5-26DB27-5 - IFB - Remodel Portable Classrooms.docx

INVITATION FOR BID

REMODEL PORTABLE CLASSROOMS

FOR MULTIPLE LOCATIONS

SOLICITATION # 26DB27-5

BID DUE

Tuesday March 24, 2026 2:00 p.m. MDT

QUESTIONS DUE

Wednesday March 18, 2026 2:00 p.m. MDT

PRE-BID WALK-THROUGH

Thursday March 12, 2026 9:00 a.m. MDT

Purchasing Department Auxiliary Services Building 7905 South Redwood Road West Jordan, Utah 84088-4601

REMODEL PORTABLE CLASSROOMS

FOR MULTIPLE LOCATIONS

Invitation for Bid # 26DB27-5

You are invited to submit bids to the Jordan School District (JSD) relating to Portable Classroom Remodels. The bid will be awarded to the lowest responsive and responsible Bidder(s). This award may or may not be split among multiple Bidders depending on whether the Jordan School District deems multiple awards to be in the best interest of JSD.

Responsiveness to the bid will be established only if the bid meets the following requirements:

All information requested must be completed and submitted by Tuesday March 24, 2026, at 2:00 p.m. (MDT). If the required information is not submitted in a timely manner, the bid will be deemed non-responsive.

A mandatory pre-bid walk-through will be held on Thursday March 12, 2026 at 9:00 a.m. MDT at West Jordan High School (located at 8136 South 270 West, West Jordan, Utah 84088).

All inquiries relative to this bid need to be submitted by Wednesday March 18, 2026, at 2:00 p.m. (MDT), and will be answered though U3P Bonfire.

The preferred method of submitting your bid is electronically through Utah Public Procurement Place (U3P) Bonfire at utah.bonfirehub.com. Neither faxed nor emailed bids will be accepted.

Vendors must respond in each and every area as specified in the bid documents (such as pricing, etc.) and the bid must be returned in its entirety.

The agreement shall commence on the date of bid acceptance and continue for one (1) year. Each bid must include an option whereby the Jordan School District, at its sole discretion, can extend the contract for up to four (4) annual renewals on the same terms, prices, and conditions set forth in the bid, for a total of five (5) maximum contract years. Requests for price adjustment must include sufficient documentation supporting the request. Any adjustment or amendment to the contract will not be effective unless approved by the Jordan School District Purchasing Director. The negotiation may only occur within sixty (60) days before the contract renewal.

Any early payment discounts offered to the Jordan School District are encouraged. Discounts shown may be evaluated as part of the bid award. Discounts offered for fewer than ten (10) working days will not be acceptable.

The Jordan School District Purchasing Department reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the best interest of the Jordan School District.

Results of the bid evaluation will be available on our website, purchasing.jordandistrict.org, and on U3P Bonfire.

TAX EXEMPT FORMS

Please note that sales made to Utah School Districts are exempt from sales tax according to Utah Code 59-12-104. Bidders must use the Tax Exemption Certificate form TC-721G when purchasing construction materials for Jordan School District projects. A tax-exempt form will be provided upon request.

LIABILITY INSURANCE

The Bidder shall purchase and maintain such insurance as will protect them from claims under Workers’ Compensation Acts and other employee benefit acts; from claims for damages because of bodily injury, including death; and from claims for damages to property which may arise out of or result from the Bidder’s operations under this contract, whether such operations be by themselves or by any subcontractor or anyone directly or indirectly employed by any of them. This insurance shall be written for not less than any limits of liability specified as part of this contract or required by law, whichever is greater, and shall exclude contractual liability insurance as applicable to the Bidder’s obligations.

CONTRACTOR REQUIREMENTS

The Contractor must have a minimum five (5) years of experience as a Licensed Contractor. The Contractor shall supervise and direct all work, using their best skill and attention. The Contractor shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Contractor shall provide and pay for all labor, materials, equipment, tools, construction, equipment, machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of the work.

The Contractor shall at all times enforce strict discipline and good order among their employees and shall not employ any unfit person or anyone not skilled in the task assigned to them.

The Contractor warrants to the owner and the architect that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the bid documents. All work not conforming to these standards may be considered defective.

