1-2026-07-08 BidSet ProjManual.pdf

VCBO.COM

BID DOCUMENTS -

PROJECT MANUAL

VOL 1 OF 1

VCBO SLC:

524 South 500 East

Salt Lake City, UT 84102

801.575.8800

VCBO STG:

20 N Main Street, STE 103

St. George, UT 84779

435.522.7070

Architecture

OWNER PARK CITY RECREATION

1200 LITTLE KATE RD

PARK CITY, UT 84050

PROJECT NO. 23220.01

DATE 08 JULY 2026

Park City MARC Locker Room

Renovation

THE UNIVERSITY OF UTAH – SALT LAKE CITY, UTAH

OPTIONAL SECOND LINE

PARK CITY MARC LOCKER ROOM RENOVATION 08 JUL 2026 - VCBO 23220.01

TABLE OF CONTENTS BID DOCUMENTS PAGE 1 OF 3

TABLE OF CONTENTS

BID DOCUMENTS

DIVISION / SECTION TITLE

DIVISION 01 GENERAL REQUIREMENTS

Section 01 1100 Summary of Work

Section 01 1900 Definitions and Standards

Section 01 2900 Payment Procedures

Section 01 3100 Project Management and Coordination

Section 01 3300 Submittal Procedures

Section 01 4000 Quality Requirements

Section 01 5000 Temporary Facilities and Controls

Section 01 5713 Temporary Erosion and Sediment Control

Section 01 6000 Product Requirements

Section 01 7300 Execution

Section 01 7329 Cutting and Patching

Section 01 7700 Closeout Procedures

Section 01 7823 Operation and Maintenance Data

Section 01 7900 Demonstration and Training

DIVISION 02 EXISTING CONDITIONS

Section 02 4119 Selective Demolition

DIVISION 03 CONCRETE

Section 03 3000 Cast-In-Place Concrete

DIVISION 04 MASONRY

Section 04 2000 Unit Masonry

DIVISION 05 METALS

Section 05 5000 Metal Fabrications

DIVISION 09 FINISHES

Section 09 2216 Non-Structural Metal Framing

Section 09 2900 Gypsum Board

Section 09 3000 Tiling

Section 09 9123 Interior Painting

DIVISION 10 SPECIALTIES

Section 10 2800 Toilet, Bath, and Laundry Accessories

Section 10 5126 Plastic Lockers

TABLE OF CONTENTS BID DOCUMENTS PAGE 2 OF 3

TABLE OF CONTENTS

BID DOCUMENTS

DIVISION 13 SPECIAL CONSTRUCTION

Section 13 2416 Saunas

DIVISION 21 FIRE SUPPRESSION

Section 21 1313 Fire Sprinklers Performance Specification

DIVISION 22 PLUMBING

Section 22 0100 General Requirements

Section 22 0500 Basic Plumbing and HVAC Materials and Methods

Section 22 0519 Meters & Gages for Plumbing Piping

Section 22 0523 General Duty Valves for Plumbing Piping

Section 22 0548 Vibration & Seismic Controls for Plumbing Piping and

Equipment

Section 22 0553 Identification for Mechanical and Plumbing Piping and

Equipment

Section 22 0700 HVAC and Plumbing Insulation

Section 22 1116 Domestic Water Piping

Section 22 1119 Domestic Water Piping Specialties

Section 22 1316 Sanitary Waste and Vent Piping

Section 22 1319 Sanitary Waste Piping Specialties

Section 22 4000 Plumbing Fixtures

DIVISION 23 HEATING VENTILATING AND AIR CONDITIONING

Section 23 0100 General Requirements for Plumbing and HVAC

Section 23 0500 Basic Plumbing and HVAC Materials and Methods

Section 23 0548 Vibration & Seismic Controls for HVAC

Section 23 0553 Identification for Mechanical and Plumbing Piping

Equipment

Section 23 0593 Testing, Adjusting and Balancing for HVAC

Section 23 0700 HVAC and Plumbing Insulation

Section 23 0900 Instrumentation and Control for HVAC

Section 23 3113 Metal Ducts

Section 23 3300 Duct Accessories

Section 23 3423 Exhaust Fans

Section 23 3713 Diffusers, Registers, and Grilles

DIVISION 26 ELECTRICAL

Section 26 0100 General Electrical Requirements

Section 26 0500 Common Work Results for Electrical

Section 26 0519 Low-Voltage Electrical Power Conductors and Cables

Section 26 0526 Grounding and Bonding for Electrical Systems

Section 26 0529 Hangers and Supports for Electrical Systems

TABLE OF CONTENTS BID DOCUMENTS PAGE 3 OF 3

TABLE OF CONTENTS

BID DOCUMENTS

Section 26 0533 Raceway and Boxes for Electrical Systems

Section 26 0544 Sleeves and Sleeve Seals for Electrical Raceways and

Cabling

