005_47QMCA24R0006_Solicitation_2026-09-15.pdf

SOLICITATION 47QMCA24R0006

Federal Acquisition Service

June 18, 2024 Amendment 01 - July 3, 2024 Amendment 02 - July 25, 2024 Amendment 03 - August 2, 2024 Amendment 04 - September 26, 2024 Amendment 05 - September 15, 2026

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number 47QMCA24R0006 for the acquisition of Adult Work Buses, School Buses, Shuttles, Inter-City Commuter Coaches, and Over-the-Road Touring Coaches under the 2025 Main Bus Program. These buses must be built in accordance with the current year Federal Vehicle Standard requirements based upon the Special Item Number (SIN) designation. This acquisition will result in multiple Indefinite Delivery/Indefinite Quantity, Fixed Price Type Contracts. The subsequent contract(s) will consist of one (1) 60-month period of performance (PoP).

This acquisition is 100% Full and Open Competition. This solicitation is targeted to original equipment manufacturers (OEMs) and certified representatives that meet all trade, regulatory and other conditions required to sell buses to the United States Government. Please pay particular attention to:

● Section A.1 as hard copy proposals are not required and will not be accepted.

● Section B.6 – Substantial Transformation also contains important information for Offerors to consider prior to submitting a proposal. Additionally, Attachment 6 - Significant Changes, provides a summary of significant changes from the 2020 Main Bus program solicitation.

● The evaluation criteria in Sections G.1 and G.2 to ensure your proposal meets the requirements.

This solicitation is being released via the Government-wide Point of Entry (GPE) located via the System for Award Management (SAM) at SAM.gov. In order to conduct this acquisition most effectively, all notices and postings will be made at this location. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective March 13, 2026.

Please be aware that the solicitation, questions and answers, comments or any other information will not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also bookmark GSA’s Automotive’s web site as it contains information of interest associated with automotive programs at GSAFleet.gov.

One (1) electronic offer of your proposal must be submitted in accordance with Section F.1. - Instructions to Offerors. Offerors are required to submit a complete offer. Your company should propose its best price with its initial offer as GSA intends to award without discussions. Note that incomplete and/or late offers will be rejected.

Questions and requests for explanation or information regarding this solicitation or systems related issues must be submitted via e-mail only through zachary.shepherd@gsa.gov and lauren.woods@gsa.gov.

Questions and responses to questions will be posted via SAM.gov. GSA looks forward to receiving your proposal.

https://sam.gov/workspace/contract/opp/3c91051d0766482fb3dc17252a9d0c39/view https://www.federalregister.gov/documents/2026/03/13/2026-04911/federal-acquisition-regulation-federal-acquisition-circular-2026-01-introduction http://gsafleet.gov mailto:zachary.shepher@gsa.gov mailto:lauren.woods@gsa.gov https://sam.gov/workspace/contract/opp/3c91051d0766482fb3dc17252a9d0c39/view

Sincerely, Zachary Shepherd

Zachary Shepherd Contracting Officer Global Vehicles & Short Term Rental Solutions Division (FDBBB)

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov

TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

A.2 ACQUISITION DETAILS

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

A.4 SOLICITATION COPIES

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS

B.2 ESTIMATED QUANTITIES

B.3 PRICING

B.4 GSA VEHICLE BUYING PROGRAM

B.5 DEFINITIONS

B.6 SUBSTANTIAL TRANSFORMATION DETERMINATION

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

C.2 WEEKLY STATUS REPORTS STATUS REPORTING

C.3 IDENTIFICATION OF VEHICLES

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT TO GOVERNMENT-SPECIFIED

DELIVERY LOCATIONS

C.6 SHIPMENT DELAYS

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

C.8 FUEL ECONOMY REQUIREMENTS

C.9 AVAILABILITY OF FUNDS

C.10 GUARANTEED MINIMUM QUANTITY

C.11 MAXIMUM QUANTITY OF SUPPLIES

C.12 CONTRACT ADMINISTRATION INFORMATION

C.13 VEHICLE AVAILABILITY LISTING (VAL)

C.14 OPEN SEASON

C.15 PRICE REDUCTIONS

C.16 NEW OPTIONAL EQUIPMENT CODES

C.17 U.S. FLAG VESSEL REQUIREMENTS

C.18 MONTHLY STATUS REPORT

C.19 DAMAGE-IN-TRANSIT PROCEDURES

C.20 GSA FORM 1611

C.21 ADDENDA TO THE SOLICITATION

C.22 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs)

C.24 QUANTITY DISCOUNTS FOR ORDERS WITH LIKE REQUIREMENTS

C.25 CYBERSECURITY, DATA RIGHTS, AND SUPPLY CHAIN REQUIREMENTS

C.26 OPTIONAL EQUIPMENT CODES FOR ELECTRIC VEHICLE CHARGING

INFRASTRUCTURE

C.27 INSPECTION RIGHTS AND MATERIAL CHANGE NOTIFICATION

C.29 PRE-DELIVERY INSPECTION (PDI) INSTRUCTIONS

SECTION D – SOLICITATION CLAUSES

D.1 COMPLIANCE WITH (EO) EXECUTIVE ORDERS, CLASS DEVIATIONS, AND

ADDITIONAL TERMS 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (FEB 2024)

