OCONUS_MainBus_OpenSeasonConference_2025-03-03.pdf

_GSA FY25 Spring Open Season Conference_

_OCONUS & Main Bus - Light Vehicles Branch_ _March 3, 2025_ Jeff Park, GSA Contract Specialist

*This meeting is being recorded*

GSA Office of Fleet Management Center for Vehicle Acquisition

Agenda

❏ Welcome: Leonard Fedoruk, GSA Vehicle Purchasing Director

❏ Welcome & Open Season Process: Jeff Park, GSA Contracting

❏ Technical Specifications: John Hampson, Vehicle Engineering Branch Chief

❏ GSAFleet.gov and Open Season Bid Process:

James Purdy, Contracting Officer

Welcome

Leonard Fedoruk, Director, GSA Vehicle Purchasing

Open Season (OS) Process

Jeff Park GSA Contract Specialist

Joint Programs ❏ Programs for FY25 Mid Cycle:

❏ 47QMCA23R0011 - 2024 Outside continental U.S.

(OCONUS) Vehicle Program ❏ 47QMCA24R0006 - 2025 Main Bus Program

Open Season Process ❏ Automated process completed via GSAFleet.gov ❏ Allows updated pricing for new model years and specifications ❏ Onboarding of new vendors ❏ New model submissions ❏ FY25 Federal Standards (Published Summer of 2024) will govern submissions

Open Season Process ❏ Refer to section C of your contract or solicitation ❏ Bi-annual (usually Spring & Fall) ❏ Existing contractors under this program may:

❏ Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/collisions, clarifications, and engine and fuel tab data for existing awarded line items

❏ Propose new models not previously awarded ❏ New offerors not currently under contract may:

❏ Submit proposals for new models not on contract with any contractor, ❏ Submit proposals for the next model year for existing models

Important Dates OCONUS Program and Main Bus

❏ Open Season Industry Day w/ Vendors: March 3, 2025 ❏ GSAFleet.gov Account Requests Due: March 3, 2025 ❏ Open Season Bid Opens in GSAFleet.gov: March 3, ❏ Open Season Bid Closes in GSAFleet.gov: March 31, 2025 at 12pm Eastern Standard Time ❏ Supplemental Documents Due (if applicable): March

31, 2025 at 12pm Eastern Standard Time ❏ Mid May - Awards / Opening in GSAFleet.gov

New Models ❏ New models can be added in GSAFleet.gov at the bid line level ❏ This process differs from previous AutoBid system process ❏ Chassis Make and Model may be required ❏ Models proposed may need to be approved by engineering

❏ Supplier will be notified of approval / rejection via email

GSAFleet.gov Bid Schedule ❏ GSAFleet.gov Bid Environment (formally AutoBid) will open today for all contractors / offerors who properly requested an account or currently have an account

❏ Bid will close on March 31, 2025, at Noon EST ❏ New vendors must request an account TODAY

Supplemental Submission ❏ Pricing is entered into GSAFleet.gov under Solicitations ❏ Technical Exceptions Worksheet (TEW): No longer needed. Done via

Bid in GSAFleet.gov ❏ Line Item Availability Template: Offered items for this Open Season

(OS)

❏ Cutoff and reopening dates, shipment times, and any explanations of price increases ❏ Please provide accurate, realistic shipment timing After Receipt of

Order (ARO) ❏ Law Enforcement Upfit (LU) Quote Worksheets: ALL Law

Enforcement Upfit (LU) options proposed ❏ Additional Systems & Equipment (AS&E) itemized price calculations for covered line items ❏ Deadline will also be March 31, 2025 at Noon Eastern Time (ET)

Statutory Price Limitation (SPL)

❏ SPL is $40,000 for sedans ❏ SPL is $41,140 for passenger vans and station wagons ❏ “Additional Systems & Equipment (AS&E)” ❏ AS&E = anything above what is necessary for the

“ordinary operation” of the vehicle ❏ AS&E figure is entered in the Bid for applicable SINs ❏ In addition, offerors will have to submit AS&E itemized price calculations with supplemental submission ❏ Evaluated price (offered price - AS&E - destination charge) must be below Statutory Price Limitation (SPL)

