Little Rock and Batesville OM_FM Reprocurement Questions and Answers Sol 47PH0221R0006.pdf

Little Rock/Batesville Questions and Answers Solicitation 47PH0221R0006

Q: We are planning on (proposing) as a mentor/protege with a Woman-Owned Small Business; in the Past Performance section, a minimum of one of a maximum of five past performance references from each member of a joint venture, partnership, or teaming agreement. Does this apply for mentor/proteges arrangements?

A: Yes. In instances where there are no records of past performance, it is not held negatively against the Offeror, but is considered “neutral”

Q: Is parking available in Little Rock for the site visits.

A: Not at the sites in Little Rock complex. There are metered lots nearby, and they can be paid by the day. For the Little Rock Bankruptcy Courthouse, paid parking may be a block or more away from the facility.

Q: What is the current monthly value of the contract?

A: $146,104.33 per month

Q: Who is the incumbent?

A: Crystal Clear Maintenance

Q: Are there roof anchorage points? If so, which buildings? What type are they?

Eg. Davit?

A: Please refer to C.6.13.8, Bldgs AR0030 and AR0085 both have concrete beam mounted anchors, concrete joist mounted anchors, and 6 concrete slab mounted anchor installed on roofs

Q: With regards corrosion monitoring, please identify which systems do not currently have coupon racks installed?

A: Coupon Racks are installed at AR0063, AR0031, and AR0079 on the chilled water, heating, and cooling towers systems.

Q: When was the last Asbestos survey done?

A: 2005

Q: Please confirm number of Underground Fuel Storage Tanks. We were told that one holds 9000 gallons. Are there more and if so, what size?

A: 1000 gallon underground tank at AR0063, and the tanks installed under actual generator at these locations - AR0030 is 10,000 gallons (above ground), AR0031 is less than 300 gallons (above ground).

Q: Is there PARKING available for employees at all locations?

A: No, the government does not provide parking. Metered parking and lots are generally available near the facilities.

Q: What is being done currently to maintain Solar Panels?

A: The only solar panels in this contract is at AR0079 for the hot water heater. This has been abandoned in place.

Q: Historically has the Fire Alarm, Sprinkler testing been done during normal or after hours?

A: After hours.

Q: Fire Alarm Monitoring- Please confirm that the contractor is required to provide two (2) phone lines per facility for a total of ten (10) lines.

A: GSA owns the fire panel phone lines; they are provided by GSA.

Q: Per a repeated discrepancy in the Solicitation, is the resume for Project Manager and Key Personnel required in the proposal or, as it states elsewhere, “A detailed resume shall be submitted to the CO or their designee for approval prior to the assignment of the project manager to the Contract.”

A: Refer to C.1.2.7.7.

Q: Since the chillers are under warranty, and the quarterly maintenance must be done by a certified Smardt rep, please provide the name of that Smardt dealer.

A: AC Mechanical and Service Solutions both have certified Smardt technicians.

Q: Also, when does the warranty on the chillers expire?

A: The warranty for Chiller #1 in AR0063RK will expire in 2022; all other warranties have expired.

Q: Which Chillers were replaced by the Smardt chillers?

A: AR0063 800 ton York replaced in 2017, AR0063 700 ton Trane replaced in 2011.

Q: What is the estimated date for the phase-in start?

A: April 1, 2021.

Q: What is the date for new contractor to begin O&M responsibilities?

A: May 1, 2021.

Q: Is the CBA that was provided with this solicitation the current/in-place CBA?

Can the Government explain why the agreement is not with the current incumbent contractor?

A: The Collective Bargaining Agreement (CBA) attached to this solicitation is the current CBA.

Q: Are there any Fuel Storage tanks at any of the locations?

A: Yes.

Q: Is the Cafeteria located in this building the responsibility of the contractor?

A: All cafeteria equipment is owned by cafeteria contract and they handle service calls on it, the O&M does take care of the grease traps and exhaust fan, as well as all building systems leading to that equipment.

Q: Can the government clarify if the cost of rental of special lift required for the change out of bulbs is the responsibility of the government or the contractor? It was stated that this is currently on the government’s deficiency list.

A: The lights in the Annex foyer is GSA responsibility and handle all costs associated with changing the light bulbs.

Q: Can the government provide historical data on the snowfall totals at the Batesville location?