Section 26 0548 Vibration and Seismic Controls for Electrical Systems

Section 26 0553 Identification for Electrical Systems

Section 26 0923 Distributed Digital Lighting Controls

Section 26 2726 Wiring Devices

Section 26 2726.1 SC Wiring Device Schedule

Section 26 2813 Fuses

Section 26 2816 Enclosed Switches and Circuit Breakers

Section 26 5100 Interior Lighting

END OF TABLE OF CONTENTS

This page is intentionally left blank.

SUMMARY OF WORK BID DOCUMENTS SECTION 01 1100 - PAGE 1

SECTION 01 1100

SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Requirements of Division 0 "Procurement and Contracting Requirements" and Division 1 "General Requirements" apply to every section contained in the Project Manual, and shall govern the execution of Work required by the Contract Documents.

B. Provide everything necessary for and incidental to proper and satisfactory completion of all Work specified and indicated or shown in the Contract Documents.

C. The Project consists of locker room renovations to the Park City MARC (Municipal Athletic and Recreation Center).

1.2 PROJECT LOCATION

A. The Park City MARC is located at 1200 Little Kate Road, Park City, Utah 84060.

1.3 SEPARATE CONTRACTS

A. The Owner may enter into separate contracts for construction. Each contractor shall be responsible to coordinate efforts with other trade contractors to ensure timely completion of the work.

B. Coordinate the Work of this contract with the work of separate contractors to ensure timely completion of the work.

1.4 CODES

A. Law of place of building governs. Conform to applicable requirements of the latest editions of the International Building Code, International Building Code Standards, International Mechanical Code, International Plumbing Code, National Electrical Code, National Fire Protection Association requirements, local ordinances, and UOSHA requirements applicable to this project, unless a higher standard is called for, without additional cost to the Owner.

B. Comply with CABO/ANSI A117.1, American National Standard, "Accessible and Usable Buildings and Facilities" latest edition which is in force for the project location, for handicapped accessibility.

1.5 CONTRACTOR USE OF PREMISES

A. General: During the construction period the Contractor shall have use of the premises for construction operations, including:

1. The Contractor's use of the premises is limited only by the Owner's right to perform work or to retain other contractors on portions of the Project.

SUMMARY OF WORK BID DOCUMENTS SECTION 01 1100 - PAGE 2

B. Use of the Site: Limit use of the premises to work in areas indicated. Confine operations to areas within contract limits indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated.

1. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Owner and Owner's employees and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

2. Do not unreasonably encumber the site with materials or equipment. Confine stockpiling of materials and location of storage sheds to the areas indicated. If additional storage is necessary obtain and pay for such storage off-site.

3. Lock automotive type vehicles such as passenger cars and trucks and other types of mechanized and motorized construction equipment, when parked and unattended, so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

4. Limits: Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet beyond building perimeter; 10 feet beyond surface walkways, patios, surface parking, and utilities less than 12 inches in diameter; 15 feet beyond primary roadway curbs and main utility branch trenches; and 25 feet beyond constructed areas with permeable surfaces (such as pervious paving areas, stormwater detention facilities) that require additional staging areas in order to limit compaction in the constructed area.

