SOW--Little_Rock_Arnold_CH_Roof_Replacement.pdf

U.S. General Services Administration

Public Buildings Service

Greater Southwest Region

March 5, 2018

Scope of Work Design and Construction Services Arnold USPO/Courthouse - Replace “Area A” Clay Tile

Roof and “Area B” Membrane Roof; Reseal “Area D” Roof

Project Title: Arnold USPO/Courthouse - Replace “Area A” Clay Tile Roof and “Area B”

Membrane Roof; Reseal “Area D” Roof Design/Build

Project Location: Arnold USPO/Courthouse

600 W Capitol Avenue Little Rock, AR 72201 Building # AR0030RK

Building Location Hours: The contractor will be allowed to work, normal hours 7am –

5pm. Some work may need to be completed after normal business hours as to not interfere with court schedules. Work will not begin until all tools and materials are on site. All work must be coordinated with the GSA Project Manager prior to start.

Purpose: Contractor will provide Design/Build Services for a complete roof replacement based upon a stamped set of Construction documents.

Contractor shall utilize the services of Professional design services of an Architect-Engineer (A/E) Design Firm to design, develop, and provide full design contract documents (drawings and specifications) for the following items at the Arnold USPO/Courthouse Building “Area A, Area B, and Area D”. (See Attachment No. 4) o A replacement clay tile roof system designed to match the existing clay tile roof.

o Replacement metal siding and roofing for existing dormers, access door and louvers designed to match the existing copper finishes.

o A thirty (30) year warrantied, non-proprietary roofing system to replace the existing replacement roofing membranes for the existing built-in gutter trough membrane.

Contractor shall provide all supervision, labor, equipment and materials to provide the complete roof replacement as specified in the approved design drawings provided as part of this contract.

Designs shall be developed in consultation with GSA’s Historic Building Subject Matter Expert.

Designs shall be submitted to the State Historic Preservation Office (SHPO) for review and approval.

Points of Contact:

Contracting Officer: Stephan Harris 819 Taylor Street Fort Worth, TX 76102 817-978-0106

Project Manager: Eric Johnson 700 W. Capitol Avenue Little Rock, AR 72201 501-707-2400

Building Manager: Timothy McVay 700 W. Capitol Avenue Little Rock, AR 72201 501-519-6551

Notice to Proceed: The Contracting Officer is the ONLY individual from the Government that can give the contractor a notice to proceed.

Before any of the work within the scope of the contract is started, the Contractor shall confer with the PM/COR and agree on a sequence of procedure; means of access to premises and building; delivery of material and use of approaches; use of corridors, stairways, elevators, and similar means of communications; and the location partitions, eating spaces for spaces for Contractor’s employees and the like.

After a Notice to Proceed is given the Contractor has 7 days to provide a schedule for the complete Design/Build services.

Period of Performance: The total period of performance for this task order is Two Hundred Ten (210) days from NTP.

This includes Sixty (60) days for security clearance applications and investigations; Sixty (60) days for the design phase; and Ninety (90) days for construction.

Project Schedule/Meetings: The General Contractor shall submit a Project Schedule based on the Period of Performance, within fourteen (14) calendar days of Notice to Proceed.

The Project Schedule shall include architectural and engineering design, and construction phases of the work.

All design work shall be performed during normal business hours; all construction shall be performed during normal hours 7am – 5pm, however, some work may need to be completed after normal business hours as to not interfere with court schedules.

Design Coordination Meetings:

o Pre-design: One Pre-Design Meeting shall be conducted within fourteen calendar days following award of the contract and prior to the start of design.

o Design review: Design review meetings at 35%, 95% and 100%. Allow the Government seven (7) calendar days for design review.

o Meeting location: GSA Office Conference Room located at 700 W. Capitol Ave, Suite 3423, Little Rock, AR 72023. Representatives of the General Contractor, AE Contractor and the GSA are required to attend.

Construction Progress Meetings:

o Pre-construction: One Pre-Construction Meeting shall be conducted prior to the start of the Construction phase of the Contract.

o Progress Meetings: Progress Meetings shall be conducted at regular intervals as merited by the progress of the Work.

o Substantial Completion: One (1) Substantial Completion Meeting shall be held following notification of the Contracting Officer by the General Contractor that the project is Substantially Complete.

o Final Completion: One (1) Final Completion Meeting shall be held following determination that the project is complete.

o Meeting Locations: GSA Office Conference Room located at 700 W.

Capitol Ave, Suite 3423, Little Rock, AR 72023. Representatives of the General Contractor, AE Contractor and the GSA are required to attend.

Description of Work: The Contractor shall provide all engineering, design, materials, labor, tools, equipment and supervision to create a project designed to replace the clay tile, metal dormer finishes and built in gutter troughs.

Design: Construction documents shall be created by the Contractor’s licensed Architect or Engineer Project Manager (A/E) to perform the demolition and construction activities as described/required herein.

