47QFWA26K0002_F2F Environmental Svs GEMO_DRAFT PWS_2026 04 09.docx

Performance Work Statement (PWS)

Fence to Fence (F2F) Environmental Services for Ellsworth, Grand Forks, Minot, Offutt (GEMO) Air Force Bases (AFB) in support of:

United States Air Force Civil Engineering Center (AFCEC)

Issued by:

GSA Assisted Acquisition Services (AAS)/Air Force, Navy, Space Force (AFNSF)

Date TBD

Controlled by AAS Contracting Officer : Wesley Mason, wesley.mason@gsa.gov

Template Version 06/05/2025

C.1 BACKGROUND

The requirement within this performance work statement (PWS) is for the Environmental Service to support the AFCEC/CZ. The Environmental Services encompasses the full range of methods, technologies, and supporting activities necessary to conduct environmental restoration/remediation, operations and services efforts to address environmental sites and/or conditions at Air Force (AF) installations and other locations per technical and regulatory requirements.

C.1.1 PURPOSE

The contractor shall provide Environmental Services support necessary to meet Air Force Civil Engineer Center (AFCEC) and other customer requirements. This task order is for Fence-To-Fence Environmental Services at Ellsworth AFB (EAFB), Grand Forks AFB (GFAFB), Minot AFB (MAFB), and Offutt AFB (OAFB). The contract is performance-based, to the maximum extent practicable, in accordance with (IAW) Federal Acquisition Regulations (FAR) Subpart 37.6 Performance-Based Acquisition and is considered a commercial procurement IAW with FAR Part 12 Acquisition of Commercial Products and Commercial Services.

C.1.2 AGENCY MISSION

The AF mission is to fulfill all legal and regulatory requirements. This TO will support the AF in accomplishing all environmental areas needing additional support.

C.2 SCOPE

The contractor shall provide environmental services to support one or more of the following programs: Environmental Compliance Support; Air Emissions Inventory (AEI) Data Management; Recordkeeping, Title V; Reporting, Emergency Planning and Community Right-to-Know Act (EPCRA); Installation HAZMAT Management Program Manager (IHMP) Support; Hazardous Waste (HW) Management Support; HW Management Plan Update; Recycling, Hazardous Waste; Recycling, Other Regulated Waste; Sampling, Analysis and Monitoring (SAM); Plan Update, Spill Prevention Control and Countermeasure (SPCC) Recertification / Facility Response Plan (FRP) Resubmission; Stormwater Reports, Other; Stormwater Inventory Update; National Pollutant Discharge Elimination System (NPDES) Reporting; and Environmental Management System support, as needed/regulated by state or region.

For proposal purposes, additional information that may aid quantification of the required environmental compliance services can be found in the tables throughout this PWS. Note that amounts quantified in these tables are considered estimates of current processes at Ellsworth AFB (EAFB), Grand Forks AFB (GFAFB), Minot AFB (MAFB), and Offutt AFB (OAFB).

Proposed amounts by the Contractor shall be evaluated by the AF as part of the technical evaluation as to their sufficiency and appropriateness to address the requirements of the PWS. Supporting documents (plans, permits, reports, etc.) applicable to this contract are provided to the Contractor during the proposal period, and are referenced under Attachment Z.

The direct acquisition of weapons or weapons systems on behalf of the Department of Defense (DoD) is not within scope of this TO. Use of weapons systems, other than as it relates to the analytical and technical services described in Section C, is not within scope of this requirement.

C.3 OBJECTIVE

The objective of the task order is to support the Air Force in meeting all the environmental requirements for soil, water and air at Air Force Installations in accordance with Federal, State and Local regulations and guidelines.

C.4 TASKS

This contract includes the following requirements: The Government requires tasks to be completed as listed below. The contractor shall be prepared to perform services on the contract start date.

The appropriate services to be performed during this Task order period of performance are identified in Table 1, Summary of Requirements for Ellsworth AFB, Grand Forks AFB, Minot AFB and Offutt AFB.

Table 1- Summary of Requirements for Ellsworth AFB (E), Grand Forks AFB (GF), Minot AFB (M) & Offutt AFB (O)

Option Year 1

Option Year 2

Option Year 3

Option Year 4

BASIC REQUIREMENTS

(Will be Exercised in the Years Outlined)

OPTIONAL REQUIREMENTS

(Exercise of these Projects will be executed via modification)

O

E, O

GF, M

GF, E, M, O

GF, E, M, O

GF, E, M, O

GF, E, M, O

GF, E, M, O

E, M, O

GF, E

GF, E, M, O

The detailed service activities to be performed under this task order are identified in the paragraphs below. The Contract shall adhere to both the general requirements and installation-specific requirements for each project, as identified below. Contractor personnel shall possess appropriate certifications and training to accomplish the required services, as specified.