New Offerors ❏ New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP) ❏ See Solicitation (OCONUS | Main Bus) Section F for proposal instructions, Section G for Evaluation criteria ❏ New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission

❏ New offerors MUST reach out to the contracting team to set up an intake meeting to discuss proposal submission requirements

❏ New offers will be reviewed as quickly as possible. GSA cannot guarantee award concurrent with incumbent offerors

GSA Office of Fleet Management Center for Vehicle Acquisition https://sam.gov/opp/c17e1d58328e4689a26fdbf8b2e594de/view https://sam.gov/opp/424628b12fc849d482cef9ed677bf87f/review

Vehicle Availability ❏ Vehicles are available year-round

❏ Orders may be placed via GSAFleet.gov 24/7

❏ Vendors may propose closing items or closeout dates to Contracting

❏ Contracting provides updates to availability in

GSAFleet.gov and via Vehicle Available List (VAL)

❏ “Rules of the Road” provides important updates

❏ Vehicle buying: vehicle.buying@gsa.gov

GSA Office of Fleet Management mailto:vehicle.buying@gsa.gov

Question 1 ❏ During open season, will competitors be able to bid on and win an award on previously awarded makes and models already awarded to competing firms?

GSA Response: Incumbent vendors will maintain awards on all previously awarded makes and models such as they do not attempt to increase unit prices or change to the next model year.

Vendors may lower prices at any time for any make and model.

Question 3 ❏ If we are a new offeror, submitting a new offer in

GSAFleet.gov, how long does it take from receipt of proposal for an award determination to be made?

GSA Response: New offerors shall submit the full proposal package as stated in the instructions to offerors section of the appropriate solicitation. GSA will review those packages in the order they are received and make a reasonable effort to evaluate in a timely fashion. GSA estimates 6-8 weeks.

GSA Engineering

John Hampson Chief, Vehicle Engineering Branch

Vehicle Purchasing Division

Federal Standard Development ❏ Open season based on 2025 Federal Vehicles

Standards/change notices/amendments/purchase descriptions all on gsafleet.gov

❏ Draft standards are released each year and are commented on through public comment collector - industry and customers

❏ Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations

❏ Separate minimums and options for each SIN ❏ Commercially available vehicles only

Engineering Support Services ❏ Market Research and Analysis ❏ Make/model evaluation ❏ Assistance with the GSA process ❏ Option “collisions/conflicts” analysis and support ❏ Industry Expertise ❏ Technical evaluation boards ❏ Warranty/Post Delivery Support ❏ Certified Contracting Officer’s Representatives (COR)

GSAFleet.gov

James Purdy Contracting Officer

About GSAFleet.gov ❏ GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities.

❏ Bid Management (formerly AutoBid) ❏ Contract Management ❏ Order Management including weekly status reports ❏ Reports (Bid and Contract) ❏ Vendor Updates for awarded contract lines

❏ Colors ❏ Photos and Documents ❏ Allocation

GSAFleet.gov System Access ❏ New Vendors:

❏ Download the following forms:

1) GSAFleet.gov Vendor Company Request Form

2) GSAFleet.gov User Account Request Form

❏ Send both forms to Contracting POC ❏ Ensure all fields are completed ❏ SAM.gov registration must be active - system will flag

❏ Incumbent Vendors:

❏ No action ❏ New users can be added by company vendor manager ❏ No need to contact GSA

GSA Office of Fleet Management Center for Vehicle Acquisition https://drive.google.com/file/d/1t7L9F-OqXc3u-qwsOa_3dK3hBQNXMcmV/view https://drive.google.com/file/d/1RbbmYbTTNi1jAOvVYxwC1uTxZF4m5Qjb/view

GSAFleet.gov Bid Management GSAFleet.gov Bid management enables Vehicle Suppliers to offer products in response to a GSA Fleet issued solicitation. Bid Management allows Vehicle Suppliers to identify how their products will adhere to, or satisfy, GSA Fleet Federal Vehicle Standards.

Bid Management Changes ❏ GSA will no longer provide Vehicle Suppliers a bid template. Instead, Vehicle Suppliers will now create bid within GSAFleet.gov.

