Postal_Square_Building_CFM_RFP_-_Updated_9-1-2017_-_Rev_4.pdf

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region

301 7th Street, SW, Room 6663

Washington DC 20407

PROJECT: Consolidated Facilities Maintenance (CFM) for the

Postal Square Building

SOLICITATION NO: 47PM0717R0002

FOR A SINGLE AWARD OF A FIRM FIXED PRICED

IDIQ CONTRACT

ISSUE DATE: August 4, 2017

CLOSING DATE & TIME: October 02, 2017@ 4:00 PM (EST)

Cut-off date for Receipt of Questions: 2:00 PM Eastern Standard Time on August 21, 2017

Site Visit Dates: Wednesday, August 16, 2017 @ 9:00 am (EST) and 1:00 pm (EST); or

Thursday, August 17, 2017 @ 9:00 am (EST)

Please see attached “Site Visit Information” Document

PROPOSAL DUE TO: ELECTRONIC SUBMISSION via email at foluke.tate@gsa.gov/olivia.flowers@gsa.gov

Attention: Foluké J. Tate, Contract Specialist/Olivia Clark-Flowers, Contract Specialist

SOLICITATION NUMBER: 47PM0717R0002

SERVICE: CONSOLIDATED FACILITIES MANAGEMENT

Operations and Maintenance, Custodial, Vertical Transportation and Related Services

LOCATION(S): 2 Massachusetts Avenue, N.E Washington, DC 20212

THIS PROCUREMENT HAS BEEN SET-ASIDE FOR

8(a) Business Development Program ONLY.

mailto:foluke.tate@gsa.gov mailto:olivia.flowers@gsa.gov

SOLICITATION TABLE OF CONTENTS

General

Information……………………………………………………………………………...11

Section I

Standard Form 1449 Solicitation/Contract/Order for Commercial Items(a)………12

Section II

Statement of Objectives/Ordering Procedures……………………………..……...…13

DESCRIPTION OF SERVICES

II.1 General Summary

II.2 Travel

II.3 Contract Effective Period

II.4 Place of Performance

II.5 Firm-Fixed Price

II.6 Additional Services

II.7 Pricing Sheets (Summary, Base, Options and Additional Services)

Section III

Statement of Work………………………………………...24

III.1 SCOPE OF WORK

III.1.1 OPERATIONS AND MAINTENANCE (O & M) SCOPE OF WORK

III.1.1.1 Contractor responsibility for Equipment and Systems

III.1.1.2 Contractor Responsibilities for Management and Communication

III.1.1.3 Exclusions

III.1.2 DEFINITIONS

III.1.2.1 Acceptance

III.1.2.2 Acts of God

III.1.2.3 Additional services

III.1.2.4 Advanced Meters

III.1.2.5 Advanced Metering Systems

III.1.2.6 Approval

III.1.2.7 Architectural and Structural

III.1.2.8 Basic Services

III.1.2.8.1 Above Basic Services

III.1.2.9 Building

III.1.2.10 Building Automation System (BAS)

III.1.2.11 Building Operating Plan

III.1.2.12 Cleanable Square Feet

III.1.2.13 Commissioning

III.1.2.14 Ongoing Commissioning

III.1.2.15 Computerized Maintenance Management System (CMMS)

III.1.2.16 Consumable Parts

III.1.2.17 Contracting Officer (CO)

III.1.2.18 Contracting Officer Representative (COR)

III.1.2.19 Contractor

III.1.2.20 Contractor’s Other Than Normal Working/Duty Hours

III.1.2.21 Controls and Control System

III.1.2.22 Custodial

III.1.2.23 Defective Service

III.1.2.24 Electrical

III.1.2.25 Elevator

III.1.2.26 Emergency

III.1.2.27 Emergency Callback

III.1.2.28 Environmentally Sustainable

III.1.2.29 Equipment Inventory

III.1.2.29.1 Partial Inventory

III.1.2.29.2 Preventive Maintenance (PM) Inventory

III.1.2.29.3 Component Level Inventory

III.1.2.29.4 Complete Inventory

III.1.2.30 Existing Deficiency List Report

III.1.2.31 Exterior

III.1.2.32 Federally Equipped Food Service

III.1.2.33 Federal Holidays

III.1.2.34 Federal Executive Holidays, Unanticipated

III.1.2.35 Fire Protection and Life Safety Systems

III.1.2.36 Furnishings

III.1.2.37 General Program

III.1.2.38 Green Cleaning

III.1.2.39 Guiding Principles for Sustainable Existing Buildings

III.1.2.40 GSAlink

III.1.2.41 GSA Green Purchasing Program (GPP)

III.1.2.42 Heating, Ventilation and Air -Conditioning (HVAC)

III.1.2.43 HVAC Operations Manual

III.1.2.44 Indefinite Quantity

III.1.2.45 Landscape Irrigation Systems

III.1.2.46 LEED-EB

III.1.2.47 Maintenance Repair

III.1.2.48 Mechanical

III.1.2.49 Miscellaneous Work

III.1.2.50 Modification of Contract

III.1.2.51 Monthly Progress Report

III.1.2.52 Negligence

III.1.2.53 Non-reimbursable Repairs

III.1.2.54 Normal Working Hours

III.1.2.55 Occupant Emergency Plan (OEP)