D.2 52.216-18 ORDERING (AUG 2020)

D.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

D.4 52.216-22 INDEFINITE QUANTITY (OCT 1995) (DEVIATION NOV 2025) - ALTERNATE II

(DEVIATION NOV 2025)

D.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

D.6 552.211-81 TIME OF SHIPMENT (FEB 1996) (ALTERNATE I—FEB 1996)

D.7 552.211-88 VEHICLE EXPORT PREPARATION (JAN 2010)

D.8 552.211-91 VEHICLE DECALS, STICKERS, AND DATA PLATES (JAN 2010)

D.9 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA

ACQUISITION OF COMMERCIAL ITEMS (OCT 2023)

D.10 552.216-72 PLACEMENT OF ORDERS (JAN 2016) (ALTERNATE I – AUG 2010)

D.11 GSA FORM 1398 (AUG 1993)

D.12 552.246-71 SOURCE INSPECTION BY GOVERNMENT (JUN 2009)

D.13 SUBMISSION OF OFFERS—ADDITIONAL INSTRUCTIONS

D.14 INSPECTION AT DESTINATION

D.15 DELIVERY--F.O.B. DESTINATION

D.16 WAIVER OF DELIVERY SCHEDULE

D.17 DELIVERY HOURS

D.18 CONTACT FOR CONTRACT ADMINISTRATION

D.19 PRODUCTION AND INSPECTION POINT(S)

D.20 SCOPE OF CONTRACT

D.21 EXPORT TRAFFIC RELEASE

D.22 DEALERS AND SUPPLIERS

D.23 INTERPRETATION OF CONTRACT REQUIREMENTS

D.24 AUTHORIZED NEGOTIATORS

D.25 FIRST PRODUCTION VEHICLE

D.26 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

D.27 EXECUTIVE ORDERS

D.28 RESERVED 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS - PROHIBITION (DEC 2023)

D.29 DFARS 225.7004 RESTRICTION ON ACQUISITION OF FOREIGN BUSES

D.30 COMMERCIAL WARRANTIES

D.31 TECHNICAL SUPPORT/INFORMATION FOR VEHICLE MODIFICATIONS

D.32 EXPORT PROVISIONS

SECTION E – SOLICITATION PROVISIONS

E.1 RESERVED 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV

2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(DEVIATION NOV 2025)

E.3 RESERVED 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)

E.4 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

E.5 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY (APR 1991)

E.6 52.215-6 PLACE OF PERFORMANCE (NOV 2025) (DEVIATION 2025)

E.7 RESERVED 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND

DATA OTHER THAN CERTIFIED COST OR PRICING DATA (NOV 2021) (ALTERNATE III -

OCT 1997 AND ALTERNATE IV - OCT 2010)

E.8 52.216-1 TYPE OF CONTRACT (APR 1984)

E.9 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

E.10 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS — NOTICE AND

REPRESENTATION (JUN 2020) (DEVIATION JUL 2025)

E.11 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

E.12 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.13 552.216-73 ORDERING INFORMATION (AUG 2010) (ALTERNATE I—SEP 1999)

E.14 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

E. 15 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION F – INSTRUCTIONS TO OFFERORS

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

F.2 PERIOD FOR ACCEPTANCE OF OFFERS

F.3 UNSOLICITED SAMPLES, DESCRIPTIVE LITERATURE, OR BRAND NAME

REFERENCES

F.4 AWARD

SECTION G – EVALUATION

G.1 EVALUATION

G.2 ADJECTIVAL RATING

G.3 OPEN SEASON PROPOSAL EVALUATION METHOD

G.4 METHOD OF AWARD FOR THE MASTER CONTRACT

G.5 METHOD OF AWARD FOR DELIVERY ORDERS PLACED AGAINST THE MASTER

CONTRACT

G.6 CHANGES TO DELIVERY ORDERS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Offerors must submit electronic versions of proposals to the following address:

zachary.shepherd@gsa.gov with a carbon copy to ontheroad@gsa.gov.

Please review FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023) (Deviation Nov 2025) for information regarding timely electronic proposal submission information.

A.2 ACQUISITION DETAILS

FSC CLASS: 2310

COMMODITY: Buses NAICS: 336211 - Motor Vehicle Body Manufacturing PERIOD: The period of performance shall be a base period of 60 months from the date award.

A.3 REQUESTS FOR EXPLANATION OR INFORMATION

Oral or written requests for explanation or information regarding this solicitation should be directed to:

U.S. General Services Administration, Global Vehicles & Short Term Rental Solutions Division (FDBBB), zachary.shepherd@gsa.gov.

A.4 SOLICITATION COPIES

In order to conduct this procurement most effectively and at the lowest costs, all information – including the solicitation, solicitation amendments, and any comments will be posted at SAM.gov.

mailto:zachary.shepherd@gsa.gov mailto:ontheroad@gsa.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 mailto:zachary.shepherd@gsa.gov https://sam.gov/workspace/contract/opp/3c91051d0766482fb3dc17252a9d0c39/view

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS

The Schedule of Items can be found in the GSAFleet.gov system.