The contractor shall coordinate with the appropriate installation Media Program Manager (MPM) as identified in this PWS. An MPM is the Program Manager responsible for the media or environmental program area related to the PWS section.

C.4.1 Task 1 - HAZARDOUS WASTE MANAGEMENT The contractor shall perform services in support of HW management and in compliance with the Hazardous Materials Transportation Act (HMTA), and 49 Code of Federal Regulations (CFR) Department of Transportation (DOT); the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), Resource Conservation and Recovery Act (RCRA); the Pollution Prevention Act; other applicable federal (including 40 CFR Part 260-266, 268, 270, 273, and 279), state, and local laws and regulations; related Department of Defense (DoD) and DAF directives (including DAF Instruction (DAFI) 32-7001 Environmental Management, AF Manual [AFMAN] 32-7002 Environmental Compliance and Pollution Prevention, and guidelines included in the Hazardous Waste Playbook); and the installation-level Hazardous Waste Management Plan (HWMP).

HW management services shall include, but are not limited to:

· HW collection

· HW accumulation site activities (assistance)

· HW monitoring systems

· Implementation and management of waste tracking systems

· HW sampling and characterization IAW 40 CFR 261, Identification and Listing of HW

· HW, RCRA, and nonregulated waste characterization and inventories

· Preparation of profile sheets and inventories

· Inspections of HW accumulation areas

· Training of installation personnel and Contractors on safe and compliant management, handling and storage of waste at accumulation areas

· Preparation of reports related to HW management

· Preparation of spill reports as necessary

· Entering all required HW data into the DAF Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS)

· Supporting preparation of, and updates to the HWMPs, Waste Analysis Plans, Hazardous Materials/Waste Contingency Plans, and other associated plans as required by law or regulation

· Utilize T-EMP, or the current approved AFCEC template, for plan uploads and updates as required, identification of treatment and disposal sites

· Recordkeeping

· Compliance inspection or audit support

· Contaminated rag exchange/rag laundering

· Management for recycling or disposal of similar wastes such as non-hazardous industrial and special waste, used oil, and off-spec fuel, Per- and Polyfluoroalkyl Substances (PFAS) (if allowed by guidance/regulations), waste consolidation/lab packing, and waste turn-in/preparation for shipment, and

· Preparation of new or modifications to existing hazardous permits such as when State regulatory agencies accepts the new generator rules, prepare and update the Contingency Plan following the Generator Rule for the Central Accumulation Point (CAP) and base Contingency Plan.

Any documents associated with hazardous/non-HW removal and disposal must be sent to the designated DAF personnel in advance for review, approval, and signature. The DAF (or delegated representative) will be responsible for approving proposed disposal methods and, upon review and concurrence, will sign the manifest. (CDRL A009)

In addition, the Contractor will be responsible for cleanup and cleanup costs due to Contractor-caused spills and the lawful disposition of Contractor-generated HW and excess/expired HM.

The Contractor shall submit a monthly summary of the activities performed in support of this effort to be included in the Contractor’s Progress, Status, and Management Report. (CDRL B008)

C.4.1.1 HW Contract Support The contractor shall perform hazardous waste contract services in support of HW an UW management and in compliance with the following. The contractor shall provide all personnel, supervision, services, and supplies required for the proper and adequate management and operation of HW facilities IAW Federal, State, and Local regulations including the installation HW/Recovery Waste Management Plan. Specifically, services include, but are not limited to,

· Management/accomplishment of waste pickup and management of the HWAS

· Administration requirements of the HW module in the EESOH-MIS database, HW oversite and operation, Industrial Recycling processes, and Compliance Assistance Visits

· Adhering to all AF policies and goals on HW minimization

· Prepare HW containers for shipment and coordinate with transport/disposal Contractors for turn-in and pick-up of HW and HW services

· Track all movement of HW off-site using EESOH-MIS

· Report HW as required by the USEPA and state agencies to present tracking data on waste streams, disposal, HW transport and other qualitative or quantitative data, required by regulation or DOD policy. The contractor shall strictly adhere to federal, state, and local HW regulations.

The contractor shall strictly adhere to federal, state, and local HW regulations.

This support shall also include management for similar wastes such as non-hazardous industrial and special waste, used oil, and off-spec fuel; waste consolidation/lab packing, waste turn-in/preparation for shipment, pick-up of waste for transfer to the CAP. Regarding used oil, the Contractor shall not mix any oils that, potentially, contain PCBs with standard used oil. The base will ensure that any local installation contract for HW disposal, as allowed for by AFCEC, does not conflict with provisions of an existing DLA-DS contract or result in breach of a DLA-DS contract IAW AFI 32-7042.

