Site_Visit_Agenda-Roof_Replacement_LR_5_8_18.pdf

Pre-Proposal/Site Visit Meeting Agenda

Project Name: Design Build Roof Replacement & Repair, USPO/Courthouse Little Rock, AR

Solicitation No.: 47PH0518R0051

Date and Time: May 7& 8, 2018

Location: Federal Office Building, 700 W. Capital Ave, Little Rock, AR

1. Introductions:

2. Meeting Purpose:

This meeting is to provide a brief perspective to offerors on the nature of the work, to clarify the Solicitation, to identify any ambiguities in the Solicitation.

No statement made by a Government Representative, during this conference, can add to, modify or otherwise vary from the written provisions of the Solicitation and/or Amendments. Any changes or clarifications made as a result of this meeting will be issued as a formal written Amendment to the Solicitation.

“No oral statement made by a Government representative during this site-visit conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying or otherwise varying from the written provisions of the invitation for proposals (including but not limited to specifications, drawings, and written amendments to the Solicitation). In the event the discussion or questions raised during the site visit indicate a need to amend the Solicitation, one (1) Amendment will be issued; and such Amendment must be acknowledged in the same manner and under the same conditions as all other written Amendments.”

3. Technical Requirements:

GSA is requesting Design/Build Services for a complete roof replacement based upon a stamped set of Construction documents. Contractor shall utilize the services of Professional design services of an Architect-Engineer (A/E) Design Firm to design, develop, and provide full design contract documents (drawings and specifications)

All work is to be performed in strict accordance with the technical documents contained in the solicitation. The Contractor is allowed to use these documents to develop their proposals. Should they need additional sets for subcontractors, etc. it will be their responsibility to disseminate information. After award, all who received the technical documents but were not awarded the task order must return the construction documents, drawings, specifications and electronic media to GSA in the same condition as they were issued. The safeguard and dissemination of Sensitive But Unclassified (SBU) building information clause Safeguarding and Dissemination of Sensitive But Unclassified (SBU) Building Information, applies to all material handled by Contractors.

As such, safeguard of this information is an important responsibility. Additional inquiries, not addressed in the body of the clause, should be addressed to the Contracting Officer.

The total period of performance for this contract is 210 calendar days inclusive of required security clearances, pre-work submittals, and material ordering and receipt.

4. Proposal Requirements:

In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 4:00 p.m. CST on May 24, 2018. If mailing your proposal, reference “47PH0518R0051” on the outside of your envelope.

If the proposal is e-mailed, submit electronically to: stephan.harris@gsa.gov

Mailing

Address:

General Services Administration Attn: Stephan Harris 819 Taylor Street, Room 12B01 Fort Worth, TX 76102 Office: 817-978-9951 stephan.harris@gsa.gov

Prior to responding, all Contractors should assure that their information contained at the following web: site http://sam.gov is current.

5. Questions & Correspondence:

This Conference will not be an opportunity to ask questions regarding the requirement set forth in the SOW. The Government intends to only address questions pertaining to the fair opportunity award process and Request for Proposal (RFP). All technical questions and all written correspondence (technical or otherwise) must be sent by e-mail to all of the following:

Project Manager (PM), Eric Johnson, 501-707-2400, ericd.johnson@gsa.gov Contracting Officer (CO), Stephan Harris, (817) 978-0106, stephan.harris@gsa.gov

All questions regarding this solicitation shall be submitted via e-mail no later than May 18, 2018 at 4:00 PM CST to CO, Stephan Harris at stephan.harris@gsa.gov .

Questions received after this date and time may not be answered prior to the closing date/time for receipt of responses.

mailto:stephan.harris@gsa.gov mailto:tiffany.woolery@gsa.gov

Reference Use Solicitation 47PH0518R0051in the subject line of all correspondence

6. Other Request for Proposal Issues:

Offers providing less than 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected

6. Security Requirements: All contractor and sub-contractor employees that perform on this project will be required to meet the latest established and recognized requirements of Homeland Security Presidential Directive (HSPD-12) as well as other local building access requirements and procedures. Individual employees will submit security clearance requests in advance of contract performance with all required forms, identification, and certifications needed to have security clearances adjudicated by the appropriate office of OPM.

Only those employees receiving favorable clearances will be issued the proper badges/cards to access federally controlled facilities. FAR 52.204-9 is included in the contract as well as other accompanying provisions and specifications that implement the current recognized provisions of HSPD-12. All personnel shall be cleared by ZoneB-

HSPD12.

Offerors will be required to comply with current sensitive but unclassified security directives as issued by GSA. The contractor and their sub(s) will also need to undergo security clearance by the Department of Homeland Security.

7. Walk Through:

8. Adjourn.