6-Attachment A - Respondent Questionnaire RFP 545870.pdf

City of Detroit Office of Contracting and Procurement (OCP)

Request for Proposal – #545870 Year-Round Emergency Shelters

Revised 3/10/2026

Attachment A – Respondent Questionnaire

PART 1 – RESPONDENT EXPERIENCE / ORGANIZATION

1. Respondent’s Contact Information

Complete the following table for your Sole Point of Contact During RFP Process.

Single Point of Contact for RFP Respondent Response

a. Name

b. Title

c. Address

d. E-mail

e. Phone Number

Complete the following table for your firm’s Partner and or Manager(s) that will be in charge of this project if awarded.

Partner and or Manager Contact Details Respondent Response

a. Name

b. Title

c. Address

d. E-mail

e. Phone Number

2. Respondent Background Information

Complete this table with your background information. Proposals by a partnership or joint venture shall list the full names and addresses of all parties to the joint venture by completing this table for all parties.

Respondent Response

a. Full legal business name.

b. Full legal business address of the firm’s principal place of business and, if different, the location of the place of performance of the contract.

c. Business entity designation, e.g., sole proprietor, Inc., LLC, or

LLP.

d. Current tax status and Federal Employer Identification

Number (FEIN) (if applicable).

e. State company was formed in.

f. Company phone number.

g. Website address (if applicable).

h. Number of years in business.

i. Average number of employees during each of the last three (3) years.

Respondent Response

j. Describe your agency’s experience serving residents experiencing homelessness in the Detroit CoC or the City of

Detroit. How does Emergency Shelter programming align with your organization’s mission?

k. Does your company have experience working with the City of

Detroit? If so, please list the contracts you hold or have held with the City of Detroit for the last 5 years.

l. Identify any claims or lawsuits that have been brought against your organization as a result of any services provided within the last ten (10) years.

m. Identify any projects in which your contract was terminated for any reason.

q. Disclose the full legal names of any individuals or entities with any personal or financial interest in your company or any proposed subcontractors or suppliers who are currently or have ever been debarred or suspended by the City of Detroit, any Federal Agency, any State Agency or any sub-state public entity.

r. Disclose whether your proposed solution involves the use of

Artificial Intelligence, or will within the next five (5) years.

___Yes

___No

3. Prior Experience (Respondent)

Describe at least three (3) relevant experiences from the last five (5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP, by completing the table(s) below.

Reference Form #1 Respondent Response

a. Name of Reference (Company Name)

b. Project Name/Title

c. Client Location

d. Contact Person Name

e. Contact Person Title

f. Contact Person Phone Number

g. Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided, including how the services are similar in size and scope to the RFP requirements

j. Identify respondent’s key personnel that worked on this project

Reference Form #2 Respondent Response

b. Project Name/Title

c. Client Location

d. Contact Person Name

e. Contact Person Title

f. Contact Person Phone Number

g. Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided including how the services are similar in size and scope to the RFP requirements

Reference Form #3 Respondent Response

a. Name of Reference (Company Name)

b. Project Name/Title

c. Client Location

d. Contact Person Name

e. Contact Person Title

f. Contact Person Phone Number

g. Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided including how the services are similar in size and scope to the RFP requirements

4. Respondent’s Subcontractor(s) Prior Experience (if applicable)

Question Respondent Response

a. Do you intend to utilize any subcontractors?

If yes, provide their legal business name and address, and a description of the goods/services they will supply. Also complete the Subcontractor Reference

Form provided below for each subcontractor.

Has Respondent ensured proposed subcontractor(s) are not on the City of

Detroit’s list of debarred and suspended suppliers?

No debarred contractor is eligible to serve as a subcontractor or as a goods, services or materials supplier for any contract.

https://detroitmi.gov/government/office-inspector-general/debarment-information

Subcontractor’s Legal Business Name

Subcontractor’s Business Address

Description of goods/services to be provided by the Subcontractor

Percentage of work to be completed by

Subcontractor

Number of Similar Projects the Respondent and Subcontractor have completed together

Description of Similar Projects the

Respondent and Subcontractor have completed together

If applicable, describe below at least one (1) relevant experience from the last five (5) years supporting your subcontractor’s ability to successfully perform similar work as set forth in your company’s proposal.

Subcontractor Reference Form Respondent Response

b. Project Name/Title

c. Client Location

d. Contact Person Name

e. Contact Person Title https://detroitmi.gov/government/office-inspector-general/debarment-information https://detroitmi.gov/government/office-inspector-general/debarment-information

f. Contact Person Phone Number

g. Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided, including how the services are similar in scope and scale to the RFP requirements

PART 2 – RESPONDENT CAPACITY

5. Respondent Capacity and Staffing

a. Describe your agency’s experience serving residents experiencing homelessness in the

Detroit CoC or the City of Detroit. How does Emergency Shelter programming align with your organization’s mission?

b. Describe your organizational structure. How does your leadership ensure accountability and program quality?

c. Describe how your organization recruits and retains diverse and qualified staff for your programs. Include how you ensure vacant positions are posted in a timely manner, how you advertise open positions, and what retention efforts are made to prevent staff turnover.

d. Describe how your agency is enhancing staffing and capacity within your homelessness program(s). Highlight any key strategies to add depth, consistency, skills, and knowledge within your programs.

PART 3 – FINANCIAL CAPACITY

Word Limit: 300 Words

a. Describe your organization’s systems in place for financial management, including preventing financial conflicts of interest. Describe your organization’s staffing and staff qualifications to provide financial management.

b. Describe your organization’s experience managing funds, including the amount of funding received, and the sources (e.g., federal, state, or local government;

philanthropic; etc.).

c. Describe your organization’s experience providing reporting on finances and program activities to meet funding requirements.

d. This contract is reimbursement based, meaning your organization will submit a billing packet for services completed. Does your organization have the ability to operate programming prior to receiving reimbursement?