5-826-25-26 ATTACHMENT A - CONTRACT REQUIREMENTS - Copy.pdf

Elk Grove Unified School District RFP #826-25/26 Attachment A – Contract Requirements Page 1 of 5

ELK GROVE UNIFIED SCHOOL DISTRICT

RFP #826-25/26

ATHLETIC TRAINERS

ATTACHMENT A

CONTRACT REQUIREMENTS

Contractor shall provide all labor to administer and conduct Athletic Trainer services for the District. The number of hours of service may vary between locations. In addition to the employment of regular Athletic Trainers, a sufficient number of trained alternate or substitute Athletic Trainers must be available to handle absences and vacancies.

This attachment incorporates the Athletic Trainer Minimum Qualifications and Compliance Specifications and establishes the controlling requirements for licensure, certification, Sac- Joaquin Section CIF compliance, and professional standards applicable to all Athletic Trainers provided under this contract.

The basic responsibilities include:

Contractor Responsibilities:

1. Athletic Trainer recruitment, selection, and training.

2. Athletic Trainer background check & personal reference check. To include, but not limited to, drug offenses, sexual offenses, and serious or violent felonies. All documents are to be available to the District upon request.

3. Athletic Trainer assignment, management, and supervision. The Athletic Administrator shall create and provide the Athletic Trainer with their schedules. The Athletic Trainer schedule shall consider practice schedules, and game/competition schedules, including select weekend, holiday, and/or Saturday game/competitions, sport risk of injury, and out-of-town athletic events. All District holiday practice/games schedules that the Athletic Trainer is required to attend must be submitted to the Athletic Trainer fourteen (14) business days prior to the holiday.

4. Athletic Trainer performance evaluation.

5. Ensure all Athletic Trainers hold and maintain an active Athletic Trainer License issued by the

Department of Consumer Affairs and current Board of Certification (BOC) certification throughout the term of the contract.

6. The Contractor shall be responsible (at their cost) for fingerprinting each applicant and shall complete a fingerprint identification card, which shall be forwarded within five (5) working days to the State Department of Justice.

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7. The Contractor shall maintain field supervisor(s) who shall observe and evaluate their Athletic Trainer personnel monthly or as recommended by the District.

8. The Contractor is to maintain a strategy to retain personnel, discipline personnel, and dismiss unsatisfactory personnel. Strategy to be available to the District upon request.

9. The Contractor is to maintain Athletic Trainer payroll, including any employee benefit program established by the Contractor for the program.

10. The Contractor is to maintain a pay schedule, or current minimum wage, whichever is higher, for existing Athletic Trainers and a competitive schedule for newly hired Athletic Trainers.

11. The Contractor is to provide and maintain, for the course of the contract, electronic injury documentation and management software at no charge to the District, which will allow the District to have access to real-time mobile injury reports.

12. Maintain professional liability insurance covering all Athletic-Trainers in accordance with

District minimum requirements.

13. Ensure compliance with all applicable California laws, Sac-Juaquin Section CIF rules, Education Code requirements, Sacramento County public health directives, and District policies.

14. The Contractor to maintain at all times an open line of communication between the District’s

Athletic Director – Dave Nickerson and the Contractor's District designee.

Dave Nickerson – Phone: (916) 793-2950 Ext. 67074, or by email at dnickers@egusd.net

Athletic Trainer Responsibilities:

1. Athletic Trainer(s) must receive and maintain (at no cost to the District) the following training:

CPR, First Aid, AED, and Mandated Reporter & Sexual Harassment. Athletic Trainer to maintain a negative TB test. Certifications must be available to the District upon request.

2. Athletic Trainer(s) must be able to read, write, and speak the English language and be able to write intelligible reports.

3. Athletic Trainer(s) must be at least 18 years of age.

4. Athletic Trainer(s) must be able to lift and carry up to 50 lbs.

5. Athletic Trainer(s) must be able to give and follow oral instructions.

6. Athletic Trainer(s) will be responsible for their own transportation to and from events, although they will have the option of riding with the teams on their bus. The District will not reimburse for mileage or travel expenses.

mailto:dnickers@egusd.net

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7. Athletic Trainer(s) must be available during all days/hours specified.

8. Athletic Trainer(s) to provide evaluation and treatment of injuries sustained by District’s students during school athletic events, even if they are not on District property. Application of first aid and recommendation for exercise or physical measures for minor injuries under the direction, supervision, and review of the physicians to be determined by the District.