The Contractor shall be responsible for the acts and omissions of all their employees, all subcontractors and their agents and employees, and all other persons performing any of the work under a contract with the Contractor.

The Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by their operations. At the completion of the work, the Contractor shall remove all waste materials and rubbish from and about the project, as well as their tools, construction equipment, machinery, and surplus materials. The Contractor shall clean all glass surfaces and shall leave the work site clean and free from any and all debris, unless otherwise specified.

The Contractor shall indemnify and hold harmless the owner and their agents and employees from and against all claims, damages, losses, and expenses including attorney’s fees, arising out of or resulting from the performance of the work.

SUBCONTRACTORS

Jordan School District reserves the right to reject any Subcontractor and may withhold awarding the contract to a Bidder if any of the subcontractors are considered by JSD to be unqualified. Subcontractors must be held, by General Contractor, to all requirements listed herein. Bidder shall certify that all Subcontractors are licensed as required by Utah State Law.

BID SECURITY

Bidders shall attach a bid bond payable to the order of Jordan School District in the amount of five percent (5%) of the total bid price on any bid that exceeds $50,000. Bid bonds shall be with a corporate surety that is licensed to transact business in Utah, is listed in the US Treasury Circular 270 of approved sureties, and has an AM Best Rating A-VIII or better.

Acceptable bid security shall be limited to: A bid bond underwritten by a company licensed to issue bid bonds in Utah and meeting the requirements listed above.

BONDING REQUIREMENTS

The firm awarded the bid for projects exceeding $50,000 is required to furnish performance and payment bonds. The successful Contractor must submit a performance and payment bond equal to the total bid price submitted prior to commencement of the work.

BIDDER REQUIREMENTS

The Bidder must have a minimum five (5) years of experience. The Bidder shall supervise and direct all work, using their best skill and attention. The Bidder shall be solely responsible for all means, methods, techniques, sequences, and procedures and for coordinating all portions of the work under the contract.

Unless otherwise specifically noted, the Bidder shall provide and pay for all labor, materials, equipment, tools, machinery, and services necessary for the proper execution and completion of the work.

The Bidder warrants to the owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects, and in conformance with the bid documents. All work not conforming to these standards may be considered defective.

JSD STANDARD CONTRACT TERMS AND CONDITIONS,

EXCEPTIONS, AND NEGOTIATIONS

A contract or purchase order(s) that result from this IFB will include Jordan School District’s Standard Terms and Conditions (“Standard Terms and Conditions”). It is the responsibility of the Bidders to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at purchasing.jordandistrict.org.

BOYCOTT RESTRICTIONS

In accordance with Utah Code 63G-27-102, vendors contracting with JSD to provide any good or service, including supplies, information technology, or construction services, must certify they are not currently engaged in an “economic boycott” nor a “boycott of the State of Israel” as those terms are defined in that Code section. Vendors must also agree not to engage in either boycott for the duration of the contract (if awarded). For example, a vendor may not, without an ordinary business purpose, boycott: the State of Israel or companies engaged in activities related to traditional energy, mining, or agriculture; companies engaged in the manufacture, distribution, sale, or use of firearms; companies that do not meet environmental standards beyond applicable State and Federal laws; or companies that do not facilitate access to abortion or sex characteristic surgeries. If a vendor does engage in such a boycott, it must immediately notify the public entity party to the contract in writing.

LIQUIDATED DAMAGES

Liquidated damages for a missed deadline are set at Five Hundred Dollars ($500) per day for each and every calendar day past the completion date. This amount is not to be construed in any way as a penalty but as reimbursement to JSD for actual or expected losses suffered as a direct result of a missed deadline.

PRICE GUARANTEE PERIOD

All pricing must be guaranteed for one (1) year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period.

Requests for price adjustment MUST include sufficient documentation supporting the request that demonstrates a logical mathematical link between the current price and the proposed price. If price adjustments can be linked to a specific index, please list the index.

Any adjustment or amendment to the contract will not be effective unless approved by the JSD Purchasing Director. JSD will be given the immediate benefit of any decrease in the market or allowable discount.

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WORK SCOPE

Location:

Various locations throughout Jordan School District, TBD

Demolition:

· Remove and dispose of all existing lighting.

