MainBus_OpenSeasonConferenceFY26Fall_2026-07-22.pdf

GSA 2026 Fall Open Season Conference Main Bus Program

Office of Fleet Management (FDD), Fleet Supplier Service Center July 22, 2026 Brittney Woods, Host Zachary Shepherd, Co-Host

*This meeting is being recorded*

GSA Office of Fleet Management Center for Vehicle Acquisition

Agenda

❏ Welcome: Leonard Fedoruk, Director, Supplier Management and Compliance Division

❏ Open Season Process: Brittney Woods, GSA Contracting Officer

❏ Technical Specifications: John Hampson, Branch Chief, Supplier Sourcing and Catalog Branch

❏ GSAFleet.gov Bid Process: Brittney Woods, GSA Contracting Officer

GSA Office of Fleet Management (FDD) Fleet Supplier Service Center http://gsafleet.gov

Welcome

Leonard Fedoruk, Director, Supplier Management and

Compliance Division

GSA Office of Fleet Management (FDD)

Open Season (OS) Process

Brittney Woods GSA Contracting Officer

Programs ❏ 47QMCA24R0006 - Main Bus Program

GSA Office of Fleet Management (FDD) https://sam.gov/opp/61bd9b1b729a48e7b1274f9d3111c376/view

Transit Bus Program ❏ Transit Bus contracts will sunset in December of 2026 ❏ Incumbent vendors may onboard to Main Bus program ❏ Transit vendors should pay close attention to new offeror instructions in this presentation

Important Dates ❏ Fall Open Season Industry Day: July 22, 2026 ❏ Bid Period Opening: August 3, 2026 ❏ Bid Period Closing: August 21, 2026 12:00 PM ET ❏ Supplemental Documents Due (if applicable): August

21, 2026 12:00 PM ET

❏ ~October - Awards / Opening in GSAFleet.gov ❏ Comment Collector for Minimum Standards & Bid

Intentions for new models are closed

GSA Office of Fleet Management (FDD)

Open Season Process ❏ Process completed bi-annually via GSAFleet.gov ❏ Refer to section C of your contract or solicitation ❏ FY27 Federal Standards will govern submissions ❏ Existing contractors under this program may:

❏ Update New model year pricing, base vehicle minimum data, optional equipment data and conflicts, clarifications for base vehicles and optional equipment, colors, and engine and fuel data

❏ Pay close attention to all available option codes and conflicts

GSA Office of Fleet Management (FDD)

Procedures ❏ Models not currently awarded will be awarded on a lowest price, technically acceptable basis ❏ Incumbent vendors will maintain awards on all previously awarded models (per model year) ❏ Price changes for models previously awarded are not allowed, including base vehicle and optional equipment, unless the model is regularly phasing to the next model year or experiencing a major change (e.g. engine manufacturer)

New Offerors Process ❏ New offerors not currently under contract must submit full proposals ❏ See solicitation posting at SAM.gov ❏ Sections F & G govern submission requirements

❏ New offerors may:

❏ Bid new models not currently on contract ❏ Bid the new model year for models currently on contract ❏ Includes all data points listed on the prior slide

GSA Office of Fleet Management (FDD) http://sam.gov

New Models ❏ New models can be configured in GSAFleet.gov at the bid line level (if previously approved) ❏ Chassis Make and Model may be required

❏ If required and not applicable, enter make/model (e.g.

Honda Element)

❏ Models proposed must already be approved by engineering ❏ Supplier will be notified of approval / rejection via email

GSA Office of Fleet Management (FDD)

Supplemental Submission ❏ Pricing is entered into GSAFleet.gov under Solicitations ❏ Technical Exceptions: Enter via Bid in GSAFleet.gov ❏ Line Item Availability: Offered items for this Open Season (OS)

❏ Define any cutoff and reopening dates, as applicable ❏ Provide any explanations of price increases ❏ Accurate, realistic shipment timing After Receipt of Order (ARO) is entered at GSAFleet.gov; provide any additional information, as applicable

GSA Office of Fleet Management (FDD) Fleet Supplier Service Center

New Offerors ❏ New offerors must also submit full proposal documents as outlined in the program solicitation ❏ See Solicitation (links on slide 5 to program SAM.gov)

Section F for proposal instructions, Section G for Evaluation criteria

❏ New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission

❏ New offers will be reviewed as quickly as possible. GSA cannot guarantee award concurrent with incumbent offerors

❏ New offerors MUST reach out to the Contracting team to set up an intake meeting to discuss proposal submission requirements

GSA Engineering

John Hampson Branch Chief, Supplier Sourcing and Catalog

Branch

Federal Standard Development ❏ Open season based on 2027 Federal Vehicles

Standards/change notices/amendments/purchase descriptions all on gsafleet.gov

❏ Draft standards are released each year and are commented on through public comment collector - industry and customers

❏ Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations

❏ Separate minimums and options for each SIN ❏ Commercially available vehicles only

Engineering Support Services ❏ Market Research and Analysis ❏ Make/model evaluation ❏ Assistance with the GSA process ❏ Option “collisions/conflicts” analysis and support ❏ Industry Expertise ❏ Technical evaluation boards ❏ Warranty/Post Delivery Support

GSAFleet.gov

Brittney Woods Contracting Officer

GSA Office of Fleet Management (FDD)

About GSAFleet.gov ❏ GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities.