Contracted services are to include, but are not limited to, assisting the MPM with preparing the following:

· Prepare Hazardous Waste/Hazardous Materials Meeting Minutes/Agenda, as requested (CDRL B002)

· Compile hazard substance generation, storage, recycling, treatment and/or disposal data required to prepare the following hazardous substance reports:

· Monthly HW reports to include waste type, non-reimbursable, and reimbursable in support of Reimbursable Budget Authority billing to tenants

· Annual HW stream inventory (base wide) to support Reimbursable Budget Authority efforts (CDRL A010)

· Semiannual HW manifest signing authorization letter (CDRL A011)

· Semiannual HW source reduction report (CDRL A012)

· Satellite Accumulation Ares (SAA) data entry and Ad Hoc reporting from EESOH-MIS for the CEIE HW PM (CDRL A013)

· Standard Operating Procedures (SOP) for handling HW

· Base operating instructions and/or plans for management of HW (CDRL A014)

· Waste Analysis Plan (CDRL A015)

· Hazardous Waste Security Plan (CDRL A016), and

· Hazardous Materials/Waste Contingency Plan and Quick Reference Guides (QRGs). (CDRL A102)

All Contractor personnel designated to perform HW duties must meet the following minimum qualifications at time of award (as demonstrated with supporting documentation such as copies of training certificates, letters, licenses, etc.) to conduct HW services:

· Current DOT – 49 CFR 172.704 “HazMat Employee” meeting general and function specific training to include HW Operations, 8-hour refresher

· Current RCRA annual HW Refresher training

· Five years of experience in HW operations including packaging, labeling, profiling, storing, transporting and manifesting

· Valid commercial driver’s license with the “H” endorsement

· Working knowledge of the State Hazardous Waste Management regulations and DOT HM regulations, and

· Basic working knowledge of MS Windows.

C.4.1.1.1 HW Support Vehicle (Truck)/Forklifts The Contractor must provide vehicle(s) to support each installation’s HW Program. The vehicle should be rated at 1 or ¾ ton and equipped with a Tommy Lift rated at 1000 lbs to support the pick-up of containers. Additionally, the Contractor must provide a forklift. Forklift types may vary depending on local air quality and lift capacity requirements. Unless otherwise stated, the Contractor must provide a forklift with 5,000-pound lift capacity. Forklifts to be used in hazardous environments, such as a TSDF, must be explosion-proof (EX) type for safety. The vehicle and forklift are cost reimbursable OLMs through the CTP process.

C.4.1.1.2 Hazardous Waste Accumulation Point Management The Contractor shall track all HW containers from time of generation until containers are shipped. The Contractor shall use the AF tracking software, EESOH-MIS. Management of the 90-day CAP shall include waste consolidation, segregation of HW, management of used oil and off-spec fuel, screen used oil, waste turn-in, facility inspections (at least weekly), container inspections (at least weekly), testing of equipment (at least monthly), contingency planning, preparation for shipment, basic housekeeping, new, used, unusable container management, and facility maintenance work orders. All non-compatible items collected under contract shall be segregated and kept physically separate from any other items. The items shall be marked so that they are readily identified to this contract throughout the performance period. The Contractor shall perform and provide all documentation, records, and data to the installation per the HWMP. The Contingency Plan shall be located in the HW CAP at all times. The Contractor shall coordinate on the updates to the plan, and shall notify the MPM of any changes that may impact the compliance status of the plan; e.g. personnel changes etc.

The Contractor shall track the age of all containers in the 90-day storage facility(s). On a weekly basis, the Contractor shall provide a list of containers that have exceeded 45-days of storage time to the COR and Installation MPM. (CDRL A019)

C.4.1.1.3 Satellite Accumulation Point Assessment The Contractor shall conduct a cursory compliance assessment at each SAP each time waste is picked up from the SAP, completing a written notice if any discrepancies are observed. In addition, the Contractor will visit and inspect all SAPs annually and perform a detailed inspection. The base HW MPM will provide guidance on developing a checklist for these inspections tailored from Unit Effectiveness Inspection (UEI) checklists and local guidance. The Contractor shall make on-site recommendations for corrective actions, and provide the SAP Manager feedback, as well as a copy of the checklist. The Contractor shall provide copies of the results in writing to the MPM, SAP Manager and COR within 72 hours of the assistance visit. (CDRLs A020, A021)

C.4.1.1.4 Data Management and Technical Support

The Contractor shall provide comprehensive technical support for implementing and evaluating the HW program in accordance with AFMAN 32-7002 and other applicable federal, state and local laws. The Contractor shall perform the following:

· Document all characterization and process descriptions, develop HW profiles in EESOH-MIS, manage the HWAS (CDRL B008)

· All process descriptions shall be reviewed/validated and updated if needed no less than once every year

· Annually review the HWMP and provide report advising base of recommended administrative updates (CDRL A022)

· The Contractor shall maintain, review, and track disposal manifests, Land Disposal Restriction Certifications, Certificates of Destruction, and other shipment documents

