RFP 47QMCA19R0001 A&M Pre-Proposal Meeting Slide Deck 11_18_2019.pptx

Pre-Proposal Meeting Solicitation 47QMCA19R0001 Auction and Marshalling Services RFP presented by GSA Fleet

U.S. General Services Administration

Agenda 1:00 pm EST Introductions of Presenters & General Rules 1:15 pm EST Discussion of Solicitation Terms and Conditions and Attachments 1:45 pm EST Qualtrics Overview 2:30 pm EST Answering existing, already received Questions 3:00 pm EST Address any specific additional Questions 3:30 pm EST Close Meeting

Introductions

Hosts:

Jeffrey Meyers, Contracting Officer Linda Betlock, Transportation Operation Specialist

RFP Overview and Proposal Submission Jeffrey Meyers, Contracting Officer

Qualtrics Charles C. Foreman, Program Analyst

General Rules & Information

General Rules

All attendees will be muted Submit questions in the Q&A Pod Only GSA can view the questions Questions will either be addressed either at the end of the presentation or via posting at beta.sam.gov A Transcript and the Presentation Slides will be posted in beta.sam.gov under the solicitation number 47QMCA19R0001

RFP Overview & Proposal Submission Solicitation Package Review Qualtrics Site Survey Submission & Evaluation Award Contract Administration Competition for Task Orders

The Solicitation Package RFP 47QMCA19R0001 for Auction and Marshalling Services Attachment A - Proposal Checklist Attachment B - SF1449 for 47QMCA19R0001 Attachment C - Vendor Response Documents Attachment D - Small Business Subcontracting Plan Attachment E - Statement of Work Attachment F - 2020 Site Survey Checklist Attachment G - DOL Wage Determination Link Attachment H - Clauses Incorporated by Reference Attachment I - Provisions Incorporated by Reference Attachment J - Deliverables Schedule

Qualtrics

Qualtrics Information

Qualtrics Demonstration

Site Surveys Site Surveys are a subcategory of Technical Capability GSA will perform a site survey for each performance location proposed under an offer Copy of Site Survey Form is provided as Attachment F

DO NOT FILL OUT OR PROVIDE

GSA will send somebody to perform the site survey Each site must meet the minimum requirements at the time of the site survey Site surveys will be scheduled as soon as possible after receipt of offers Any site(s) which do not meet the minimum requirements established in the Statement of Work will not be eligible for award

Submission Volume 1 Administrative Requirements (RFP pages 66-68) all offers must include:

Tab A - Completed and signed Standard For (SF) 1449 (see Attachment B) and completed and signed Amendments (SF30s) (if any) issued under the solicitation Tab B - Vendor Response Documents (see Attachment C) Tab C - Financial Information (balance sheets, net income statements, etc. for 2016 through 2018) Tab D - SAM information - Copy of completed Registration and DUNS Number Tab E - VETS-4212 Report - submit completed VETS-4212 report for 2018 2019 (if you never had a contract tell us).

See https://www.dol.gov/agencies/vets/programs/vets4212 Tab F - Subcontracting Plan (if a large business) Tab G - Any Price Assumptions Tab H - Any Exceptions to the solicitation If no Exceptions state ‘No Exceptions’

Submission (Continued) Volume 2 Qualtrics and Supporting Certifications* You will receive a confirmation email from Qualtrics which shows the date and time of submission This email needs to be provided as part of Volume 2 CURRENT PCI Certification Reference Statement of Work General Security Requirements Section page 5.

This certification is only needed for firms offering Tier I Auction Support Services and/or Tier II Static Internet Sales.

Any other IT industry security certification or audit certification (these are optional)

If anything required in Volume 1 or Volume 2 is missing your offer may be rejected without further evaluation.

Due Dates Volume I and Volume 2 as shown above to:

Ontheroad@gsa.gov with a copy to jeffrey.meyers@gsa.gov RECEIVED BY December 20, 2019 at 2:00 PM Eastern Time

Qualtrics Package Request link by December 16, 2019 at 4:00 PM Eastern Time RECEIVED BY December 19, 2019 at 1:00 PM Eastern Time

Make sure your submission is received on time.

It must be received on time. Not ‘sent’ on time.

Make sure everything required is included in your offer.

GSA will NOT review the offer for content or verify all items are received prior to closing.

It is the contractor’s responsibility to ensure everything is there and everything is on time.

FAR 52.212-1 and, except for very specific and rare circumstances, the offer WILL NOT BE ACCEPTED.

Evaluation GSA will evaluate as stated in Section G Evaluation section of the solicitation on pages 70-76.

Technical Capability & Management Approach (obtained from Qualtrics) Site Survey(s)

Past Performance (obtained from Qualtrics and possibly other sources)

Pricing Offered

Any Exceptions: Note Any Exceptions taken may result in no award.

Evaluation (continued) Evaluation of factors is as follows:

Technical Capability & Management Approach Acceptable or Unacceptable (inclusive of site surveys per location) Past Performance (GSA may use both Qualtrics and other sources for past performance) Satisfactory, Neutral, or Unacceptable Pricing Fair and Reasonable Pricing using, amongst other things, the quantities stated in the RFP on pages 71-74.

Note: the quantities used in Price Analysis are just for price analysis - there is no guarantee of business volume.

Award This is a Multiple Award Indefinite Delivery/Indefinite Quantity (IDIQ) solicitation. Potentially every offer may receive an award if they have provided all documents, have an overall Acceptable Rating, are determined responsible, and have Fair and Reasonable Pricing.

GSA anticipates having all awards completed by Mid-May 2020 - dependent upon how many offers are received and how many offers need to be negotiated.

Task Orders There is NO GUARANTEE THAT YOU WILL RECEIVE A TASK ORDER if you receive a contract.

Task orders are competed in accordance with FAR 16.505 and can fall under two categories:

Fair Opportunity for all contractors Small Business Set-Asides where only Small Businesses can participate

GSA has a 10% Partial Small Business Set-Aside wherein at least 10% of all business will be set-aside for small businesses only

The other 90% of business will be Fair Opportunity for all contractors

Task Orders (continued)

For items not set-aside, Contractors will receive copies of all Request for Quotes, per the Fair Opportunity rules in FAR 16.505 - even if the requirement is not in your locality.

GSA will have requirements such that not all firms can realistically participate for every requirement (e.g., if services are needed in Virginia a firm without a facility in/near Virginia would likely be unable to fulfill the requirements).

Questions Questions already received prior to the meeting.

Questions received during the meeting Per the solicitation on page 6 “Written requests for explanation or information regarding this solicitation should be sent via email with the subject line:

“Solicitation 47QMCA19R0001 Auction and Marshalling Services Questions” Questions must be sent to ontheroad@gsa.gov with a copy to jeffrey.meyers@gsa.gov and must be received by 2:00 PM eastern time on November 20, 2019.”

If you have any additional questions not addressed please make sure you submit them by the above date and time.

IMPORTANT REMINDER

DO NOT WAIT UNTIL THE LAST MINUTE TO SUBMIT YOUR OFFER

IF POSSIBLE GET EVERYTHING SUBMITTED DAYS IN ADVANCE!

IF ANY PART OF THE OFFER IS LATE (QUALTRICS NOT RECEIVED TIMELY OR REST OF THE OFFER NOT RECEIVED TIMELY) THE OFFER WILL BE REJECTED WITHOUT BEING EVALUATED unless one of the exceptions in FAR 52.212-1 apply!

THANK YOU!

WE LOOK FORWARD TO DOING BUSINESS WITH YOU AND APPRECIATE YOUR TIME!

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