6-01-CS27009-Stage I-26360490-Solicitation.pdf

Division of FaciliƟes ConstrucƟon and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Value Based SelecƟon for ConstrucƟon Services Stage I: Request for Proposals

July 22, 2026

Northern Utah Veterans Cemetery Department of Veterans and Military Affairs

Washington Terrace, Utah

DFCM Project #26360490 U3P Reference # CS27009-Stage I

Project design provided by G Brown Design

DFCM VBS ConstrucƟon - Stage I: Request for Proposals, 5.15.2026 2

SolicitaƟon Summary The State of Utah Division of FaciliƟes ConstrucƟon and Management (DFCM) is requesƟng proposals for construcƟon services for the following project:

Stage I: Request for Proposals Northern Utah Veterans Cemetery Department of Veterans and Military Affairs Washington Terrace, Utah DFCM Project #26360490 | U3P Reference # CS27009-Stage I

CommunicaƟon during the selecƟon process shall be directed to the DFCM RepresentaƟves below only.

DFCM Project Manager: Mike Smith mikesmith@utah.gov 801-870-3420 DFCM VBS Coordinator: dfcm_vbs@utah.gov Brief Project DescripƟon: ConstrucƟon of a new veterans memorial cemetery in Washington Terrace, Utah. Work includes but is not limited to: Site improvements, uƟlity infrastructure, hardscape, irrigaƟon and landscaping installaƟon, building construcƟon.

SubstanƟal CompleƟon Prior To: October 31, 2027 Liquidated Damages: $1,000.00 per day ConstrucƟon Cost EsƟmate: $12,000,000.00 Tax Exempt: Yes ☐ No ☒ Energy IncenƟves: Yes ☐ No ☒

SolicitaƟon Schedule Event Date Time LocaƟon

SolicitaƟon PosƟng Stage I: Request for Proposals

Wednesday, July 22, 2026 3:00 PM U3P

Mandatory MeeƟng Wednesday, July 29, 2026 1:30 PM

☒In person: 5645 S Adams Avenue Pkwy, Washington Terrace, Utah hƩps://maps.app.goo.gl/SwZ7sCNbWkrkVWFE ☐Virtual:

QuesƟons Deadline Monday, August 3, 2026 3:00 PM U3P

Addendum Deadline Wednesday, August 5, 2026 3:00 PM U3P

Proposal Documents Deadline Monday, August 10, 2026 12:00

NOON U3P

Short LisƟng by SelecƟon CommiƩee Friday, August 14, 2026 9:00 AM LocaƟon provided to SelecƟon CommiƩee members.

Announcement of Short Listed Contractors Monday, August 17, 2026 5:00 PM U3P

For Short Listed Contractors Only

SolicitaƟon PosƟng Stage II: InvitaƟon to Bid Tuesday, August 18, 2026 3:00 PM U3P

QuesƟons Tuesday, August 25, 2026 3:00 PM U3P

Addendum Thursday, August 27, 2026 3:00 PM U3P

Bid and Bid Bond Deadline Thursday, September 3, 2026 3:00 PM U3P

Subcontractors List Deadline Friday, September 4, 2026 3:00 PM Email to dfcmcontracts@utah.gov

DFCM VBS ConstrucƟon - Stage I: Request for Proposals, 5.15.2026 3

Project Details Detailed Project DescripƟon:

This project will establish a new veterans cemetery with burial areas, memorial and ceremonial spaces, supporƟng buildings, site circulaƟon, parking, and associated site infrastructure.

The project includes the following:

* AdministraƟon building – approximately 835 sf

* Maintenance building – approximately 1448 sf

* CommiƩal service shelter – approximately 1025 sf

* Maintenance yard with gasoline and diesel fuel tanks and landscape storage bins

* Approximately 500 double depth pre-placed burial crypts

* Two Concrete Columbarium Niche Walls (600 columbarium niches total between both walls)

* Approximately 550 in-ground cremains burial plots

* Two Memorial walls and a memorial garden including Abe Lincoln/GeƩysburg Address monument and plaque

* Flag plaza with Granite Stone Veneer walls and columns

* Asphalt Entry Drive and internal cemetery drives and parking areas

* Divided Entry with Granite Stone Veneer walls, columns, and metal entry gates

* Fencing – including decoraƟve metal fencing and vinyl coated chain-link fencing

* UƟlity work including sewer, water, secondary irrigaƟon water, power, natural gas, and communicaƟons.