1.6 ENVIRONMENTAL GOALS

A. The Owner does not intend to seek LEED certification for this facility, however, “green” construction processes shall be pursued.

B. Refer to individual technical sections for requirements related to green construction, including, but not limited to, use of regional materials, use of materials with recycled content, use of materials with low/zero volatile organic compounds, and proper management of the waste stream to minimize materials disposed in landfills.

1.7 INCIDENTAL WORK

A. Any work, materials or equipment that may reasonably be inferred from the Contract Documents as being required to produce the intended result shall be supplied by the Contractor at no additional cost to the owner whether or not specifically called for in the Contract Documents.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION

DEFINITIONS AND STANDARDS BID DOCUMENTS SECTION 01 1900 - PAGE 1

SECTION 01 1900

DEFINITIONS AND STANDARDS

1.1 SUMMARY

A. Definitions: Basic Contract definitions are included in the General Conditions.

1. Directed: Terms such as "directed", "requested", "authorized", "selected", "approved", "required", and "permitted" mean "directed by the Architect", "requested by the Architect", and similar phrases. However, no implied meaning shall be interpreted to extend the Architect's responsibility into the Contractor's area of construction supervision.

2. Approve: The term "approved," where used in conjunction with the Architect's action on the Contractor's submittals, applications, and requests, is limited to the duties and responsibilities of the Architect as stated in General and Supplementary Conditions. Such approval shall not release the Contractor from responsibility to fulfill Contract requirements unless otherwise provided in the Contract Documents.

3. Furnish: The term "furnish" is used to mean "supply and deliver to the Project site, ready for unloading, unpacking, assembly, installation, and similar operations."

4. Install: The term "install" is used to describe operations at project site including the actual "unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations."

5. Provide: The term "provide" means "to furnish and install, complete and ready for the intended use."

B. Specification Format and Conventions:

1. Specification Format: The Specifications are organized into Divisions and

Sections using the 50-division format and CSI/CSC’s “MasterFormat” numbering system.

a. Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of sections in the Contract Documents.

2. Specification Content: The Specifications use certain conventions for style of language and the intended meaning of terms, words, and phrases when used in particular situations. These conventions are as follows.

a. Abbreviated Language: Language used in the Specifications and other

Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

b. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

1) The words “shall”, “shall be”, or “shall comply with”, depending on the context, are implied where a colon (:) is used within a

DEFINITIONS AND STANDARDS BID DOCUMENTS SECTION 01 1900 - PAGE 2

sentence or phrase.

C. Drawing Symbols:

1. Graphic symbols: Where not otherwise noted, symbols are defined by

"Architectural Graphic Standards", published by John Wiley & Sons, Inc., latest edition.

a. Mechanical/Electrical Drawings: Graphic symbols used on mechanical and electrical Drawings are generally aligned with symbols recommended by ASHRAE. Where appropriate, they are supplemented by more specific symbols recommended by technical associations including ASME, ASPE, IEEE, and similar organizations. Refer instances of uncertainty to the Architect for clarification before proceeding.

D. Industry Standards:

1. Applicability of Standards: Except where the Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into the Contract Documents.

Such standards are made a part of the Contract Documents by reference.

Individual Sections indicate which codes and standards the Contractor must keep available at the Project Site for reference.

2. Publication Dates: Where the date of issue of a referenced standard is not specified, comply with the standard in effect as of date of Contract Documents.

3. Conflicting Requirements: Where compliance with two or more standards is specified, and they establish different or conflicting requirements for minimum quantities or quality levels, the most stringent requirement will be enforced, unless the Contract Documents indicate otherwise. Refer requirements that are different, but apparently equal, and uncertainties as to which quality level is more stringent to the Architect for a decision before proceeding.