A: Please review publicly-available data regarding climate information for all locations.

Q: Can the government provide historical data on the frequency of bulbs changed at each building?

A: No.

Q: Can the government provide historical data on utility hours used on this contract in the last 2 years?

A: Refer to C.5.14.2 the Contractor shall provide a total of 25 hours and up to $100 of parts and supplies per calendar month (hours and dollar amounts are not cumulative to succeeding months) when requested by the COR.

Q: Can the government clarify what FOB and CTHS stand for?

A: FOB - Federal Office Building, CTHS - Courthouse.

Q: Can the government verify that there currently isn’t a bat and bird infestation at this building? Also, can the government clarify if any sections of the building are restricted to pest control application?

A: There is no known bat or bird infestation at any of the buildings.

AR0079ZZ pest control is restricted in the Post Office Floor Room, they control their own due to federal law restrictions.

Q: Can the government verify that there are no restricted areas for pest control application?

Q: Can the government provide the size and quantity of the refuse and recycling containers at this location?

A: AR0031ZZ WASTE---4 CUBIC YARD DUMPSTER, DUMPED 4X PER MONTH

AR0031ZZ RECYLING—2 CUBIC YARD DUMPSTER, DUMPED 4X PER MONTH

AR0063RK WASTE—6 CUBIC YARD DUMPSTER, DUMPED 4X PER MONTH

AR0079ZZ WASTE—8 CUBIC YARD DUMPSTER, DUMPED 8X PER MONTH

Q: Would the Government please provide an SF33 for Offerors to sign and include in our submittal?

A: Yes, see Amendment.

Q: Exhibit C1 - BLDG INFO 47PH0221R0006. This document only includes Little Rock Bankruptcy FB/CH (AR0031ZZ). Would the Government please provide building information on all buildings?

A: C1 Building Information Sheets are supplied for the facilities that require custodial services. For this solicitation the Building Information sheets are supplied for only Little Rock Bankruptcy (AR0031ZZ) and Batesville (AR0079ZZ) locations only. Both Building Information Sheets will be added to the amendment.

Q: Building Inventory. Would the Government please provide building inventory for all buildings in Excel format?

Q: Core Coverage Hours (C.1.7.2) – During the preproposal conference, a Government representative made a statement to the effect contractors would have to have be present in all facilities during the Core ‘Coverage Hours. Rather than place employees physically in each building, is it acceptable to have employees available to dispatch to all facilities during Core Coverage Hours?

A: The manning is spread out in the Little Rock Complex (AR0063RK, AR0030RK, and AR0085RK) to cover these core coverage hours.

Q: Section L, Factor 2 and Factor 3, Experience. Will the Government allow a maximum of six (6) projects?

A: Offerors are advised to follow the instructions of Section L, and to not deviate from those instructions.

Q: Please confirm the awarded contractor is not responsible for the mechanical maintenance of VTE/elevators.

A: All Vertical Transportation in Region 7 have their own Elevator contracts;

the O&M is not responsible for maintenance on vertical transportation.

However, please review Section C.6.12.

Q: Site visit. Can the Government please provide copies of the attendees/sign-in sheets for the preproposal conference and the site visits?

A: See Amendment.

Q: Can the Government please provide the monthly value of the contract?

A: The current contract is $146,104.33 per month.

Q: Is free parking available for all contractor personnel at all locations?

Q: Reference Management approach (L.12.a), Are offerors required to maintain full staffing levels at all times including employee vacations and other absences in accordance with L.12.a (2)?

A: Refer to Section G.7.14.

Q: Use of NCMMS (C.1.9) Will the Government confirm the number of user accounts/Government provided laptops which will be issued for NCMMS data entry?

A: A government furnished computer is supplied for NCMMS data entry at AR0063RK. The Project Manager, Chief Engineer, and Administrative Assistant all have user accounts setup.

Q: Use of NCMMS (C.1.9) Is there only one NCMMS account for all the facilities under this contract?

Q: Use of NCMMS (C.1.9) Are there separate NCMMS for Little Rock and Batesville?

A: No; all NCMMS is handled for this contract in the O&M office in building

AR0063RK.

Q: Where is office space for the contractor located?