· Ensure all manifests and bills of lading are properly completed and signed

· Track shipments by location and type

· Ensure receipt of returned signed manifest within 45-calendar days of shipment date, or prepare an exception report and forward it to the Base for regulatory agency submittal at the respective Installation Environmental office. File and maintain manifests for a period of three (3) years in an active file (may be electronic files as allowed by AFI 51-301, Civil Litigation). Historical files shall be maintained by the government for 50 years from the date that the Base is closed (CDRL A023)

· The Contractor shall prepare a quarterly HAZWASTE Report that details trend analysis and composition of waste stream, waste generators, and quantities of waste generated (CDRL A024)

· Perform Base-specific HW training to all Base personnel handling hazardous waste to ensure compliance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention, requirements (CDRL B004)

· Provide support in developing and monitoring programs to effectively manage other non-RCRA state regulated waste streams not being managed under other installation programs or protocols including:

· conducting research and development of policies and procedures that meet these requirements/new regulations in support of the management of non-RCRA waste

· Provide required data to the Base four (4) weeks prior to the due date submission for the Small/Large Quantity Generator (LQG) Quarterly Report. Provide all required documentation and records for the Biennial Report mandated by 40 CFR to the Base five (5) weeks prior to the due date submission required from the installation by the state regulator (CDRL A025)

· Provide all HW data required by the Base necessary for any other miscellaneous reports (e.g., Air Force data calls) one (1) week prior to the required submission date for Base. (CDRL A026) C.4.1.2 Recycling, Hazardous Waste The Contractor shall implement protocols to properly dispose, recycle, or reclaim HW as defined by RCRA as appropriate. In addition, the Contractor shall develop recommendations for protocol improvements, and once approved by the AF, implement protocols. The protocols developed shall maximize RCRA authorized exclusions, consolidations, variances, or exemptions to reduce the amount of HW and other regulated waste generated, avoid disposal costs, and improve solid waste diversion rates.

National stock numbered items requiring demilitarization will be recycled through Defense Logistics Agency (DLA), such as specialized lead-acid batteries. On a monthly basis, the Contractor shall report diverted HW (in pounds) to the installation Environmental Office. Please note that off-site shipment and/or disposal is not included in this Task order. (CDRL A027)

The Contractor will also compile and analyze Hazardous Universal, and other regulated waste data for use in continual on-site UW recycling, reduction and minimization efforts. Data shall be used to prepare a Hazardous Waste Management Report. (CDRLs A028, A029)

In accordance with 40 CFR 262.27, Waste Minimization Certification for HW Generators, state and local regulations concerning HW management, minimization, and recycling, the Contractor shall provide services to recycle HW as defined by RCRA regulated HW to reduce the amount of waste generated, avoid disposal costs, and improve the solid waste diversion rate. The Contractor shall also provide services to recycle other regulated waste and materials such as used oil, PCBs and transport of Combat Arms Training and Maintenance expended small arms brass from shops to the CAP, as required. This does not include QRP tasks, only potential transport. This includes all HW recycled under any RCRA exclusions, variances, or exemptions. Upon completion of activities, the Contractor shall submit a Hazardous Waste Recycling Report to CEIE annually. (CDRL A030)

The Contractor shall manage the following on-site processes. This requirement does not include any direct costs related to off-site recycling activities covered under separate Task order.

· Aerosol Can Puncturing (E, GF, M, O)

· Solvent Distillation (E, M)

· Tank Water Bottoms (E)

Specifically, the Contractor shall manage and maintain the following equipment and on-site processes.

· Aerosol Can Puncturing - The Contractor shall manage and operate an aerosol-puncturing unit used to process used/empty products as scrap metal. This process includes puncturing and processing gas cylinders where safe and economical to do so. The punctured containers shall be recycled as scrape metal and container contents shall be characterized and managed as a solid or hazardous waste and disposed through separate AF contract. The Contractor will be responsible for replacing filters.

· Solvent Distillation - The Contractor will use the still to clean solvent. This includes pouring the used solvent into the distillation machine, securing the lid, and processing the material at the correct temperature. Once the solvent has run through the still, clean solvent can be reused. Clean solvent drums can be stored for an exchange.

· Tank Water Bottoms – Fuel tank water bottoms are collected and brought to HAZMART. The water bottoms are then processed through the Oil/Water separator and then the hydroencapsulation filter.

The Contractor shall also submit a monthly report summarizing the activities performed in support of this effort. (CDRL B008)

C.4.1.3 Recycling, Other Regulated Waste The Contractor shall manage the following on-site processes. This requirement does not include any direct costs related to off-site recycling activities covered under separate Task order.

· Used Oil Recovery (E, GF, M, O)

· Oil Filter Recycling (E, GF, M, O)

· Absorbents Recycling/Spinning (E, GF, M)

· Anti-freeze Recycling (GF, O)

· Drum Washing/Refurbish/crushing (E, GF, M)

· Shop Rag Recycling/Laundering (M)

Specifically, the Contractor shall manage and maintain the following equipment and track (EESOH-MIS) on-site processes.