Design Services: See Attachment No. 1

Standards: The following codes and industry standards shall be used as a guide in creating the necessary documents:

o General Services Administration PBS-P100, 2016 Facilities Standards for the Public Buildings Service o Building Code (2015 IBC) o Factory Mutual Recommendations (Wind Uplift) Sheet Metal and Air

Conditioning Contractors National Association, Inc. (SMACNA) – Architectural Sheet Metal Manual Sixth Edition o National Roofing Contractors Association (NRCA) o Sealant, Waterproofing and Restoration Institute (SWRI) o American National Standards Institute (ANSI) o Specialty Steel Industry of North America (SSINA) Standard Practices for

Stainless Steel Roofing, Flashing, Copings

The A/E shall provide a 100% stamped design including specifications for:

o The removal of the existing roof system and related accessories, flashings, and copings to the existing substrates.

o The New roof system design shall include all required drawing(s) with sections and details for all parts of the new roofing system(s), walk pads, roof curbs, fastening, flashings, equipment/accessory mounting platforms, roof top penetrations, railings, stairs, mechanical, electrical, plumbing, lighting protection, and ancillary equipment.

o The design shall include a worksheet showing wind load analysis and recommended fastening patterns for all components.

In additional to the design solution, the construction documents shall contain the following additional information:

o Roof site plan: Show existing conditions, equipment, dumpster locations, chute locations, crane set-up locations, staging areas, temporary fencing, portable toilet, and generator locations.

o Roof demolition plan: Indicate abandoned equipment to be removed;

operational equipment to be removed and reinstalled to facilitate roof installations. For equipment to be removed and reinstalled, clarify COR as point of contact to coordinate with equipment users prior to removal/relocation and reinstallation. Provide a provision for the contractor to supply temporary HVAC while HVAC systems are out of service.

o Roof finish plan: Show dimensions of the roof(s), location of penetrations, curbs, flashing, mounting platforms, railing, stairs, mechanical equipment, electrical, plumbing, lighting protection and antennae.

o Perform a wind load analysis and provide the recommended attachment patterns for the specified roofing system.

o General Conditions: Make provisions in the contract documents for the contractor to furnish portable toilets for workers, generated electrical for tools and lighting, water supply, temporary heat and air conditioning for occupants affected by the relocation of HVAC systems.

o Make provisions in the contract documents for the contractor to comply with the requirements and requests of a GSA specified Commissioning Agent (CA) or Independent Testing Agency (ITA).

o Quality Assurance: Quality assurance programs, procedures and requirements will be employed to assure that the installed systems will perform as designed.

o Make provisions in the contract documents for the GSA to employ the services of Construction Managers, Commissioning Agents and Independent Testing Laboratories to implement quality assurance programs as determined by GSA.

o Make provisions in the contract documents to allow the GSA to conduct the following tests with satisfactory results as part of the conditions for final payment:

o Testing of the installed roofing systems and the interfaces with adjacent substrates using high-voltage or low-voltage electronic leak detection technology to verify the integrity of the installed systems.

The roof systems and related components shall contain the following items or components of equal quality:

“Area A” Roof:

o Clay Tile Roof System shall be designed to match the existing clay tile roof.

Contractor shall salvage for re-use existing tiles in good condition.

Replacement tiles and related accessories shall be procured from the manufacturer of the original tiles. (Ludowici, New Lexington, OH www.ludowici.com) OR EQUAL.

Follow manufacturer’s installation recommendations.

Completed installations shall match existing ridge, valley and eave conditions to the greatest extent possible.

Replacement and salvaged tiles shall be randomly mixed in the field of the roof to eliminate distinct variations in colors and finishes.

Roof shall be made water tight at the end of each work period.

A self-healing, waterproof membrane underlayment such as

“PolystickIRXE-PDS’ OR EQUAL shall be installed under the clay tiles onto a properly prepared substrate; and a second layer shall be installed over the battens prior to the installation of the clay tile system.

http://www.ludowici.com/ o Built-In Gutter Trough Membrane shall be replaced with a thirty (30) year warrantied, non-proprietary EPDM roofing membrane “Firestone RubberGard Platinum EPDM Membrane” OR EQUAL.

Membrane thickness shall be a minimum of 90 mil.

Membrane shall be fully adhered with manufacturer’s EPDM Bonding

Adhesive to a manufacturer’s recommended cover board and rigid insulation mechanically fastened to a properly prepared substrate.

Insulation shall be tapered as required to ensure positive flow to roof drains.

Existing roof drain assemblies shall be complete, without defects and fully functional or shall be replaced.

Membrane shall be carried up the full vertical height of adjacent parapet walls and across the top of the parapet wall construction.

Removal and re-installation of existing copings will be required to facilitate these installations.

Accessory flashing, counter flashing and thru-wall flashings, where required, shall be stainless steel with a copper finish to match original copper materials.

o Copper Clad Dormers, Dormer Roofs, Roof Access Doors and Accessories shall be resurfaced with copper clad stainless steel replacement metal panels designed to match the original copper finishes.

