5957-0 NOIA S-44300-0012349 SWAN RFP.pdf

This document is a Notice of Intent to Award (NOIA) from the Oregon Health Authority (OHA) for RFP S-44300-00012349 regarding the SWAN FileMaker Maintenance & Enhancement contract. OHA has completed its evaluation of proposals and intends to award the contract to Direct Impact Solutions USA, Inc. as the highest-ranking responsible proposer. The procurement seeks a contractor to provide comprehensive maintenance and enhancement of the ScreenWise All-Patient Network (SWAN) FileMaker database system, with proposals originally due January 29, 2025, and a potential five-year contract term with renewal options up to a cumulative maximum of 10 years. Protests to this Notice of Intent to Award must be submitted by 5:30 PM on March 14, 2025.

The contract involves managing a healthcare database system with approximately 93,000 patient records, 165,000 enrollment records, and 537,000 claim records across 62 tables, with an annual volume of 2,000-6,000 new enrollment records and 12,000-36,000 new claims. The budget limitation is $600,000 for the initial five-year contract period, and the project involves federal funding (CFDA #93.898). The system is hosted on secure State of Oregon servers, with remote access via Citrix and VDI using multi-factor authentication. The RFP encourages participation from minority, women, emerging small, and service-disabled veteran-owned businesses certified by Oregon's Certification Office for Business Inclusion and Diversity (COBID) program, with key contractor qualifications including current Developer Essentials for FileMaker 20 certification and a minimum of 5 years of FileMaker database development experience.