· Used Oil Recovery- Tasks are dependent on the base, but examples of the range are as follows: The Contractors help track bulk used oil (including other petroleum products that may be off spec) held at shops. When the shop capacity is met, a local energy service recovery hauler is called by Contractors to bring a bulk tank with a vacuum pump. An alternative is: Maintenance personnel brings oil bowsers/drums etc into HAZMART. HAZMART personnel transfers oil and then is put into a larger storage tank. HAZMART personnel coordinates with used oil hauler for pickups at HAZMART as well as various locations on base. Attachment D shows the average annual recovery efforts.

· Oil Filter Recycling - Oil Filter Recycling - The Contractor shall manage and operate an oil filter recycling program to include on-site or off-site recycling as the method of disposal. If available, the Contractor will crush and properly drain the oil filters to avoid dripping liquids. Oil filters must be crushed and the container free of liquid before it is sent offsite for recycling.

· Absorbents Recycling/Spinning – HAZMART personnel spin out pads in the centrifuge. After the oil is spun out, pads can be thrown out in the regular trash. Hazardous pads need to be collected and sent out as hazardous waste on the DLA contract.

· Anti-freeze Recycling - The Contractor will organize shops to store used anti-freeze until the Contractor can assess if the liquid is gently used and available for recycling. If recycling the material is reasonable, then the Contractor will collect, combine and store at the CAP until pickups.

· Drum Washing/Refurbish/crushing - The Contractor shall operate drum washing and crushing equipment. Reusable drums shall be made available for reuse by the shops, and unusable drums shall be washed, crushed and turned in for scrap metal to the installation by the Contractor

· Shop Rag Recycling/Laundering - The Contractor shall provide services to recycle other regulated waste and materials including Rag Recycling Program Management and physically recycling rags. The rag program will be operated at a single, designated location (e.g., CAP), and will include an exchange program such that users, after initial participation in the program, must turn in used rags in order to receive fresh rags. The Contractor shall plan, develop, implement, and maintain a rag recycling program for maintenance and CE base shops. The Contractor shall be familiar with the proper management and requirements associated with these materials in accordance with federal, state and AF Instructions.

The Contractor shall also submit a monthly report summarizing the activities performed in support of this effort. (CDRL B008)

C.4.1.4 Reports, HW- Services for this section are included in 2.5.1.1 The contractor shall provide all documentation, records, and data in a timely manner that shall not impede the installation from performing required reports. The contractor shall provide all required documentation and records for the Biennial Report mandated by 40 CFR to the installation five (5) weeks prior to the due date submission to the State regulator. The contractor shall provide all HW data required by the installation necessary for any other reports (e.g., AF data calls, State or EPA) one (1) week prior to the required submission date for the installation. (CDRL A025, A026)

C.4.1.5 Supplies, HW The Contractor shall provide all supplies required for the management and implementation of the installation HW program. Required supplies for HW management may include packaging materials, portable spill supplies, personal protective equipment, tools, scales, instruments, calibration certifications, absorbent pads, booms, drums, liners, containers, neutralization agents, and container labels/markers to mark and ship hazardous waste in compliance with DOT, state and federal regulatory requirements. An inventory will be taken at the beginning and end of the contract to ensure the levels of supplies remain the same as when the contract started to the end of the last option year. Attachment D shows historical supplies data.

C.4.1.6 Plan Update, HW Contingency The Contractor shall provide all labor, materials, and expertise necessary to update the current Contingency Plans for each installation annually using the format already established. Ellsworth AFB, Grand Forks AFB, and Minot AFB Contingency Plans and Quick Reference Guides (QRG) are in place and require annual updates. (CDRL A031) The Contractor will collect all required information from the HW generators and MPMs to update and/or confirm the QRG information as required by 40 CFR 262.262 - 263. MPMs will provide needed information to assist the Contractor with the updates. Each QRG will be unique to the specific SAP. The QRG will include all eight elements that are critical to local responders when an emergency is occurring at a facility.

Offutt specific: The Contractor shall provide all labor, materials, and expertise necessary to develop a RCRA Contingency Plan in OY1 of the contract. The Contractor shall also develop, review, and deliver QRGs for each location identified by the government as a SAP, as required by 40 CFR 262.262. The Contractor will collect and verify all required information from the SAP, HW generators, and MPM. Each QRG will be unique to the specific SAP and include all eight elements that are critical to local responders when an emergency is occurring at a site. (CDRL A032)