The metal panels shall be “Flat-Lock Panels” as manufactured by

“Millennium Tiles” OR EQUAL.

Associated flashings, counter flashing and trim material shall be provided by the same manufacturer.

All finishes shall be installed per the manufacturer’s instructions to properly prepared substrates.

o Contractor is to establish an allowance of 100 square feet per dormer for the replacement of deteriorated wall and roof deck sheathing.

All dormer opening shall be finished with a sealed faux louver designed to match one of the existing louvers as selected by GSA’s Project Manager.

The existing dormer built-up roofs shall be replaced with copper clad stainless steel metal panels configured as standing seam metal roofing.

The existing roof ventilators shall be salvaged and re-used.

The existing copper clad doors shall be replaced with new wood doors and trim sheathed in copper clad stainless steel metal panels.

o Door hardware and weather seals shall be new and fully functional.

“Area B” Roof:

o Base Sheet: A venting base sheet mechanically affixed onto the properly prepared substrate.

Venting base sheet shall meet or exceed ASTM 4897 Type II.

o Tapered Rigid Insulation: Install tapered rigid insulation in roof assembly to meet current code requirements and with a minimum slope of 1/4” per linear foot to perimeter gutters/interior drains.

Insulation shall be installed onto the venting base sheet with appropriate fastening.

Coordinate the equipment curb and rise wall flashings with the highest elevation of the tapered insulation in order to terminate the roof membrane a minimum of 8” above the adjacent roof elevation.

Notify GSA of any conflicts between the required insulation thickness and minimum heights of existing equipment curb and rise wall flashings.

Insulation shall be designed to accept a mechanically fastened smooth surface SBS modified bitumen base sheet or installed with a cover board designed to accept the base sheet.

o Mechanically Fastened Base Ply: shall be SOPREMA SOPRAFIX BASE 611 OR EQUAL which consists of:

An SBS-modified bitumen membrane ply with plastic burn-off film on the top surface and side-laps.

Sanded bottom surface.

Non-woven polyester reinforcement.

Mechanically fastened in 4 in (minimum) heat-welded side-laps.

Meets or exceeds ASTM D6164, Type I, Grade S, per ASTM D5147 test methods.

o Heat Welded Flashing Base Ply: shall be SOPREMA SOPRALENE FLAM

180 OR EQUAL which consists of a SBS-modified bitumen membrane with plastic burn-off film on top and bottom surfaces.

Non-woven polyester reinforcement.

Meets or exceeds ASTM D6164, Type I, Grade S, per ASTM D5147 test methods.

o Heat Welded Granular Coated Cap Sheet: shall be SOPREMA ELASTOPHENE FLAM LS FR GR or equal SBS-modified bitumen membrane Cap Sheet with a burn-off film bottom surface and mineral granule top surface.

Glass fiber reinforced.

UL Class A for low-slope (LS) roof applications, ½:12 or less.

Meets or exceeds ASTM D6163, Type I, Grade G, per ASTM D5147 test methods.

o Liquid Applied Top Coat: may be considered as an alternate to the granular coating.

Cap sheet/top coat shall not create excessive glare on the windows of the courthouse or adjacent buildings.

o Base flashing and edge flashing shall consist of the same APP modified bitumen base sheet and cap sheet as the roof system.

o All modified bitumen membrane and flashing sheets shall be manufactured by a single supplier with 20 years or more manufacturing history in the US.

o Comply with the Manufacturer’s requirements as necessary to provide the specified warranty.

o The new roof system shall incorporate components necessary to allow for high voltage/low voltage leak detection procedures to be performed.

o The new roof shall be a complete and fully integrated system including but not limited to a new vapor barrier, walk pads, equipment mounting, mounting platforms, roof curbs, fastening, flashings, equipment/accessory mounting platforms, roof top penetrations, railings, stairs, mechanical, electrical, plumbing, lighting protection, and ancillary equipment.

o NOTE: (Intent is that roof top equipment does not sacrifice the integrity of the new roofing system).

“Area D” Roof:

o The roof system on Area D of the Arnold USPO/Courthouse consists of a liquid top coating that was applied onto the granular coated cap sheet of a built-up bitumen roof system over rigid insulation.

o Contractor will apply a liquid applied reinforced membrane (HydroStop) or equal to all currently covered surfaces at Roof Area D of 600 W Capitol Ave.

o Liquid applied reinforced membrane will be installed in accordance with manufacturer’s recommendation and the final product will be warrantied for a minimum of 10 years.

o Include intended method for this process with project bid package for technical evaluation.

o Contractor is required to protect the non-project area of the roof from damage.

o Contractor must use caution as to not damage equipment that is on the roof. Any damage during work shall be restored or replaced at no cost to the government.

o Contractor must provide fall protection for the work area.

o Any and all demolished material must be disposed of, including transporting the material off site daily. No dumpsters are provided.