Vehicles to be provided under this acquisition must adhere to the current year Federal Vehicle Standard outlined in GSAFleet.gov.

Only those models included in the Government’s requirement and included in the current year Federal Vehicle Standard will be considered for award.

Instructions to Offerors relating to GSAFleet.gov are included in Section F.1.

B.2 ESTIMATED QUANTITIES

The estimated quantities and estimated sales figures are provided in Attachment 8 – Estimated Quantities. The estimated quantities and estimated sales figures are inclusive of all agency purchase customers and GSA Fleet Vehicle Leasing customers.

Please note: due to systems constraints, as well as the sixty-month period of performance for this contract spanning multiple vehicle model years, the Estimated Quantities list may include SINs not included in the Schedules of Items; these may be SINs anticipated in future model years, but not currently available to bid. Only those models established in GSAFleet.gov are included in the Schedules of Items and available to bid.

Attachment 12 – Optional Equipment Analysis, and Attachment 13 – Optional Equipment Combination Analysis demonstrate the optional equipment purchased during FY23, the last ordering cycle for which full-year data is available.

Please note, due to Systems constraints and data availability, these Attachments may include line items from FY23 which are not solicited as part of this acquisition. Again, only those line items which are included in the Schedule of Items within GSAFleet.gov are solicited at present.

B.3 PRICING

Commercial pricing structures are required. Offerors may propose one or more standard item numbers solicited herein, and may offer and be awarded more than one model per standard item number. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

B.4 GSA VEHICLE BUYING PROGRAM

GSA awards and administers the Vehicle Buying program. The program in its entirety purchases over $1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into contracts with commercial firms to provide commercial http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov products at stated prices for given periods of time. GSA’s Vehicle Buying program offers a large selection of vehicles and related products and services. GSA is the mandatory source for all new, non-tactical light vehicles purchased in the United States for Executive branch agencies. As a procurement agent of the United States Government, GSA is responsible for issuing solicitations and awarding contracts to meet this obligation. GSA accepts requisitions from eligible parties in accordance with GSA Order OGP 4800.2I.

GSA’s Vehicle Buying program simplifies the procurement process for Federal agencies and industry partners. GSA determines that prospective contractors are responsible as required by Federal Acquisition Regulation (FAR) Part 9 and offers products that meet the applicable Federal Vehicle Standard. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness as it leverages the Government’s purchasing power.

Following the GSA Vehicle Buying program ordering procedures, agencies will make a best value determination and place their requisition directly through GSAFleet.gov, GSA’s online vehicle requisitioning portal.

GSAFleet.gov is GSA’s secure on-line ordering application where agencies can:

● Configure vehicles and choose vehicle equipment options

● Utilize side-by-side comparisons of each competitor’s vehicle model

● Calculate actual vehicle prices for the configured vehicle

● View miles per gallon (MPG) fuel ratings

● View carbon dioxide grams per mile (GPM) data

● View current Federal Vehicle Standards

● View contractors’ past performance

● Select the vehicle that provides the best value considering price, business size, MPG/GPM, delivery availability, mission requirements, vehicle country of origin and/or percentage of American-made content, and time of shipment

● Select a requested dealership

● Check vehicle requisition status

● Link to the National Highway Traffic Safety Administration (NHTSA) website to view crash test ratings and recall information

Further information about the GSA Vehicle Buying program can be found at GSA.gov/VehicleBuying.

B.5 DEFINITIONS

The following terms are defined:

Invoice Price: The amount a dealer pays to the manufacturer for a vehicle. Included in this price may be a dealer holdback, which is a percentage of the vehicle’s wholesale price and local charges assessed for brand advertising.

MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturer.

https://www.gsa.gov/system/files/OGP%20Order%2048002I%20Eligibility%20Determination.pdf https://www.gsa.gov/system/files/OGP%20Order%2048002I%20Eligibility%20Determination.pdf http://gsafleet.gov https://www.gsa.gov/buy-through-us/products-and-services/transportation-and-logistics-services/fleet-management/vehicle-purchasing

Ship Date: Ship date is defined as the moment a vehicle leaves the manufacturer’s production facility (unless the following conditions apply).

For vehicles which require subcontractor upfitting, the ship date is defined as the moment the completed vehicle with all equipment leaves the upfit facility and reenters the vendor’s logistics network.