4. Copies of Standards: Each entity engaged in construction on the Project is required to be familiar with industry standards applicable to that entity's construction activity. Copies of applicable standards are not bound with the Contract Documents.

a. Where copies of standards are needed for performance of a required construction activity, the Contractor shall obtain copies directly from the publication source.

b. Although copies of standards needed for enforcement of requirements also may, be included as part of required submittals, the Architect reserves the right to require the Contractor to submit additional copies as necessary for enforcement of requirements.

E. Abbreviations and Names: Trade association names and titles of general standards are frequently abbreviated. Where such acronyms or abbreviations are used in the Specifications or other Contract Documents, they mean the recognized name of the trade association, standards generating organization, authority having jurisdiction, or other entity applicable to the context of the text provision.

PAYMENT PROCEDURES BID DOCUMENTS SECTION 01 2900 - PAGE 1

SECTION 01 2900

PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections include the following:

1. Section 01 2600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

2. Application for Payment forms with Continuation Sheets.

3. Submittals Schedule.

4. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

5. Sub-schedules: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of

Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

PAYMENT PROCEDURES BID DOCUMENTS SECTION 01 2900 - PAGE 2

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

Include evidence of insurance or bonded warehousing if required.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. General: Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial

Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's

Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

PAYMENT PROCEDURES BID DOCUMENTS SECTION 01 2900 - PAGE 3

F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested, before deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Delays: Submit each Application for Payment with Contractor's waiver of mechanic's lien for construction period covered by the application.

a. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Products list.

5. Schedule of unit prices.

6. Submittals Schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

13. Certificates of insurance and insurance policies.

14. Performance and payment bonds.

15. Data needed to acquire Owner's insurance.

16. Initial settlement survey and damage report if required.

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

PAYMENT PROCEDURES BID DOCUMENTS SECTION 01 2900 - PAGE 4

9. Final, liquidated damages settlement statement.

PART 2 - PRODUCTS (NOT USED)

PROJECT MANAGEMENT AND COORDINATION BID DOCUMENTS SECTION 01 3100 - PAGE 1

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Coordination Drawings.

4. Administrative and supervisory personnel.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility will be assigned to a specific contractor.

C. Related Sections: The following Sections contain requirements that relate to this Section:

1. Section 01 7300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 01 3300 "Submittal Procedures" for procedures for coordinating electronic submittals.

3. Section 01 7700 "Closeout Procedures" for coordinating Contract closeout.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Memoranda: If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

PROJECT MANAGEMENT AND COORDINATION BID DOCUMENTS SECTION 01 3100 - PAGE 2

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

D. Administrative Software Requirements: The General Contractor shall submit all project related information (i.e. Submittals, RFI's, ASI's, Addenda, Construction documents, Project logs, Field reports, and Meeting minutes) using the Architect's File Transfer Site.

Architect will provide access information to the General Contractor at the pre-construction meeting or as appropriate to the schedule of the project.

1. The General Contractor shall employ a PDF review software system such as

Blue Beam (www.bluebeam.com) or another similar system for producing, formatting, and marking-up project related documents. The General Contractor shall review all the documents and add their stamp and comments directly to the PDF prior to posting for the Design team to review.

2. General Contractor shall provide to the Architect and Owner, an electronic archive of all data at the end of the project via DVD(s) for final project records.

E. Contractor is to keep a printed record of all Construction Documents including all clarifications, RFI's and approved changes to the Contract on site.

F. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Refer to Division 23 Section "Basic Mechanical Materials and Methods" and

Division 26 Section "Basic Electrical Materials and Methods" for specific Coordination Drawing requirements for mechanical and electrical installations.

B. Staff Names: Within 5 business days of starting construction operations, submit a list of principal staff assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone.