Construction: Construction services shall include all construction related activities to remove existing roof system and related accessories/components to the existing substrate and to install a complete replacement roof system.

Contractor shall identify and remove all abandoned rooftop equipment, equipment supports, and associated accessories and services.

Contractor shall install structural deck and required support/blocking at all abandoned roof openings to restore the roof deck to its original structural configuration.

The contractor will be responsible for the removal and replacement of all existing equipment, piping, and conduit that will remain in in use after the work is complete.

Repair existing damaged substrate as required to produce an acceptable substrate at all locations.

Install a replacement roof system and related sheet metal components, accessories and sealants as required to create a new energy star roof system with positive drainage throughout.

Roof system to be in full compliance with the approved design submittal.

Liquidated Damages: Liquidated Damages will be set at a rate of $256.00 per calendar day.

Sustainability: The following will be required.

Green Purchasing: See Attachment No. 2

Waste Diversion: See Attachment No. 3 Fourteen days from Notice to Proceed, the Contractor shall submit to the Project Manager, and updated Non-Hazardous Solid Waste Management Plan Waste Diversion Plan, to include (not limited to):

o List of materials Contractor will reuse.

o List of materials the Contractor will donate and name and address of donation recipient.

o List of materials the Contractor will recycle and the name and address of the recycler.

o If Contractor receives recycling revenue, Contractor shall keep revenue and provide receipt for GSA for reference.

o Name and location of solid waste landfill for non-diverted material.

Other Requirements:

Security: HPDS-12 Clearance is required for all personnel assigned to project.

The Design Build Contractor shall be responsible for completing all necessary paperwork to obtain security clearances and badges for A/E contractor and Construction personnel who will work on the project.

o Workers without completed security clearances will not be permitted on the work site.

o The Design Build Contractor shall be responsible for the security of the work site.

Protection of Government Property: The Design/Build Contractor shall protect all Government property against damage, to include but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, et cetera.

o All damages caused by the Design/Build Contractor, whether to equipment, furniture, roads, landscaping, building components or any other type of Government property encountered at or near the project site shall be repaired or replaced to match existing and to the satisfaction of the Contracting Officer at no cost to the Government.

Occupancy of Government Facilities: The Contractor shall be responsible for properly informing the Contracting Officer’s Representative of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electric power, water, sewer or gas services or loss of building security.

o If after business hours, call the GSA Project Manager, Eric Johnson, at 501-218-6731.

o The Contractor is responsible for correcting all situations under the scope of this contract or caused by the A/E contractor, and shall notify the Contracting Officer’s Representative immediately for situations not covered by this contract, or emergency situations beyond the Contractor’s control.

Warranties: Roof membrane system shall include a minimum 30 year No Dollar Limit manufacturer’s warranty.

o Contractor to provide evidence of application for manufacturer’s warranty prior to the start of construction.

o Contractor shall provide a two (2) year workmanship warranty.

Submittal/Deliverables NOTE: Drawings shall be In compliance With PBS CAD Standards. Discs and covers shall be labeled with GSA Project Name and Number, and Submittal Date.

Design Submittals:

o Pre-design report: This report shall include the requirements of the customer agency as indicated above, as well as the documentation of the initial site visit. Clearly indicate on all cover sheets “”PRE-DESIGN REPORT”. This report shall include five (5) copies and be comb bound 8- 1/2”x11” with 11”x17” fold-outs as required.

o Tentative Submittal (35%): This submittal shall include five (5) copies.

Specifications, reports and drawings shall be bound separately. Include 1 CD containing all submittal information in electronic format. Clearly indicate on all cover sheets “TENTATIVE (35%) SUBMITTAL”. All drawing sets for this submittal shall be 11 x 17.

o Pre-final Submittal (95%): This submittal shall include five (5) copies.

Specifications, reports and drawings shall be bound separately. Include 1 CD containing all submittal information in electronic format. Clearly indicate on all cover sheets “PRE-FINAL (95%) SUBMITTAL”. All drawing sets for this submittal shall be 36 x 24.Final Submittal (100%): This submittal shall include five (5). Specifications, reports and drawings shall be bound separately. Clearly indicate on all cover sheets o Final Submittal (100%): All drawing sets for this submittal shall be 36 x

24. Additionally, this submittal shall include (1) CD containing electronic copies of all documents. The CD shall include one copy of all documents on PDF format and one copy of all documents in editable format as described in section 6 below.

o As-Built: This submittal shall include five (5). Specifications, reports and drawings shall be bound separately. Clearly indicate on all cover sheets “AS-BUILT”. All drawing sets for this submittal shall be 36 x 24.

Additionally, this submittal shall include (1) CD containing electronic copies of all documents. The CD shall include one copy of all documents on PDF format and one copy of all documents in editable format as described in section below.