❏ Bid Management ❏ Contract Management ❏ Order Management including weekly status reports ❏ Reports (Bid and Contract) ❏ Vendor Updates for awarded contract lines

❏ Colors ❏ Photos and Documents

GSAFleet.gov System Access ❏ New Vendors:

❏ Download the following forms:

1) GSAFleet.gov Vendor Company Request Form

2) GSAFleet.gov User Account Request Form

❏ Send both forms to Contracting POC ❏ Ensure all fields are completed ❏ SAM.gov registration must be active - system will flag

❏ Incumbent Vendors:

❏ No action ❏ New users can be added by company vendor manager ❏ No need to contact GSA

GSA Office of Fleet Management (FDD) Fleet Supplier Service Center https://drive.google.com/file/d/1t7L9F-OqXc3u-qwsOa_3dK3hBQNXMcmV/view https://drive.google.com/file/d/1RbbmYbTTNi1jAOvVYxwC1uTxZF4m5Qjb/view

Vendor Company Profile ❏ Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

❏ Vendor Company General Information ❏ Order Transmission Method ❏ Associated Locations

❏ Assembly Points: Plant locations in which vehicles are assembled

❏ Inspection Points: Where GSA will come to conduct first production and end item inspections.

GSA Office of Fleet Management (FDD)

Bid Management - Main Bus ❏ Vehicle Suppliers will create bid within GSAFleet.gov.

❏ Vendors have the abilities to:

❏ Copy data from one line item to another ❏ Enter clarifications at the line item, equipment code and engine and fuel level ❏ Enter technical exceptions within the system

❏ Vendors must first import contract lines into the bid before those lines can be edited and submitted

❏ If you have awarded line items that you wish to remain as is, do nothing (do not import them into your bid)

GSA Office of Fleet Management (FDD)

GSAFleet.gov - How do I bid?

GSAFleet.gov Help ❏ Contracting Staff ❏ Open Season GSAFleet.gov Bid Management Quick

Reference Guide for Suppliers ❏ Self Help on GSAFleet.gov>Help

GSA Office of Fleet Management (FDD) Fleet Supplier Service Center https://drive.google.com/file/d/1L-rwhY7oYyZh6VZQYNTu6xLuYfiMjTxa/view?usp=sharing https://drive.google.com/file/d/1L-rwhY7oYyZh6VZQYNTu6xLuYfiMjTxa/view?usp=sharing https://gsafleet.gov/gsa-fleet-how-to

Contracting Program Assignments ❏ Director, Global Vehicles Acquisition Division:

Gregory.Benedict@gsa.gov ❏ Team Lead: Bus and OCONUS Programs:

James.Purdy@gsa.gov ❏ Main & Transit Bus Programs

❏ Contracting Officer: Zachary.Shepherd@gsa.gov ❏ Contracting Officer: “Brittney” Lauren.Woods@gsa.gov

GSA Office of Fleet Management (FDD) Fleet Supplier Service Center mailto:Benedict@gsa.gov mailto:James.Purdy@gsa.gov mailto:Zachary.Shepherd@gsa.gov mailto:Lauren.Woods@gsa.gov

Helpful Resources ❏ GSA.gov – GSA ❏ GSA.gov/Automotive – Vehicle Buying ❏ SAM.gov – Contracting Opportunities ❏ Acquisition.gov – FAR ❏ GSAFleet.gov - Order Management ❏ IPP.gov - Invoicing ❏ Open Season GSAFleet.gov Bid Management Quick

Reference Guide for Suppliers

GSA Office of Fleet Management (FDD) Fleet Supplier Service Center http://gsa.gov http://gsa.gov/Automotive http://sam.gov http://acquisition.gov http://gsafleet.gov http://ipp.gov https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing

GSA Leadership Points of Contact ❏ Len Fedoruk - Director, Supplier Management and

Compliance Division

(703) 605 - 3413 Leonard.Fedoruk@gsa.gov

❏ Matt Gormley - Director, Fleet Supplier Service Center

(202) 733 - 7196 Matthew.Gormley@gsa.gov

❏ John Hampson - Branch Chief, Supplier Sourcing and Catalog Branch

(703) 898 -0226 John.Hampson@gsa.gov ❏ William Wesolowski - Branch Chief, Supplier Performance and Compliance Branch

(312) 718 - 3868 - William.Wesolowski@gsa.gov

GSA Office of Fleet Management (FDD) Fleet Supplier Service Center mailto:leonard.fedoruk@gsa.gov mailto:matthew.gormley@gsa.gov mailto:john.hampson@gsa.gov mailto:william.wesolowski@gsa.gov

THANK YOU!