III.1.2.56 Open Systems

III.1.2.57 Operations

III.1.2.58 Ordering Official

III.1.2.59 Performance-Based Statement of Work (PBSOW)

III.1.2.60 Police Outside Areas

III.1.2.61 Predictive Maintenance

III.1.2.62 Preventive Maintenance (Scheduled and Unscheduled)

III.1.2.63 Product Preference

III.1.2.64 Punch List

III.1.2.65 Quality Assurance Surveillance Plan (QASP)

III.1.2.66 Quality Control Plan

III.1.2.67 Repair

III.1.2.68 Reimbursable Repair

III.1.2.69 Sanitize

III.1.2.70 Security Systems

III.1.2.71 Sequence of Operations

III.1.2.72 Service Calls

III.1.2.73 Service Request

III.1.2.74 Stewardship

III.1.2.75 Supervisor, On-Site

III.1.2.76 Tour

III.1.2.77 Vertical Transportation Systems

III.1.2.78 Watch

III.1.3 REFERENCES

III.1.4 EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

III.1.4.1 Initial Inspections

III.1.4.2 Initial Deficiency List

III.1.5 TRANSITION PHASE

III.1.5.1 RESERVED

III.1.5.1.2 Transition Phase Startup

III.1.5.2 (RESERVED)

III.1.5.3 Adjustments and Corrections

III.1.6 PHASE-OUT TRANSITION PERIOD

III.1.7 DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

III.1.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS

III.1.8.1 Minimum Staffing and Ability to Contact and Communicate with CO or designee

III.1.8.2 Communication Equipment

III.1.8.3 Onsite Records

III.1.8.4 Service Request and Administrative Support

III.1.8.5 Use of CMMS

III.1.8.6 Quality Control Program

III.1.8.7 Government Quality Assurance Surveillance Program

III.1.8.7.1 Contract Performance

III.1.8.7.2 Methods

III.1.8.7.3 Records and Files

III.1.8.7.4 Cooperation - Inspections

III.1.8.7.5 Contractor Performance System (CPARS)

III.1.9 BUILDING OPERATING PLAN (BOP)

III.1.9.1 Building Operation Plan Purpose

III.1.9.2 Components of the Building Operation Plan

III.1.10 EQUIPMENT INVENTORY

III.1.10.1 Specifications for NCR Regional CMMS Program

III.1.11 MONTHLY PROGRESS REPORT

III.1.11.1 No Bundling of Defective Equipment

III.1.12 PERFORMANCE REVIEW MEETINGS

III.1.13 EQUIPMENT CONDITION ASSESSMENT

III.1.14 OCCUPANT FEEDBACK PROGRAM

III.1.15 REFERENCE LIBRARY

III.1.16 REVIEW OF DESIGN DOCUMENTS

III.1.17 BUILDING MANAGEMENT SUPPORT SERVICES

III.1.18 INSPECTION ASSISTANCE FOR SPACE BUILD OUTS

III.1.19 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

III.1.20 LABELING OF ELECTRICAL CIRCUITS

III.1.21 OPERATIONAL REQUIREMENTS

III.1.21.1 General

III.1.21.2 Extended Operating Hours

III.1.21.3 Continuity of Operations (COOP)

III.1.21.4 Emergency Operations Plan

III.1.21.5 Tenant Environment

III.1.21.6 Energy and Water Efficiency

III.1.22 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

III.1.23 SERVICE REQUESTS

III.1.23.1 General

III.1.23.2 Emergency Service Request

III.1.23.3 Emergency Call Back (after hours)

III.1.23.4 Urgent Service Request Response

III.1.23.5 Routine Service Request Response

III.1.23.6 Inspection of Mechanical, Electrical, Fire Protection and Control Systems

III.1.23.7 Posting Operating Instructions

III.1.23.8 Customer Feedback

III.1.24 TOURS

III.1.24.1 General

III.1.24.2 Operating Logs and Tour Check Sheets

III.1.24.3 Tour Frequencies

III.1.24.4 Condensate Pans

III.1.24.5 Monitoring of Central Plant Equipment

III.1.24.6 Leak Testing

III.1.25 DEMAND RESPONSE PROGRAMS

III.1.26 CURTAILMENT PLAN

III.1.27 BAS ALARM RESPONSE

III.1.28 ADVANCED METERING PROGRAM

III.1.28.1 Verification and Calibration

III.1.29 PROTECTION AND DAMAGE

III.1.30 NEGLIGENCE

III.1.31 KEY CONTROL

III.1.32 DISRUPTIVE OR HAZARDOUS TOOLS

III.1.33 SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, OR SPACE

CONDITIONING

III.1.34 PLUMBING AND RESTROOMS

III.1.35 MAINTENANCE PROGRAM

III.1.35.1 General

III.1.35.2 Maintenance Standard

III.1.35.3 Application of Diagnostic Software

III.1.35.4 BAS Control Systems

III.1.35.4.1 BAS and AMS Operating Standards

III.1.35.4.1.1 (RESERVED)

III.1.35.4.1.2 Accepted Systems Requirements (not hosted on GSA’s system infrastructure)