* New Landscape and IrrigaƟon System

Contractor’s team shall include team members meeƟng the following qualificaƟon criteria for Pre-Cast Columbarium Niche Units and Pre-Cast Concrete Burial Crypts.

Pre-Cast Columbarium Niches Units –Precast Columbarium Unit manufacturer shall have experience in the design and manufacture of Precast Concrete Columbarium units to be used for NaƟonal or State Veterans Cemeteries. that Precast Columbarium Unit Manufacturer has a minimum of 5 years experience in fabricaƟon and erecƟon of the precast concrete columbarium units similar in material design and extent to that indicated on the drawings and specified herein and shall have completed a minimum of 15 NaƟonal or State Veterans Cemetery Precast Columbarium projects of similar type and size. Installer shall be the same company as the manufacturer of the Precast Columbarium Units.

Pre-Cast Concrete Burial Crypts - firm that has a minimum of three years of experience with manufacture and installaƟon of pre-cast concrete columbarium units meeƟng Veterans Affairs design specificaƟons and requirements to be used for NaƟonal or State Veterans Cemeteries for projects of similar type and size.

AddiƟve Alternates:

Add Alternate #1 will include Security Cameras and the associated cable runs, hardware, and incidentals.

Project Risk Factors:

Per the geotechnical report, landslide and slope instability and potenƟal liquefacƟon pose a risk at the site.

Project Requirements:

- DFCM Approved Fabricator List

- DFCM Design Management Documents

- DFCM Roofing Design Requirements

- State of Utah High Performance Building Standard and all appendixes

N/A

DFCM VBS ConstrucƟon - Stage I: Request for Proposals, 5.15.2026 4

SolicitaƟon Documents The solicitaƟon documents consist of all documents listed below and referenced within this solicitaƟon.

SolicitaƟon Documents and Forms The following project specific documents and standard documents and forms can be accessed in the U3P procurement posƟng for this solicitaƟon under ‘SupporƟng DocumentaƟon’:

Project specific documents:

- VBS ConstrucƟon Stage I: Request for Proposals SolicitaƟon

- Contractor Requirements for the Stage II: InvitaƟon to Bid

- Approved Plans

- Approved SpecificaƟons

- Geotechnical Report

- Programming Documents

- VA40-0895-12 Contractor Debarment Form, Federal Supplemental General CondiƟons, Davis Bacon Contract

Addendum

Standard documents and forms:

- DFCM Performance References Form

- DFCM TerminaƟon or Debarment Form

AddiƟonal Standards to Include with this SolicitaƟon, Project Specific Davis Bacon Wages and Wage Tracking is required Veterans Affairs Debarment CerƟficaƟon required Veterans Affairs CerƟficaƟon regarding Drug-Free Workplace required Veterans Affairs CerƟficaƟon Regarding Lobbying required Project required to comply with the Build America Buy America Act Contractor or Subcontractor must meet qualificaƟon criteria for VA Precast Columbarium Niche Units and Preplaced Concrete Burial Crypts noted in project descripƟon and specificaƟons.

DFCM ConstrucƟon Management Standard Reference Documents All DFCM standard documents referenced in this solicitaƟon can be accessed by visiƟng the DFCM ConstrucƟon Management – Standard Documents page of the DFCM website.

DFCM General CondiƟons The DFCM General CondiƟons (“General CondiƟons”) and all Supplemental General CondiƟons (“also referred to as General CondiƟons”) are available on the DFCM ConstrucƟon Management – Standard Documents page of the DFCM website and made part of this solicitaƟon by reference.