B.6 SUBSTANTIAL TRANSFORMATION DETERMINATION

Offerors certify, by submission of a proposal, that all products are compliant with the Trade Agreements Act (TAA) as specified in FAR 52.225-5. If significant proposed vehicle(s) component(s) are from a non-TAA compliant country, the Offeror is required to supply a binding ruling of Substantial Transformation from the Office of Regulation and Rulings, Office of International Trade, Customs and Border Protection with proposal submission. Offerors are advised the process for obtaining a binding ruling can take up to 120 calendar days or longer. Failure to provide a binding ruling for these products with proposal submission will result in any applicable awarded items remaining closed for ordering until such time the determination has been provided. These components include, but are not limited to, vehicle gliders/chassis, engines, and powertrains. It is the Offeror’s responsibility to request a determination, and such requests should be made in writing to the following:

Customs and Border Protection Office of International Trade Office of Regulation and Rulings 799 9th Street NW; 7th Floor Washington, D.C. 20229-1177 202-325-0100

Any questions related to this requirement should be directed to the GSA points of contact prior to proposal submission.

https://www.acquisition.gov/far/52.225-5

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description Due No Later Than Recipient(s)

Vehicle Order Status Reporting

Each Friday After Contract Award no later than 2:00 PM ET or within 2 business days of a status change.

Uploaded via GSAFleet.gov or API and emailed to the Contracting Officer and Contract Specialists (reference C.12).

Monthly Status Report (see Attachment 11) The 10th of each month Contracting Officer and Contract Specialists

(reference C.12).

Shipment Delays

As soon as a potential delay is discovered no later than 30 Calendar Days Prior to contract ship date (see section C.6)

Contracting Officer and Contract Specialists (reference C.12).

Notification of Vehicle Defects/Manufacture Recalls

Within 1 week of public announcement

Consignee, with a copy to the Contracting Officer.

Damage in Transit (DIT) Status Update

Each Friday After Contract Award (if applicable)

Vehicle.Claims@gsa.gov (reference section C.19)

Vehicle Allocation As required Updated via GSAFleet.gov and emailed to the Contracting Officer and Contract Specialists (reference C.12).

http://gsafleet.gov mailto:Vehicle.Claims@gsa.gov

Request for Vehicle Inspections (to include RPN and VIN of units to be inspected)

20 Calendar Days in Advance of Requested Inspection

Assigned Vehicle Inspector and Contracting Officers / Contract Specialists.

1611 for Each Export Destination

30 Calendar Days in advance of anticipated date of availability for shipment gsa.export@gsa.gov

US Flag Vessel Bills of lading Monthly As directed by the Contracting Officer

Notification of OEM-telematics option unavailability after award

Within two (2) business days of unavailability FleetSolutions@gsa.gov

The Contractor must submit each deliverable to the designated persons listed above or upload in GSAFleet.gov on or before the date it is due. For files submitted via email, the Contractor shall submit utilizing Microsoft Office (or compatible version) for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact must be issued to the Contractor by email notification or contract modification. All deliverables must be submitted no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For its own records, Offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

For the purposes of the deliverables above, the ship date is defined as follows:

● North American production/assembly: The date the vehicle departs the manufacturer's facility.

● Vehicles requiring ocean transport: The date the vehicle departs the port of origin.

● Vehicles requiring upfitting: The date the completed vehicle departs from the upfit facility.

C.2 STATUS REPORTING

GSA requires vendors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered utilizing Attachment 10 and continue to update production status until delivery.

Status information submitted electronically to GSA by your firm is displayed in GSAFleet.gov, our online ordering program, as appropriate. GSA Fleet Vehicle Leasing and authorized customer agencies can view the production, shipment, and delivery status of orders placed against your contract.

mailto:gsa.export@gsa.gov mailto:FleetSolutions@gsa.gov

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. The customer will be able to view the percentage of vehicles shipped on time by each contractor in GSAFleet.gov. It is an avenue for customer agencies to evaluate the contractor’s performance when making a best value decision when selecting a vehicle.

Application Programming Interface (API)-Based Communication

GSA’s Office of Fleet Management is modernizing its vehicle order reporting, modification, and status processes and will be sunsetting Electronic Data Exchange (EDI) functionality from GSAFleet.gov. The transition period will commence on 10/1/2026 and terminate no later than 9/30/2027. EDI functionality will no longer be supported after 9/30/2027. Vehicle suppliers must coordinate with GSA to adopt API technology once it becomes available on GSAFleet.gov unless otherwise authorized by the Contracting Officer. Optionally, vehicle suppliers can choose to receive vehicle order and modifications via email and/or provide vehicle order status updates manually on GSAFleet.gov.

Vehicle Order Status and Build Level Data Reporting

GSA’s Office of Fleet Management mandates that all vehicle contractors electronically submit order and related status information for all vehicles procured under this contract. Such data is incorporated into the GSAFleet.gov platform and serves as a critical resource for customer agencies to track order progression and assess contractor performance, specifically regarding on-time delivery metrics, which informs subsequent ordering decisions.Please see Attachments 19 and 20 for the projected scope of the enhanced vehicle order status and build level data reporting.

GSA will implement enhanced vehicle order status and build level data reporting requirements in GSAFleet.gov during the 2026 - 2027 calendar years. Before implementation, vehicle suppliers must follow the legacy status reporting protocols as specified herein. Upon enhanced vehicle order status and build level data reporting implementation, all vehicle suppliers shall utilize an API-based communication connection to transmit vehicle order status and build level data no later than 2 PM Eastern Time each Friday after the effective date of the contract, or within 2 business days of a status change, except where alternate arrangements have been formally approved by the Contracting Officer.