C. Submittal Log: See section 'Submittals' for electronic delivery and record keeping.

PROJECT MANAGEMENT AND COORDINATION BID DOCUMENTS SECTION 01 3100 - PAGE 3

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

1. Include special personnel required for coordination of operations with other contractors.

2. The General Contractor shall have a superintendent on the project whenever

Sub-contractors are working on the project.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within 3 days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors;

manufacturers; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing.

d. Designation of responsible personnel.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for processing Applications for Payment.

g. Distribution of the Contract Documents.

h. Submittal procedures including access information to the Architect's File

Transfer Site.

i. Preparation of Record Documents.

j. Use of the premises.

k. Responsibility for temporary facilities and controls.

l. Parking availability.

m. Office, work, and storage areas.

n. Equipment deliveries and priorities.

o. First aid.

p. Security.

q. Progress cleaning.

r. Working hours.

3. Documentation: Furnish Architect certificate of insurance naming VCBO as an additional insured.

PROJECT MANAGEMENT AND COORDINATION BID DOCUMENTS SECTION 01 3100 - PAGE 4

C. Progress Meetings: Conduct progress meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Change Orders.

14) Documentation of information for payment requests.

3. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.7 REQUESTS FOR INFORMATION (RFI)

A. Procedure: Immediately on discovery of the need for interpretation of Contract Document, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. Request shall originate with General Contractor. RFI's submitted by entities other than General Contractor will be returned with no response.

2. Coordinate and submit RFI's in a prompt manner so as to avoid delays in

Contractor's work or work of subcontractors.

PROJECT MANAGEMENT AND COORDINATION BID DOCUMENTS SECTION 01 3100 - PAGE 5

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Architect and Owner.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the

Contractor Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product

Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

a. Supplementary drawings prepared by Contractor shall include dimensions, thickness, structural grid references, and details of affected materials, assemblies, and attachments.

C. Hard-Copy RFI's: Use the form supplied by the Architect or the Owner.

1. Identify each page of attachments with the RFI number and sequential page number.

2. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Electronic RFI's:

1. RFI's shall be processed and delivered electronically through Architect's File

Transfer Site with sequential numbers.

E. Architect's Action: Architect will review each RFI, determine action required, and return it.

Allow seven working days for Architect's response for each RFI. RFI's received after 1:00 p.m. will be considered as received the following working day.

1. The following RFI's will be returned without action:

a. Requests for approval of submittals.

b. Request for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Request for adjustments in the Contract Time or Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFI's or RFI with numerous errors.

2. Architect's action may include a request for additional information, in which case Architect's Time for response will start again.

3. Architect's action on RFI that may result a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract

Time or the Contract Sum, notify Architect and Owner in writing within 10 calendar days of receipt of the RFI response.

F. On receipt of Architect's and Owner's action, update the RFI log and immediately distribute the RFI response to the affected parties. Review response and notify Architect and Owner within seven calendar days if Contractor disagrees with response.

PROJECT MANAGEMENT AND COORDINATION BID DOCUMENTS SECTION 01 3100 - PAGE 6

G. RFI Log: Prepare, maintain, and submit a tabular log of RFI's organized by RFI number.

Submit log monthly.

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect and Owner.

4. RFI number including RFI's that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's and Owner's response was received.

8. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

PART 2 - PRODUCTS (NOT USED)

SUBMITTAL PROCEDURES BID DOCUMENTS SECTION 01 3300 - PAGE 1

SECTION 01 3300

SUBMITTAL PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for submittals required for performance of the Work, including:

1. Contractor’s construction schedule.

2. Daily construction reports.

3. Shop Drawings.

4. Product Data.

5. Samples.

6. Deferred Submittals for review by the Building Code Official.

B. Administrative Submittals: Refer to other Division-1 Sections and other Contract Documents for requirements for administrative submittals. Such submittals include, but are not limited to:

1. Applications for payment.

2. Performance and payment bonds.

3. Insurance certificates.

4. List of Subcontractors.

C. Inspection and test reports are included in Division 1 Section "Quality Control Services."

D. Related Documents:

1. Section 01 3100 "Project Management and Coordination": Electronic web-based construction administration software.

1.3 ELECTRONIC SUBMITTAL DELIVERY

A. To minimize printing reimbursables, shipping reimbursables and the impact on the environment, submittals shall be processed and delivered electronically.