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Stage I: Request for Proposals Procurement Process This solicitaƟon is Stage I: Request for Proposals of a mulƟstage selecƟon process for construcƟon services. Only Contractors short listed by the SelecƟon CommiƩee through the short lisƟng process described in this solicitaƟon will be invited to parƟcipate in the Stage II: InvitaƟon to Bid process.

Individual Contractors or alliances between two or more Contractors are allowed to form a Contractor team. However, one Contractor must be declared as the lead Contractor represenƟng the Contractor team. If the Contractor team is short listed the State will only enter into a contract with the lead Contractor. The lead Contractor must be licensed by the State of Utah and comply with and require all of its Subcontractors to comply with the license laws as required by the State of Utah.

During the selecƟon process, if any member of the Contractor team withdraws or is removed from the team, the Contractor must immediately noƟfy DFCM. The eligibility of the Contractor team to conƟnue parƟcipaƟng in the selecƟon process will be at the discreƟon of DFCM. Failure to noƟfy DFCM of any changes to the Contractor team may result in the enƟre team disqualificaƟon from the selecƟon process.

1. Mandatory MeeƟng A mandatory meeƟng will be held on the date and Ɵme and at the locaƟon specified on the SolicitaƟon Schedule. All prime Contractors wishing to propose on this project must aƩend and sign in. Contractors not in aƩendance at this meeƟng are ineligible to propose on this project. Subcontractors and suppliers are invited to aƩend this meeƟng, but it is not mandatory.

During the mandatory meeƟng, a presentaƟon will be made describing the overall scope of work and intended project schedule. Interested Contractors may ask quesƟons and request clarificaƟon about the project and the procurement process.

2. Requests for InformaƟon, QuesƟons and Addendum All project related requests for informaƟon, clarificaƟons, and quesƟons must be submiƩed to DFCM via the U3P website no later than the Ɵme and date specified on the SolicitaƟon Schedule. An addendum in response will be posted on the U3P website no later than the Ɵme and date specified on the SolicitaƟon Schedule. All addenda issued shall become part of the solicitaƟon, and any changes or addiƟonal requirements shall be incorporated into the Contractor’s proposal and bid.

a) InterpretaƟon of Drawings and SpecificaƟons If any person or enƟty contemplaƟng submiƫng a proposal or bid is in doubt as to the meaning of any part of the drawings, specificaƟons or other contract documents, such person shall submit a request for an interpretaƟon to DFCM via the U3P website no later than the Ɵme and date specified on the SolicitaƟon Schedule. Any interpretaƟon of the proposed documents will be made only by addenda posted on the U3P website. Neither DFCM nor A/E will be responsible for any other explanaƟons or interpretaƟons of the proposed documents. The A/E is deemed to be the architect or engineer hired by DFCM as the A/E or Consultant for the project.

b) Product Approvals Where reference is made to one or more proprietary products in the contract documents, but restricƟve descripƟve materials of one or more manufacturers are referred to in the contract documents, the products of other manufacturers will be accepted, provided they equal or exceed the standards set forth in the drawings and specificaƟons and are compaƟble with the intent and purpose of the design, subject to the wriƩen approval of the A/E. Such wriƩen approval must occur prior to the Ɵme and date specified on the SolicitaƟon Schedule for the final addendum. The A/E’s wriƩen approval will be issued in an addendum. If the descripƟve material is not restricƟve, the products of other manufacturers specified will be accepted without prior approval provided they are compaƟble with the intent and purpose of the design as determined by the A/E.

3. Proposal Documents Deadline All proposals must be submiƩed through the U3P website no later than the Ɵme and date specified on the SolicitaƟon Schedule. Late proposals will not be accepted.

Contractors aƩempƟng to submit a proposal through U3P website aŌer the proposal deadline has passed will not be successful and therefore not consideraƟon for award of this project. It is the sole responsibility of the Contractor to

DFCM VBS ConstrucƟon - Stage I: Request for Proposals, 5.15.2026 6 confirm their proposal is successfully submiƩed into U3P prior to the proposal deadline. Technical quesƟons related to U3P should be directed to u3padmin@utah.gov.