III.1.35.4.2 Reporting

III.1.35.5 Smart Building Technology

III.1.35.6 Ongoing Commissioning/Re-Tuning

III.1.36 WATER TREATMENT

III.1.36.1 General

III.1.36.2 Tolerances

III.1.36.3 Initial Report and Development of Program

III.1.36.4 Cooling Tower Water Management Plan

III.1.36.5 Corrosion Monitoring

III.1.36.6 Monthly Testing

III.1.36.7 Water Treatment Monitoring

III.1.36.8 Domestic Water Testing

III.1.36.9 Periodic Eddy Current test on Chiller Tubes

III.1.37 OIL ANALYSIS AND OIL CHANGES

III.1.37.1 Periodic Oil Analysis

III.1.37.2 Oil and Refrigerant Additives

III.1.37.3 Oil Changes

III.1.38 LAMPS AND BALLASTS

III.1.39 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

III.1.39.1 General

III.1.39.2 Maintenance and Repair

III.1.39.3 Repair and Replacement Work

III.1.39.4 Painting

III.1.39.5 Interior Signage and Directories

III.1.39.6 Finishes Maintenance

III.1.39.7 Historic Building Preservation

III.1.39.8 Vertical Transportation and Associated Equipment

III.1.39.9 Flag Procedures

III.1.40 REPAIRS

III.1.40.1 (RESERVED)

III.1.40.2 Non-reimbursable Repairs

III.1.40.3 Reimbursable Repairs

III.1.40.4 Miscellaneous Work

III.1.40.5 Repair Shared Liability Example

III.1.40.6 Approval of Work

III.1.40.7 Invoicing

III.1.40.8 Ordering Repairs from Outside Source

III.1.40.9 Force Majeure (Uncontrollable events)

III.1.40.10 Warranties

III.1.40.11 Quality of Materials and Replacement Parts

III.1.41 SAFETY & ENVIRONMENTAL MANAGEMENT

III.1.41.1 General

III.1.41.2 Scheduling and Recordkeeping

III.1.41.3 Refrigerants

III.1.41.3.1 Control and Certification

III.1.41.3.2 Certified Handlers

III.1.41.4 AQMD Operating Permits

III.1.41.5 Underground Storage Tanks

III.1.41.6 Solid Waste Audit

III.1.41.7 Polychlorinated Biphenyl (PCB) Control

III.1.41.8 Facility Hazards

III.1.41.9 Workplace Safety

III.1.41.10 Electrical Safety

III.1.41.11 Fall Protection

III.1.41.12 Powered Platforms

III.1.41.13 Lock Out / Tag Out

III.1.41.14 Confined Spaces

III.1.41.15 Asbestos Management

III.1.41.16 Hazardous Materials

III.1.41.16.1Materials Safety Data Sheets (MSDS)

III.1.41.16.2 Disposition of Hazardous Waste

III.1.41.16.3 Environmental Report

III.1.41.16.4 Recycled Content Product Purchase Annual Reporting

III.1.41.16.5 Non-Bio-based Products

III.1.41.16.6 Bio-Based Products

III.1.41.16.7 (RESERVED)

III.1.41.16.8 Refrigerant Monitor Testing

III.1.41.17 Boiler/Pressure Vessel Operation and Inspection Standards

III.1.41.17.1 Boiler Operation and Inspections

III.1.41.17.2 Inspections and Tests

III.1.41.17.3 Backflow Prevention Devices

III.1.41.17.4 Potable Water Systems

III.1.41.18 Labeling and Signage

III.1.41.19 Roof Anchorage Points

III.1.42 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

III.1.42.1 General

III.1.42.2 Fire Alarm System Services

III.1.42.3 Fire Alarm System Testing

III.1.42.4 Fire Alarm System Maintenance

III.1.42.5 Fire Alarm System Central Station Monitoring

III.1.42.6 Water Based Fire Suppression Systems

III.1.42.7 Fire Doors and Other Opening Protective

III.1.42.8 Fire and Combination Fire/Smoke Dampers

III.1.42.9 Smoke Doors and Other Opening Protective

III.1.42.10 Smoke Dampers

III.1.42.11 Portable Fire Extinguishers

III.1.42.12 Non-Water-Based Fire Extinguishing Systems

III.1.42.13 Smoke Control Systems

III.1.42.14 Emergency and Standby Power Systems

III.1.42.15 Emergency Lighting and Exit Signage

III.1.42.16 Fire Alarm Central Station Monitoring

III.1.42.17 Fire Drills

III.1.42.18 Emergency Generator Testing and Reporting Requirements

III.1.42.19 Miscellaneous Work

III.1.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS (See

Section III.3)

III.1.44 CONTRACTOR SUBMITTALS/DELIVERABLES CHART (O&M)

III.1.44.1 Milestone Chart For Contractor Deliverables

III.1.45 CRITERIA FOR NON-COMPLIANCE EVENTS

III.1.46 FEDERAL REQUIREMENTS

III.2 CUSTODIAL PERFORMANCE-BASED SCOPE OF WORK

III.2.1 OBJECTIVES AND SCOPE

III.2.1.2 The Contractor’s Responsibilities

III.2.1.3 Cleaning Hours

III.2.1.4 Building Information Data Sheet Estimates

III.2.1.5 Support Services

III.2.2 GREEN CLEANING

III.2.3 GREEN PURCHASING PLAN

III.2.3.1 Sustainable Products

III.2.3.2 Exemptions

III.2.3.3 Proof of Compliance

III.2.4 BASIC SERVICES

III.2.4.1 Interior Surfaces

III.2.4.2 Performance Standards

III.2.4.3 Floor Care

III.2.4.4 Carpets and Rugs

III.2.4.5 Floor Mats and Runners

III.2.4.6 Restrooms, Shower Rooms, Locker Rooms, Holding Cells

III.2.4.7 Fixtures

III.2.4.8 Surfaces

III.2.4.9 Walls

III.2.4.10 High Cleaning

III.2.4.11 Dusting

III.2.4.12 Trash, Wastebaskets and Ash Receptacles

III.2.4.13 Recyclables

III.2.4.14 Elevators, Escalators and Stairways

III.2.4.15 Plate Glass

III.2.4.16 Window Washing

III.2.4.17 Blinds and Coverings

III.2.4.18 (RESERVED)

