47QMCA19R0014_Pre-Proposal_Conference_Slides_FINAL_07_30_2019.ppt
PPT presentation 1 MB Posted
- Attached to
- 2020 Light Duty Vocational Trucks Federal contract opportunity
- Solicitation number
- 47QMCA19R0014
- Issued by
- GSA Federal Acquisition Service
About this file
This document outlines a solicitation for 2020 light duty vocational trucks. The General Services Administration (GSA) will issue a Request for Proposals (RFP) to acquire an estimated 50,000 new model year vehicles annually for Federal Executive Agencies and the Department of Defense. The anticipated contract type is firm fixed price with an one base year and two one-year options. The acquisition is set aside for small businesses classified under NAICS code 336112. Prospective offerors must request an AutoBid account and indicate interested makes and models prior to the RFP release to submit online proposals via AutoBid. The anticipated RFP issue date is the week of July 2, 2019, with a pre-proposal conference to follow. Evaluation factors will include technical capability, management capability, and price.
47QMCA19R0014 Pre-Proposal Conference FINAL slides 07_30_2019
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U.S. General Services Administration
2020 Light Duty Vocational Trucks Pre-Proposal Conference GSA Vehicle Purchasing Solicitation
47QMCA19R0014
July 30, 2019
Federal Acquisition Service
AGENDA
| Welcome |
| Leonard Fedoruk, GSA Vehicle Purchasing Director |
| RFP Overview and Proposal Submission |
| James Santini, Contract Specialist |
| Greg Benedict, Contract Specialist |
| AutoBid Fuel Economy Enhancements |
| Casey Crandell, AFV Team |
RFP OVERVIEW
AND PROPOSAL SUBMISSION
| Acquisition Lifecycle Update |
| Solicitation Package Review |
| Proposal Submission |
| Evaluation |
| Award |
| Contract Administration |
ACQUISITION LIFECYCLE UPDATE
AutoStandards AutoBid AutoChoice
Requirements Development Solicitation Proposal Submission** Evaluation Award/Order Placement **In addition to other proposal submission requirements of the RFP (Administrative Requirements/Technical Proposal)
SOLICITATION PACKAGE REVIEW
| All announcements/synopses are posted to FedBizOpps (FBO) |
| Each solicitation contains its own unique: |
| General Information |
| Schedule of Items |
| Due date/time |
| Periods of Performance |
| Requests for Explanation/Information |
| Additional Requirements |
| Clauses/Provisions |
| Instructions to Offerors |
| Evaluation Methods |
| Contracting Officer is only POC after solicitation issuance |
Each RFP is unique!
Always refer to the terms/conditions of each individual RFP
SOLICITATION PACKAGE REVIEW
Schedule of Items
| Outlines Government’s minimum requirements |
| Includes applicable Federal Standards |
| Estimated Quantities |
| Other regulatory information |
| Substantial Transformation Determinations |
SOLICITATION PACKAGE REVIEW
Additional Requirements
| Includes administrative deliverables |
| Points of contact/authorities |
| Status reporting requirements |
| Invoicing instructions |
| Other additional requirements |
| Notification of Vehicle Defects reporting requirement |
| Recalls |
| Technical Service Bulletins (TSBs) |
| Warranty Extensions |
SOLICITATION PACKAGE REVIEW
Clauses and Provisions
| Mandated by FAR/GSAM (supplemented as necessary) |
| Clauses |
| Terms or conditions applying after contract award, or both before and after award |
| Become part of any awarded contract |
| CAN BE APPLICABLE TO PRIME’S SUBCONTRACTORS |
| Provisions |
| Terms or conditions used only in solicitations and applying only before contract award |
| Do not become part of awarded contract |
| Full-text or Incorporated by Reference (IBR) |
OEMs are subcontractors to resellers and resellers need to be aware that there are some flowdown clause requirements to subcontractors
SOLICITATION PACKAGE REVIEW
Instructions to Offerors
| Provide instructions for proposal preparation |
| Submission Content / Format of Proposals |
| Generally two separate submission requirements |
| Electronic submission via email |
| Volume 1 – Administrative Requirements |
| Volume 2 – Technical Proposal |
| Volume 3 – Electronic Printout of AutoBid |
| AutoBid submission via AutoVendor portal |
| Volume 3 – Pricing Proposal |
Always refer to the instructions of each individual RFP
SOLICITATION PACKAGE REVIEW
Evaluation Methods
| Evaluation Criteria |
| Rating Structure |
| Method of Award for Master Contract |
| Lowest Price/Technically Acceptable (LPTA) |
| No consideration of tradeoffs |
| Method of Award for Delivery Orders |