C.3 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA RPN on the carrier’s freight bill or other document used in the delivery of vehicles to the specified Freight On Board (FOB) destination under this solicitation. This information is essential to the consignee for identification purposes. Vehicles will not be accepted by the Government without this identifying number.

For purposes of source inspection, the contractor must indicate the applicable RPN and VIN of vehicles to be inspected when visited by a Government inspector. Any additions or alterations to the vehicle list provided in advance must be approved at the discretion of the Contracting Officer’s Representative (COR) conducting the inspection.

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

All requests for inspections sent to GSA Supplier Compliance and Performance Branch’s Quality Engineers must include a firm list of vehicles to be inspected. The applicable RPN number and VIN for http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov http://gsafleet.gov each vehicle to be inspected must be included. Vehicles may not be added to an inspection request once the Quality Engineer has scheduled a visit unless approved by the Quality Engineer. The Quality Engineer reserves the right to formally reject and assess re-inspection charges for any vehicle listed on the formal inspection list that was removed without approval or not presented for inspection on the confirmed visit date.

For vehicles to be shipped to military customers and requiring a DD250 form, the Contractor shall prepare and furnish a GSA 308 inspection form should a military-ordered vehicle fail source inspection by the Government. The 308 form must be furnished immediately following a failed inspection to the Quality Engineer to allow for documentation of the inspection failure.

GSA delivery terms are FOB Destination. GSA defines destination as the consignee address located on the Motor Vehicle Delivery Order (MVDO). This delivery location, as an example, may be a GSA approved marshaling center or consignee (CNS) Federal facility (e.g., military installation, Federal campus, research facility, or end user customer address). Deliveries, unless specified by the Government, are driver transport and are not wheels off ground. The Government reserves the right to waive all or part of these requirements on a temporary or permanent basis, but in no way does the Government waive its rights to any and all remedies at its disposal by doing so.

The Contractor is required to follow these requirements in order to execute perfect delivery to the Government and to receive payment for goods and services.

1. Inspection by Government personnel.

(a) Supplies to be furnished under this contract will be inspected at source by the Government before shipment from the manufacturing plant or other facility designated by the Contractor, unless the Contractor is otherwise notified in writing by the Contracting Officer or a designated representative.

Notwithstanding the foregoing, the Government may perform any or all tests contained in the contract specifications at a Government facility without prior written notice by the Contracting Officer before release of the supplies for shipment.

(b) Government inspection responsibility will be assigned to the GSA quality assurance office which has jurisdiction over the State in which the Contractor’s or subcontractor’s plant or other designated point for inspection is located. The Contractor shall notify or arrange for subcontractors to notify the designated GSA quality assurance office a minimum of 20 calendar days before the date the vehicle(s) will be presented for inspection. Shipment shall not be made until after inspection by the Government is completed and shipment is authorized by the Government.

(c) The Contractor is responsible for including all transportation delivery requirements and associated costs into their proposals to GSA for the destination listed on the MVDO.

2. Inspection facilities.

(a) The inspection system required to be maintained by the Contractor shall be in accordance with instructions herein, and may be the Contractor’s own facilities or any other facilities acceptable to the Government. These facilities shall be utilized to perform all inspections and tests of materials and components before incorporation into end articles, and for the inspection of such end articles before shipment. The Government reserves the right to evaluate the acceptability and effectiveness of the Contractor’s inspection system before award and periodically during the contract period.

(b) Contractors are required to specify, in the spaces provided elsewhere in the solicitation, the name and address of each manufacturing plant or other facility where supplies will be available for inspection, indicating the item number(s) to which each applies.

(c) The Contractor is required to notify GSA that completed vehicles are ready for inspection, and to schedule a pre-acceptance delivery inspection. The Government expects that vehicles presented for inspection are free of all defects, and meet all of the requirements of the current Federal Standards and MVDO.

(d) The Contractor shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection system and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires. The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance.

3. Availability of records.

(a) In addition to any other requirement of this contract, the Contractor shall maintain records showing the following information for each order received under the contract:

(i) Order number and VIN;

(ii) Date order received by the Contractor;

(iii) Quantity ordered;

(iv) Date scheduled into production;

(v) Batch or lot number, if applicable;

(vi) Date inspected and/or tested;

(vii) Date available for shipment;

(viii) Date shipped or date service completed; and

(b) These records should be maintained at the point of source inspection and shall be available to the Contracting Officer, or an authorized representative, for (i) 3 years after final payment; or (ii) 4 years from the end of the Contractor’s fiscal year in which the record was created, whichever period expires first.

4. Inspection, acceptance, additional costs, and receiving reports.

(a) Source Inspection: The Contractor must not schedule an inspection with the Quality Engineer in advance of meeting all of the requisition order requirements. Once the Contractor has determined that vehicles are ready to ship, an interim source inspection by the Government will be performed only to verify that the vehicle meets the contractual requirements and to authorize transport to the final delivery destination. For each vehicle, the Contractor shall be responsible for the preparation and distribution of inspection documents marked as “approved for shipment, pending final delivery destination inspection” The Contractor will furnish and provide the Quality Engineer a copy of either GSA Form 308 or DD Form 250.

