5-Pre Bid Mtg PC MARC Locker Rooms.pdf
PDF 256 KB Posted
- Attached to
- PC MARC Locker Room Renovation
- Solicitation number
- PCMC27013-REC
- Issued by
- Summit County, Utah
About this file
This document is a Pre-Bid Meeting Agenda and Minutes for the PC MARC Locker Room Renovation project issued by Park City Municipal Corporation (PCMC) Engineering Division in Park City, Utah. The project involves removing and replacing shower facilities, steam room, and floor tiling; installing new concrete slab shower area with updated plumbing and finishes; and removing and installing new tile in restroom areas. Add alternates include infrared saunas and plastic lockers. The facility will remain occupied and operational during construction. The pre-bid meeting was held on Thursday, August 20, 2026, at 11:00 AM at 1200 Little Kate Rd, Park City, UT 84060. The questions deadline is 2:00 PM on Friday, August 21, 2026, with bids and bid security due by 11:00 AM on Thursday, September 10, 2026. Public bid opening is scheduled for 1:00 PM on September 10, 2026, via Microsoft Teams. City Council approval is anticipated for October 22, 2026, with a Notice to Proceed on January 4, 2027, and substantial completion targeted for May 4, 2027.
Bid security in the amount of 5% of the bidder's maximum bid price is required, submitted as either a bid bond or cashier's check. Bid validity is 45 days post-submission. All contractor questions must be directed through the U3P procurement system only, with no external contact permitted with City staff, Mayor's office, or Council. Construction will be performed during work hours of 7:00 AM to 9:00 PM Monday through Saturday unless otherwise approved by PCMC. The construction agreement is non-negotiable regarding performance and payment bonds, indemnity, and insurance requirements. A staging area has not yet been identified; PCMC will coordinate with the awarded contractor to determine space needs. The project engineer is Dawn Wagner, and architectural services are provided by VCBO with Brent Tippets as the lead architect.
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Text version
Engineering Division 455 Marsac Avenue P.O. Box 1480 Park City, UT 84060
Pre-Bid Meeting Agenda/Minutes Project: PC MARC Locker Room Renovation
Date and Time: Thursday, August 20, 2026, 11:00 AM
Location: 1200 Little Kate Rd, Park City, UT 84060
1. Welcome & Introductions
• PCMC PM: Dawn Wagner
• PC Recreation: Tate Shaw, Sadie Hennefer
• Architect: Brent Tippets, VCBO
• Fill out Sign-in sheet – see attached for attendance
2. Procurement Points
• No external contact with City staff, Mayor’s office, Council, etc; all questions via U3P only
• Addenda will be posted on U3P—respondents must check regularly
• Bid Validity: 45 days post-submission
• Bid Security required – bid bond or cashier’s check in amount of 5% of bidder’s maximum bid price, delivered by 11:00 AM on Thursday September 10, 2026
• Construction agreement—no changes permitted (including performance and payment bond, indemnity, and insurance)
• GRAMA – submittals are public records
3. Project Overview –
• Removing shower, steam room, and floor tiling; place new concrete slab shower area; install new shower plumbing and finishes; remove tile and install new in restroom areas
• Add alternates – infrared saunas and plastic lockers
• Building will be in use and occupied during construction
4. Schedule
• Questions deadline 2:00 PM on Friday, August 21, 2026
• Bids (+bid security) due: 11:00 AM on Thursday, September 10, 2026
• Public Bid opening 1:00 PM on Thursday September 10, 2026 – link to online provided in minutes o Microsoft Teams meeting o Join: https://teams.microsoft.com/meet/275326949824766?p=FPdtTuXcPHaQRvYatg o Meeting ID: 275 326 949 824 766 o Passcode: my7dZ6Hc
• Council approval: October 22, 2026
• NTP: January 4, 2027
• Substantial Completion: May 4, 2027 https://teams.microsoft.com/meet/275326949824766?p=FPdtTuXcPHaQRvYatg
Engineering Division 455 Marsac Avenue P.O. Box 1480 Park City, UT 84060
5. Questions
• Address to deliver bid security – Office of the City Engineer, Attn: Dawn Wagner, 445 Marsac Ave, Park
City, UT 84060
• Staging area – a staging area is not currently identified in the plans. PCMC will work with contractor awarded the project to identify space needs and a potential staging area.
• Work hours – work shall be performed during work hours of 7:00 am to 9:00 pm Monday through Saturday, unless otherwise approved by PCMC.
• Removing ceiling for ductwork replacement – AE team will review and issue an addendum if necessary.
6. Site walk
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