4. Proposal Requirements for Business ConfidenƟal InformaƟon A Contractor wishing to claim that informaƟon in a proposal is 1) a "trade secret" as that term is defined in Utah Code 63G-2-305; or 2) protected commercial informaƟon; or 3) non-individual financial informaƟon, shall submit with the proposal:

a) the Claim of Business ConfidenƟality Form, which can be found on the DFCM website - ConstrucƟon Management - Standard Documents page, and a concise statement of the reasons supporƟng the claim for business confidenƟality on the Claim of Business ConfidenƟality Form; and

b) in addiƟon to the Contractor's unredacted proposal, a copy of the Contractor's proposal with the confidenƟal business informaƟon redacted.

Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecƟng confidenƟal business informaƟon, in the event of a request for the Contractor's proposal under 63G-2-204, DFCM will provide the requestor with a copy of the Contractor's redacted proposal. Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecƟng confidenƟal business informaƟon, in the event of a request for the Contractor's proposal under Utah Code 63G-2-204, DFCM will not provide the requestor with a copy of the Contractor's unredacted proposal without noƟficaƟon to the Contractor as provided in Utah Code 63G-6a-309 and then only as provided in Utah Code 63G-2-309.

Failure to provide a Claim of Business ConfidenƟality Form or redacted proposal with the proposal shall result in the Contractor's proposal being classified as an unprotected public record. In the event proposal documents are GRAMA requested, DFCM will not contact Contractors to provide a second opportunity to submit a redacted proposal. If the Contractor has chosen not to submit a redacted version of their proposal with their non-redacted proposal, the non-redacted version will be released as required by law.

Pricing may not be classified as business confidenƟal and will be considered public informaƟon. An enƟre proposal may not be designated as "PROTECTED", "CONFIDENTIAL" or "PROPRIETARY".

5. The SelecƟon CommiƩee The SelecƟon CommiƩee may be composed of individuals from DFCM, the User Agency/InsƟtuƟon, and representaƟves from the design or construcƟon disciplines. The SelecƟon CommiƩee is responsible for the following, as the events apply to the solicitaƟon:

- EvaluaƟng and scoring proposal documents

- Short lisƟng Contractors

- Interviewing and scoring or ranking Contractors for selecƟon of the awarded Contractor.

To maintain the fair and equitable treatment of everyone, Contractors shall not unduly contact or offer giŌs or gratuiƟes to DFCM employees, State of Utah Agency/InsƟtuƟon employees, SelecƟon CommiƩee members or any others involved with this project to influence the selecƟon process or in a manner that gives the appearance of influencing the selecƟon process. This prohibiƟon applies before the solicitaƟon is issued and extends through the award of a contract. Failure to comply with this requirement may result in a disqualificaƟon in the selecƟon process. Contractors should be aware that SelecƟon CommiƩee members will be required to cerƟfy that they have not been contacted by any Contractors to influence the selecƟon process.

The SelecƟon CommiƩee members for this project are:

- Mike Smith, DFCM

- Jeff Hanson, UDVMA

- Mathew Winward, G Brown Design

6. Short LisƟng InvitaƟon to Bid: The SelecƟon CommiƩee will short list all responsive and responsible Contractors who receive a minimum short lisƟng score of 80 points. Short listed Contractors will be invited to bid during Stage II of the selecƟon process. Contractors who do not receive the minimum short lisƟng points will not be invited to bid.

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7. Stage II: InvitaƟon to Bid SolicitaƟon Contractors short listed through the Stage I process of this mulƟstage procurement will be noƟfied by way of the short lisƟng noƟficaƟon posted under ‘SupporƟng DocumentaƟon’ the Announcement of Short Listed Contractors date provided in the SolicitaƟon Schedule.

Short listed Contractors can access the Stage II: InvitaƟon to Bid solicitaƟon documents in U3P on the posƟng date provided on the SolicitaƟon Schedule.