A: AR0063RK Basement

Q: Administrative Support for service calls. (C.1.2.1) Is the contractor responsible for providing administrative support for other service providers at the Batesville complex as well as Little Rock complex?

A: Please refer to C.1.9 and also C.9.7

Q: Building Operating Plans. Can the Government provide Building Operating Plans for all the buildings under this contract?

A: These documents hold sensitive information and will be provided during the phase-in period.

Q: Authority (C.1.2.2). During contract performance, are offerors required to provide Project Managers/Onsite Supervisors at all locations simultaneously?

A: No, please refer to Figure L-1 Management Plan Baseline/Worksheet document provided (Section J).

Q: Authority (C.1.2.2). Can we provide one Project Manager/Onsite Supervisor at the Little Rock complex to cover all facilities in the complex and then another Onsite Supervisor at the Little Rock complex to cover all facilities in that complex?

Q: During the preproposal conference, the Government indicated two positions on Exhibit L-1 were new positions; however only one position is listed as new. Can the Government provide the titles of the two new positions?

A: The General Maintenance Mechanic (GMM) is new and also another General Maintenance Worker (GMW) position is new.

Q: Resumes for Key Personnel (C.1.2.1; L.12; and Exhibit L-1) Can the Government confirm the only positions listed in Exhibit L-1 requiring resumes are the Project Manager at Little Rock and the OSS/Engineer at Batesville?

A: Key personnel such as Project Manager, Chief Engineer, On-Site Supervisor, Administrative Clerk, General Maintenance Mechanic, HVAC Mechanic, and Custodial Supervisor all have requirements that will need to be met.

Q: Resumes for Key Personnel (C.1.2.1; L.12; and Exhibit L-1) Does the position listed as Custodian Supervisor at the Little Rock Bankruptcy Courthouse require a resume?

Q: Admin Clerk (Exhibit L-1). Can the Government confirm the Admin Clerk will provide administrative support for all facilities under the contract?

Q: Management Plan Worksheet (Exhibit L-1). Can the Government clarify which positions listed on the Management Plan /Worksheet are supervisory positions requiring a resume?

A: Answered previously.

Q: High Cleaning Above 10 Feet (C.9.6.8) Is a Government provided man lift available?

Q: Will the contractor be responsible for replacement costs of trees, shrubbery, broken windows, doors, etc. damaged by extreme weather?

A: See Section C.5.11.2.3.

Q: Snow and Ice Removal (C.9.5.3). How often did snow and ice removal occur during the current contract?

A: Please review publicly-available weather data.

Q: Electrical Switchgear and Switchboard. Can the Government provide the dates when each building received its last 3-year electrical testing?

A: 6/2019.

Q: Eddy Current Testing (C.6.4.4). Can the Government provide the dates of the eddy current testing performed for each facility?

A: 2/2021 at all facilities.

Q: Air Filter Replacement (C.6.3.4) Are filter alarms integrated into the BAS for all buildings?

Q: Air Filter Replacement (C.6.3.4) If filter alarms are not integrated into the BAS for all buildings, can the Government identify those filters for which filter alarms are not integrated into the BAS?

A: All 5 buildings have filter alarms integrated in BAS.

Q: Portable Fire Extinguishers (C.5.9.8) Can the Government provide dates of the last inspections on the fire extinguishers?

A: Inspections shall be accomplished in accordance with NFPA 10. Pressure tests were completed in June 2020.

Q: Roofs (C.5.13.7) When were the last major roof repairs for each building?

A: Please refer to BL5 Roofing information (Section J). This document is attached to the solicitation.

Q: Asbestos Management (C.5.5.8) Can the Government advise which of the buildings under this contract contain asbestos?

A: AR0031ZZ and AR0085RK are asbestos free, AR0063RK, AR0030RK, and AR0079ZZ does contain asbestos.

Q: Preventive Pest Maintenance (C.9.12.1) Which buildings require pest control services?

A: AR0031ZZ and AR0079ZZ.

Q: Can the Government provide historical data on miscellaneous hours used at each building?

A: Refer to Section C.5.14.2. The Contractor shall provide a total of 25 hours and up to $100 of parts and supplies per calendar month (hours and dollar amounts are not cumulative to succeeding months) when requested by the COR. This is for the entire contract each month.

Q: Carpets and Rugs (C.9.5.1.3) Can the Government provide the estimated square footage of above standard carpet extraction?