(i) GS Form 308, Notice of Inspection for deliveries to GSA or other civilian agencies; or

(ii) DD Form 250, Material Inspection and Receiving Report, or computer formatted equivalent for deliveries to military agencies.

(b) Destination Inspection: After the Quality Engineer has signed the GSA Form 308 or DD 250 marked “Approved for Shipment” the Contractor shall process the vehicle for shipment in accordance with the manufacturer’s standard commercial practice. The bus shall be shipped from the inspection point to the nearest authorized warranty repair center to the final delivery destination, where the Contractor shall have a Pre-Delivery Inspection (PDI) performed to ensure any damage, leaks, loose and / or vibrating parts, rattles, or malfunctioning equipment are repaired or replaced. After all repairs are completed, the Contractor shall arrange for the bus to be shipped to the designated final delivery address.

Once the vehicle(s) has arrived at the designated final delivery location on the MVDO, a final inspection will be conducted by one of the following:

(i) The GSA marshaling center if the vehicle(s) is delivered to a GSA approved Contractor for acceptance, or;

(ii) The final destination end-user at the CNS delivery location. The Contractor will provide the GSA Fleet Customer Receiving Checklist and PDI checklist utilized by their factory authorized warranty service center (the PDI completed by the closest warranty service center prior to final destination delivery), in order to assist in the final inspection delivery process. Once the customer has verified the bus is in acceptable condition, the bus shall be accepted for delivery by customer signature on either document. The Contractor will provide the signed PDI sheet or Receiving Checklist (marked Accepted by final delivery destination personnel) to the assigned Quality Engineer when requesting the 2nd approval. .its Pre-Delivery Inspection (PDI) checklist utilized by their factory authorized dealers or delivery location in order to assist in the final inspection delivery process. GSA Fleet will provide a copy of its PDI checklist as well for the final delivery location as both documents are required in order for the Contractor to submit its invoice to the Government for payment.

The marshaling center or CNS delivery location will conduct the final inspection of the vehicle based upon the Contractor’s PDI checklist & GSA PDI checklist, then will:

(iii) Accept, and the delivery end user notifies GSA’s Quality Engineer mailbox of the final acceptance of the vehicle(s).

1. GSA’s Quality Engineer will execute the 2nd approval on GSA Form 308 or DD Form 250; and

2. The Contractor can then invoice the Government for payment.

(iv) IF final destination delivery is REJECTED, then;

1. The Contractor’s invoice will not be processed for payment until corrective action has been completed and re-inspection is successful.

2. All nonconforming condition(s) are to be corrected by the Contractor within 5 working days.

3. Any defects that require more than 5 working days to be corrected must be communicated in writing by the Contractor to the Government’s CO with a corrective action plan.

4. The Contractor will have no expectation that corrective action to the vehicle(s) can be performed by the Contractor at the delivery site, thus the Contractor is required to pay all costs associated with the removal, repair(s), re-delivery costs and any Government re-inspection costs to execute perfect delivery.

5. Additional Costs for Inspection and Testing. When rejection makes re-inspection or retesting necessary, the following charges are applicable. When inspection or testing is performed by or under the direction of GSA, charges will be at the rate of $500.00 per man-hour or fraction thereof if the inspection is at a GSA distribution center; $500.00 per man-hour or fraction thereof, plus travel costs incurred, if the inspection is at another location; and $500.00 per man-hour or fraction thereof for laboratory testing, except that when a testing facility other than a GSA-approved location performs all or part of the required tests, the Contractor shall be assessed the actual cost incurred by the Government as a result of testing at such facility. When the inspection is performed by or under the direction of any agency other than GSA, the charges indicated above may be used, or the agency may assess the actual cost of performing the inspection and testing.

6. After corrective action is taken, the Contractor is to schedule a second inspection at the final delivery address.

7. If accepted, the delivery end user notifies GSA’s Quality Engineer mailbox of the final acceptance of the vehicle(s).

a. GSA’s Quality Engineer will execute the 2nd approval on GSA Form 308 or DD Form 250; and

b. The Contractor can then invoice the Government for payment.

5. Responsibility for Rejected Supplies. If, after due notice of rejection, the Contractor fails to remove or provide instructions for the removal of rejected supplies pursuant to the Contracting Officer's instructions, the Contractor shall be liable for all costs incurred by the Government in taking such measures as are expedient to avoid unnecessary loss to the Contractor. In addition to any other remedies which may be available under this contract, the supplies may be stored for the Contractor's account or sold to the highest bidder on the open market and the proceeds applied against the accumulated storage and other costs, including the cost of the sale.

C.5 CONSIGNEE (CNS) DELIVERY REQUIREMENT TO GOVERNMENT-SPECIFIED

DELIVERY LOCATIONS

At the Government’s option, vehicles may be delivered directly to a Government-designated location, including marshalling facilities or authorized warranty repair facilities. The Government may receive and prepare vehicles in the same manner as a dealership.