Meeting Minutes:

Construction Submittals:

o Green Purchasing Plan o Waste Diversion Submittal: Please see attachment o Product Brochure information on all materials to be incorporated into the project including MSDS

Attachments: The following items will become part of the Scope of Work.

o Attachment 1: GSA Article III, Part A. “Design Services” and Part B. “Basic

Scope of Design Services”, B.1.1 “General” o Attachment 2: Green Purchasing o Attachment 3: Waste Diversion Plan o Attachment 4: Limits of Construction for Existing Roof Areas A, B, and D o Attachment: Drawings for reference only o Attachment: Product samples

Closeout Plan: The following items are required for project close-out:

o Customer Acceptance o Final Punch List Complete o 100% As-built Drawings o Warranty Information o Return of Security Badges o Financial Closeout

ATTACHMENT 1: GSA Article III, Part A. and Part B

DESIGN SERVICES

A. GENERAL

ARTICLE III

A.1. PROFESSIONAL DESIGN SERVICES: Professional Design Services include, but are not limited to, estimating, pre-planning, pricing, design, design management, and design review.

A.2. STANDARDS OF PRACTICE: All design services ordered under this contract shall be in accordance with the minimum requirements of this contract and Supplemental Documents as identified in Article II.

A.3. LEED:

a. In accordance with Paragraph E “Supplemental Design Services”, of this Article, the A/E may also be required to provide a variety of technical services, such as, LEED design documentation, energy audits, comprehensive facility surveys, design program development, planning, interior space design, environmental studies, feasibility studies, seismic studies, structural load analysis, HVAC load studies, energy studies, problem analysis, geotechnical testing, structural strength testing, boundary and topographical surveying, historic structure reports building evaluation reports, detailed design services for elevator work and art restoration. Other services not specifically listed may also be requested. It is intended that any architectural, engineering, or technical or other related services required by the Government shall be available under this contract.

b. The A/E shall provide design and related services that meet or exceed the Silver standard as defined in the U. S. Green Buildings Council in Energy and Environmental Design (LEED) Green Building Rating System to the extent of the LEED checklist level documentation. All decisions on systems and materials proposed and included to achieve LEED goals are subject to adherence to the project budget, schedule and Value Engineering.

A.4. ENERGY PERFORMANCE:

a. Projects shall be designed to demonstrate a percentage improvement in the proposed building performance rating compared to the baseline building performance. At each stage of design, the A/E shall show clear evidence how the proposed designs will meet this target. Time spent by the A/E in revising the design to meet this energy usage target is included in this Scope of Services and shall not be construed as additional services.

b. The Government may require the A/E to design to a higher energy usage target depending on the project. Such requirements will be provided in a Task Order’s scope of work.

c. The A/E shall implement timely Energy Modeling to support an integrative design process. GSA will review the energy inputs before modeling is begun for approval.

Advanced mechanical systems may not be easy to model in some software. The A/E shall use appropriate software and make assumptions clear if the software is being used beyond its normal application.

d. Each report will be presented in a form that the architect and GSA can easily understand and include definitions of inputs, outputs, defined process and possible parametric for systems and building design. Provide narrative, tables, etc. to best show the energy consumption and cost.

A.5. DRAWINGS:

a. The CAD Standards Library at www.gsa.gov/CIFM contains the information needed to create and deliver project drawings.

b. This statement of requirements and deliverables is intended to apply to all 2D drawings, all BIM models and all related documents and files that support the BIM model and 2D drawings. These statements are not all inclusive, but only set principal definitions for delivery of drawings and models for each submittal, phase, the Final Design, and for the Record Drawings.

c. Software Requirements:

a. All CAD drawings shall be created and supplied in DWG format and be readable by the PBS-supported CAD desktop software (Autodesk AutoCAD). Being ‘readable’ means the ability to open a file without any errors (e.g. proxy, font substitution, xref errors) and with objects, layers, and other file properties remaining intact.

b. File formats for word processor documents, spreadsheet documents, or slide presentations shall be those used by the Microsoft family of office software such as Word, Excel, and PowerPoint. Macros may be included with these documents provided they are virus free, their function is explained next to the code, and they are not write-protected.

c. Graphics shall be submitted in TIF, GIF, JPG, CALS, or PDF file format. This option is intended for photos, conceptual sketches, etc., and not to indicate that raster file drawings will be accepted in place of AutoCAD DWG files.

d. Data file formats for projects that employ information contained in a database or spreadsheet shall be those used by one of the following: Oracle, Microsoft Access, or Microsoft Excel. All linkages of non-graphical data with graphic elements, relationships between database tables, and report formats shall be maintained. All database tables shall conform to the structure and field naming guidance provided by PBS. The contractor shall confirm database file format preference with the Regional CIFIM Manager prior to issuance of database file.

e. Projects and project teams are encouraged to utilize 3D object models and other

Building Information Model (BIM) technology and software applications (including during project stages of planning, design, construction, and handover to space management and facility operations and maintenance). Contact CIFM Manager for preferred BIM software.

f. Deliverables:

1) The drawings submitted to the Government under all Task Orders shall be in accordance with the GSA PBS CAD Standards for all CAD and textural (hard copy) deliverables. Drawings submitted based on any other standard will not be accepted.