A: No. It is as-requested by tenants. Section C.9.5. Contains the standard services required for public area extraction.

Q: Testing and Inspecting (C.6.10.4) When was the last load bank testing completed for each building

A: All locations June 2020.

Q: General (C.5.11.1) Can the Government provide additional information on the number of shared liability repairs that were above $2500?

A: In recent history, there have been approximately 10 shared-liability repairs per year.

Q: Solid Waste/Trash Removal and Disposal (C.9.10.1.2) Which buildings require waste and trash removal?

A: AR0079ZZ, AR0063RK, and AR0031ZZ.

Q: Solid Waste/Trash Removal and Disposal (C.9.10.1.2) Can the Government provide the number of containers and size of containers at each location?

A: AR0031ZZ WASTE---4 CUBIC YARD DUMPSTER, DUMPED 4X PER MONTH

AR0031ZZ RECYCLING—2 CUBIC YARD DUMPSTER, DUMPED 4X PER MONTH

AR0063RK WASTE—6 CUBIC YARD DUMPSTER, DUMPED 4X PER MONTH

AR0079ZZ WASTE—8 CUBIC YARD DUMPSTER, DUMPED 8X PER MONTH

Q: Trees and Shrubs (C.9.5.4.4.) Can the Government provide the number of trees requiring trimming, pruning, and arborist survey and which buildings?

A: All trees should be included in the annual tree survey for both locations.

During the survey a determination can be made as to when or if there is a need to trim or prune. The inventory of shrubs and trees for each location is below. It is up to the contractor to verify this information for accuracy.

Batesville (AR0079ZZ) Medium trees-2, Small trees-4 and Boxwood shrubs-4

Bankruptcy of Little Rock (AR0031ZZ) Small Shrubs-Approximately-51 Medium to Large Box Shrubs-35 Crepe Myrtles-4 Large Trees-4 Medium Trees-3 Small Trees-1

Q: Contractor Key Personnel (C.1.2.1). The second paragraph requires offerors to assign the personnel selected as “key personnel” to the contract. To avoid losing institutional knowledge, will the Government permit offerors to substitute these “key personnel” with incumbent personnel if incumbent personnel are qualified, acceptable to the Contracting Officer, and willing to perform under the new contract?

A: See Section C.1.2.1, as amended, regarding incumbent personnel.

Q: Personnel (C.1.2). Will the Government permit the winning contractor to personnel first right of refusal if incumbent personnel are qualified, meet training and certification requirements, and meet company standards?

A: Yes. See Section C.1.2.1, as amended.

Q: Can the Government confirm the contractor’s responsibility for the parking lot are inspections of the lighting systems only?

Q: (C.6.14.1) Can the Government confirm the contractor is responsible for the repair and maintenance of all perimeter access control (PAC) system components, including key cards/pads, magnetic door holders, loop and detection sensors, wedge plates and pop-up barriers and bollards, sliding gates, garage doors, gate arms and operators, interconnecting cabling between system components, and onsite field controllers?

Q: (Exhibit L-1): Can the Government clarify the instructions for completing the Management Plan and worksheet? If a bidder lists the Project Manager as supervisory in the Management section of the Worksheet, shouldn’t the Project

Manager’s hours be listed rather than not include the hours of Management employees?

A: All hours should be listed for each position.

Q: Management Plan Worksheet Instructions, read as follows:

1) “Management section is used to identify Corporate Employees and Supervisory Employees involved with this contract. GSA will not include the hours of Management employees as Productive Employees. For positions classified as Supervisory, the Offeror, must include “Supervisory” next to the position title.”

2.) Does the Government intend for offerors to include the word, "Supervisory" for only the Corporate positions (classified as Supervisory), on the L-1 Management Plan Worksheet?

A: The positions and hours for personnel who are proposed to be on-site for daily operations are expected to be included in the Figure L-1.

Q: Can GSA please provide the gross square footages of the ALL the buildings?

The building info only contains information for Custodial Services.

a. Richard Sheppard Arnold USCH

b. Little Rock Federal Building

c. Little Rock Annex

d. Little Rock Bankruptcy

e. Batesville USPO/Courthouse

A: The General Information Sheet provided has the gross square footage of each facility listed.