9. Provide prevention, evaluation, emergency care, treatment, rehabilitation, and concussion management services for student-athletes.

10. Monitor environmental conditions, including heat illness risk, air quality, and lightning, and recommend modification, suspension, or cancellation of practices or events when warranted.

11. Athletic Trainer(s) to maintain accurate records of all athletic injuries reported by District students as occurring during school athletic events, all rehabilitation procedures, and return to play documentation administered by Athletic Trainers using the Contractor-provided electronic system.

12. Athletic Trainer(s) must provide care for opposing team players in the event of an emergency.

If necessary, the Athletic Trainer will follow up with a call to the opposing team coaches.

Athletic Trainer(s) will also prepare reports on all athletic injuries sustained by District students during school events for the nursing and athletic offices, as may be requested.

13. Athletic Trainer(s) will also prepare reports on all athletic injuries sustained by District students during school events for the nursing and athletic offices as may be requested.

14. Implement and enforce all CIF concussion return-to-play protocols, including immediate removal from activity and return only after written medical clearance.

15. Athletic Trainer(s) will provide coordination between injured athletes, coaching staff, and team or family physician.

16. Athletic Trainer(s) shall report directly to the Athletic Director and principal and, in his or her absence, to the Assistant A.D. or his/her designee.

17. Athletic Trainer(s) must perform any other duties as assigned by the Athletic Director, Principal, and/or Superintendent.

18. Athletic Trainer(s) will inspect and take inventory of all team medical kits prior to the beginning of each season and keep their training room stocked and supplied under the direction of the District Activities Director.

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19. Athletic Trainer(s) to be responsible for the athletic training facility while there, including opening and closing. The Athletic Trainer(s) will also advise the school on inventory status, requisitioning of supplies (i.e., tape, pre-wrap, etc.), and/or facility management.

20. Athletic Trainer(s) shall have the ability to establish and maintain effective working relationships with children, parents, school administrators, and law enforcement officials.

21. Athletic Trainer(s) shall have the ability to remain calm and use sound judgment and initiative in an emergency.

22. Develop, implement, and annually review venue-specific Emergency Action Plans in coordination with District administrators and emergency responders.

23. Exercise final on-site authority to remove injured or ill student-athletes from participation when a District physician is not present.

District Responsibilities:

1. The District shall ensure each school site provides facilities for the Athletic Trainer(s) to conduct examinations and other athletic training services, including access to a sink and to an ice machine. When necessary, the District shall also ensure the presence of the parent, coach, or school designee during the examination and treatment of the student athlete.

2. The District shall provide all required athletic training supplies, equipment, and equipment maintenance necessary for the Athletic Trainer(s) to provide District students’ athletic training services safely and adequately. The athletic training supplies required will be determined jointly by the Athletic Trainer and Athletics Administrator at each school site.

3. The District will facilitate communication and flexibility between the School, Administration, Coaches, and Athletic Trainers. All injuries will be screened by the Athletic Trainer. If the Athletic Trainer is not present, the coach must notify the Athletic Trainer regarding any injuries within 24 hours or as soon as possible.

4. The District understands and agrees that the Athletic Trainer(s) will have the final say over whether an injured athlete may resume competition in a practice or game situation, if a physician who is under contract with or acting on behalf of the District is not present.

5. The District will be responsible for obtaining authorization for Sports Medicine Services and Consent to Treatment and updated copies of physical examinations for each student participating on any sports team or who otherwise uses the services of the Athletic Trainer.

Copies of such Authorization Forms and Physicals shall be placed in the student’s record located in the School Nurse’s office, Athletic Director’s office, or the Athletic Training room, and made available to the Athletic Trainers as requested.

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6. The Athletic Trainer(s) will be evaluated by the Athletics Administrator at the conclusion of each year. The evaluation will be confidential and will be provided in writing to the Contractor's designee. If at any time during the Term of this Agreement, the District has any concerns with respect to the Athletic Trainer’s performance, the District shall immediately contact the Agency's designee.

7. Designate an individual (Athletic Director) to directly monitor and evaluate compliance of the

Contractor.

Compliance and Enforcement:

1. The district reserves the right to audit Athletic Trainer credentials, licensure, certifications, training records, background clearances, and CIF compliance documentation at any time.

2. Failure to maintain compliance with these requirements may result in immediate removal of

Athletic Trainer personnel and may constitute a breach of contract.

Supremacy:

1. Where conflicts exist among this attachment, incorporated Athletic Trainer Specifications, CIF rules, state or county law, or District policy, the most stringent requirement shall apply.