6-MS-944 Pave Bid 2026 without Alt Bid.pdf

MS-944 02-01 PROPOSAL & CONTRACT (THIS PROPOSAL INCLUDES

(WHEN EXECUTED) INSTRUCTIONS TO BIDDERS)

A. DEPOSIT OF PROPOSALS.

Bids shall be submitted via PennBID for EARL TOWNSHIP

“2026 Roadwork” Municipality Name and Type for Letting of

April 16, 2026 JANICE HALLER

Date Secretary

Sealed Proposals will be received on or before

2:00 P.M., on April 16, 2026 via PennBID 19 SCHOOLHOUSE RD

Time Address

Bids will be opened on PennBID and posted approximately BOYERTOWN, PA 19512

3:00 P. M. on the above Bid Due Date. Proposals must be submitted via PennBID.

1. The contractor proposes to furnish and deliver all materials (including Form TR-465 Daily Bituminous Mixture

Certification) and to do and perform all work in the bid for the following project as more specifically set forth in the

Schedule of Prices (Attachment), in accordance with drawings and specifications on file at the Earl Township Municipal

Building at the above address as well as the supplements and special requirements contained herein and/or attached hereto and current PennDOT specifications (Publication 408), except (a) volumetric testing of bituminous paving materials is not required (Sec. 409). Bidders need to be prequalified by PennDOT (Sec. 102.01).

2. If designated as the successful bidder, the contractor may begin work on the date specified in the notice to proceed, or as otherwise provided in the special requirements, and will complete all work on or before August 21, 2026. If all work is not completed on time, liquidated damages will be assessed at the rate of $_500.00 per additional calendar day.

3. Accompanying this proposal is a certified check or bid Bond in the amount of 10% of the bid made payable to the municipality as a proposal guarantee which, it is understood, will be forfeited in case the contractor fails to comply with the requirement of the proposal.

B. PROPOSAL OF: _____________________________________________________________________________ Name of Contractor

Address

CONTRACTOR’S CERTIFICATION

It is hereby certified as follows:

1. The only person(s) interested in this proposal as principal(s) is (are): ________________________________

2. None of the above persons are employees of the municipality.

3. This proposal is made without collusion with any other person, firm, or corporation.

4. All plans and specifications referred to above and the site of the work have been examined by the contractor.

The contractor understands that the quantities indicated herein are approximate and are subject to change as may be required; and that all work is payable on the basis of the unit prices listed on the Schedule of Prices (Attachment

1).

- 1 -

5. The contractor will comply with all requirements of the laws and implementing regulations of the Commonwealth of

Pennsylvania and the United States relating to human relations, equal opportunity and non-discrimination in employment, and will pay to workmen employed in the performance of the contract the wages to which they may be entitled.

6. The contractor will provide the municipality with a 100% performance bond, conditioned upon the faithful performance of the contractor in accordance with the plans, specifications and conditions thereof, and a 100% payment bond conditioned on the prompt payment of all material furnished and labor supplied or performed in the prosecution of the work, in accordance with the Public Work’s Contractors’ Bond Law of 1967; These items shall be submitted within 20 days of notice of award.

7. The contractor, with the bid submission, shall include a dually signed copy of the project specifications, an affidavit accepting the provisions of the Workmen’s Compensation Act of 1915, as amended, an insurance certificate, an anti-collusion affidavit, a public works employment verification form, CDL compliance certificate and proof of PennDOT prequalification.

8. “The parties agree that the relationship between the Contractor and Earl Township is one of independent contractor and not the employer/employee and that the individual employees of the Contractor who will be performing the work pursuant to this contract are not employees of Earl Township. Contractor hereby certifies, represents and warrants to the Township that all persons performing any aspect of the work pursuant to this Contract who are required to have commercial driver’s license are subject to a program for drug and alcohol testing in accordance with the Omnibus Transportation Employee

Testing Act of 1991 and the federal regulations adopted pursuant thereto.”

Contractor

WITNESSED OR ATTESTED BY:

BY:______________________________________

Title (Seal)

Title

SEAL

TO BE EXECUTED ONLY IN THE EVENT THE ABOVE PROPOSAL IS ACCEPTED

ACCEPTED ON:_______________________________________

Date

Municipality

ATTESTED BY:

________________________________________ BY:_______________________________________ Title Title

SEAL

- 2 -

ATTACHMENT #1 (page 1 of 3)

County: Berks Municipality: Earl Township Project No.: 2026 Road Work T

H

IS

P O

R T

IO

N

T O

B E

C O

M P

L E

T

D

Y

T H

M U

N

IC

IP

A

L

IT

LOCATION OF WORK

Sunset hill Road, Terrace Road, Hauseman Road, Grims Mill Road, Pond Road, Kristine Avenue, Laura Court in Earl Township, Berks County; Hauseman Road in Colebrookdate Township, Berks

County. All ADTs < 1000.

