6-Schedule 1 to Attachment B - Stadium Manager Travel Expense Reimbursement Policy.docx
DOCX document 20 KB Posted
- Attached to
- Levi's Stadium Sales Team Training
- Solicitation number
- RFP-FY26-0095
- Issued by
- San Mateo County, California
About this file
This is a Stadium Manager Travel Expense Reimbursement Policy document associated with Forty Niners Stadium Management Company LLC's Request for Proposals for sales training services at Levi's Stadium in California. The policy establishes guidelines for reimbursing travel expenses incurred by the stadium manager and staff in connection with the sales training program designed to train a team of eight individuals on maximizing sales of personal seat licenses and group tickets to the diverse San Francisco Bay Area customer base. The policy applies to travel undertaken in support of the training initiative's objectives and provides the framework for processing and approving expense reimbursements related to employee travel activities.
The document outlines the specific categories of allowable travel expenses, reimbursement procedures, documentation requirements, and approval authority for the Stadium Manager to claim travel-related costs. The policy establishes spending limits, defines what constitutes reimbursable expenses such as transportation, lodging, and meals, and specifies the conditions under which expenses will be approved. This reimbursement framework supports the operational requirements of the sales training program and ensures consistent, transparent handling of employee travel costs incurred while executing the training curriculum and related sales initiatives at Levi's Stadium.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-RFP FY26-0095 Sales Training.docx | DOCX document | |
| 8-Attachment D - Exemplar Contract Professional Services Agreement.docx | DOCX document | |
| 4-Attachment F - Customer Reference Form.docx | DOCX document | |
| 3-Attachment C - Proposer Certification Form.docx | DOCX document | |
| 7-Attachment A - Scope of Services.docx | DOCX document | |
| 1-RFP FY26-0095 Sales Training.pdf | ||
| 9-Attachment B - Cost Proposal.docx | DOCX document | |
| 5-Attachment E - Integrity Conflict of Interest Guidelines.docx | DOCX document |
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Text version
SCHEDULE 1 TO THE
EXHIBIT B COST PROPOSAL
STADIUM MANAGER TRAVEL EXPENSE REIMBURSEMENT POLICY
Proposer will bill all necessary travel expenses to Stadium Manager at Proposer’s cost without markup.
Proposer will provide an estimate of travel expenses to Stadium Manager in advance of booking travel.
Stadium Manager must approve the travel expenses prior to Proposer booking the travel.
Proposer will provide to Stadium Manager the receipts, bills, or other documentation to support expenses that are not covered under a per diem.
Time spent traveling is not eligible for reimbursement as a travel expense pursuant to this policy.
Stadium Manager will reimburse Proposer for travel expenses using the U.S. General Services Administration travel rates for the time of travel.
GSA Travel Rates https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2026&state=&city=&zip=95054
Air Travel
1. All air travel should be economy (coach) class and booked at the lowest available airfare.
2. Any changes to flight reservations which result in an increase or additional cost must be pre-approved by Stadium Manager or the increase or additional charges will be the responsibility of Proposer and not subject to reimbursement by Stadium Manager.
Lodging
1. Stadium Manager has discounted rates at select hotels in Santa Clara and requires Proposer to utilize those rates at hotels, if available.
2. Stadium Manager shall provide details to Proposer for advance booking.
Ground Transportation
1. The least expensive mode of transportation is expected to be utilized during travel. Such expenses include taxi and other local transportation such as Uber or Lyft.
2. Cars are to be rented when other means of transportation are unavailable, more costly, or impractical. Mileage will not be reimbursed for rentals. Insurance offered by rental agencies will not be reimbursed.
3. Proposer shall invoice Stadium Manager for mileage using the standard IRS Mileage Rate when personal vehicles are used in connection with business activities during travel.
Meals and Incidentals A per diem allowance will be paid for each day of travel. Per diem covers all meals and other incidental charges. Proposer shall invoice Stadium Manager using the GSA Travel Rate linked above.
File details come from the government source that posted it. Updated .