C.4.1.7 Plan Update, HW Management Plan The Contractor shall assist the MPM with the annual review to update the HWMP for Ellsworth AFB, Grand Forks AFB, Minot AFB and Offutt AFB using the AF-standardized format in accordance with AF policies, timelines, platforms, and formats using the most current approved AF template currently located on eDASH in the Tool for Environmental Management Plans (T-EMP). The plan update will require a complete review to ensure compliance. Review requirements include but are not limited to items such as waste analysis plan, training plan, emergency response plan, waste stream inventory, collection site inventory, and waste profiles. The Contractor will have knowledge of applicable state regulations and AF Instructions. At a minimum, the plans (to include updates to Waste Analysis Plan, relevant sections of the QAPP, Base Contingency Plan) are reviewed and updated on an annual basis. Updates shall ensure the installation plan is current with state and federal regulations, installation HW program management practices, procedures, inventories, processes, locations, generator sources, waste analysis, roles and responsibilities, training, record keeping and reporting, marking and DOT labeling, environmental management system requirements, installation specifics and safety. (CDRL A033)

C.4.1.8 Supplies, Spill Response- Not Applicable

C.4.2 – TASK 2 - HAZARDOUS MATERIAL MANAGEMENT

The contractor shall perform services in support of HM management and in compliance with the HMTA, CERCLA, RCRA, Emergency Planning and Community Right-to-Know Act (EPCRA), Occupational Safety and Health Administration (OSHA); all other applicable federal, state, and local laws and regulations; related DoD and DAF directives (DAFI 32-7001 and AFMAN 32-7002 and guidelines included in the Hazardous Materials Management Process Playbook); and installation-level protocols, policies, and plans. HM management services shall include, but are not limited to:

· HM product research, evaluation, and substitution recommendations

· Assistance with process authorizations and tracking System Authorization Access Requests (SAARs)

· Maintenance of HM control and/or tracking systems including Authorized User Lists (AULs)

· Data quality maintenance and technical use support on the use of HM AF Management Information Systems or web-based management tools (e.g., EESOH-MIS, and/or eDASH/SharePoint)

· Inspection of HM storage locations

· Development of compliance training

· Identifying and inventorying HM

· Obtaining, filing, and posting of Safety Data Sheets (SDSs)

· Support in the preparation of Toxic Release Inventory (TRI) Reports and other reports required by EPCRA

· Assist operations and management of the HAZMART Pharmacy (HAZMART)

· Assist the Hazardous Materials Management Process (HMMP) Team

· Work on reduction of excess/expired HM prior to approval in EESOH-MIS to reduce HW, and

· Reduction of excess/expired HM on hand.

The contractor shall submit a monthly summary of the activities performed in support of this effort to be included in the Contractor’s Progress, Status, and Management Report. (CDRL B008)

C.4.2.1 Installation Hazardous Materials Program Support The Contractor shall support the Installation Hazardous Material Manager (IHMM). This includes support and training on the EESOH-MIS, data management, metric reporting, training, and other Civil Engineering (CE) / HMMP Team Lead responsibilities under AFMAN 32-7002, Environmental Compliance and Pollution Prevention, to ensure data quality is maintained. The Contractor shall follow the guidelines provided in the Hazardous Material Playbooks. The Contractor shall support HM meetings to include assisting with meeting agendas, meeting minutes, notes and action items, as requested by Base. This could include attending CEIE staff meeting if requested by the Base. (CDRLs B002, B003, B004)

As part of the Installation Hazardous Materials Program (IHMP) Support, the contractor shall perform the following functions.

C.4.2.1.1 Process Authorization The Contractor shall provide technical support required to ensure hazmat management and tracking occurs in EESOH-MIS as part of the HMMP. The contractor shall assist as an Environmental Reviewer for Process Authorizations submitted in EESOH-MIS. The contractor shall evaluate, at a minimum, environmental, fire protection, and emergency response risks of, and control options for, materials by performing process-specific authorizations in EESOH-MIS.

The Contractor shall assess the materials to determine the level of tracking required (i.e., process specific, blanket, or exempt).

[Note: Process authorization considerations are listed in the CE hazmat playbook. Process authorizations for HM submitted by the Contractor must take into account the inputs from the Bioenvironmental Engineering and Safety offices regarding potential health and safety risks to government personnel and resources. CE is the only authorizing office that can approve or disapprove a HM authorization submitted by the Contractor. Therefore, CE must, at a minimum, assess whether the authorized Contractor HM usage may cause violations of environmental, fire protection, or emergency response requirements or create health and safety hazards. Concerns or disapprovals of authorizations must be worked through the MPM.]

As part of this support, the contractor shall accomplish the following:

· As necessary, the Contractor shall assist shops with submitting a Process Authorization request. The Contractor shall immediately identify any suspect or potential unauthorized HM to the IHMM.