It is the sole responsibility of all short listed Contractors to inform themselves of their short lisƟng status, to find, read in its enƟrety, and comply with all requirements of the Stage II solicitaƟon, including compliance with all SolicitaƟon Schedule deadlines.

8. Withdrawal of Proposals or Bids Contractors may withdraw their proposals and/or bids by wriƩen request to dfcm_vbs@utah.gov up unƟl the Award NoƟficaƟon is issued.

9. DFCM ReservaƟon of Rights The Division of FaciliƟes ConstrucƟon and Management reserves the right to reject any or all proposals and/or bids or to waive any formality or technicality in any proposal or bid in the best interest of the State.

10. Licensure The Contractor shall comply with and require all subcontractors to comply with the license laws as required by the State of Utah.

11. Financial Responsibility of Contractors, Subcontractors, and Sub-Subcontractors Contractors shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Contractor, subcontractor, or sub-subcontractor.

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SelecƟon Criteria and AddiƟonal Requirements The following selecƟon criteria will be used in evaluaƟng each proposal. Each criterion is assigned a point value and weighed accordingly. The Selection Committee will consider all criteria in performing a comprehensive evaluation of the proposals. DFCM intends to enter into a ConstrucƟon Contract with the Prime Contractor providing the best value to the State as determined by the SelecƟon CommiƩee and according to the selecƟon criteria in Stages I and II of this selecƟon.

SelecƟon Criteria Points Summary Statement of QualificaƟons 40

Management Plan 35 Past Performance References 25

Total Possible 100 Points

A. Statement of QualificaƟons | 40 Points The Statement of QualificaƟons should describe: (a) the financial viability of your firm; (b) the experience, skill level and qualificaƟons of your firm - idenƟfy the specific project manager and site superintendent that will be assigned to this project; (c) provide examples of similar projects completed by your firm and the specific project manager and site superintendent that will be assigned to this project; (d) describe your firm’s areas of experƟse and other special qualificaƟons as they pertain to this project; (e) document your firm’s track record of compleƟng projects on Ɵme and within budget; and (f) explain your firm’s reputaƟon and commitment to high-quality workmanship. The statement of qualificaƟons should be concise yet contains sufficient informaƟon for evaluaƟon by the selecƟon commiƩee.

B. Management Plan | 35 Points The Management Plan should include the following: (a) the process used for selecƟng and managing Subcontractors; (b) a descripƟon of how your firm is organized pertaining to this project (document who will be in charge with decision making authority); (c) a project schedule detailing your firm’s plan to ensure that the project will be completed on Ɵme (include Ɵmeline for ordering long lead materials and equipment); (d) a descripƟon of the process (acƟon plan) your firm will take to bring the project back on schedule if it falls behind;

(e) the procedures your firm has in place to minimize change orders; (f) the methodology used to ensure the accuracy of your bid; (g) your firm’s approach to site security and project safety; (h) your firm’s understanding of DFCM General CondiƟons and contract requirements; and (i) any other informaƟon that will assist the selecƟon commiƩee in evaluaƟng your firm’s approach to project management. Include an organizaƟon chart of key personnel and a descripƟon of their duƟes. The management plan document should be concise yet contain sufficient informaƟon for evaluaƟon by the selecƟon commiƩee.

C. Past Performance References | 25 Points DFCM Performance RaƟngs DFCM rates the performance of each Contractor on a scale of 1 (low) to 5 (high). RaƟngs for completed DFCM projects over the past five years will be averaged and used in the selecƟon scoring matrix.

It is the Contractor’s responsibility to confirm and review for accuracy their DFCM performance raƟngs prior to the proposal deadline. Changes made to DFCM raƟngs resulƟng from discrepancies found aŌer the proposal deadline will be reflected in future selecƟons.

DFCM performance raƟngs are available for review upon request by contacƟng the DFCM VBS Coordinator via email at dfcm_vbs@utah.gov.

