5-Attachment D Technical Criteria.pdf
PDF 195 KB Posted
- Attached to
- Publication of Utah Code Books
- Solicitation number
- SB25-13
- Issued by
- Utah
About this file
This document is a Request for Proposal (RFP) for Publications of Utah Code Books, identified by Solicitation #SB25-13, focusing on a technical evaluation for legal publication services. The RFP is a 700-point technical criteria stage where proposers must score 500 points or higher to advance to the cost evaluation. The document outlines detailed requirements across three primary areas: Company Ability (300 points), Printing Ability (200 points), and Order, Delivery and Communication (200 points). Respondents are required to provide comprehensive details about their legal research capabilities, publication experience, printing processes, order placement procedures, and communication methods.
The evaluation criteria are highly specific, requiring proposers to demonstrate expertise through detailed responses about past publication orders, legal research team qualifications, printing equipment, proof delivery processes, and quality control mechanisms. Key evaluation components include documenting the largest legal publication order fulfilled, describing the legal research team's credentials and expertise (particularly with Utah state law), detailing printing and binding processes, explaining order placement procedures, and outlining communication and project management strategies. No cost information, external links, or catalog references are permitted in the responses, with summary formats preferred. The technical evaluation aims to thoroughly assess a vendor's capability to produce accurate, timely, and high-quality legal publications for the state of Utah.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Attachment A State of Utah Terms and Conditions.docx | DOCX document | |
| 7-Attachment C Cost Sheet -Amended.xlsx | XLSX spreadsheet | |
| 4-Attachment B Scope of Work.pdf | ||
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 2-Vendor Prerequisites - Statewide RFP.pdf | ||
| 6-Attachment E Eval Team Score Sheet.xls | XLS spreadsheet |
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Publications of Utah Code Books Attachment D - Technical Criteria
Solicitation #SB25-13 This is the Technical Criteria Stage of the RFP Evaluation. It is worth 700 Points. Proposal must reach 500 or more points in this stage to move to Cost Evaluation.
Completely and thoroughly answer the questions below to prove the proposal can meet and/or exceed the needs that the RFP requires. No costs, links, or references to catalogs or brochures will be accepted as any part of an answer and will affect your score. Summary form is preferred, when applicable.
1. Company Ability (300 points)
a. Describe one of the largest legal publication orders the Company has fulfilled within the last 2 years. Include the number of pages per volume, number of volumes in the publication and the time from order to delivery. (50 pts)
b. Describe your Company’s Legal Research Team. What are their abilities? Their Limitations? (200 pts) Response Must include: (1) Number of staff with J.D. degrees or legal research certifications; (2) Average years of experience in legal research and citation; (3) Specific expertise with Utah state law; and (4) Quality control processes for ensuring citation accuracy.
c. Complete the chart below and add any other relevant services not listed that you offer to add value to a request provided by the State or Agency. Please use this chart for consistency in the evaluation (50 points)
Legal Research and Services Does Your Company or Sub-contractor provide this? Leave notes.
Y or N
Case Law Annotations Statutory Authority Citations Legislative History (if relevant) History of the Rule (Amendments, etc..)
Rule & Statute Cross-references Attorney General Opinions (if relevant) Practice Aids and Commentary (annotated)
Key Words and Indexing Electronic or Digital versions
2. Printing Ability (200 total points) (50 points each)
a. After the legal research is complete and the book is ready to print, is it printed and bound inhouse or is a subcontractor used? Explain the process.
b. Explain the Company’s printing equipment set up and what is the smallest allowable order?
c. Explain the process for delivering proofs to the Eligible User.
d. What is the typical turnaround time-frame for physical proofs?
3. Order, Delivery and Communication (200 total points) (50 points each)
a. What is the procedure for an Eligible User to place an order?
b. Explain the items needed from the User for you to begin the research/publication process.
c. What is the method that the Company provides for communication with the Eligible
User for questions, progress reports and updates?
d. What in house measures does your Company take to make sure the final product is completed correctly and on time? If you use a Sub Contractor for any part of the process, from order to delivery, what measures does your Company take to make sure they are on-track, service is completed correctly and on time?
| Publications of Utah Code Books |
| Solicitation #SB25-13 |
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