PSB_CFM_RFP_Sol_47PM0717R0002_Q&Answers_-_Part_1_-_Amendment_0004.pdf

CFM for the Postal Square: Solicitation 47PM0717R0002

Questions and Answers

1. Page 272 of the Solicitation clearly states that this procurement has been Set-Aside for 8(a) Business

Development Program ONLY. If this is true, under a JV submission, SBA in the past has allowed past performance from both JV companies to be used in evaluating the overall performance of the team, rather than the 8(a) Prime having to account for the total past performance under Tab-A & Tab

B pages 274 and 275. Please provide clarification if the 8(a) Prime under the JV have to meet all the elements noted under Tab-A?

A. If the Offeror is an SBA certified joint venture, corporate experience will be accepted from either party or a combination of the parties; however each party shall demonstrate experience in at least one type of service for consideration. The detailed narrative submitted for each contract must include the information above as well as the specific items listed below. See Amendment #0004

2. If, both the JV Team members are registered in SAMs, do they still have to submit ONE (1) last sentence paragraph 6. a. page 274?

A. As stated in Section VII, 6.a The Contractor shall include one (1) Representation and

Certifications form from with all entries completed including the tax and DUNS numbers.

3. The current DOL Wage Determination included in the Solicitation, Attachment-F, Revision No.

4, was last revised 12/30/2016. In reviewing the current WG for the District of Columbia, Revision 7, dated 7/25/2017 has different labor rates. Please provided which WG is to be used in calculating labor rate cost?

A. The updated Wage Determination has been uploaded to FBO under Amendment #2. Revision 7 is the most current SCA wage determination.

4. Has a contractor performed similar work to this for the government in the past?

If available, please provide the incumbent contract number.

If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

A. Yes, a contractor performed similar work to this for the government in the past. The short term incumbent’s bridge contract number is GS-11-P-17-ZG-D-0013. The long term (former) incumbent’s contract number is GS-11P-08-YE-D-0139.

5. The inventory on page 228 of the RFP does not open. Will you be posting the equipment list directly to FBO? Thanks

A. The building inventory list has been uploaded as a separate attachment. See Amendment #2.

6. The wording in the Description of Articles or Services is confusing!

On the SF 1449 please clarify the difference in CLIN 0001 & 0002 which has a 1 month requirement and an 11 month requirement and addresses Facilities Management Services and outlines all of the services within the Sow with the exception of Elevators and Custodial trash removal: and CLINS 0003 and 0004 which ask for a 1 month and a 11 month number and ask for operations and Maintenance Services for the same time frame as CLINS 0001 and 0002, Please clarify the differences in the two and what goes in those CLINS?

CLIN 0005 and CLIN 006 request for 1 month and 11 months for additional services O&M, Please clarify what goes in these CLINS? Should this be a hours requirement?

CLINS 009 & 0010 for additional elevator services, please calrify what goes in these CLINS, and should it be hours instead of months?

CLINS 0011 and 0012 states 1 month and 11 months for Janitorial/Custodail trash/debris removal. Does only the trash removal go in these CLINS? If so where is the Custodial requirements CLINS?

The same questions reply to all of the others CLINS that pertain to the previous CLINS the question s were asked.

A. The 1449 has been revised – See Amendment #0004

7. Good afternoon, I am trying to find the Wage Determination numbers for the two CBA’s that are part of our Postal Square contract. I wasn’t able to find them on www.dol.gov/sca . Have the CBA’s been assigned WD numbers yet, and if so might you be able to tell me what the numbers are for each of the

CBA’s? One is with the IUOE 99 and the other is with the SEIU 32BJ.

A. Please see the attached CBAs with the effective date of June 1, 2015 (Attachment H and

Attachment I) included in the original solicitation submission.

8. Is there a page count for any parts of the Volume II Technical and/or the Volume I Price?

A. There is no page count.

9. Can the government provide the site visit attendee list?

A. GSA will provide a list of the companies who attended the site visits. See Amendment #0004

10. Reference paragraph II.7 and SF1449. What is to be entered into SF1449 CLINS 0005, 0006, 0009, 0010 and Paragraph II.7 CLINS 0003 and 0005? Is the GSA wanting bidders to add the appropriate

Additional Services Firm Fixed Price amounts for the Pricing sheets and apply that summed amount into the pre-mentioned CLINS. If not, please clarify what bidders will be expected to enter into the pre-mentioned CLINS?