❏ Ability to copy data from one line item to another.

❏ Ability to provide clarifications at the line item, equipment code and engine and fuel level ❏ Enter technical exceptions within the system.

Open Season Bids ❏ Main Bus ❏ Import awarded contract lines ❏ Import previously submitted bid line items that were not awarded.

❏ Note: Any awarded line items you do not wish to update, do not need to be imported/resubmitted

Open Season Bids

❏ OCONUS

❏ Enter bid data for any awarded line items you wish to keep as is.

❏ ex. Currently awarded 2025 Honda Element with no changes still must have bid data entered ❏ Enter bid data for all line items you wish to propose

❏ New Model Years ❏ New Makes/Models

❏ Note: Download Contracting Pricing Report from the Run Reports menu in GSAFleet.gov

Vendor Company Profile ❏ Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

❏ Vendor Company General Information ❏ Order Transmission Method ❏ Associated Locations

❏ Assembly Points: Plant locations in which vehicles are assembled

❏ Inspection Points: Where GSA will come to conduct first production and end item inspections.

GSAFleet.gov Help ❏ Contracting Staff ❏ Mid-cycle Open Season GSAFleet.gov Bid Management

Quick Reference Guide for Suppliers ❏ Self Help on GSAFleet.gov>Help

GSA Office of Fleet Management Center for Vehicle Acquisition https://drive.google.com/file/d/1fAluY_v2RHVrwHcXIUAJxThT1OVdneEo/view https://drive.google.com/file/d/1fAluY_v2RHVrwHcXIUAJxThT1OVdneEo/view https://gsafleet.gov/gsa-fleet-how-to

GSAFleet.gov - How do I bid?

GSAFleet.gov - How do I bid?

Contracting Program Assignments ❏ Main Bus Program

❏ Contracting Officer: Gregory.Benedict@gsa.gov ❏ Contract Specialist: Zachary.Shepherd@gsa.gov

❏ OCONUS Program ❏ Contracting Officer: James.Purdy@gsa.gov ❏ Contracting Officer/Specialist: Michael.Davidson@gsa.gov ❏ Contract Specialist: Jeff.Park@gsa.gov

GSA Office of Fleet Management Center for Vehicle Acquisition mailto:Gregory.Benedict@gsa.gov mailto:Zachary.Shepherd@gsa.gov mailto:James.Purdy@gsa.gov mailto:Michael.Davidson@gsa.gov mailto:Jeff.Park@gsa.gov

Helpful Resources ❏ GSA.gov – GSA ❏ GSA.gov/Automotive – Vehicle Buying ❏ SAM.gov – Contracting Opportunities ❏ Acquisition.gov – FAR / GSAM ❏ GSAFleet.gov - Order Management ❏ IPP.gov - Invoicing ❏ Open Season GSAFleet.gov Bid Management Quick

Reference Guide for Suppliers

GSA Office of Fleet Management Center for Vehicle Acquisition http://gsa.gov http://gsa.gov/Automotive http://sam.gov http://acquisition.gov http://gsafleet.gov http://ipp.gov https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing

GSA Leadership Points of Contact ❏ Len Fedoruk - Director, GSA Vehicle Purchasing

(703) 605 - 3413 leonard.fedoruk@gsa.gov ❏ Matt Gormley - Director, Center for Vehicle Acquisition

(202) 733 - 7196 matthew.gormley@gsa.gov ❏ Greg Benedict - Chief, GSA Light Vehicle Acq. Branch

(202) 227- 6450 gregory.benedict@gsa.gov ❏ John Hampson - Chief, GSA Vehicle Engineering Branch

(073) 898 -0226 john.hampson@gsa.gov ❏ William Wesolowski - Chief, Quality Assurance Branch

(312) 718 - 3868 - william.wesolowski@gsa.gov

GSA Office of Fleet Management Center for Vehicle Acquisition mailto:leonard.fedoruk@gsa.gov mailto:matthew.gormley@gsa.gov mailto:gregory.benedict@gsa.gov mailto:john.hampson@gsa.gov mailto:william.wesolowski@gsa.gov