2) Refer to the GSA PBS CAD Standards for all of the requirements for project drawings, such as accuracy, model and sheet file naming, and organization and assembly of the drawing files.

3) Electronic AutoCAD DWG files and documentation are due with each submission, from concept design through to the record drawings, for each project.

(A sample set may be requested at the projects inception)

i. It shall include a minimum of one (1) electronic set of AutoCAD (DWG format) drawings and all referenced files in their original/correct format.

ii. It shall include studies, data, or graphics, which may or may not include drawings.

iii. It shall comply with the version of the GSA PBS CAD Standards current at the time the contract or Task Order is awarded.

4) All submissions shall include (3) full size sets of textural (hard copy) drawings as directed by the Contracting Officer, task order, Project Manager or Contracting Officers Representative. This submission requirement is different than the requirement for the look up table fee under P.5 (c). Additional copies (if required) will be addressed and negotiated as other direct costs.

5) All submittals that do not include all files and documentation are incomplete. PBS reserves the right to reject, require corrective action, and withhold final payment until the model, drawings, files and documentation are complete and have been received, reviewed, and accepted by the Government. PBS places particular emphasis on the receipt of final and record drawings. Requests for extensions shall be made to the Contracting Officer.

6) All deliverables must have any addenda, changes, and modifications included in the conformed, as-built, or record document, so that there is no need to cross reference with separate addenda or modification documents.

7) A copy of all electronic files and documentation shall be delivered to the appropriate PBS regional office on removable media (CD-R, DVD-R, or DVD+R).

Media used shall be in a format that can be read and processed by PBS current hardware and software. File compression is prohibited. Scan all files for viruses before placing on media.

8) All reproducible submittals shall be plastic film, unless otherwise specified by the task order, with .003” minimum thickness, and with matte finish on one side.

Reproducible submittals shall be delivered at the Final Design (100%) and the Record Drawing (As-Built) phases.

9) The contractor shall affix the professional seal and signature to all reproducible submittal drawings. Electronic copies of sealed drawings shall contain a statement that the reproducible drawings bear the seal and signature. This statement should be placed near where the seal would appear on the paper format drawing, and include the professional’s name, registration number, state and date signed.

10) When 3D modeling and/or BIM models are utilized for a project, the entire model and data are submitted for review at all phases and any subsequent submittals. The required outputs from these applications, at each submittal, must include as deliverables to GSA: an AutoCAD (DWG format) 2D output that fully complies with all provisions herein, and the GSA PBS CAD Standards, along with the full model and all related documents and files in their original/correct format, for review of compliance with the GSA PBS CAD Standards for CAD Deliverables. PBS reserves the right to reject, require corrective action, and withhold final payment until the files and documentation are complete.

e. Quality Control.

1) The contractor is responsible to quality control check their submissions.

PBS will visually and electronically check these submissions, to verify compliance.

PBS will reject and require correction of any required deliverables or formats that do not meet requirements.

2) For final deliverables, verify that all entities outside the drawing limits are deleted.

Remove all extraneous graphics outside the border area. Purge all blocks, layers, attributes that are not referenced in the drawing. Verify that all XREFs are attached without drive or directory specifications. Refer to the GSA PBS CAD Standards for all deliverable requirements.

3) The A/E is responsible for all drawings, whether supplied by GSA or created by A/E’s associates, to be delivered in accordance with the GSA PBS CAD Standards.

Base drawings may be available for the A/E’s use and should be used as the base plans for the project.

4) Drawings shall be clear, professional, legible, accurate, and properly coordinated with all other disciplines and with site conditions.

f. If included in the Scope of Work, a Secure File Transfer Protocol (SFTP) site may be used. This is not a substitution for deliverables. The use of the SFTP site is in addition to the required deliverables. All presentations, drawings, and reports are to be posted on a SFTP internet site, for access with a standard web browser, at the time the hard copies are distributed, if required by a Task Order’s scope of work.

Transfer must follow NIST Special Publication 800-21 Guideline for Implementing Cryptography in the Federal Government. All transfers must use standard commercial products (such as PGP and Secret Agent) with encryption algorithms that are at least 128 bit symmetric (e.g. 3DES, AES, RC4, IDEA), and follow the instructions outlined in the order. Authorized users that use project extranets for electronic project management to transfer building information are responsible for verifying and certifying to the Contracting Officer that project extranets meet applicable physical and technical GSA security requirements, as determined by the PBS Chief Information Officer (CIO). Access to the sites shall be password protected and access shall be granted only on a need-to-know basis.