III.2.4.19 Policing Inside Areas

III.2.4.20 Interior and Atrium Plants

III.2.4.21 Concessions

III.2.4.22 (RESERVED)

III.2.4.23 Fitness Centers, Health Units and Laboratories

III.2.4.24 Warehouse Space

III.2.5 EXTERIOR SURFACES

III.2.5.1 Performance Standards

III.2.5.2 Plate Glass

III.2.5.3 Window Washing

III.2.5.4 (RESERVED)

III.2.5.5 Hard Surface Areas

III.2.5.6 Ash Receptacles and Trash Containers

III.2.5.7 Surfaces

III.2.5.8 Graffiti Removal

III.2.5.9 Excrement Removal

III.2.5.10 Policing Outside Areas

III.2.5.11 Snow and Ice Removal

III.2.6 SPACE REDUCTION

III.2.7 SUSPENSION OF WORK

III.2.8 UNSATIFACTORY PERFORMANCE / REDUCTION IN PAYMENT

III.2.9 (RESERVED)

III.2.10 ABOVE BASIC SERVICES

III.2.10.1 Carpet Extraction

III.2.10.2 Window Washing

III.2.10.3 (RESERVED)

III.2.10.4 Washing Blinds and Coverings

III.2.10.5 Pressure Washing and Steam Cleaning

III.2.10.6 (RESERVED)

III.2.10.7 Government Furnished Trees and Plants

III.2.10.8 Snow and Ice Removal for Areas Requiring Heavy Equipment

III.2.11 SERVICE CALLS

III.2.12 COMMUNICATION PLAN

III.2.13 PROTECTION AND DAMAGE

III.2.14 SOLID WASTE / TRASH / RECYCLING MANAGEMENT

III.2.14.1 Solid Waste and Trash Audits

III.2.14.2 Extent of work

III.2.14.3 Solid Waste / Trash Removal / and Disposal

III.2.14.4 Solid Waste / Trash / Records and Reports

III.2.14.5 Pick-ups on Call

III.2.14.6 Recycling

III.2.14.7 Extent of Work

III.2.14.8 Recyclable Materials Disposition

III.2.14.9 Recyclables

III.2.14.10 Pick-ups on Call

III.2.14.11 Recycling Containers

III.2.14.12 Restriction on Use

III.2.14.13 Recycling Proceeds

III.2.14.14 Recycling Records and Reports

III.2.15 EVIRONMENTAL REPORTING

III.2.15.1 Recycling and Waste Reports

III.2.15.2 Report Calculation

III.2.15.3 Green Purchase Reports

III.2.15.4 (RESERVED)

III.2.16 INTERGRATED PEST MAINTENANCE

III.2.16.1 Preventative Pest Management

III.2.17 (RESERVED)

III.2.18 QUAILITY CONTROL PLAN

III.2.19 CLEANING SCHEDULES

III.2.20 COMMUNICATION REQUIREMENTS

III.2.21 FEDERAL REQUIREMENTS

III.2.22 CONTRACTOR SUBMITTALS / DELIVERABLE CHART

III.3 VERTICAL TRANSPORTATION

Section IV

Contract Clauses(c)……………………………………………………………

52.252-2 Clauses Incorporated by Reference

52.203-17 Contractor Employee Whistleblower Rights

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.204-9 Personal Identity Verification of Contractor Personnel

52.212-4 Contract Terms and Conditions—Commercial Items (May 2015)

52.223-1 Bio-based Product Certification.

52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts

52.223-3 Hazardous Material Identification and Material Safety Data

52.223-5 Pollution Prevention and Right-to-Know Information

52.223-7 Notice of Radioactive Materials.

52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items.

52.223-10 Waste Reduction Program (May 2011)

52.223-11 Ozone-Depleting Substances.

52.223-15 Energy Efficiency in Energy-Consuming Products.