Q: Can GSA please provides dates for each building last 3-year Switchgear test?

a. Richard Sheppard Arnold USCH

b. Little Rock Federal Building

c. Little Rock Annex

d. Little Rock Bankruptcy

e. Batesville USPO/Courthouse

A: All buildings were completed 6/2019.

Q: Can GSA please provide the last dates the Advanced Metering equipment were recalibrated for all sites?

A: AR0079ZZ is being calibrated 3/2021, AR0063RK was calibrated 3/1/2021, AR0031ZZ, AR0085RK, and AR0030RK was calibrated 6/2020.

Q: Can GSA please provide the last dates for the eddy currents at each site?

A: 2/2021.

Q: Can GSA please provide the building inventories for each building?

A: Please refer to BL2 (Section J) attached to the solicitation.

Q: Reference: RFP page 6 of 277, paragraph B.2 Pricing of Services, “Custodial Maintenance services should be priced for the US Bankruptcy Courthouse and Batesville USPS locations ONLY.”

Question: Can the government provide building information for Batesville USPS?

A: Yes, see amendment for the Exhibit C.1. Building Information for both locations.

Q: Reference: RFP page 12 of 277, paragraph C.1.1 Scope of Work, “AR0082RK - Little Rock FOB/CTHS Parking Lot, 622 W. 4th St., Little Rock, AR 72201 (LIGHTING INSPECTIONS ONLY) (Reference C.6.8.4 Testing and Inspecting)”

Question: Can the government provide the quantity of lighting, and the lamp type for light pole for the Little Rock FOB/CTHS Parking Lot?

A: AR0082RK lighting is owned by the city of Little Rock, the Lighting Tour is only for reporting purposes to the city for a service ticket.

Q: Reference: RFP Page 14 of 277, Section C, paragraph C.1.2.1 Contractor Key Personnel, “Resumes for supervisory Key Personnel shall be submitted with the contractor’s proposal as described in Section L.12”.

Question: Paragraph C.1.2.1 Contractor Key Personnel includes “General Maintenance Mechanic (GMM)” and “General Maintenance Worker (GMW)”. Can the government clarify Key Personnel labor categories?

A: GMM- This position did not exist in the prior contract, and it is not included within the previous Collective Bargaining Agreement (CBA). The equivalent U.S. Department of Labor Service Contract Act Labor Code is 23810, Plumber, Maintenance Mechanic

GMW is a category that is found in the current CBA (Attachment 1).

Q: Reference: RFP Page 59 of 277, Section C, paragraph C.5.3 Equipment Inventory, “The Contractor shall maintain and update as required the building equipment inventory, equipment labeling and maintenance records to ensure accurate data i n the NCMMS for building operations”.

Question 1: What equipment if any listed in the inventory or included in the pm schedule is agency owned? How are repairs handled on this equipment?

Question 2: How are repairs handled on agency owned equipment?

A: All agency-owned equipment is not in the inventory, if repairs or maintenance is needed that agency pays for the O&M contractor to repair/maintain it or has their own contractor come in as-needed.

Q: Reference: RFP Page 66 of 277, Section C, paragraph C.5.5.3 Local Air Quality Management Operating Permits, “The Contractor shall comply with the operating permit requirements of the Local Air Quality Management District (AQMD), and shall ensure operating permits for boilers; generators and other emissions-producing equipment regulated by the local AQMD are up-to-date and have copies available to the CO or designee via NCMMS immediately upon request”.

Question: Are there any Air Quality Management Operating Permits required for this contract?

A: No.

Q: Reference: RFP Page 66 of 277, Section C, paragraph C.5.5.5 Fuel Storage Tank Management, “The Contractor shall comply with GSA Order 1095.2 PBS.

“Fuel Storage Tank Management” and all applicable Federal, state, and local regulatory requirements for the periodic inspection, monitoring, permitting, certification, registration, maintenance, personnel training, and recordkeeping for underground and aboveground storage tanks”.

Question 1: When were the last internal tank inspections performed? Where they performed in accordance with the 2018 PM Standards?

Question 2: When was the last multiple year fuel tank inspections performed?

Question 3: The facilities appear to have tanks that do not allow safe confined entry due to single entry points without the proper clearance for setup of mechanical retrieval of personnel in the tanks (OSHA Requirement). How are the proper tank PM’s (per 2018 Guide) to be performed?

