6-Attachment E Eval Team Score Sheet.xls
XLS spreadsheet 48 KB Posted
- Attached to
- Publication of Utah Code Books
- Solicitation number
- SB25-13
- Issued by
- Utah
About this file
This document is an evaluation scoresheet for a Request for Proposal (RFP) issued by the State of Utah Division of Purchasing for the Publication of Utah Code Books, solicitation number SB25-13. The RFP seeks a contractor to provide legal research, citation services, printing, and delivery of various publications for State of Utah Eligible Users, with the potential for multiple contract awards. The contract will have a 5-year term, with vendors required to guarantee pricing for one year. The evaluation methodology involves a two-stage process: first, proposals must meet mandatory minimums and score at least 500 out of 700 points in the Technical Evaluation to proceed to the Cost Evaluation, and ultimately must accumulate 700 out of 1000 total points to be awarded a contract.
The scoring matrix evaluates vendors across three primary technical criteria: Company Ability (weighted 42.8%), Printing Ability (28.4%), and Order, Delivery and Communication (28.4%). Each subcategory is scored on a 0-5 scale, with 0 representing a failure to address requirements and 5 representing excellence in meeting and exceeding criteria. The cost component represents 30% of total possible points, with the lowest-priced proposal receiving the maximum cost points, and other proposals receiving proportional points based on their price relative to the lowest price. There is no administrative fee associated with this contract, and the RFP indicates the potential for multiple awards based on meeting the specified evaluation thresholds.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Attachment B Scope of Work.pdf | ||
| 3-Attachment A State of Utah Terms and Conditions.docx | DOCX document | |
| 7-Attachment C Cost Sheet -Amended.xlsx | XLSX spreadsheet | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 5-Attachment D Technical Criteria.pdf |
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Score Sheet
| Publication of Utah Code Books | |||||||
| SOLICITATION # SB25-13 | |||||||
| RFP EVALUATION SCORESHEET | |||||||
| Score will be assigned as follows: | |||||||
| 0 = Fail, the proposal fails to address the requirements or criteria described in the RFP or cannot be assessed du to missing information | |||||||
| Firm Name: | 1 = Poor, the proposal inadequately addresses the requirements or criteria described in the RFP or cannot be assessed due to incomplete information | ||||||
| 2 = Unsatisfactory, the proposal addresses the requirements or criteria described in the RFP in an unsatisfactory manner | |||||||
| Evaluator: | 3 = Satisfactory, the proposal addresses all requirements or criteria described in the RFP in a minimum satisfactory manner | ||||||
| 4 = Good, the proposal addresses all requirements or criteria described in the RFP and in some respects exceeds them | |||||||
| Date: | 5 = Excellent, the proposal addresses and exceeds all of the requirements or criteria described in the RFP | ||||||
| Minimum Mandatory Requirements | RFP Section | Evaluation (Pass/Fail) | |||||
| 1 | Company has uploaded a fully completed Attachment C: Cost Sheet | Attach B 3.5(b) & Attach C | |||||
| 2 | Company has uploaded a completed Attachment D: Technical Criteria | Attach D | |||||
| 0 | |||||||
| Scoreable Technical Criteria | RFP Section | Evaluator Score (0-5) | Criteria Weight | % of Tech Criteria | Points Possible | Points |
Earned
| #1 Company Ability - Questions 1a. - 1c. | |||||||
| #1 a. | Describe one of the largest legal publication orders the Company has fulfilled within the last 2 years. Include the number of pages per volume, number of volumes in the publication and the time from order to delivery. | Attach D #1 | 10 | 7.1% | 50.00 | 0.00 | |
| #1 b. | Describe your Company’s Legal Research Team. What are their abilities? Their Limitations? (1) Number of staff with J.D. degrees or legal research certifications; (2) Average years of experience in legal research and citation; (3) Specific expertise with Utah state law; and (4) Quality control processes for ensuring citation accuracy. | Attach D #1 | 40 | 28.6% | 200.00 | 0.00 | |
| #1 c. | Complete the chart on Attachment D and add any other relevant services not listed that you offer to add value to the relevant services requested by a State or Agency. Do you feel that this Company can meet Eligible user needs? | Attach D #1 | 10 | 7.1% | 50.00 | 0.00 | |
| #2 Printing Ability - Questions 2a. - 2d. | |||||||
| #2 a. | After the legal research is complete and the book is ready to print, is it printed and bound inhouse or is a subcontractor used? Explain the process. | Attach D #2 | 10 | 7.1% | 50.00 | 0.00 | |
| #2 b. | Explain the Company’s printing equipment set up and what is the smallest allowable order? | Attach D #2 | 10 | 7.1% | 50.00 | 0.00 | |
| #2 c. | Explain the process for delivering proofs to the Eligible User. | Attach D #2 | 10 | 7.1% | 50.00 | 0.00 | |
| #2 d. | What is the typical turnaround time-frame for physical proofs? | Attach D #2 | 10 | 7.1% | 50.00 | 0.00 | |
| #3 Order, Delivery and Communication - Questions 3a. - 3d. | |||||||
| #3 a. | What is the procedure for an Eligible User to place an order? | Attach D #3 | 10 | 7.1% | 50.00 | 0.00 | |
| #3 b. | Explain the items needed from the User for you to begin the research/publication process. | Attach D #3 | 10 | 7.1% | 50.00 | 0.00 | |
| #3 c. | What is the method that the Company provides for communication with the Eligible User for questions, progress reports and updates? | Attach D #3 | 10 | 7.1% | 50.00 | 0.00 | |
| #3 d. | What in house measures does your Company take to make sure the final product is completed correctly and on time? If you use a Sub Contractor for any part of the process, from order to delivery, what measures does your Company take to make sure they are on-track, service is completed correctly and on time? | Attach D #3 | 10 | 7.1% | 50.00 | 0.00 | |
| 100.0% | 700.00 | 0.00 | |||||
| Required Technical Point Threshold | RFP Section | Min Percent | Min Points Required | Points Earned | Percent Earned | Evaluation | |
| Attach D | 70% | 500.0 | 0.0 | 0.0% | 0 | ||
| To be completed by the Division of Purchasing | |||||||
| Cost | RFP Section | Low Cost Option | Offered Cost | Percent of Total | Points Possible | Points Earned | |
| Attach C | 30% | 300.0 | 0.0 | ||||
| * Purchasing will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price). | |||||||
| Total Evaluation Points | Percent of Total | Points Possible | Points Earned | ||||
| Total Technical Evaluation Points | 70% | 700.0 | 0.0 | ||||
| Total Cost Evaluation Points | 30% | 300.0 | 0.0 | ||||
| Total Evaluation Points | 100% | 1,000.0 | 0.0 | ||||
| There are 1000 points available for this RFP. Proposal Evaluation total points must be 700+/1000 to be awarded a contract. Technical Criteria + Cost Points = Total Points. |
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