· Remove audio enhancement equipment and associated cabling, and store in a safe place.

· Remove projector equipment/projection screen and associated cabling, and store in a safe place.

· Remove intercom equipment and associated cabling, and store in a safe place.

· Remove fiber and data equipment, and store in a safe place.

· Remove exit sign and store in a safe place, or replace exit sign with new sign if existing sign does not function correctly.

· Remove smoke alarm and temporarily reinstall with cover.

· Remove horn strobe and temporarily reinstall.

· Remove CCTV equipment, and store in a safe place.

· Remove and dispose of all electrical devices (switches, outlets, and covers).

· Remove access control equipment, and store in a safe place.

· Remove data/voice jacks and all associated cabling.

· Remove all surface raceway.

· Remove all low voltage cabling not being used.

· Remove panel cover, remove existing carpet on wall surrounding panel, and reinstall panel cover.

· Remove all original floor carpet down to subfloor. If substrate is damaged or separates during demolition, a new subfloor needs to be installed.

· Remove all wall carpeting and/or paneling.

· Remove all ceiling grid, tiles, speakers, and occupancy sensors.

· Remove and dispose of window blinds.

· Remove whiteboards, and store in a safe place.

Installation:

· Please refer to plans and specifications.

· Install conduit and new pinnacle LU24A-4VHO-G1-UNV-1D-W 2x4 LED Light fixtures per plans.

· Rewire lighting to accommodate new switching per plans.

· Install electrical, AV, data, fire alarm, CCTV, and access control raceway per plans.

· Cut channels in sheetrock walls prior to new tackable walls to accommodate new raceway and boxes.

· Install new electrical devices per plans.

· Install existing audio enhancement system and cabling.

· Install existing projector equipment/projection screen and all associated cabling.

· Install existing intercom equipment and all associated cabling.

· Install existing fiber and data equipment and all associated cabling.

· Install new fiber wall mount LIU with 12 port LC coupler.

· Extend existing fiber to new LIU location

· Install existing or new exit sign.

· Reinstall temped in smoke alarm in new ceiling.

· Reinstall temped in horn/strobe once tackable wall is complete.

· Install existing CCTV equipment and associated cabling.

· Install existing access control equipment and associated cabling.

· Install new data/voice equipment and cabling per plans.

· Support all existing and new low voltage cabling and raceway per specifications.

· Install backing in wall nor millwork and fire extinguishers.

· Install new tackable wall panels floor to ceiling.

· Re-support existing insulation in ceilings.

· Install new ceiling grid and tiles.

· Install new LED light fixtures.

· Install new millwork including coat rack.

· Install new window trim, sill, and mini blinds.

· Install existing white boards.

· Coordinate with Jordan School District carpet contractor to install new floor carpet.

Option 1 Ceiling Remodel:

· Remove existing ceiling and replace with new grid, tiles, and LED lighting as per “Acoustical Ceilings – 09510” and “Interior Lighting – 2651” specifications.

· All A/V, Comms, Speakers etc. are to be left in place.

Option 2 Millwork Remodel:

· Original millwork to be removed and new millwork installed including coat rack as per “Finish Carpentry – 062”, “Custom Casework – 6410”, and “Solid Surface Fabrication – 066116” specifications.

Option 3 Tackable Wall Board Remodel:

· Remove all white boards and tack boards, screen, etc. and reinstall after new tackable wall are installed as per “Tackable Wall Systems – 11124” specifications.

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COST SHEET

Location:

Various locations throughout Jordan School District, TBD

Name of Bidder:

The undersigned, having carefully examined the contract documents, hereby proposes and agrees to Remodel Portables.

BASE BID TO REMODEL 1 PORTABLE: $ __________ DOLLARS

OPTION 1 CEILING: $ __________ DOLLARS

OPTION 2 MILLWORK: $ __________ DOLLARS

OPTION 3 TACKABLE WALL BOARD: $ __________ DOLLARS

This bid shall be valid for a period of thirty (30) days after the date set for receipt of bids.

Submitted by:

Vendor Name

Authorized Signature

Name and Title

Telephone

Date

Remodel Portable Classrooms

IFB # 26DB27-5

Due March 24, 2026, at 2:00 p.m. MDT image1.png