A: Question 1 -NA , Question 2 - October 2020, Question 3 - Just visual inspection by a license inspector

Q: Reference: RFP Page 80 of 277, Section C, paragraph C.5.9 Fire Protection and Life Safety Equipment and Systems, “The Contractor shall use the current NFPA codes and standards as stated in this subsection to perform inspections, testing, and preventive maintenance of fire protection and life safety systems and equipment and all test results and certifications shall be recorded”.

Question 1: When was the last five-year standpipe inspections performed?

Question 2: When was the last sprinkler internal inspections performed?

Question 3: When was the last 5 year and 12 inspections performed on the fire extinguishers?

Question 4: Who is responsible for paying the elevator company to provide access to the elevator shafts for fire alarm/sprinkler testing?

A: Question 1 june 2020- This Question 2 N/A - Question 3 - Extinguishers are tested yearly and the last test was June 2020. Question 4 - This is included in the elevator contract with GSA.

Q: Reference: RFP Page 100 of 277, Section C, paragraph C.6.1 Maintenance Standard, “These standards must be based on a combination of equipment manufacturers’ recommendations, the Public Buildings Service O&M Standards, sensor technology, diagnostic soft ware, the Contractor’s experience and other sources”.

Question 1: Does GSA intend the contractor to perform all the BAS requirements listed in the 2018 PM Guide?

Question 2: At what frequency are the VAV box filters required to be changed?

A: Yes, and filters are changed as-needed.

Q: Reference: RFP Page 103 of 277, Section C, paragraph C.6.3.4 Replacement of Air Filters, “The Contractor shall use high efficiency air filters when replacing the filters in air handlers and other equipment that use air filtration”.

Question 1: Are there pressure differential gauges across the AHU filter banks?

Question 2: Are there filter alarms integrated into the BAS?

A: Question 1 - No, Question 2 - All filter alarms are integrated into the BAS system.

Q: Reference: RFP Page 103 of 277, Section C, paragraph C.6.3.4 Replacement of Air Filters, “The Contractor shall only use air filters with known Minimum Efficiency Reporting Value (MERV) 13, as defined in the ANSI/ASHRAE Standard

52.2 and required i n accordance with the most current PBS-P100.”.

Question: During the Pre-Proposal Meeting Friday, February 19, 2021, and the Site Visits February 22, 2021 it was stated that MERV 11 rated filters were required.

Can the government clarify what MERV rating will be required on this contract?

A: Refer to C.6.3.4, as amended. Minimum Efficiency Reporting Value (MERV) 11 is required.

Q: Reference: RFP Page 114 of 277, Section C, paragraph C.6.9 Electrical Switchgear and Switchboards, “Contractor shall perform all preventive maintenance, testing and inspections of electrical distribution, switchgear, high voltage (HV) switches, transformers and all associated equipment”.

Question 1: When was the last 3-year electrical switchgear test performed?

Question 2: When was the last IR scan performed on the electrical panels?

Question 3: When was the last transformer inspection performed?

Question 4: Are there any network protectors that are the contractor’s responsibility?

A: Question 1 July 2020 - Question 2 due this year - Question 3- 2/2021- Question 4 - Computer network protectors NO.

Q: Reference: RFP page 119 of 277, paragraph C. 6.13.8 Roof Anchorages, “The Contractor shall provide for annual third-party inspections and a ten (10) year recertification of designated roof anchorage points by qualified personnel”.

Question 1: Can the government provide the number of anchors for each facility?

Question 2: When was the last ten-year recertification of designated roof anchorage points performed?

A: Please refer to C.6.13.8, Bldgs AR0030 and AR0085 both have concrete beam mounted anchors, concrete joist mounted anchors, and 6 concrete slab mounted anchor installed on roofs. GSA cannot provide a number.

Q: Reference: RFP page 119 of 277, paragraph C. 6.13.8 Roof Anchorages, “Roof anchorages (davits or permanent scaffolds if applicable) shall be inspected in accordance with the anchor manufacturer’s requirements and any additional requirements contained in the installation certification”.

Question: Can the government provide the manufacture of the roof anchorage.

A: No.

Q: Reference: RFP page 139 of 277, paragraph C.9.5.2.3 Window Washing (Exterior Surfaces of Windows), “All windows at every floor level shall be cleaned annually”.