A.6. SPECIFICATIONS

a. Construction specifications/project manuals, including Supplemental Conditions, shall be produced by the A/E using American Institute of Architects (AIA) Masterspec specification section masters and AIA distributed GSA Supplemental specification sections masters. The Government will not reimburse the A/E for any costs associated with the A/E’s acquisition of software or other required media. AIA distributed GSA Supplemental masters can be purchased only as packages, grouped by Division and are available electronically or in hard copy. Firms do not have to purchase AIA Masterspec to purchase the AIA distributed GSA Supplemental Masters. For additional information firms may contact a representative of AIA or ARCOM, Inc., the producer of Masterspec for AIA.

Specifications/project manuals may be developed using the CSI Masterformat 2004 guidelines for section numbering or the previous CSI Masterformat guideline.

b. MasterFormat 2004, in lieu of previous editions of the Masterspec, shall be used if the Masterspec will not have the Division/Sections to cover the design disciplines as required. For example, Masterspec does not have the Section to cover HVAC Commissioning, which is required if Commissioning Agent service is not involved in the project, but this is covered in MasterFormat 2004.

c. Masterspec sections are copyrighted by AIA. The Government cannot provide the hard copies of copyrighted sections or the word processing media to the A/E.

d. There are also PBS developed specification sections that are not distributed by AIA.

If a project requires the use of these sections, GSA will send the A/E the pertinent PBS sections required for project completion. The A/E shall incorporate any pertinent sections provided by the GSA.

e. The specifications must be non-proprietary. Materials and manufactured items must be specified within standards that do not restrict competition. The documents shall be prepared such that at least two reputable manufacturers can satisfy all contract requirements for a particular item. Trade names shall not be used in GSA specifications and contract drawings. “PART 2 - PRODUCTS” article of each section shall be edited to remove “Manufacturers”. A/Es may leave in “Available Manufacturers” at their option. The salient characteristics of the product along with the available manufacturers shall be used for all contract requirements. Sole Source items can only be used if a justification has been provided and approved by the Contracting Officer by the time the project has reached 65 percent design completion. The A/E shall maintain records to show which manufacturers can meet contract requirements. Construction material and equipment specified in the contract documents are also subject to the Buy American Act, in accordance with FAR 52.225- 3 and FAR 52.225-11 in ARTICLE VII. If construction material or equipment is to be used which can only be obtained from a non-American supplier, a written justification must be provided by the A/E and approved by the Contracting Officer by the time the mid-point submittal is completed.

f. The A/E shall perform all word processing of specifications, including Division 1, and PBS sections (if required), shall be the A/E’s responsibility. The specifications shall be prepared in .DOC format and delivered on 8 1/2” X 11” white bond, printed single side, and shall be reproducible quality as approved by the Government. The A/E shall also submit all specifications in .DOC and .PDF format on a minimum of one (1) compact disk (CD), and as otherwise ordered by a Task Order. Each page of the specifications shall have project identifiers in the Header, for example:

R.S. ARNOLD USPO/COURTHOUSE ROOF REPLACEMENT

PROJECT NUMBER: 45083 BUILDING #: AR0030

600 W CAPITOL AVE. LITTLE ROCK, AR 72201

g. All specifications sections for a project shall be non-proprietary, organized in the 3-part section format, have numbered paragraphs, have the same format, have the same requirements, so as to provide consistency between sections and uniformity throughout the entire Project Manual Specification document. Each section shall be written in accordance with the Construction Specification Institute recommendations and PBS guidelines. Submission of specifications may be required on compact disk (CD), if ordered.

A.7. REPORTS

The A/E shall provide all required reports in an accurate and completed document. The reports shall be prepared in .DOC format and delivered on 8 1/2” X 11” white bond, printed single side, and shall be reproducible quality as approved by the Government. Also, the Contractor shall provide all required reports in .DOC and .PDF format on a minimum of one (1) compact disk (CD), and as otherwise ordered by a Task Order.

A.8. REVIEW COMMENTS

a. The Government’s review will consist of quality assurance (QA) checks as described under (Article I K). This review will focus primarily on the design’s functionality aspects and technical compliance with applicable codes, standards, guidelines, and constructability. The Government will prepare written comments for evaluation and response by the A/E after each design submittal. The A/E shall annotate and respond to the review comments in the development of data for the next design submittal. If clarification is needed, the A/E is encouraged to contact the Project Manager and arrange a telephone conference with the individual who made the comment. The A/E shall not proceed with the design until all comments have been reconciled or resolved with the project manager.

b. The A/E shall resolve all design review comments in writing in electronic format indicating one of the following:

1. Adoption and action taken

2. Adoption with detail of Modifications and action taken

3. Alternative Resolution described and action taken

4. Rejection (with rationale provided)

c. The A/E's comment resolution shall be transmitted to the COR, PM and CM as applicable, within seven (7) calendar days of A/E’s receipt of review comments.

Previous review comments shall also be submitted with the next deliverable.

d. In cases other than unqualified adoption, the A/E shall provide a statement as to why the reviewer's objection and/or recommendation is inappropriate.