A. Refer to Question #6.

11. Can GSA please inform bidders where to find Section C that is mentioned throughout this RFP?

A. Section C is Section III. The formatting corrections have been made to those errors. Please refer to the updated RFP under Amendment #3.

12. Reference Section VIII Volume 2. GSA references “(Part A through C)”. However, the submittal and evaluation criterion is labeled in factors and TABS. What is meant by the contractors part A through C.

A. Section VIII Volume II has been revised. Part A through C is now addressed as Tab A through C.

See Amendment #0004

13. Reference Section II.7.7 Additional Services: There is a “Units” column but no “Unit Cost” column.

Are we to put our hourly rates in the “Unit” column and then extend out our price into the “Total” column? Or will the government be adding a “Unit Cost” column?

A. Yes, enter the hourly rates in the Unit column as stated in Section II.7.7.

14. Regarding the Commercial Facilities Management Services at the Postal Square Building in

Washington, DC. May I get a list of the attendees to the site visit that took place on 08/16/17?

A. Refer to Question #9.

15. Reference: II.7 Pricing Sheets. Is CLIN 0007 to be included in the Total Evaluated Price? If yes, Is it to be added to the BASE line of II.7.1 Summary or will a line be added to II.7.1?

A. Section II.7 Pricing Sheets has been revised. See Amendment #0004

16. Reference: II.6 ABOVE STANDARD SERVICES. Will equitable adjustment for wage increases for unit price labor rates in the Above Standard Services be allowed during option periods?

A. The rates will be applicable to the current CBA per the Option Period.

17. Reference: Evaluation Criteria for Past Performance and Experience. If submitting as a joint venture, are all joint venture parties required to have CFM experience in a facility of 800,000 SF or more?

A. Refer to Question #1

18. What is the current Contract Value?

A. Contract Numbers have been provided. Refer to Question #4.

19. What is the current Contract Term as it relates to the current Contract Value?

A. Contract Numbers have been provided. Refer to Question #4.

20. Section VII – Instructions, Conditions and Notices to Offerors, Regarding the submission of a joint venture, will the government accept the Corporate Experience/Past Performance of one of the members of the joint venture since this is the purposeful intention of a JV?

A. Refer to Question #1.

21. In the Price Proposal, where should the Joint Venture agreement be placed?

A. Section VII.6.a. Solicitation, Offer and Award, Pg. 280 (SF 1449) (Tab C). The section has been revised. – See Amendment #0004.

22. Is Attachment G, Contractor Qualifications & Financial Information, required to be submitted with the proposal? If so, should this document be provided under Volume I Price Proposal Tab C or another location? Please clarify.

A. Volume I Price Proposal Tab A. See Amendment #0004

23. A Past Performance Questionnaire was provided as Attachment E; however, the PPQ is not compliant in regards to Factor 2’s evaluation criteria on Page 280. Can an offeror modify this PPQ by adding the questions in the Comments Section in order to make it compliant or should an Offeror make their own

PPQ Form?

A. The Past Performance Questionnaire has been updated. See Amendment #0004.

24. The RFP provides a bulleted list of questions that offeror references are to answer in order to be technically acceptable, then states: “No form will be provided by the CO/CS to the firms for the references. This is the responsibility of the Offeror.” However, Attachment E of the original solicitation is a Past Performance Questionnaire form that asks entirely different questions than the bulleted list referenced above. Should the Offeror use the form provided as Attachment E to obtain references, or should the Offeror create its own form using the questions provided in the RFP, or a combination of both, or something else entirely?

A. Refer to Question #23.

25. Are the custodial workers represented by a union? If so, which union?

A. Refer to Question #7

26. Is there a prevailing wage or union agreement that has been adopted and in use for the custodial staff outside of or over and above the SCA wage determination?