52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts

52.223-19 Compliance with Environmental Management Systems

52.228-5 Insurance – Work on a Government Installation (Jan 1997)

GSAM 552.228-5 – Government as Additional Insured (May 2009)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Items (Jan 2017)

Section V

Contract Documents, Exhibits, and Attachments (d)….…………….……………123

LIST OF ATTACHMENTS

Attachment A: SF 1449

Attachment B Special Contract Requirements

Attachment C: Site Visit Information

Attachment D: Security Clause-HSPD 12 Standard Language

Attachment E: Past Performance Questionnaire

Attachment F: Wages

Attachment G: GSA 527 – Contractor’s Qualifications And Financial Information

Attachment H: PSB SEIU LOCAL 32BJ CBA

Attachment I: PSB IUOE LOCAL 99 CBA

Attachment J: Postal Square List of Assets

LIST OF V-1 EXHIBITS – OPERATION AND MAINTENANCE

V-1.1 Operation and Maintenance Contract Deliverables

V-1.2 Quality Assurance Plan (QASP)

V-1.3 Green Purchasing Report

Non Bio-Based Report

Bio-Based Report

V-1.4 Solid Waste Audit Report

V-1.5 Summary of Environmentally Sustainable Product Attributes and Offerings

V-1.6 Building Information Sheet

V-1.7 Monthly Report Template

V-1.8 Building Operating Plan Template

V-1.9 Smart Building

V-1.10 Water Treatment

V-1.11 Energy & Water Operational Performance Targets

V-1.12 Energy and Water Efficiency Use Plan

V-1.13 Energy and Water Efficiency Monthly Report

V-1.14 Annual Energy & Water Efficiency Report

V-1.15 Qualifications of Electrical Testing Technicians (ETT)

V-1.16 Miscellaneous Best Practices

V-1.17 Inventory/CMMS

V-1.18 Preventive Maintenance Guides

V-1.19 Solid Waste and Recycling Report

V-1.20 Requirements and Submittal Reports

LIST OF J-2 EXHIBITS – CUSTODIAL AND RELATED SERVICES

V-2.1 Custodial Deliverables

V-2.2 Building Information Sheet

V-2.3 Quality Assurance Surveillance Plan (QASP)

V-2.4 Surveillance Forms

V-2.5 Building Exterior and Hardscape Plan

V-2.6 Erosion and Sediment Control

V-2.7 Green Purchase Report (Bio-based)

V-2.8 Green Purchase Report (Non Bio-based)

V-2.9 Recycling / Solid Waste / Trash Report

V-2.10 Examples of Environmentally Sustainable Product Attributes and Offerings

V-2.11 PBS Waste Audits

V-2.12 Custodial Sq. Ft. Tool

J-3 LIST OF EXHIBITS – VERTICAL TRANSPORTATION

Section VI

Solicitation Provisions (e)……………………………………………………………..278

Section VII

Instructions, Conditions and Notices to Offerors…………...……………………

Section VIII

Basis for Award/ Evaluation Factors for Award………………….……………

Section IX

Offeror Representations and Certifications………………..………………………..286

General Information

This solicitation contains a Consolidated Facilities Management (CFM) work statement for a performance-based service. The CFM approach combines facilities related contracts into a single contract designed to reduce administrative costs and simplify the management of various building services. The performance-based service means that the Government has described WHAT is to be accomplished, NOT HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that they build into their bid/proposal price, the necessary hours that it will take to meet the performance standards specified. The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met.

The Contractor shall provide the management, administrative, supervision, labor, sub-contractors, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate, and assure effective completion of Preventive Maintenance services, repair of building operating equipment and systems as described in this contract. The Contractor shall be responsible for needed engineering services and reimbursable building alterations of building equipment including, but not limited to: All elevators on the premises, custodial and trash/debris removal services and all miscellaneous work associated with complete building facility management at the building. The Contractor will determine how much labor is needed to perform the tasks, what methods will be used to complete the job and which supplies, materials and equipment are needed.

AUTHORIZED REPRESENTATIVES

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Contracting Specialists

Name: Foluké J. Tate. Olivia Clark-Flowers

Address: 7th & D Streets, SW #6663 7th & D Streets, SW #6663

Washington, DC 20407 Washington, DC 20407

Telephone: 202-969-5619 202-604-8489

Email: foluke.tate@gsa.gov olivia.flowers@gsa.gov

Contracting Officer

Name: Elaina Walker

Address: 7th & D Streets, SW #7719

Washington, DC 20407

Telephone: 202-260-4388

Email: Elaina.Walker@gsa.gov mailto:foluke.tate@gsa.gov mailto:olivia.flowers@gsa.gov mailto:Elaina.Walker@gsa.gov

Section I

Standard Form 1449 – Solicitation/Contract/Order for

Commercial Items (a)

RESERVED

Section II

Services, Ordering and Prices

DESCRIPTION OF SERVICES

II.1 GENERAL SUMMARY

The Contractor shall provide all management, administrative, supervision, labor, subcontractors, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate, and assure effective performance of all services described herein. The Contractor shall be responsible for needed operation and maintenance services and reimbursable building alterations of building equipment.

The Contractor is also responsible for all elevators on the premises, custodial and trash/debris removal services and all miscellaneous work associated with complete building facility management at the building.

Materials, supplies, and equipment should be selected and used in a manner that reduces exposure of hazardous materials, chemicals, airborne particles, etc., that reduce the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order

13101 (http://www.epa.gov/docs/fedrgstr/eo/eo/13101.htm) and RCRA Section 6002: Comprehensive

Procurement Guidelines (http://www.epa.gov/cop/products/tissue.htm). The Contractor will determine how much labor is needed to perform the tasks, what methods will be used to complete the contract and which supplies, materials and equipment are needed.

II.2 TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region

(NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia.

There will be no reimbursement for travel within the GSA NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, and to the extent the CO authorizes reimbursable travel, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates.

No travel reimbursement outside of GSA NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the COR.

II.3 CONTRACT EFFECTIVE PERIOD

Base Period: 365 days after date of award and notice to proceed.

