3520523227R1_BidInqiuries.pdf

Solicitation Document Name Document Section (Number & Name) Question Answer

1 General N/A Can you please put me in touch with the person that develops specifications for the Bid (for example, the individual that determines if you are looking for Level 3 Body Armor)?

This IFB is not agency specific or project specific, but is to establish multiple Centralized Contracts that are estimated quantity Contracts.

There is no person who develops specifications for this IFB such as requesting Level 3 Body Armor as all specifications (except for those listed in this IFB) are developed by each Authorized User prior to purchasing from the Centralized Contracts resulting from this IFB.

Please see the following language OGS has added to Section 6.11 Purchasing Instructions for Authorized Users :

As part of their selection among multiple Contractors, Authorized Users Must provide Contractors with the specifications (e.g. level of protection, type of body armor, etc.) for all items they are seeking to purchase.

2 General N/A So do all Police Departments under the state of New York publish opportunities on the link you sent over? Do they procure per Police Department or as a group?

Centralized Contracts awarded in response to Invitation for Bids Number 23227 May be used by Authorized Users, as that term is defined in Section 1.9 of the IFB. Those Authorized Users May purchase from the resulting Centralized Contracts through the issuance of Purchase Orders in accordance with Attachment 12 of the IFB (How to Use).

3 General N/A [Vendor] produces multiple body armor products that address the need of your first responders (Police, Fire, Security, and EMS) in everyday and active shooter situations.

The [removed specification references] are priced at or significantly below market competitors, however, they [removed specification references].

[*Note, OGS has removed information related to specific references made by the vendor]

This is not a question. As such, OGS is unable to provide an answer.

You May submit one or more questions during the second Q&A period.

4 IFB Main Document 3, Specifications Reference Page 13, Section 3, Paragraph D: We would like some clarification on the requirements for selling "Body Armor, Ballistic-resistant In Conjunction With Plates" through this contract. Will the sale of Body Armor, Ballistic-resistant In Conjunction With Plates be allowed as a separately purchased items?

Yes, Bidders/Contractors Will be allowed to separately sell Ballistic-resistant In Conjunction with Plates. Attachment 1-Pricing, Sheet 5 allows for inclusion of such items, However, Bidders/Contractors Must indicate the specified model of body armor listed on the CPL in the item descriptions which is being used with the Body Armor, Ballistic-resistant In Conjunction With Plate being Bid and Authorized Users May only obtain the Body Armor, Ballistic-resistant In Conjunction with Plates if associated with that specified model of body armor.

Group 35205 – BODY ARMOR, LAW ENFORCEMENT (Soft, Hard, Ballistic, Stab, Riot, Bomb) (Statewide)

IFB 23227 BID INQUIRIES AND RESPONSES

23155i_Bid Inquiries Page 1 of 2

Solicitation Document Name Document Section (Number & Name) Question Answer

5 IFB Main Document 4.5 Bid Pricing Submittal According to section 4.5 of the RFP, Bidders must bid on a manufacturer's entire product line, excluding irrelevant products. In the case of a bidder who manufactures its own line and also distributes supplemental/complementary products from another manufacturer, is that bidder required to provide both its own full line, and the full line of the other manufacturer?

Yes, Bidder Must Bid both its own full Product LIne, and the full Product Line of the other Manufacture. Per IFB Section 4.5 Bid Pricing Submittal :

"Bidders Must offer an entire Manufacturer’s Product Line, excluding products that do not fall within the scope of this Solicitation. Incomplete Product Lines, partial Product Lines, or selected Products from a Product Line (excluding products that do not fall within the scope of this Solicitation) Will not be considered. Failure to offer the entire Product Line Will result in rejection of either the particular Product Line or the entire Bid as nonresponsive."

6 IFB Main Document 4.5 Bid Pricing Submittal Am I required to Bid an entire Product Line, or can I just bid some Products? Per IFB Section 4.5 Bid Pricing Submittal:

Bidders Must offer an entire Manufacturer’s Product Line, excluding products that do not fall within the scope of this Solicitation. Incomplete Product Lines, partial Product Lines, or selected Products from a Product Line (excluding products that do not fall within the scope of this Solicitation) Will not be considered. Failure to offer the entire Product Line Will result in rejection of either the particular Product Line or the entire Bid as nonresponsive.

7 IFB Main Document 5.1 Method of Award a) May Bidders offer Product Lines from more than one Manufacturer? b)If so, May the Bidder be awarded a Coontract for one Product Lne in its Bid and not another?

Yes. As stated in Section 5.1 of the IFB, For each Product Line, only one award Will be made to the Responsive and Responsible Bidder, who offers the best (highest) Percentage Discount for that Product Line, so a Bidder may be awarded one Product Line in its Bid and not another.

8 IFB Main Document 6.37 Contractor's Instructions Can you confirm if measurement and fitting services are required regardless of what product line we offer? Some product lines, for example riot helmets, may not require customized fitting services.

No OGS cannot confirm this as each Authorized User makes this determination when purchasing from Cnetralized COntracts resulting from this IFB. OGS has added the following to Section 6.37 Contractor's Instructions :

Authorized Users Will determine what, if any, guidance, measurements, or fitting they require to be provided

9 IFB Main Document 6.7 Ordering Is an online ordering system required of Contractors? If by an online ordering system you mean an online catalog and ordering site (where customers place orders directly on a website for specific items), then no, Contractors are not required to have an online ordering system.

However, in accordance with Section 6.7 Ordering, Authorized Users Must issue all orders in Writing via email or electronc dispatch and the Contractor Must accept these.

23155i_Bid Inquiries Page 2 of 2

Bidder Questions Form