52.204-13 System for Award Management-Maintenance.pdf
PDF 119 KB Posted
- Attached to
- CELLULAR MODEMS AND DATA PLAN FOR TRAFFIC COUNTER STATIONS Federal contract opportunity
- Solicitation number
- 693C7326Q000008
About this file
This is a federal contract clause template titled System for Award Management (SAM) Maintenance, prescribed under FAR 4.208(b)(2). The clause establishes mandatory requirements for contractors to maintain active registration and accurate information in SAM throughout contract performance and final payment.
Key requirements include: contractors must maintain active Federal Government contracts registration at https://www.sam.gov during contract performance through final payment, with annual review and validation of registration information for currency, accuracy, and completeness. Contractors bear responsibility for all information provided in SAM and any government reliance on inaccurate or incomplete data. When contractors legally change business names or transfer contract performance assets, they must notify the Contracting Officer with minimum one business day's written notice and comply with FAR Part 42 novation and change-of-name agreement requirements, providing supporting documentation. Contractors must maintain their Unique Entity Identifier (UEI) and Commercial and Government Entity (CAGE) code throughout the contract lifecycle, communicating any changes to the Contracting Officer within 30 days so contract modifications can be issued. The clause explicitly prohibits changing legal business names or payment addresses in SAM to reflect assignees for claims purposes; assignees must register separately in SAM. Alternate I provides flexibility for contractors unable to register before contract award, allowing registration within 30 days after award or three days before first invoice submission, whichever occurs first, while maintaining all other active registration and notification requirements.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Q and A Document.pdf | ||
| FINAL Cell Modem Evaluation Criteria.pdf | ||
| RFQ NO. 693C7326Q000008.pdf | ||
| Section B.pdf | ||
| FINAL Cell Modem SOW.pdf | ||
| Sec 889 Offeror Representation Form.pdf | ||
| 52.204-7 System for Award Management-Registration.pdf |
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Text version
52.204-13 SYSTEM FOR AWARD MANAGEMENT —MAINTENANCE
As prescribed in 4.208(b)(2), use the following clause:
SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE (DEVIATION DATE)
(a) Definitions. As used in this clause—
Commercial and Government Entity code means—
(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location (referred to as “CAGE code”); or
(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency to entities located outside the United States and its outlying areas that the DLA CAGE Branch records and maintains in the CAGE master file (referred to as “NCAGE code”).
Unique Entity Identifier (UEI) means an identifier used to identify a specific commercial, nonprofit, or Government entity.
(b) Active registration.
(1) The Contractor shall maintain an active Federal Government contracts registration in the System for Award Management (SAM) at https://www.sam.gov during contract performance and through final payment under this contract. To maintain an active registration in SAM, the Contractor shall review at least annually its registration in SAM and validate that the information is current, accurate, and complete.
(2) The Contractor is responsible for the currency, accuracy, and completeness of the information provided within SAM, and for any liability resulting from the Government’s reliance on inaccurate or incomplete information. Updating SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.
(c) Novation and change-of-name agreements.
(1) If the Contractor has legally changed its business name or “doing business as” name (whichever is shown on the contract), or has transferred the assets used to perform the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in part 42 of the Federal Acquisition Regulation (FAR), the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to —
(i) Change the legal business name in SAM;
https://www.sam.gov/
(ii) Comply with the requirements of FAR part 42; and
(iii) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with its written notification sufficient documentation to support the legally changed name.
(2) If the Contractor fails to comply with the requirements of paragraph (c)(1) of this clause, or fails to perform the agreement at paragraph (c)(1)(iii) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.
(d) Assignees.
(1) The Contractor shall not change the legal business name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR part 32). Assignees shall be separately registered in SAM.
(2) Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.
(e) Unique entity identifier (UEI). The Contractor shall ensure that its UEI is maintained throughout the life of the contract.
(f) Commercial and Government Entity (CAGE) code. The Contractor shall ensure that the CAGE code is maintained throughout the life of the contract. To update a CAGE code, the Contractor shall initiate the change by updating its SAM registration.
(g) Communicating changes. The Contractor shall communicate any change to its UEI or CAGE code to the Contracting Officer within 30 days after the change, so a modification can be issued to update the UEI or CAGE code on this contract. A change in the UEI does not necessarily require a novation.
(End of clause)
Alternate I (DATE). As prescribed in 4.208(b)(2), replace paragraph (b) of the basic clause with the following paragraph (b):
(b) Active registration.
(1) If the Contractor was unable to register for Federal Government contracts in the System for Award Management (SAM) at https://www.sam.gov before award, the Contractor shall register in SAM within 30 days after contract award or at least three days before submitting the first invoice, whichever occurs first.
(2) The Contractor shall maintain an active Federal Government contracts registration in SAM during contract performance and through final payment under this contract. To maintain an active registration in SAM, the Contractor shall review at least annually its registration in SAM and validate that the information is current, accurate, and complete.
(3) The Contractor is responsible for the currency, accuracy, and completeness of the information provided within SAM, and for any liability resulting from the Government’s reliance on inaccurate or incomplete information. Updating SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.
https://www.sam.gov/
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