Delivery to consignee and GSA-approved marshalling locations shall occur only Monday through Friday, excluding Federal holidays, between the hours of 8:00 a.m. and 4:30 p.m. local time, unless otherwise expressly authorized in writing by the Government. After-hours delivery to a GSA-approved marshalling location shall constitute imperfect delivery. A concession of $500 per vehicle will be assessed for any vehicles dropped off at GSA marshalling sites or other designated CNS delivery locations outside of the approved delivery hours, to be assessed via modification to the order in GSAFleet.gov. In addition, the contractor shall assume full responsibility for any damage, loss, theft, delay, destruction, or special handling charges occurring before, during, or after delivery that does not comply with the specified time, place, or manner identified in the vehicle order. Such costs may be assessed at the order level by the Contracting Officer.

In the event a vehicle is damaged, missing, or destroyed, applicable Damage in Transit (DIT) provisions shall apply beginning at the time the defective delivery is reported by the Government’s receiving agent.

All transportation carriers and delivery agents utilized by the contractor shall provide the following at the time of delivery:

● A physical or electronic Bill of Lading (BOL) compliant with applicable commercial transportation standards and Government requirements;

● Proof of Delivery documentation identifying:

○ Time, place, and manner of delivery (land, rail, sea, or air);

○ Printed name and signature of the delivery agent;

○ Date and time of delivery; and

○ Receiving location information.

Contractors shall maintain copies of all Proof of Delivery documentation, whether physical or electronic, for a minimum of thirty (30) calendar days following Government invoicing. Proof of Delivery documentation shall be required to support payment requests.

Contractors shall identify transportation carriers utilized for vehicle delivery within their subcontracting plan or as an attachment to their management proposal to improve oversight and tracking of Damage in Transit (DIT) performance.

C.6 SHIPMENT DELAYS

If vehicles are not produced, inspected, and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 calendar days prior to the shipment date and establish a new shipment date to remove the vehicle(s) from default status. The concession for late shipment is 1% of the vehicle price for every 30 days the item is delayed, pro rata. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor. None of the aforementioned must be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

Contractors are responsible for picking up all misdelivered vehicle(s) within fourteen (14) calendar days and delivering to the location indicated on the MVDO. If the vehicle(s) is not shipped to the correct location by the order shipment date a concession will be applied. Additionally, for orders shipped prior to inspection, if the Contractor is able to have the vehicle returned to the production facility, inspected and shipped prior to the order shipment date, concessions will be waived. The concession for misdelivered https://www.acquisition.gov/far/52.212-4 and uninspected vehicles that have missed the order shipment date is 1% of the vehicle price for every 30 days the item is delayed, pro rata.

The Contractor shall notify the CO in accordance with paragraph C.1 as soon as it becomes apparent to the Contractor that a scheduled delivery will be late. The Contractor shall include in the notification, the rationale for late delivery, the expected date for the delivery, and the project impact of the late delivery.

Additionally, the Contractor shall submit along with this notification, any supplemental information such as official OEM letters justifying delays and shortages. The CO will review the new schedule and provide guidance to the Contractor. Such notification in no way limits any Government contractual rights or remedies including, but not limited to, termination.

C.7 NOTIFICATION OF VEHICLE DEFECTS/MANUFACTURER RECALLS

For vehicles delivered under this contract, any notification of defects pursuant to 49 CFR 577.7 must be addressed to the consignee mailing address unless otherwise instructed by the Government.

In addition, in order to increase recall closure rates and provide enhanced oversight, GSA is capable of receiving electronic notifications of announced recalls, field service actions/customer service bulletins, technical service bulletins (TSB), and/or warranty extensions. Contractors must inform GSA as to their ability to transmit this data electronically.

For non-GSA Fleet Leasing vehicles, notifications of defects or manufacturer recalls shall be sent via certified mail to the address on the MVDO.

For GSA Fleet Leasing vehicles under this contract, any notification of defects or manufacturer recalls shall be sent via certified mail to the mailing address listed on the MVDO, unless otherwise instructed by the Government.

C.8 FUEL ECONOMY REQUIREMENTS

Offerors are advised to provide the most fuel-efficient vehicle(s) available that meet the most current Emission Standards for all vehicles and vehicle up-fits ordered under any awarded contracts. Ordering customers must consider current fuel economy requirements within their appropriate location when making its vehicle and vehicle up-fit selections.

C.9 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items. Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract.

Ordering customers will verify the availability of funds when submitting requisitions.

C.10 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the minimum quantity in dollars that the Government guarantees to order during the period of performance of this contract is $10,000.00. If at the end of the contract period the vendor has not received an order, upon written request to the Contracting Officer, the Government will https://www.ecfr.gov/current/title-49/subtitle-B/chapter-V/part-577 https://www.acquisition.gov/far/part-16#FAR_16_504 pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire contract period of performance and not for each line item awarded. No minimum quantity purchase of units is guaranteed.

● Request for payment of any amount due under this paragraph must be submitted, in writing, to the Contracting Officer within 30 calendar days after the end of the contract period.