| AutoChoice |
| Best Value |
| Tradeoffs considered |
| May not be lowest price |
Always refer to the evaluation methods of each individual RFP
SOLICITATION PACKAGE REVIEW
Significant Changes from FY19
| Alternative Models will NOT be considered |
| Defect/recall notification process has been revised |
| NMY consideration will be available for all vehicle models awarded under the contract (without restrictions on engine/transmission changes, model redesigns, etc.) |
| NMY submission deadline will be April 30, 2020. |
| Shipment days for up-fitted trucks revised to 275 days. |
| PARS – May not be necessary for existing facilities with no performance issues. |
SOLICITATION PACKAGE REVIEW
Significant Changes (cont’d)
| Contractors will be required to provide access to all PDI instructions for all vocational bodies, w/out restrictions |
| Contractors will no longer submit DIT procedures |
| Government will submit info to contractors |
| Contractors will follow their own required internal procedures/forms for processing claims |
| First Production Vehicle inspection requirements will be listed in Fed. Standards or applicable purchase descriptions |
PROPOSAL SUBMISSION
| DO’S |
| USE THE PROPOSAL CHECKLIST |
| Read the entire RFP |
| Follow ALL Instructions to Offerors |
| Format/content/submission |
| Follow prescribed File Naming |
| Ensure your proposal addresses all requirements |
| Ensure your AutoBid submission is accurate/complete |
| Submit all Volumes as prescribed in the RFP |
PROPOSAL SUBMISSION
| DON’TS |
| Don’t submit late |
| Late offers will not be considered |
| Don’t submit one aspect (AutoBid) without |
all other requirements (Administrative/Technical)
| Don’t submit Administrative/Technical requirements as one document |
| Instructions to Offerors outline file naming protocols |
PROPOSAL SUBMISSION
DO NOT WAIT UNTIL LAST MINUTE
EVALUATION
| After receipt of proposals |
| Review of Administrative Requirements |
| Subcontracting Plans, Letters of Supply, Reps/Certs, EEO Clearances, etc. |
| Past Performance Evaluation |
| CPARS, offeror-supplied past performance information |
| Responsibility Determination |
| Financials, Delivery Schedule, Performance, Facilities, etc. |
This list is not exhaustive; each RFP has its own requirements
EVALUATION
| Contracting Officer may ask for proposal Clarifications |
| Technical Proposal Evaluation |
| Evaluation procedures in the RFP |
| Price Analysis |
This list is not exhaustive; each RFP has its own requirements
EVALUATION
| Competitive Range established |
| Discussions (negotiations) conducted as necessary |
| Final Proposal Revisions requested, if applicable |
| Offeror will submit any Final Proposal Revisions, if applicable |
| AutoBid will only reopen if Contracting Officer conducts discussions |
| Final Evaluation and Price Analysis |
| Recommendation for Award |
AWARD
| Source Selection authority makes award recommendation(s) |
| Multiple Award |
| Single Award |
| Solicitation Clauses, Technical Proposal, Pricing Proposal, other Terms/Conditions become part of final award |
| Award notices posted to FedBizOpps (FBO) |
| AutoBid information is merged into AutoChoice |
| AutoChoice is opened for ordering |
CONTRACT ADMINISTRATION
| Ship vehicles in accordance with contract terms/conditions |
| Weekly Status Reports |
| Monthly Status Reports, as applicable |
| Notification of Vehicle Delays |
| Notification of Vehicle Defects |
| Vehicle Availability Listing (VAL) updates |
| Other contract administration actions as necessary |
| 95% on-time shipment performance benchmark |
CONTRACT ADMINISTRATION
FAR 52:212-4(f):
(f) Excusable delays. The contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers.
FAR 52:249-8(d):
(d) Subcontractor delays. If the failure to perform is caused by the default of a subcontractor at any tier, and if the cause of the default is beyond the control of both the Contractor and subcontractor, and without the fault or negligence of either, the Contractor shall not be liable for any excess costs for failure to perform…
HELPFUL RESOURCES
| www.gsa.gov – GSA website |
| www.gsa.gov/automotive – Vehicle Buying website |
| www.fbo.gov – FedBizOpps website |
| www.acquisition.gov – FAR/GSAM website |
| www.martime.dot.gov - Maritime Administration (MARAD) website |
lalit.raina@dot.gov Laura.mahoney@dot.gov James.doh@dot.gov
AUTOBID FUEL ECONOMY ENHANCEMENTS
| Casey Crandell |
| Alternative Fuel Vehicles (AFV) Team |
DO NOT WAIT UNTIL LAST MINUTE
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