Option 1: 365 days after date of option exercise and notice to proceed.

Option 2: 365 days after date of option exercise and notice to proceed.

Option 3: 365 days after date of option exercise and notice to proceed.

Option 4: 365 days after date of option exercise and notice to proceed.

http://www.epa.gov/docs/

II.4 PLACE OF PERFORMANCE

Postal Square Building

2 Mass Avenue, NE

Washington, DC 20212

II.5 FIRM FIXED PRICE

Contractors shall quote a price for all contract line items in order to be considered for award. See Schedule

B for the complete scope of services.

For the price evaluation, the Government will evaluate price proposals of offerors for award purposes by adding the total price for all options and Additional services to the total price for the Base Contract. Award of options will not obligate the Government to exercise them.

II.6 ADDITIONAL SERVICES

a. Maximum Total Amount for Additional Services: The additional work under the base year and each of the option years will each have a Minimum Order Amount of $1,000.00 and Maximum

Order Limit (MOL) of $2,000,000.00.

b. Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and

Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Contracting Officer or a designated Contracting Officer’s Representative

(COR) to be valid. (The Contracting Officer will designated COR’s in writing.) The GSA Form

300 or SF30 will also be used to modify issued task orders when necessary.

c. The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

d. When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal.

The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

e. II.6.1 Hourly Rates for II.5 and II.6

f. The estimated hours provided on the attached spreadsheets are for evaluation purposes only. They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

g. The hourly rates proposed by the Contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short term extensions to the last option period not exceeding six (6) months.

h. In developing the required hourly rates, the Contractor shall include all allowable profit, overhead, applicable taxes, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

i. The hourly rates listed and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

II.7 PRICING SHEETS

II.7.1 Summary

Period Fire Fixed Price Total

Base $

Option I $

Option II $

Option III $

Option IV $

Total Evaluated Price $

II.7.2 Base Period

Item No. Supplies/Services Unit Firm Fixed Price

0001 Facilities Management 12 months $

0002 Operations and Maintenance and Related

Services

12 months $

0003 Elevator Maintenance 12 months $

0004 Custodial Services 12 months $

0005 TRANSITION-IN SERVICES (See

Section III.1.5)

NTE 30 days $

Subtotal $

II.7.3 Option 1

1001 Facilities Management 12 months $

1002 Operations and Maintenance and Related

Services

12 months $

1003 Elevator Maintenance 12 months $

1004 Custodial Services 12 months $

II.7.4 Option 2

2001 Facilities Management 12 months $

2002 Operations and Maintenances and Related

Services

12 months $

20034 Elevator Maintenance 12 months $

2006 Custodial Services 12 months $

II.7.5 Option 3

3001 Facilities Management 12 months $

3002 Operations and Maintenance and Related

Services

12 months $

3003 Elevator Maintenance 12 months $

3004 Custodial Services 12 months $

II.7.6 Option 4

4001 Facilities Management 12 months $

4002 Operations and Maintenance and Related

Services

12 months $

4003 Elevator Maintenance 12 months $

4004 Custodial Services 12 months $

4005 Transition –Out Services NTE 30 days $

II.7.7 Additional Services

II.7.7.1 Additional Services: Base Period

Labor Category Estimated Hrs./Year Unit Total

Reimbursable Operations

And Maintenance At Other

Than Occupant Work

Hours

200 Hourly Rate $

Reimbursable Repairs

During Occupant Work

Hours

300 Hourly Rate $

Reimbursable Repairs At

Other Than Occupant

Work Hours

150 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Team)

120 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Single

Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Team)

100 Hourly Rate $

Reimbursable Emergency

Callbacks for Elevator

Maintenance Repairs

(Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Operations

(Single Journeyman)

40 Hourly Rate $

Reimbursable

Miscellaneous Work

During Occupant Work

1800 Hourly Rate $

Hours

Reimbursable

Miscellaneous Work At

Other Than Occupant

Work Hours

300 Hourly Rate $

Reimbursable Window

Washing

Entire Building $

Reimbursable Window

Blind Cleaning

Per Blind $

Reimbursable Carpet

Shampooing

Rate Per Square

Foot

Reimbursable Floor

Stripping and Finishing

Rate Per Square

Foot

Reimbursable Laborer w/ shovel (Snow Removal)

20 Hourly Rate $

Reimbursable Laborer w/ snow blower (Snow

Removal)

10 Hourly Rate $

Reimbursable

Plow/Spreader Truck

(Snow Removal)

10 Hourly Rate $

Reimbursable Plow Truck

4 x 4 10 Hourly Rate $

Moving Equipment into

Site.

10 Hourly Rate $

Moving Equipment off

Site.