● The guaranteed minimum does not apply if the contract is terminated for cause or if the Contractor has not performed in accordance with the terms and conditions of the contract.

C.11 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with FAR 16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own contract ceiling established, and the ceiling price for each awarded contract may differ. For each successful Offeror, the estimated dollar value of all awarded line items specific to that contract from (Attachment 8) will be added together to determine the maximum quantity of supplies in dollars for the base period. The unit amount from the total quantity column in Attachment 8 – Estimated Quantities will be multiplied by the offered price to determine a dollar value for each awarded line item. The sum of all awarded line items will be added together to determine the total maximum quantity of supplies, provided in whole U.S. dollars.

Attachment 8 – Estimated Quantities also includes the maximum sum of dollars to be spent by the Government on individual orders placed under contracts awarded under this solicitation. No individual contract awarded under this solicitation will be valued in excess of this maximum sum. Though the sum of the estimated values of contracts awarded under this solicitation may exceed the maximum sum included in Attachment 8, the Government will not place a sum of orders under contracts awarded in excess of this maximum sum for all periods of performance.

C.12 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract. The GSA points of contact for this contract are as follows:

Contracting Officer: Zachary Shepherd

GSA/FAS/QMAAA

1800 F St., NW Washington, DC 20405

(571) 205-8989 or zachary.shepherd@gsa.gov

Contract Specialist: Lauren “Brittney” Woods

GSA/FAS/QMAAA

1800 F St., NW Washington, DC 20405 https://www.acquisition.gov/far/16.504 https://www.acquisition.gov/far/16.504

(267) 371-7294 or lauren.woods@gsa.gov

B. INVOICE SUBMISSION

INVOICE AND PAYMENT INFORMATION

The Contractor must submit the invoice to the GSA Finance Office through the Department of Treasury’s, Invoice Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on “Collector (Supplier).” Contractors are required to submit invoices within 30 calendar days after delivery.

The funding reference to use when submitting invoices in IPP is the RPN number located in Block 2 of the Motor Vehicle Delivery Order (MVDO). IPP will display an IPP PO number which will have the RPN number embedded, e.g., IPP PO will be VHRPN12345-01-0.

Once an invoice is submitted by the Contractor, the Government will make payment after verification that the vehicle(s) listed on the invoice have been received and accepted. Payment terms are Net 30.

If you have problems submitting your invoice in IPP, please contact one of the following, as applicable:

IPP General System, Login ID, password issues:

IPP Customer Support Helpdesk Phone: (866) 973-3131 Email: IPPCustomerSupport@fiscal.treasury.gov

IPP Inquiries with payment issues:

Email: kc-fedpay.finance@gsa.gov

Payment will be made in accordance with FAR 52.212-4(i), Terms and Conditions—Commercial Products and Commercial Services - Payment (Nov 2023) (Deviation Nov 2025).

C.13 VEHICLE AVAILABILITY LISTING (VAL)

Customers may place vehicle orders at any time during the applicable ordering period and until the Contractor formally notifies GSA that a vehicle model or line item is no longer available for ordering.

GSA ordering systems remain operational year-round and available for order placement, subject to vehicle availability and production constraints. Contractors shall notify the Contracting Officer and designated Contract Specialists via email when a vehicle model, trim level, or line item is expected to close, become unavailable, or otherwise cease production.

Contractors shall provide a minimum fourteen (14) calendar day advance written notice prior to closing any awarded vehicle line item. If a Contractor fails to provide the required fourteen (14) day advance notice of an early vehicle model closeout, for any order that is placed that the Contractor cannot fulfill with the awarded model year vehicle the Contractor shall, at the Government’s discretion:

● Provide the next model year production vehicle at the currently awarded contract price, with pricing protected through the applicable mid-cycle enhancement date;

● Provide a comparable stock vehicle from dealer inventory at the currently awarded contract price;

or mailto:lauren.woods@gsa.gov https://ipp.for.fiscal.treasury.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:kc-fedpay.finance@gsa.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4

● Pay any applicable “cover” costs representing the difference between the awarded price and the higher price of the next available comparable vehicle SIN procured by GSA from another awarded Contractor.

The Government reserves the right to determine the most advantageous remedy based on program requirements, vehicle availability, and customer mission needs.

C.14 OPEN SEASON

GSA anticipates holding up to two (2) “Open Season” (OS) period(s) each contract year allowing existing contractors to update their line item offerings and providing for the potential on-boarding of new offerors.

Any interested contractor may submit proposals for evaluation

Each Open Season period will be announced by GSA via notice under this solicitation in SAM.gov as well as by notification to existing contractors. The Government reserves the right to forego or cancel any planned Open Season at any time, at its sole discretion.

A. PERMITTED SUBMISSIONS

All contractors may submit the following:

● Proposal of new models: All contractors may propose new models not previously awarded under the contract, for which there is an existing Federal Vehicle Standard vehicle category and which conform to all GSA specifications and regulations that pertain to the Government’s motor vehicle requirements.

● Next model year for currently awarded models: All contractors may propose the next model year (NMY) for existing awarded models (either from their own contract or another incumbent…