reserves the right to deny the application of any non-compliant individual(s).

8.3c Shall not be a Registered Sex Offender in the United States. If an individual performing services under the contract is placed on the Sex offender Registry at any time during the contract, contractor must notify the SLCo Sheriff’s Office within 10 days via email or certified U.S. Mail.

8.3d Shall not have convictions including pleas in abeyance, classified as a felony or misdemeanor crime(s) involving violence, moral turpitude, weapons, illegal use or possession of any substance, domestic violence, resisting arrest, obstruction of justice, or thefts of any kind within the last five (5) years. Sentencing must be satisfactorily completed, included but not limited to probation and/or parole-with the date of completion also not within the last five (5) years. Employees who show a pattern of criminal behavior may be rejected.

8.3e Shall not have been convicted of any other crime(s) that when considered with the duties and responsibilities of a manager or office staff employee as outlined in this agreement, the SLCo Sheriff’s Office considers that the best interest of the public is not served.

9. Contractor must demonstrate proficiency in:

• Uploading and managing eligible genetic data profiles to:

• GEDmatch PRO Contractor

• FamilyTreeDNA (FTDNA)

• DNA Justice

• DNA match analysis

• Genealogical research and family tree building

• Database management and data interpretation

10. Contractor will not provide laboratory services (handled by the SO)

11. Contractor must supply all necessary tools, accounts, and subscriptions required to perform IGG services

12. Contractor will work remotely and be available during regular business hours (M–F, 9:00 AM–5:00 PM)

13. Contractor must be reasonably available after hours, weekends, and holidays as needed

14. Contractor must be available for periodic travel to Salt Lake County, with travel time billable as service hours

15. Contractor will be required to submit monthly case status reports including:

• Hours used

• Services delivered

• Current case status

• Proposed next steps

16. All IGG work must comply with:

• DOJ Interim Policy on Forensic Genetic Genealogical DNA

Analysis and Searching (Nov 2019)

• Terms of Service for all genetic genealogy databases used

• All applicable state and federal laws, including Utah SB 156.

17. A mutual Non-Disclosure Agreement (NDA) will be executed prior to the start of services, all sensitive case data must be handled according to the principle of least privilege, best practices in data security and secure portals for data sharing

18. The Sheriff’s Office is to retain ownership of all work products and deliverables and all genetic data files generated under this agreement

19. Contracted pricing includes all associated costs, including shipping, handling, any applicable service charges, and all other fees and charges related to the performance of services under the contract.

Delivery charges are to be shipped FOB destination, Freight Pre-paid.