5-Attachment C - Technical Criteria.docx
DOCX document 21 KB Posted
- Solicitation number
- GN26-13
- Issued by
- Utah
About this file
This is a Technical Criteria Attachment for a Request for Statements of Qualifications (RFSQ) issued by the State of Utah Division of Purchasing on behalf of the Utah Office of Tourism (UOT). The solicitation seeks qualified vendors to design, fabricate, install, and operate a custom exhibition booth for the UOT at the IPW Conference over a five-year contract period. The booth must cover two 10'x20' spaces positioned across an aisle from one another and include integrated components such as lighting, monitors, signage, storage, and charging stations. Vendors must submit detailed proposals addressing custom booth design and fabrication, logistics and installation (I&D/D&R) management, and on-site operational services without including pricing information. The vendor with the highest technical ranking will be selected to negotiate contract terms determined to be fair and reasonable.
The technical evaluation consists of 95 total points distributed across three categories: Custom Booth Design, Fabrication, and Management (45 points), Logistics and Installation services (30 points), and On-site Operational Services Plan (20 points). Proposals must demonstrate design feasibility through renderings, material specifications, and technical drawings; clear fabrication plans for all specified components; a detailed project schedule with identified milestones and a primary project manager; prior experience managing similar I&D projects at large-scale events with contingency planning; and a utility management plan with licensed electrician coordination and daily cleaning service provisions. A minimum acceptable technical score is required for proposals to advance to final evaluation, with contract award and negotiations to follow with the highest-ranked vendor.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Attachment B - Scope of Work.docx | DOCX document | |
| 4-Attachment D - Scoresheet.xlsx | XLSX spreadsheet | |
| 2-Vendor Prerequisites - Part 15.pdf | ||
| 6-Attachment A - Agency Terms and Conditions.docx | DOCX document | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf |
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Text version
Attachment C Part 15 - RFSQ Instructions for Responding to the Solicitation
This scoring threshold will evaluate a proposal's technical merit and feasibility against the specified Scope of Work (SOW) criteria. A minimum acceptable technical score is required for a proposal to be considered for the final evaluation stage.
Scoring Categories and Weighting
SOW
Section
| Category Description |
| Max Points |
| 2.1 |
| Custom Booth Design, Fabrication, and Management (Design Quality, Materials, Project Plan) |
| 45 |
| 2.2 |
| Logistics and Installation (I&D/D&R) (Efficiency, Experience, Risk Mitigation) |
| 30 |
| 3.1 & 3.2 |
| On-site Operational Services Plan (Utility/Management) |
| 20 |
| TOTAL TECHNICAL SCORE |
| 95 |
Custom Booth Design, Fabrication, and Management (Max 50 Points)
| Criteria |
| Max Points |
Design/Materials Feasibility (Must cover 2
- 10'x 20' spaces, typically across the aisle from one another)
| 20 |
| The proposal includes clear renderings, material specs, and technical drawings. The design is high-quality, durable, and representative of |
state-wide assets.
| Fabrication and Integration (Walls, Lighting, Monitors, Signage) |
| 15 |
| Demonstrates a clear plan for in-house or controlled fabrication. All specified components (e.g., integrated lighting, storage, and monitor mounts) are clearly included and detailed. |
| Project Management (Coordination and Approvals) |
| 15 |
| Detailed project schedule showing key milestones, including UOT review and IPW approval deadlines. Clear identification of the primary Project Manager. |
2. Logistics and Installation (I&D/D&R) (Max 30 Points)
| Criteria |
| Max Points |
| I&D/D&R Expertise (On-site Labor Management) |
| 25 |
| Provides evidence of prior experience managing I&D for similar custom (or larger) booths at large-scale events. |
Includes a contingency plan for unexpected I&D delays (e.g., delayed freight, labor issues). Demonstrated history of completing similar I&D projects ahead of schedule.
3. On-site Operational Services Plan (Max 20 Points)
| Criteria |
| Max Points |
| Utility Management (Electricity/Electrical Labor) |
| 10 |
| Clear methodology for calculating and ordering the requirements based on all integrated components (lighting/back lighting, monitors, charging stations, etc.). Plan for compliant management by licensed electricians. |
| Cleaning Services (Daily Vacuuming/Sweeping) |
| 10 |
| Includes a commitment to have an onsite contact during the conference and arrange and manage daily cleaning services (if not provided by the host), ensuring the booth is ready before the show opens each day. |
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