Non-DFCM Performance References If a Contractor does not have a minimum of three acƟve DFCM performance raƟngs, they are required to submit references for non-DFCM projects of comparable type, scope, size, and completed within the past five years that will supplement any of the Contractor’s DFCM performance raƟngs. All references must be for projects in which the Contractor was the prime Contractor.

Complete and accurate informaƟon for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference informaƟon or the inability for DFCM to acquire a raƟng from a provided reference may result in the Contractor being disqualificaƟon from the selecƟon process.

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How does DFCM rate non-DFCM projects?

To obtain a minimum of three collecƟve performance raƟngs for each Contractor, references provided for non- DFCM projects will be contacted at random and asked a series of predetermined quesƟons. The reference will be asked to rate the Contractor on a scale of 1 (low) to 5 (high) for each quesƟon. The raƟngs will be averaged and result in a performance raƟng for the corresponding project. DFCM will only contact references unƟl a collecƟve total of three performance raƟngs for non-DFCM and DFCM projects are obtained. The three performance raƟngs will be averaged and used in the selecƟon scoring matrix. Contractors that fail to meet this requirement or a minimum of three collecƟve raƟngs may be disqualified from the selecƟon process.

AddiƟonal Requirements The following items are not part of the SelecƟon Criteria but are requirements that may disqualify the Contractor from the selecƟon process if not complied with.

D. DFCM TerminaƟon or Debarment Form The Contractor must sign and submit the provided DFCM TerminaƟon or Debarment Form cerƟfying that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciƟng work by any government agency. This form also cerƟfies that neither they nor their principals have been terminated during the performance of a contract or withdrew from a contract to avoid terminaƟon. If the Contractor cannot cerƟfy these two statements, the form provides a secƟon for a wriƩen explanaƟon of the circumstances to be provided for review by DFCM. Although this form is not part of the SelecƟon Criteria, it is a required proposal document. Proposals submiƩed without this form may lead to Contractor disqualificaƟon.

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Proposal Documents The proposal documents consist of all requirements in the sections listed below. Proposals must address all selection criteria detailed in the Selection Criteria section of this solicitation.

Proposals exceeding the total page limit, the section page limits, or not following the formatting requirements may be considered non-responsive and may not be evaluated. Do not include any additional pages such as section dividers or blank pages.

Please note: U3P has a 1 GB size limit for any individual upload.

Proposals shall be organized as follows: Section Page Limits Section One: Cover Page. Include the project name and project number as well as the prime Contractor’s name. The cover page may have a picture on it with a brief description. The cover page must include the name of the Contractor’s primary contact for this project, phone number, address, and email.

Section Two: Letter of introduction. 1

Section Three: Organizational chart, including team member roles and responsibilities. Resumes are required.

Statement of Qualifications. Address all items listed in the

‘Statement of Qualifications’ section of the Selection Criteria.

Management Plan. Address all items listed in the ‘Management Plan’ section of the Selection Criteria.

Section Four: Construction Project Schedule. Indicate critical dates and other information in sufficient detail for the selection committee to determine if the time frames are reasonable.

Contractor may utilize an 11x17 size page(s).

Section Five: Proposal Summary Page(s). Include in these page(s) a summation of Section Three, above.

Contractor may utilize an 11x17 size page(s).

Total Page Limit for Sections 1 - 5: 13 Proposal documents listed in Sections 1 – 5, above, must be combined and uploaded as one PDF document.

Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the proposal.

DFCM Termination or Debarment Form:

The DFCM Termination or Debarment Form shall be uploaded independent of Sections 1

– 5 and the DFCM Past Performance References Form.

DFCM Past Performance References Form:

The DFCM Past Performance References Form shall be uploaded independent of Sections 1 – 5 and the DFCM Termination or Debarment Form.

Only required if Contractor does not have three or more past performance ratings on record for DFCM projects. Contact dfcm_vbs@utah.gov to verify.

Proposal Document Formatting Requirements Font Size: 12 minimum Page Size: 8.5 x 11, margins no smaller than 0.5” (excludes pages otherwise noted as 11x17)