1. A single hard copy shall also be furnished, if requested by the Architect.

B. The Construction Manager or Contractor must first review and approve all submittals sent by Subcontractors prior to sending to design team. Include Contractor's certification that information complies with Contract Document requirements, record deviations from Contract Document requirements, including minor variations and limitations. Submittals uploaded by subcontractors shall not be visible to the Design team until the submittal becomes official and is forwarded from the Construction Manager or Contractor to the Design team with a transmittal.

C. Submittals must follow the requirements outlined in this specification and as required in individual specification sections.

D. Deliver the following types of submittals to the design team electronically in pdf format:

1. Product Data

SUBMITTAL PROCEDURES BID DOCUMENTS SECTION 01 3300 - PAGE 2

2. Shop Drawings

3. Certifications

4. Test Data

5. Schedules

6. Calculations

7. Mix Designs

8. Warranty Information

E. Samples and Color Selection

1. All samples/color selections shall be delivered by mail or courier to the design team for review.

2. Samples and color selection shall not be reviewed electronically.

3. See separate specification sections for quantities and sample selection process.

The design team shall return review comments via the Architect's File Transfer Site.

F. Submittal Stamps

1. The Contractor or Construction Manager shall affix an electronic stamp to PDF submittals.

G. Submittal Logs

1. Design team shall maintain a submittal log through the Architect’s internal electronic filing system.

2. Construction team shall make a reasonable effort to deliver all submittals electronically.

4. Samples shall be delivered hardcopy by mail

1.4 SUBMITTAL PROCEDURES

A. No submittal will be accepted by the Architect without the General Contractor’s action stamp, clearly visible, indicating that the submittal has been fully reviewed by the General Contractor for compliance to the Construction Documents.

B. Submittals with the General Contractor's stamp but not in compliance with the Construction Documents will be deemed incomplete and returned without review. These will not be shown as received.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

1. Coordinate transmittal of different types of submittals for related elements of the

Work so processing will not be delayed by the need to review submittals concurrently for coordination.

a. The Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

SUBMITTAL PROCEDURES BID DOCUMENTS SECTION 01 3300 - PAGE 3

D. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal.

1. Initial Review: Allow 15 business days for initial review of each submittal.

Allow additional time if processing must be delayed to permit coordination with subsequent submittals. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. Concurrent Review: Where concurrent review of submittals by Architect's consultants, Owner, or other parties is required, allow 20 business days for initial review of each submittal.

3. Deferred Submittal Review: Where deferred submittals are required by the Building Code Official allow review time as dictated by the Official.

4. If intermediate submittal is necessary, process it in same manner as initial submittal.

5. Allow 15 business days for processing each resubmittal.

6. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing.

E. Submittal Preparation: Place a permanent label or title block on each submittal for identification. Indicate the name of the entity that prepared each submittal on the label or title block.

1. Include the following information on the label for processing and recording action taken.

a. Project name.

b. Date.

c. Name and address of Architect.

d. Name and address of Contractor.

e. Name and address of Subcontractor.

f. Name and address of Supplier.

g. Name of Manufacturer.

F. Submittal Transmittal: Package each submittal appropriately for transmittal and handling. Transmit each submittal from Contractor to Architect using a transmittal form.

Submittals received from sources other than the Contractor will be returned without action.

1. On the form, or separate sheet, record deviations from Contract Document requirements, including minor variations and limitations. Include Contractor's certification that information complies with Contract Document requirements.

G. Submittal requirements for electronic PDF submittals:

1. All submittals shall be created with native PDF files whenever possible. Do not print a PDF file, and scan in as an image file, as this will delete all file search functions typically embedded within a native PDF file.