DESCRIPTION OF WORK:

As indicated below and in Attachments. Follow PADOT Pub. 408.

ESCALATOR CLAUSE:

Per Pub. 408 Section 110.04 Current Edition. Bituminous Price Adjustment applies to this contract.

Contractor required to supply Form CS-1-PA when applicable. Bid index is March 2026

SCHEDULE OF PRICES

1.Item

No.

2. Approx.

Quantities

3.

Units

4.*Description 5. Unit

Price

6. Total

Tons

SY

Sunset Hill Road (2910’ long x 25’ wide)

From Route 73 to Mountain Road

Mill paving notch, sweep and apply tack coat, pave Superpave, HMA overlay Wearing Course, PG-64S-22, 0.3 to 3.0 million ESAL’s, 9.5 mm mix, 1.5” minimum compacted depth, SRL-L, and seal joints.

Place 3/4" leveling 9.5mm 0.3 – 3.0 ESALS, PG-64-22, SRL "L"

Base Repair - Excavate (mill as directed) and remove areas to be repaired to a depth of 4". Compact subgrade and place and compacted to 4"

Superpave Base Course 25mm 0.3 – 3.0 million ESALS PG-64-22 to grade. Seal joints per Pub. 408.

Remove existing 2” temporary paving and 2” stone base and replace with

4” Superpave Base Course 25mm 0.3 – 3.0 million ESALs PG-64-22 to grade.

Terrace Road (2916’ long x 23’ wide) from Route 73 to Pond

Place 3/4" leveling 9.5mm 0.3 – 3.0 million ESALS, PG-64-22, SRL "L"

Hauseman Road (1467’ long x 23’ wide) from Twp Line to Pond

Hauseman Road (648’ long x 23’ wide) from Twp Line to Sawmill

Only

Put

Pricing

On

PennBID

Pricing

Sheet

Only

Put

Pricing

On

PennBID

Pricing

Sheet

*DESCRIPTION

Must include ADT on Wearing surfaces.

USE OF CUTBACK ASPHALT IS PROHIBITED BETWEEN MAY 1st

AND OCTOBER 31st EXCEPT AS NOTED IN BULLETIN NO. 25.

ATTACHMENT #1 (page 2 of 3)

H

IS

P O

R T

IO

N

T O

M P

L E

T

T

N

IC

IP

A

L

Contractor required to supply Form CS-1-PA when applicable. Bid index is March 2026

SCHEDULE OF PRICES

1.Item

No.

2. Approx.

Quantities

3.

Units

4.*Description 5. Unit

Grims Mill Road (833’ long x 23’ wide) from Pond to Twp Line

Pond Road (2261’ x 22’) from Route 73 to Grims Mill Road

Place 3/4" leveling 9.5mm 0.3 – 3.0 ESALS, PG-64-22, SRL "L"

Kristine Ave (1464’ long x 25’ wide) from Terrace Rd to End

Curbline Milling, 7’ wide, 0 to 1-1/2” taper

Laura Court (726’ long x 25’ wide) from Terrace Rd to End

Curbline Milling, 7’ wide, 0 to 1-1/2” taper

Pricing

On

PennBID

Pricing

Sheet

Only

Put

Pricing

On

PennBID

Pricing

Sheet

*DESCRIPTION

Must include ADT on Wearing surfaces.

ATTACHMENT #1 (page 3 of 3)

H

IS

P O

R T

IO

N

T O

M P

L E

T

T

N

IC

IP

A

L

Contractor required to supply Form CS-1-PA when applicable. Bid index is March 2026

SCHEDULE OF PRICES

1.Item

No.

2. Approx.

Quantities

3.

Units

4.*Description 5. Unit

ALTERNATE BID #1

Paving fabric shall be Petromat 4598 by Propex (1-800-621-1273) or approved equal.

Pricing

On

PennBID

Pricing

Sheet

Only

Put

Pricing

On

PennBID

Pricing

Sheet

*DESCRIPTION

Must include ADT on Wearing surfaces.

Attachment 1-A

SPECIFICATIONS AND SPECIAL PROVISIONS TO CONTRACT MS-944

CONTAINS IMPORTANT INFORMATION FOR THE CONTRACTOR(S)

The Prime Contractor(s) and subcontractors must comply with all of the following provisions:

TRAFFIC CONTROL

- Traffic Control and Safety Devices to be provided by the Contractor(s) in compliance with the current MUTCD, PennDOT Publication 212 and Publication 213.