Comments to which the A/E does not agree must be fully justified.

Annotations will also address specific corrective actions taken to comply with the comments such as “Detail 3 on Sheet E-14 was revised per comment.”

Design review comments shall not relieve the A/E from compliance with terms and conditions of this contract.

e. The A/E shall not proceed or initiate any work on any successive design submittal prior to receipt of approval of each submittal by the Government.

B. BASIC SCOPE OF DESIGN SERVICES

B.1. FULL DESIGN DOCUMENTS

B.1.1 General:

a. Construction contract documents shall be prepared and completed to the full design level and shall include all disciplines, as appropriate, a combination of reports, program information, calculations, narratives, drawings, outline specifications and an ECCA estimate.

b. The Scope of Work for Full Design Documents includes the requirement to produce an acceptable concept design, which shall be generated from and based on the Design Excellence program when applicable.

c. All services shall be executed in accordance with the project schedule and submittals, as specified in the Task Order. The submittal schedule will include the Government’s review time, in addition to on-board reviews, and design review conferences, as applicable

d. The Scope of Work (SOW) will include the required quantity of each document type for each submittal. In addition to any hard copies specified by the SOW, all submittals shall be in accordance with GSA PBS CAD Standards (reference Article III, Paragraph A.5) and shall include one (1) electronic set of all required documents on compact disk (CD). Electronic specifications and reports shall be in both .DOC and .PDF format. Electronic drawings shall be in .DWG format.

Attachment 2: Green Purchasing

Sustainability:

Green Purchasing:

The contractor shall refer to the “Green Procurement Compilation” for all products being installed in federal facilities. The Green Procurement Compilation can be found at https://sftool.gov/greenprocurement. The standards found in this compilation shall guide all product purchasing decisions as they relate to federal facilities.

The use of the following standards (“Key Sustainable Product” or “KSP” standards) is mandatory for all contracts and task orders. See https://sftool.gov/green-products/1037/key-sustainable-products for more details.

Nylon Carpet: NSF 140 Gold certification and > 10% post-consumer recovered content.

Interior Latex Paint: < 50 grams per liter (g/L) VOCs post tint (i.e. SCAQMD Rule 1113 standard).

Gypsum Board: Greenguard Gold Standard or 0 g/L VOCs.

Acoustical Ceiling Tiles: Meets California Section 01350 standard for low-VOC materials and total recycled content > 20% and recyclable in a closed loop process and USDA Certified BioPreferred and Environmental Product Declaration (EPD) available.

Concrete (ready-mix and site-mix): > 25% fly ash or > 15% ground granulated blast-furnace (GGBF) slag

For each KSP listed, the Contractor shall submit proof of compliance to the CO or his designee prior to the installation of the product or material. The CO’s designee shall verify compliance.

If the KSP materials listed above are 1) not reasonably available within a reasonable period of time; 2) fail to meet the performance standards set forth in the specification or fail to meet reasonable performance standards of GSA; or 3) are available only at an unreasonable price, only then can the Contractor use other types of products. In these cases the Contractor shall select products and materials, to the extent possible, which are the safest and most environmentally friendly. Exemptions must be submitted in writing and can only be approved by the CO.

ATTACHMENT 3: Waste Diversion Plan

1. Submital Type: Pre-Construction or Final (Circle Appropriate Type)

2. ePM Number: ___________________ (Should receive from GSA PM)

3. Field Office: Circle Appropriate Field Office: (Oklahoma City, Tulsa, New Mexico, Little

Rock, Shreveport, Tyler, New Orleans, Baton Rouge, Dallas, Fort Worth, Lubbock, Houston, Austin, San Antonio, McAllen, El Paso)

4. GSA Project Manager: _________________

5. Contract Number:______________________

6. Categories to Track:

6.1 Carpet: (rolled or tiled) Weight(lbs):_____ Recover Method:___________

6.2 Architectural:(doors,windows,frames,millwork) Weight(lbs):_____ Recover

Method:___________

6.3 Ferrous Metals: (structural steel, studs, rebar) Weight(lbs):_____ Recover

Method:___________

6.4 Non-Ferrous: (wire, piping, duct) Weight(lbs):_____ Recover

Method:___________

6.5 Aggregate: (concrete,brick,blocks) Weight(lbs):_____ Recover

Method:___________

6.6 Plumbing Fixtures: (sinks,toilets,urinals) Weight(lbs):_____ Recover

Method:___________

6.7 Furniture: (Systems, casual, equip.) Weight(lbs):_____ Recover

Method:___________

6.8 Ceiling/Wall: (gypsum, tiles) Weight(lbs):_____ Recover

Method:___________

6.9 Roofing: (Shingles, Paper, membrane) Weight(lbs):_____ Recover

Method:___________

7. Landfill Hauler:___________________

8. Landfill Waste:____________________

ATTACHMENT 4: Limits of Construction