2. All PDF submittals shall be broken down by individual specification section. Do not collate multiple specification sections together into one non-separated submittal package (i.e. carpet, VCT, rubber base, and entry mats; though frequently provided by one installer, shall not be submitted as one non-separated package unless formatted as described below.)

3. All PDF submittals that cover multiple items within one specification section, or PDF submittals that include multiple related specification sections shall have an index and be formatted with electronic book marks to distinguish various components from one another, and make each item easily retrievable without navigating through each page of an entire submittal.

SUBMITTAL PROCEDURES BID DOCUMENTS SECTION 01 3300 - PAGE 4

1.5 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Prepare a fully developed, horizontal bar-chart type Contractor's construction schedule.

1. Provide a separate time bar for each significant construction activity. Provide a continuous vertical line to identify the first working day of each week. Use the same breakdown of units of the Work as indicated in the "Schedule of Values".

2. Within each time bar indicate estimated completion percentage in 10 percent increments. As Work progresses, place a contrasting mark in each bar to indicate Actual Completion.

3. Prepare the schedule on a sheet of sufficient width to show data for the entire construction period.

4. Secure time commitments for performing critical elements of the Work from parties involved. Coordinate each element on the schedule with other construction activities; include minor elements involved in the sequence of the Work. Show each activity in proper sequence. Indicate graphically sequences necessary for completion of related portions of the Work.

5. Coordinate the Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests and other schedules.

6. Indicate completion in advance of the date established for Substantial Completion. Indicate Substantial Completion on the schedule to allow time for the Architect's procedures necessary for certification of Substantial Completion.

B. Distribution: Following response to the initial submittal, print and distribute copies to the Architect, Owner, subcontractors, and other parties required to comply with scheduled dates. Post copies in the Project meeting room and temporary field office.

1. When revisions are made, distribute to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in construction activities.

C. Schedule Updating: Revise the schedule after each meeting or activity, where revisions have been recognized or made. Issue the updated schedule concurrently with report of each meeting.

1.6 DAILY CONSTRUCTION REPORTS

A. Daily Construction Report: Prepare a daily construction report, recording the following information concerning events at the site; and submit duplicate copies to the Architect at weekly intervals:

1. List of subcontractors at the site.

2. Approximate count of personnel at the site.

3. High and low temperatures, general weather conditions.

4. Accidents and unusual events.

5. Meetings and significant decisions.

6. Stoppages, delays, shortages, losses.

7. Meter readings and similar recordings.

8. Orders and requests of governing authorities.

9. Change Orders received, implemented.

10. Services connected, disconnected.

B. Material Location Reports: At monthly intervals, prepare a comprehensive list of materials delivered to and stored at Project site. List shall be cumulative, showing materials previously reported plus items recently delivered. Include with list a statement of progress on and delivery dates for materials or items of equipment fabricated or stored away from Project site.

SUBMITTAL PROCEDURES BID DOCUMENTS SECTION 01 3300 - PAGE 5

C. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a request for information on CSI Form 13.2A. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

1.7 SPECIAL REPORTS

A. General: Submit special reports directly to Owner within one day of an occurrence.

Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable.

1.8 SHOP DRAWINGS

A. Submit in timely manner to complete project, but no later than 90 days after Notice of Award.

1. A fee of $100.00 will be charged by the Owner, per submittal for all submittals past this date.

B. Submit newly prepared information, drawn to accurate scale. Highlight, encircle, or otherwise indicate deviations from the Contract Documents. Do not reproduce Contract Documents or copy standard information as the basis of Shop Drawings.

C. Shop Drawings include fabrication and installation drawings, setting diagrams, schedules, patterns, templates and similar drawings. Include the following information:

1. Dimensions.

2. Identification of products and materials included.

3. Compliance with specified standards.

4. Notation of coordination requirements.

5. Notation of dimensions established by field measurement.

D. Sheet…