A. Refer to Question #7

27. Cover page, GSA RFP Pg.1, The cover page has two different solicitation numbers and project titles.

What is the correct solicitation number and project title for this procurement?

A. The Solicitation Number is 47PM0717R0002. See Amendment #0004

28. VII.6.a Solicitation, Offer and Award, Pg. 280, Should the offeror complete and submit the

Representations and Certifications located in Section IX of the RFP or will a copy from the offeror's

SAM record suffice?

A. As stated in Section VII.6.a. Solicitation, Offer and Award, Pg. 280 (SF 1449) (Tab A) When completed and signed by the contractor constitutes the contractor's acceptance of the terms and conditions of the proposed Contract. Therefore, the form must be executed by representatives of the contractor authorized to commit the contractor to contractual obligations. Contractors shall sign the SF 1449 in Block #30. The Contractor shall include one (1) Representation and

Certifications form from with all entries completed including the tax and DUNS numbers.

29. VII.6.d 8(a) Certification Letter 281 A newly formed Joint Venture (JV) will submit its JV agreement to its local SBA office for approval prior to award (13 CFR 125.513e). SBA approval of the JV agreement then serves as the basis for 8(a) certification. Since this approval is not typically provided by SBA until after proposal submission but before award, can newly formed JV entities provide such explanation in lieu of a certification letter since an SBA office may not approve before proposal submission? Or, may we simply submit the 8(a) certification letter of the 8(a) JV managing partner?

A.

30. VII.7 Tab A Corporate Experience, Pg. 281, A Joint Venture is permissible only where an 8(a) concern lacks the necessary capacity to perform the contract on its own. The purpose being for the

8(a) concern to gain from the experience of its JV partner. Therefore, will GSA accept experience from one JV partner that has the required project experience in one facility of similar size, scope, and complexity?

31. ATT A SF 1449 Price Schedule 3 to 14 CLINs 0001/0002/0013/0019/0025/0031 are for

Facilities Management Services while CLINS 0003/0004/0014/0020/0026/0032 are for O&M

Services. These CLINs overlap in their descriptions. For instance, the description of Facilities

Management Services in CLIN 0001 is verbatim from PBSOW III.I.I.I pertaining to O&M services.

Will GSA clarify/differentiate what's to be included in the pricing for these two separate groups of

CLINS?

A. Refer to Question 6.

32. ATT C Site Visit Information Pg. 1:Site Visits are often attended by companies looking for teaming opportunities and subcontractors/vendors offering specialized services. Will GSA provide the sign-in sheets for both Site Visit days to facilitate communications amongst attendees?

A. Refer to Question #9.

33. ATT E PBS Past Performance Questionnaire 1 to 5: Sections VII and VIII do not include any instructions regarding this questionnaire. In fact, Section VII.7, Tab B Note specifically states "No form will be provided by the CO/CS to the firms for the references." Sections VII and VIII only require submission of 2 references along with their answers to the nine questions cited in these sections. These nine cited questions and the questionnaire seem unnecessarily redundant and burdensome for our government clients. We suggest either the nine cited questions or the questionnaire be required but not both. Is the questionnaire required and, if so, shall they be completed and sent by the references direct to the CO/CS by the proposal due date?

A. Refer to Question #23

34. Page 299 Tab B Past performance: Question: Can PBS Past Performance Questionnaire be used to meet this requirement?

35. Question: Can the Offer use the PBS Questionnaire in responding to the information requested under

TAB B Past Experience, pages 299-300?

36. Is there a page limited for the Volume I-Technical Proposal? (Duplicate)

A. Refer to Question #8

37. Please provide clarification regarding the meaning/definition for Section VII, page 296, Instructions, Conditions and Notice to Offers "THIS PROCUREMENT HAS BEEN SET-ASIDE FOR 8(a)

Business Development Program ONLY.

A. FAR Part 19.8(a) states Section 8(a) of the Small Business Act (15 U.S.C. 637(a)) established a program that authorizes the Small Business Administration (SBA) to enter into all types of contracts with other agencies and award subcontracts for performing those contracts to firms eligible for program participation. This program is the “8(a) Business Development Program,” commonly referred to as the “8(a) program.”