10 Hourly Rate $

Reimbursable “Bobcat” 10 Hourly Rate $

Reimbursable Ice/Snow

Melt (50 lb. bag) 10 Per Bag $

Reimbursable Urea (50 lb.

bag

Per Bag $

Sand Per Ton $

Total NA NA $H

II.7.7.2 Additional Services: Option 1

And Maintenance At Other

Than Occupant Work

Hours

200 Hourly Rate $

Reimbursable Repairs

During Occupant Work

Hours

300 Hourly Rate $

Reimbursable Repairs At

Other Than Occupant

Work Hours

150 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs 120 Hourly Rate $

During Occupant Work

Hours (Team)

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Single

Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Team)

100 Hourly Rate $

Reimbursable Emergency

Callbacks for Elevator

Maintenance Repairs

(Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Operations

(Single Journeyman)

40 Hourly Rate $

Reimbursable

Miscellaneous Work

During Occupant Work

Hours

1800 Hourly Rate $

Reimbursable

Miscellaneous Work At

Other Than Occupant

Work Hours

300 Hourly Rate $

Reimbursable Window

Washing Entire Building $

Reimbursable Window

Blind Cleaning Per Blind $

Reimbursable Carpet

Shampooing Rate Per Square

Foot

Reimbursable Floor

Stripping and Finishing Rate Per Square

Foot

Reimbursable Laborer w/ shovel (Snow Removal) 20 Hourly Rate $

Reimbursable Laborer w/ snow blower (Snow

Removal)

10 Hourly Rate $

Reimbursable

Plow/Spreader Truck

(Snow Removal)

10 Hourly Rate $

Reimbursable Plow Truck

4 x 4 10 Hourly Rate $

Moving Equipment into

Site.

10 Hourly Rate $

Moving Equip. off Site. 10 Hourly Rate $

Reimbursable “Bobcat” 10 Hourly Rate $

Reimbursable Ice/Snow

Melt (50 lb. bag) 10 Per Bag $

Reimbursable Urea (50 lb.

bag Per Bag $

Total NA NA $

II.7.7.3 Additional Services: Option 2

And Maintenance At Other

Than Occupant Work

Hours

200 Hourly Rate $

Reimbursable Repairs

During Occupant Work

Hours

300 Hourly Rate $

Reimbursable Repairs At

Other Than Occupant

Work Hours

150 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Team)

120 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Single

Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Team)

100 Hourly Rate $

Reimbursable Emergency

Callbacks for Elevator

Maintenance Repairs

(Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Operations

(Single Journeyman)

40 Hourly Rate $

Reimbursable

Miscellaneous Work

During Occupant Work

Hours

1800 Hourly Rate $

Reimbursable

Miscellaneous Work At

Other Than Occupant

Work Hours

300 Hourly Rate $

Reimbursable Window

Washing Entire Building $

Reimbursable Window

Blind Cleaning Per Blind $

Reimbursable Carpet

Shampooing Rate Per Square

Foot

Reimbursable Floor

Stripping and Finishing Rate Per Square

Foot

Reimbursable Laborer w/ shovel (Snow Removal) 20 Hourly Rate $

Reimbursable Laborer w/ snow blower (Snow

Removal)

10 Hourly Rate $

Reimbursable

Plow/Spreader Truck

(Snow Removal)

10 Hourly Rate $

Reimbursable Plow Truck

4 x 4 10 Hourly Rate $

Moving Equipment into

Site.

10 Hourly Rate $

Moving Equipment off

Site.

10 Hourly Rate $

Reimbursable “Bobcat” 10 Hourly Rate $

Reimbursable Ice/Snow

Melt (50 lb. bag) 10 Per Bag $

Reimbursable Urea (50 lb.

bag Per Bag $

II.7.7.4 Additional Services: Option 3

And Maintenance At Other

Than Occupant Work

Hours

200 Hourly Rate $

Reimbursable Repairs

During Occupant Work

Hours

300 Hourly Rate $

Reimbursable Repairs At

Other Than Occupant

Work Hours

150 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Team)

120 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Single

40 Hourly Rate $

Journeyman)

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Team)

100 Hourly Rate $

Reimbursable Emergency

Callbacks for Elevator

Maintenance Repairs

(Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Operations

(Single Journeyman)

40 Hourly Rate $

Reimbursable

Miscellaneous Work

During Occupant Work

Hours

1800 Hourly Rate $

Reimbursable

Miscellaneous Work At

Other Than Occupant

Work Hours

300 Hourly Rate $

Reimbursable Window

Washing Entire Building $

Reimbursable Window

Blind Cleaning Per Blind $

Reimbursable Carpet

Shampooing Rate Per Square

Foot

Reimbursable Floor

Stripping and Finishing Rate Per Square

Foot

Reimbursable Laborer w/ shovel (Snow Removal) 20 Hourly Rate $

Reimbursable Laborer w/ snow blower (Snow

Removal)

10 Hourly Rate $

Reimbursable

Plow/Spreader Truck

(Snow Removal)

10 Hourly Rate $

Reimbursable Plow Truck

4 x 4 10 Hourly Rate $

Moving Equipment into

Site.

10 Hourly Rate $

Moving Equipment off

Site.