· The Contractor will provide support to base environmental MPMs and identify process improvements and deficiencies in HMMP

· The Contractor shall ensure processes exist for tracking all hazmat in EESOH-MIS entering the installation(s). All shops using hazmat must have a servicing Hazmat Tracking Activity (HTA) (also known as a HAZMART) where hazardous material tracking is performed in EESOH-MIS from the time it enters the installation until it is moved off the installation for disposal, reuse, or otherwise consumed by use. This includes hazardous material used by units deployed to the installation. The Contractor shall not operate organizational HTAs but shall assess organizational HTAs to verify appropriate tracking of material

· The Contractor shall review and comment on hazardous material documents on behalf of the installation(s). The Contractor shall recommend local guidance for authorization and tracking of hazardous materials, as necessary. The Contractor shall monitor SDSs to ensure those in use are current and maintain accuracy

· The Contractor shall assist the HTAs to establish a quality control system to verify that issued containers are properly cleared in EESOH-MIS if the installation HMMP team decides to use the EESOH-MIS manual decrement/consumption functionality. The Contractor shall perform quality control functions to properly identify items as possible HAZMATs to prevent inadvertent procurement or issue transactions for unauthorized materials. If the installation(s) manually decrements, the Contractor shall perform an annual reconciliation of shop-level inventory to ensure on-hand quantities match EESOH-MIS quantities

· The Contractor shall notify IHMM if an HTA and/or shop are not properly tracking hazmat in the EESOH-MIS.

· The Contractor will conduct HAZMART audits and site visits. The Contractor will prepare HMMP meeting minutes (CDRL B002)

· The Contractor shall monitor organization use of EESOH-MIS to ensure hazardous material is properly tracked to include the use of shelf-life management and Disposition Requests. The Contractor will assist in minimizing HAZMAT usage or waste by reusing/redistributing excess HAZMAT on base to other AF bases, or through the DLA.

· The Contractor shall provide training in support of the IHMP, such as EESOH-MIS user training, Shop Familiarization, and General HMMP Familiarization. All training shall have clearly described objectives and course content sufficient to meet each objective and a method to determine the training objective was met. Training may consist of student handout materials, computer-based learning or other methods that produce consistently reliable training results. The method of delivery can be desk-side, hands-on, classroom, workshop, or briefing. The Contractor shall use AF-developed training templates and material where available and update Environmental databases to maintain records (CDRL B004)

The Contractor shall submit a monthly report summarizing the activities performed in support of this effort. (CDRL B008)

C.4.2.1.2 Installation Administration / User Management for EESOH-MIS The Contractor shall provide technical support to the installation Administrator for EESOH-MIS. This includes training and providing technical support to EESOH-MIS users, and when necessary, acting as the liaison to the EESOH-MIS help desk (note: this does not preclude installation EESOH-MIS users from contacting the help desk). The Contractor shall have the capability to generate reports and “mine” data as required by installation users. The Contractor shall keep a log of individuals who received technical support and/or training and submit to the Base in the monthly report.

The Contractor shall assist in tracking users and ensuring all SAAR forms are up-to-date, accurate, and properly approved by a government official. The Contractor shall perform an annual SAAR validation and report results to the installation HMMP and AFCEC. The Contractor shall track EESOH-MIS access by users in accordance with the security policy. The Contractor shall track whether EESOH-MIS users are trained on updates to EESOH-MIS.

The Contractor shall submit a monthly report summarizing the activities performed in support of this effort. (CDRL B008)

C.4.2.1.3 Compliance Site Visits – HM The Contractor shall conduct an annual compliance Site Assistance Visit (SAV) at each hazmat customer storage facility during the performance of the contract to ensure each shop is following the correct processes. Follow-up visits will be required if deficiencies are identified to ensure that they are correct. The Contractor shall provide a monthly report detailing the SAV sites visited, issues found, dates of follow up visits if issues were found, and details on what was recommended to the shops during those visits. The Contractors will verify that hazmat purchases are tracked. The Contractor shall complete standardized electronic checklists, make on-site corrections, and provide the shop Environmental Coordinator feedback, as well as a copy of the electronic checklist. Based on direction from the Contracting Officer Representative (COR), the service provider shall re-inspect any non-complying unit. The service provider shall provide compliance recommendations as defined in the standardized electronic checklist in writing to the Environmental Coordinator and QA Personnel within 1 week of the assistance visit. (CDRL A035)

The Contractor shall submit a monthly summary of the activities performed in support of this effort to be included in the Contractor’s Progress, Status, and Management Report. (CDRL B008)

C.4.2.1.4 EPCRA Data Management/Collection The Contractor shall create and deliver reports from EESOH-MIS for various regulatory reporting requirements and to maintain program and data quality. Specifically, the Contractor shall compile all data necessary to accomplish EPCRA reporting. (CDRL A036) The Contractor shall submit a monthly summary of the activities performed in support of this effort to be included in the Contractor’s Progress, Status, and Management Report. (CDRL B008)

C.4.2.2 Reporting, EPCRA The Contractor shall provide engineering and technical services to support the P2 program such as establish inventories (annual volumes and on-hand) and reporting for hazardous materials and waste streams in compliance with EPCRA Reporting requirements in 40 CFR 350 – 372. The Contractor shall create and deliver reports from EESOH-MIS for various regulatory reporting requirements and to maintain program and data quality. Specifically, the Contractor shall compile all data necessary to accomplish EPCRA reporting. This shall include data for Tier I/II, and TRI/Form R’s. When compiling the EPCRA chemical inventories specified in this section, the Contractor shall gather data from all available sources.