38. VII.7 Technical Proposal, Pg. 281-282, Since this is an electronic submission, in what format should

Volume II be submitted, i.e., Word or .pdf?

A. PDF format. See Amendment #0004.

39. Page 299, paragraph 7. Submission of the written Technical Proposal, Volume 11: Question; Under

Tab A, Corporate Experience last paragraph states "If multiple contractors submitting as one offer, we will accept offers from teams but each entity within the team must meet the requirements set forth herein. Offers may not substitute subcontractor performance for the prime contractor performance.

Subcontractors may have been involved in Offer's performance as prime contractor, but Offer must have been responsible for the performance.

a. Are Joint Ventures allowed under this requirement and if so do the prime need to have meet the

800,000 square foot RSF similar facility size standard?

A. Refer to Question #1.

b. In several other SBA 8(A) Solicitations issued by the GSA National Capital Region, SBA ruled that either of the JV member's past performance would be accepted. Do that standing apply to this procurement?

c. If the 8(a) prime contractor is in the Developmental Stage per your solicitation requirements, then why would the above restrictions be included in the solicitation?

A. Refer to Question #1

d. In many of the GSA Buildings, the RSF includes, garage levels, fitness centers, etc. otherwise leased or rentable space not just the office type space ONLY. Can you clarify what constitutes RSF.

A. RSF is defined per BOMA standards.

40. Reference Sections VII and VIII (Instructions to offerors and Evaluation Criteria). We can find no reference in either of these sections of the RFP that indicates any requirement for bidders to address our technical approach to the requirements of the RFP. On a contract of this size and scope we would think the government would want to evaluate the offerors technical approach. Please clarify.

A. Section VIII Evaluation Factors for Award, Volume II - Technical

a. Factor I – Corporate Experience (TAB A)

b. Factor 2 - Past Performance (TAB B)

41. Reference Exhibit V-1.17 and V-1.18. Because the GSA posted the RFP in PDF format, the embedded files of these two attachments will not open. Can GSA please post the files in MS Word and/or Excel so that bidders can access the files?

A. Yes. See Amendment #0004.

42. Please confirm that the price for trash disposal is to be included in our FFP custodial pricing?

A. Please refer back to Section III.2.14.3 Solid Waste/Trash Removal and Disposal.

43. Under Instructions to offerors, Section 5 “Instructions for Submission of Proposal” (Page 280) it states “The technical proposal shall not contain any pricing information whatsoever. Only information concerning labor hours and categories, materials, subcontracts, etc., necessary to demonstrate technical understanding of the requirements in Statement of Work is permitted.” However, within the instructions for the technical proposal in Section 7 it states we are only to provide Tab A –

Experience and Tab B – Past Performance with no mention of any other technical items. Please clarify.

A. This section has been revised. See Amendment #0004

44. Reference: II.7 Pricing Sheets. CLINs X003 and X005 in sections II.7.1 through II.7.6 appear to be rollups for the Above Standard Services costs. Can you please explain the GOVT’s intent for CLINs

X003 and X005?

A. Refer to Question #15

45. Reference: II.1 GENERAL SUMMARY. The last paragraph of this sections states, “Please ensure that the Contractor is using the productivity rate in calculating man-hours.” What is this in reference to?

A. This has been removed from the solicitation. See Amendment #0004.

46. Reference attachment A, SF1449, the CLINS that require pricing listed as “Additional Services”, CLIN 0005, 0006, 0009. 0010, etc. If this pricing is addressing page 14 Section II.6, and page 16

II.7.7 “Additional Services” , in the columns listed as ‘’Labor Category” the contractors will need schedules and specific tasks, and job titles, per CLIN in order to provide this pricing due to the fact that we do not know what labor categories to use, etc... Please provide guidance as to how to price for these additional services when no one hourly rate will work.

47. Reference Section II 7.7.1 – Pricing Sheets, in the labor category section, there are no suggested labor categories there. What labor classification should we use as a price per hour, and should this be a fully burdened rate?

