6-HEA130126 RFC - FINAL.pdf

BID HEA130126

Environmental Laboratory Services Request for Bids and Resulting Contract

GENERAL BID REQUIREMENTS

1.0 SCOPE:

Salt Lake County Contracts and Procurement, on behalf of The Salt Lake County Health Department’s Environmental Health Division, is seeking to contract with an environmental laboratory provider to analyze environmental samplings for contaminants identification and concentration in water, soil, and air samples and invites your company to bid on providing these services.

The Salt Lake County Health Department (“SLCoHD”) performs environmental sampling for contaminants for sample identification and concentration in water, soil and air samples. The data generated is used in case development for administrative, civil, and criminal enforcement. In addition, information is used to direct decisions about exposure, remedial and mitigation efforts, and confirmation sampling.

Requirements

Lab results shall be defensible in administrative hearings, and in civil and criminal hearings, and court cases.

Lab reports for the samples shall be delivered via e-mail, with an original hard copy available upon request by SLCoHD. The lab reports for the samples should also be available through an online customer account portal.

1. Lab must be located within Salt Lake County.

2. Successful bidder’s lab must be State of Utah Certified.

3. Successful bidder must be willing to provide with bid proof of:

a. RCRA and Clean Water Act certification

b. Copy of most recent WP (Water Proficiency) audit results

SLCoHD Responsibilities

SLCoHD will deliver samples to the lab located within Salt Lake County.

2.0 CONTENTS:

If any provision or specification in this “Request for Bids and Resulting Contract” (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following opening of the bids.

3.0 QUESTIONS:

Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (UPPP) powered by Bonfire. Questions are due prior to the question due date and time specified. If a question/answer changes the RFC document, the change will be released in an amendment to the solicitation event. Bidders who have https://solutions.sciquest.com/apps/Router/SupplierLogin?Custorg=StateOfUtah stated their “Intent to Bid” in the UPPP system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees.

4.0 Pre-Bid WebEx Meeting

Interested Bidders are invited to participate in a pre-bid WebEx meeting to discuss the project and to ask questions about this RFC. It will be held on April 21st, 2026, beginning at 1:00 pm. Please contact Bibi Whitehead (bwhitehead@saltlakecounty.gov) to request the WebEx meeting information.

Proposers are encouraged to submit their questions in writing before the meeting through the county’s online solicitation system, the Utah Public Procurement Place (U3P) powered by Bonfire. The meeting is for informational purposes only and is not binding. If the RFC needs to be modified or clarified, the County will issue a written amendment on U3P.

5.0 CONTRACT TERM:

The contract resulting from this solicitation will become effective on the date of execution with a five (5) year term. The County reserves the right to review the contract on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

6.0 ANNUAL PURCHASES:

No minimum or maximum quantity or purchases under this contract can be specified.

For information purposes only and not as a guarantee of usage by the County, approximate annual amount under this contract shall not exceed $8,000 annually.

The goods and services for the resulting contract(s) may be needed in the event of a natural disaster.

7.0 DELIVERY:

Lab reports for the samples shall be delivered via e-mail, with an original hard copy available upon request by SLCoHD. The lab reports for the samples should also be available through an online customer account portal.

The bid pricing being offered must include these delivery charges.

8.0 AWARD:

Salt Lake County may award bids and contracts to suppliers through a preference system. Please refer to the preference attachment.

Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County.

Contract will be awarded to the lowest responsive, responsible bidder, bidding the lowest overall cost including delivery and meeting specifications.

9.0 PRICING:

mailto:bwhitehead@saltlakecounty.gov

County will determine the low bidder based upon price(s) bid on the attached bid schedule (SEE ATTACHMENT 2). The price to be paid by County upon each order placed under the contract(s) will be the price that the successful bidder submitted for that item. Bid price(s) are to remain firm for the life of the contract.

The bid pricing being offered must include analyses with a 7–10-day turnaround and a 24-hour rush turnaround. TCLP Metal and Volatile Organics analyses are three (3) day rush turnaround.

Pricing must also include the lab sampling bottles, containers, preservatives, etc.

required for the analyses requested.

Bidder must complete the included price schedule.

10.0 PARTIAL BID SUBMISSION:

Submission of a partial listing of items on the bid schedule sample list may result in your bid being deemed non-responsive.

11.0 AUDITING:

The supplier agrees, at no additional cost, to make available to Salt Lake County all records; published price lists and invoices relative to this contract. Information to assist Salt Lake County personnel in performing periodic audits and price checks will be provided during regular business hours.

12.0 REQUIRED INSURANCE POLICIES:

GENERAL INSURANCE REQUIREMENTS FOR ALL POLICIES.

A. Any insurance coverage required herein that is written on a “claims made” form rather than on an “occurrence” form shall (i) provide full prior acts coverage or have a retroactive date effective before the date of this Agreement, and (ii) be maintained for a period of at least 3 (three) years following the end of the term of this Agreement or contain a comparable “extended discovery” clause. Evidence of current extended discovery coverage and the purchase options available upon policy termination shall be provided to the County.

B. All policies of insurance shall be issued by insurance companies licensed to do business in the State of Utah and either:

(i) Currently rated A- or better by A.M. Best Company;

—OR—

(ii) Listed in the United States Treasury Department’s current Listing of Approved Sureties (Department Circular 570), as amended.

C. Bidder shall furnish certificates of insurance, acceptable to the County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

D. In the event any work is subcontracted, Bidder shall require its subcontractor, at no cost to the County, to secure and maintain all minimum insurance coverages required of the Bidder hereunder.

E. In the event that governmental immunity limits are subsequently altered by legislation or judicial opinion, Bidder shall provide a new certificate of insurance within 30 (thirty) days after being notified thereof in writing by the County, certifying coverage in compliance with the modified limits or, if no new limits are specified, in an amount acceptable to the County.

F. All required certificates and policies shall provide that coverage thereunder shall not be canceled or modified without providing 30 (thirty) days prior written notice to the County in a manner approved by the County District Attorney.

G. In the event Bidder fails to maintain and keep in force any insurance policies as required herein, County shall have the right at its sole discretion to obtain such coverage and reduce payments to Bidder for the costs of said insurance.

REQUIRED INSURANCE POLICIES.

Bidder agrees to secure and maintain the following required policies of insurance in accordance with the general insurance requirements set forth in the preceding subsection:

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law. This requirement includes Bidders who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships. In the event any work is subcontracted, Bidder shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Commercial general liability insurance on an occurrence form with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence with a $2,000,000 general policy aggregate and $2,000,000 products completed operations policy aggregate. The policy shall protect the County, Bidder, and any subcontractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Bidder’s operations under this Agreement, whether performed by Bidder itself, any subcontractor, or anyone directly or indirectly employed by either of them. Such insurance shall provide coverage for premises operations, acts of independent Bidders, and completed operations.

C. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, with the County as an additional insured, in the minimum amount of $1,000,000 per occurrence.

D. Professional Liability Insurance in the amount of $1,000,000.

—OR IF THERE WILL NOT BE ANY VEHICLE OPERATIONS—

E. The Bidder shall not operate a vehicle in connection with any services rendered under this Agreement. Inasmuch as the Bidder agrees not to operate a vehicle in connection with services rendered under this Agreement, the County shall not require the Bidder to provide commercial automobile liability insurance.

13. TERMS AND CONDITIONS:

Bidder agrees that if awarded a contract under this solicitation, Salt Lake County’s Terms and Conditions, attached, will apply.