The Contractor shall complete a separate EPCRA Section 313 inventory for each facility to identify all nonexempt OSHA hazardous chemicals (i.e., chemicals which require a SDS) and all nonexempt Extremely Hazardous Substances (i.e., chemicals and chemical categories listed under 40 CFR 355) which were either manufactured, processed, or otherwise used at each facility during Calendar Year (CY) in quantities which exceeded the respective thresholds. (CDRL A037)

The Contractor shall complete a separate EPCRA Section 311/312 inventory for each facility to identify all nonexempt OSHA hazardous chemicals (i.e., chemicals which require an SDS) and all nonexempt Extremely Hazardous Substances (i.e., chemicals listed under 40 CFR 355) that were present on each facility at any one time during the current CY. (CDRL A038) The Contractor shall complete forms necessary (Form R for Section 313 and Tier II “Emergency and Hazardous Chemical Inventory” for Section 311/312) to address all chemicals that exceeded the applicable thresholds. The Contractor shall submit a draft electronic copy of all required forms/reports to the MPM with sufficient time (2 weeks) to review and submit to regulatory offices prior to compliance due dates. (CDRL A039, A040) A report shall also be developed to defend non-reporting determinations as well as reported data document data sources used; all chemicals and chemical categories which exceeded the applicable thresholds; calculations and conversions performed to quantify reportable chemicals; and the rationale for any exemptions applied. (CDRL A041)

C.4.2.3 IHMP Support, Supplies Supplies are required for hazardous materials management IAW with AFMAN 32-7002, Environmental Compliance and Pollution Prevention. The Contractor shall provide the funds to purchase and maintain equipment per manufacturer’s specifications required to support IHMP. The Contractor is required to support compliance or conservation field activities to include details concerning all supply and equipment purchases, and projected maintenance costs. Attachment D shows historical supplies data.

The Contractor shall submit a monthly summary of the activities performed in support of this effort to be included in the Contractor’s Progress, Status, and Management Report. (CDRL B008)

C.4.3 TASK 3 - ENVIRONMENTAL SAMPLING AND ANALYSIS

The Contractor shall consult the latest version of the DoD Environmental Field Sampling Handbook, the Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP), the Drinking Water Surveillance Technical Guide, and DoD policy pertaining to environmental sampling, laboratory testing operations, and data quality prepared by the DoD Environmental Data Quality Workgroup (https://denix.osd.mil/edqw/). The Contractor shall measure, sample, analyze, test, and monitor media IAW-approved QAPPs that include appropriate Optimized UFP-QAPP Worksheets that encompass the field sampling plans and other checks for sampling, analysis and monitoring (SAM) completeness (https://www.epa.gov/fedfac/optimized-uniform-federal-policy-quality-assurance-project-plans-worksheets). The Contractor is responsible for complying with the SAM requirements of permits in effect during the period of performance. SAM for the Task order shall include continuous and/or discrete measuring, sampling and analysis of surface water, influent, effluent, process streams, leak detection systems, air emissions, soils and any other environmental or process media as specified in this section.

The Contractor shall provide all required supplies. The Contractor shall create and maintain written and electronic records as required by regulations and permits. Data shall be input into appropriate information systems, such as the DAF Water Enterprise Tracking (WET) system, and the US Environmental Protection Agency (USEPA) and/or state reporting systems. In order to verify the laboratory data, the Contractor shall designate a Contract Quality Assurance Manager (QAM) and a Project Chemist. The Contractor shall select laboratories that comply with applicable DoD, DAF, federal, state, and local standards, and requirements to include certification and accreditation programs, as applicable (i.e., DoD Environmental Laboratory Accreditation Program (DoD ELAP) certification). The Contractor shall select laboratories with analytical capabilities sufficient for the methods specified in approved QAPPs and with adequate throughput capacities.

SAM shall be performed using standardized methods such as those prescribed in the following:

· Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods (SW-846), current edition

· 40 CFR 136, Guidelines Establishing Test Procedures for the Analysis of Pollutants

· Standard Examination of Water and Wastewater, current edition

· 40 CFR 60, Appendix A, USEPA Test Methods.

Contractors may perform laboratory and field tests of environmental monitoring and testing equipment that may include validation of manual/instrumental methods, continuous monitors, leak detection systems, calibration, analytical support, and mathematical models using the USEPA, American Society for Testing and Materials (ASTM), and/or equivalent procedures specified by the government.