A. Refer to Question #15.

48. Reference Section VII – Instructions, Conditions and Notices to Offerors, Can you please clarify what is required to be submitted for Volume I Price Proposal Tab C?

A. Section VII has been revised. See Amendment #0004

49. On pages 235-236, Section V-1.17 and V-1.18, there document image links for documents titled

“Exhibit 15 NCMMS Equip Temp” and “GSA PM Guide Final Rev 3.” Neither link works to open the attached documents. Can you provide these documents for review?

A. Refer to Question #41.

50. During the site visit the Performance Work Statement (PWS) was not reviewed nor discussed with the attending prospective bidders; the building tour was cursory at best without access to many areas.

Will the Government provide an opportunity to have a more informative site visit with PWS presentation and fair and complete access to the site to allow for a fair and equitable competition amongst bidders?

A. No other site visit will be granted.

51. In Section 7 under Tab A, Corporate Experience, the RFP states: “the Offeror must demonstrate prior experience . . . for at least one facility of similar size and scope . . .” Can the Government provide guidance on the maximum number of examples an Offeror may provide?

A. As stated in Section VII Paragraph 7. under TAB A, To be considered technically acceptable under this factor, the Offeror must demonstrate prior experience within the past five (5) years concurrently managing and performing operation and maintenance, repairs and custodial services for at least one facility of similar size and scope (multi use and at least 800,000 RSF).

52. In Section 7 under Tab B, Past Performance, the RFP states: “the Contractor shall provide the following information from two (2) references associated with the project described under corporate experience” Does the Government intend that to mean, the Offeror should provide two (2) reference points of contact for one (1) example, two (2) reference points of contact per example (assuming we may submit more than one Corporate Experience example), or two (2) Past Performance examples, correlating to Corporate Experience examples, with one point of contact per example?

A. As stated in Section VII Paragraph 7. under TAB B, The Contractor shall provide two (2) references associated with the project described under corporate experience.

53. II.1, General Summary, Pg.13, The last paragraph refers to a productivity rate to be used by the

Contractor in calculating man-hours. Will GSA provide this productivity rate so we can ensure its use?

A. Refer to Question #45.

54. II.7.1 Summary, Pg, 15, For each row in the Summary table, will GSA confirm that Offerors are to add the FFP amount to the Additional Services amount to equal the Total amount?

55. II.7.1 to II.7.6 Base Period through Option 4, Pg. 15-16, For these firm fixed price tables, what should be included in pricing for CLIN's 0003 (Operations and Maintenance Additional Services) and

0005 (Elevator Additional Services)?

56. II.7.7.1 to II.7.7.5 Additional Services, Pg.16-23 "a. Does the hourly rate go in the Unit column where it says Hourly Rate in each cell? b. Is the offeror to include the in the Total column the Unit price multiplied by the hours or just the rate?"

57. VII.6.c Price Supporting Documentation (Tab C), Pg. 280 Is this tab to include Section II.7.7

(Additional Services) of the Price Sheet or will GSA otherwise clarify what is to be provided in this tab?

A. Refer to Question #48.

58. Is there a seniority list for all employees?

A. Per FAR Part 22.101 this information is provided at the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination.

59. Reference: II.7 Pricing Sheets. What does the GOVT expect to see under the header for Firm Fixed

Price - the Unit Price (Monthly FFP) or the extended cost (Monthly FFP times 12 months)?

60. To date, three (3) amendments have been released to the original solicitation, but none of the amendments have included amended SF-1449s. It seems to be customary for the Government to provide an amended SF-1449, or other amendment form, any time an amendment is published, with a requirement that Offerors acknowledge all amendments. Does the Government intend to provide amended 1449s?

A. The Government will provide copies of the SF-30 for each amendment submitted to date and in the future.

61. Three (3) amendments have been released to the original solicitation, and each amendment has provided an updated RFP; however, the Government has not provided to the Offeror any information on what has been updated or changed in each of four successive RFPs. Would the Government please provide a list of what has changed in each subsequent RFP release?

A. Refer to Question #60.

62. The Government will provide copies of the SF-30 for each amendment submitted to date and in the future.

63.