10 Hourly Rate $

Reimbursable “Bobcat” 10 Hourly Rate $

Reimbursable Ice/Snow

Melt (50 lb. bag) 10 Per Bag $

Reimbursable Urea (50 lb.

bag Per Bag $

II.7.7.5 Additional Services: Option 4

And Maintenance At Other

Than Occupant Work

Hours

200 Hourly Rate $

Reimbursable Repairs

During Occupant Work

Hours

300 Hourly Rate $

Reimbursable Repairs At

Other Than Occupant

Work Hours

150 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs

During Occupant Work

Hours (Team)

120 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Single

Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Repairs At

Other Than Occupant

Work Hours (Team)

100 Hourly Rate $

Reimbursable Emergency

Callbacks for Elevator

Maintenance Repairs

(Single Journeyman)

40 Hourly Rate $

Reimbursable Elevator

Maintenance Operations

(Single Journeyman)

40 Hourly Rate $

Reimbursable

Miscellaneous Work

During Occupant Work

Hours

1800 Hourly Rate $

Reimbursable

Miscellaneous Work At

Other Than Occupant

Work Hours

300 Hourly Rate $

Reimbursable Window

Washing Entire Building $

Reimbursable Window

Blind Cleaning Per Blind $

Reimbursable Carpet

Shampooing Rate Per Square

Foot

Reimbursable Floor

Stripping and Finishing Rate Per Square

Foot

Reimbursable Laborer w/ shovel (Snow Removal) 20 Hourly Rate $

Reimbursable Laborer w/ snow blower (Snow

Removal)

10 Hourly Rate $

Reimbursable

Plow/Spreader Truck

(Snow Removal)

10 Hourly Rate $

Reimbursable Plow Truck

4 x 4 10 Hourly Rate $

Moving Equipment into

Site.

10 Hourly Rate $

Moving Equipment off

Site.

10 Hourly Rate $

Reimbursable “Bobcat” 10 Hourly Rate $

Reimbursable Ice/Snow

Melt (50 lb. bag) 10 Per Bag $

Reimbursable Urea (50 lb.

bag Per Bag $

Total NA NA $

Section III

Statement of Work

Introduction

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and performance based service contract to succeed. The success of this Contract is shared between the

Government and the Contractor.

With some exceptions, as a performance-based contract, the requirements are stated in terms of desired results with associated quality standards.

In this Contract, more emphasis is placed on the Contractor’s self-management of quality, rather than an external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials VOC (Volatile organic compounds) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use

EPA’s Water Sense-labeled products or other water conserving products.

IV. Be aware that the building and management involved with this Contract may be in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/GSAlink technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The purpose of partnering is to adopt procedures wherein the Contract and Government work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

VI. This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

III.1 OPERATION AND MAINTENANCE

III.1.1 OPERATION AND MAINTENANACE (O&M) PERFORMANCE BASED STATEMENT OF

WORK (PBSOW)

III.1.1.1 Contractor Responsibility for Equipment and Systems

The Contractor shall provide management, supervision, labor, materials, equipment and supplies, administrative, subcontracts, reimbursable building alterations, and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the Postal Square Building, to include the following:

a. Electrical systems and equipment. (Required parts identified on the manufacturer’s parts list and all products and components installed as part of the system).

b. Mechanical systems and equipment (which includes all functional and moving parts that make the system work), plumbing, Building Automation System (BAS) where applicable (where BAS/

ECMS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

c. Fire protection and life safety systems and equipment.

d. All control systems that are within the scope of this Contract. All Building Automation Systems

(BAS), Public Address Systems, and Computerized Lighting Systems that are within the scope of this Contract (BAS, and Computerized software maintenance is excluded).

e. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

f. Service request desk operations as identified in Section III.1.8.4 to include record keeping using a computerized maintenance management system (CMMS) if available or by other means as well as other administrative functions.

g. RESERVED

h. RESERVED

i. Locks, and related keying systems.

j. RESERVED

k. Elevator and Elevator Maintenance systems.

l. RESERVED

m. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

n. The Contractor shall complete roofing system investigations and repairs not covered under warranty.

o. The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system.

p. The Contractor shall maintain kitchen/concessions area drains.

q. RESERVED

r. Custodial and related services.

III.1.1.2 Contractor Responsibilities for Management and Communication

The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel

Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

h. Federal Requirements: the Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the

Contractor to implement an action that will result in an increase or decrease in Contract price, the

Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

III.1.1.3 Exclusions

Excluded from this scope are:

a. RESERVED

b. Security systems (does not include mechanical components of the door, closers, keepers, hinges, etc)

c. Telecommunication systems.

d. Equipment owned and operated by tenant agencies. (Except as requested by agencies on a reimbursable basis.)

e. Furnishings (not installed as fixtures).

f. Kitchen appliances and equipment (but grease traps with associated piping are included in the scope).

g. Equipment owned by servicing public utilities.

h. Upgrade of software or software licenses (to include building automation systems (BAS) and

CMMS

i. Fitness center equipment.

j. RESERVED

III.1.2 DEFINITIONS

III.1.2.1 Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

III.1.2.2 Acts of God

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

III.1.2.3 Additional Services “Additional services” are indefinite quantity requirements that are outside of the Basic Services and that the

Contractor will provide at an additional cost to the Government. The cost will, include all labor, supervision, supplies and materials. The CO or their designee will issue a separate task order before work may proceed.

III.1.2.4 Advanced Meters Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

III.1.2.5 Advanced Metering Systems

A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system shall have the capability to read real and lapsed time power usage, trend data (KW usage), and cost reporting (KWH readings) data, and power factor. This collected information will support energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

III.1.2.6 Approval

“Approval” means the Government has reviewed submittals, deliverables, and administrative documents

(e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

III.1.2.7 Architectural and Structural

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

III.1.2.8 Basic Services

The Basic Services of the contract consist of the contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the Performance-Based Statement of Work (PBSOW) and related general and administrative requirements.

III.1.2.8.1 Above Basic Services

Above Basic Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

III.1.2.9 Building

A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

III.1.2.10 Building Automation System (BAS)

The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software,…