- Roadways may be closed to through traffic, however, school buses, emergency vehicles and residents in the work area must be able to pass through during work hours.

GENERAL

- A pre-bid meeting is mandatory and can be scheduled by contacting Township Roadmaster Brad McIlvee at (610) 342-

6590 between the hours of 7:00 a.m. and 3:00 p.m. Monday through Friday.

- Work may not begin until the replacement seven culverts and seven inlet boxes and 2’ road widening on Sunset Hill Road is completed. Culvert contract includes 2” temporary pavement restoration along widening and culverts and is required to be completed by April 30, 2026. Roadwork may begin upon receipt of Notice to Proceed.

- Work to be completed on or before August 21, 2026. After 8/21/26, liquidated damages apply at $500/day.

- The Contractor(s) shall notify the Municipality and public five (5) calendar days prior to the start of the project.

- Prevailing wages apply to this project.

- Delivery tickets shall be submitted for all materials.

- Submit Bill of Lading for each shipment of bituminous material per Section 702.1(c) of PENNDOT Spec. Form 408.

- CS-4171 Certificate of Compliance and/or TR-465 Daily Bituminous Mixture Certification is required for all materials.

- Final Completion Certificate & Notice of Completion required

- Contractor(s) is (are) responsible for defects that occur within one year of applications.

- Municipality will inspect the project.

- Municipality reserves the right to limit work completed.

- Municipality reserves the right to procure material which best suits their requirements after all bids & items are reviewed.

- Municipality reserves the right to make an award on the basis of the aggregate total for all like items on which quotations are received.

- Future award of Contracts will be based on quality of work as determined by the Municipality.

- Pennsylvania Prevailing Wage Rates apply to this Contract.

- Completion of NON-COLLUSION AFFIDAVIT required.

- Contractor(s) shall be PENNDOT prequalified and must supply proof of prequalification with the bid package.

- Contractor(s) to supply proof of CDL Drug and Alcohol Compliance.

- The successful bidder(s) must provide a 100% Performance Bond and a 100% Payment Bond within 20 days of the award of the contract.

-Notice to Proceed will be the date of contract acceptance.

- Contractor(s) must complete and submit CS-1PA, Price Adjustment of Bituminous Material if applicable.

- Where Contract references current PennDOT specifications (Publication 408) or PennDOT Specifications Form 408, the latest version applies.

- Contractor’s equipment may not leave project location until the contracted work has been completed.

- Incidental preparation and clean up required by Contractor. (Project Construction Materials)

- Township is responsible for replacing permanent paving markings.

- Township is responsible for obtaining any necessary storm sewer inlet box or manhole risers.

- 4 -

County: Berks Municipality: Earl Township Project No.: 2025 Road Work

Attachment 1-A

SPECIFICATIONS AND SPECIAL PROVISIONS TO CONTRACT MS-944

CONTAINS IMPORTANT INFORMATION FOR THE CONTRACTOR(S)

BITUMINOUS PAVING

- Complete all testing in accordance with PENNDOT Specifications Form 408 Section 409 except volumetric testing.

- Tack Coat is required per Section 460 / 409 of PennDOT Specifications Form 408 and is incidental to paving.

- Bituminous Seal on all abutting pavement, manholes, inlets and curbs required after wearing course.

- Saw cut or Milled Paving Notch per RC-28M is required and incidental to paving.

- Existing driveways shall be transitioned to maintain positive drainage along roadway gutterline and sufficient access to property as necessary.

- Milling of driveway notches is to be done as directed by the Township Roadmaster and in a fashion that maintains the shoulder slope and provides a smooth transition from the driveways to the shoulder and shall be considered incidental to the contract.

- Any needed milling around existing inlet boxes in areas where lane milling is not proposed shall be considered incidental to the contract.

- Roadway is to be power broomed by the Contractor prior to start of paving.

- Contractor to remove all excess material from the project site.

- Roadway cross-slope shall match existing unless otherwise directed by Township inspector. Minimum cross-slope to be

¼” per foot and if existing cross-slope does not meet this, then leveling course shall be utilized to achieve said grade.

-Scratch/leveling course to be placed at discretion of appointed inspector(s).

-Scratch/leveling course must be compacted with a pneumatic tired roller.

- Paving must be done in two passes.

My signature signifies that I have read and understand the above conditions and special provisions to this contract, and by being authorized by this company to act as their authorized representative, and on their behalf hereby agree to adhere to any and all of the provisions pertaining to this contract.

Contractor’s Representative Date Municipality’s Representative Date

______________________________________________ _____ EARL TOWNSHIP_ _

Company Municipality

- 5 -