Question: Can the government provide the number of windows at Batesville

USPS?

A: See the Exhibit C.1 Building Information sheet provided via amendment.

Q: Reference: RFP page 141 of 277, paragraph C.9.5.3 Snow and Ice Removal, “Snow and ice removal from entrances, steps, landings, sidewalks, vehicular courts, driveways, plaza areas, roadways, parking areas, handicapped accessibility areas, and approaches are included in the standard service price”.

Question: Can the government provide the square footage of paved area at Batesville USPS?

A: See the Exhibit C.1 Building Information sheet provided via amendment.

Q: Reference: RFP page 132 of 277, paragraph C.9.5.1.1 Performance Standards, “The Contractor through innovation, technology, or other means shall perform the work in this contract to meet the quality and performance standards in this Section”.

Question: Can the government provide the employee count and visitor count of each building?

A: Refer to the BL3 General Information Sheet provided on personnel count for each building.

Q: Reference: RFP page 132 of 277, paragraph C.9.5.1.2 Floor Care, “The Contractor shall provide a floor maintenance schedule to the CO or their designee 7 calendar days prior to the start date of each year the contract is in effect”.

Question: Can the government provide the square footage of floor covering in each building i.e. VCT, carpet, asbestos, natural stone and wood?

A: No.

Q: Reference: RFP page 133 of 277, paragraph C.9.5.1.3 Carpets and Rugs, “The Contractor shall utilize at a minimum HEPA vacuum cleaners that meet the requirements of the Carpet and Rug Institute’s ‘Seal of Approval/Green Label Vacuum’ Program”.

Question: Are special vacuums required to perform janitorial day time cleaning (noise level)?

A: No.

Q: Reference: RFP page 135 of 277, paragraph C.9.5.1.5 Restrooms, Shower Rooms, Locker Rooms and Holding Cells, “Dispensers: The Contractor shall provide dispensers. The Contractor shall replenish supplies and fill dispensers as a standard service”.

Question: Are there are specific requirements or types of refills for any of the dispensers (soap, sanitizers, paper towels, tissue paper)?

A: Per Section C.9.5.1.5. The supplies for the dispensers shall be compatible with the dispenser’s manufacturer’s requirements. Supplies shall be consistent with the safe and environmentally friendly products requirements referenced throughout this specification. Hand soaps shall not contain antibacterial agents except where required by Federal, State, local requirements and health codes.

Q: Reference: RFP page 139 of 277, paragraph C.9.5.2.4 Canopies, “All canopies and anything affixed to or included in the surfaces of canopies, shall be clean and free of all dirt, dust, cobwebs, nests, bird excrement, trash, and debris. These areas shall be cleaned semi-annually”.

Question: Can the government provide the quantities of canopies and their heights?

A: There are no cloth canopies in this contract.

Q: Reference: RFP page 140 of 277, paragraph C.9.5.2.10 Policing Outside Areas, “Policing: All areas including lawn, grounds, planted areas, sidewalks, hard surfaces, parking areas, garages, docks, platforms, driveways, ramps, lanes, etc.

shall be cleared of gum, litter, debris, paper, trash, and other discarded materials”.

Question 1: How far from the facility are contractors required to perform policing.

A: Policing (Outside) is required for the grounds and parking lots for Batesville (AR0079ZZ) and the Little Rock Bankruptcy (AR0031ZZ) locations only.

Question 2: Can the government provide the exterior square footage for all facilities requiring policing?

A: Total Outside Grounds; Batesville (AR0079ZZ)- 47,330sq.ft., Little Rock Bankruptcy-(AR0031ZZ)-20,135 sf

Q: Reference: RFP page 151 of 277, paragraph C.9.7 Custodial Service Calls, “Contractor shall provide adequate staff to receive and respond to service calls during building(s) operating hours (see Section J, ‘Building Information Sheet’) and during the Contractor’s regular cleaning schedule”.

Question: Exhibit C1 provides information only for building 300 W. 2nd St. Little Rock AR. Can the government provide building information for the other four buildings?

A: C1 Building Information Sheets are supplied for the facilities that require custodial services. For this solicitation the Building Information sheets are supplied for only Little Rock Bankruptcy (AR0031ZZ) and Batesville (AR0079ZZ) locations only. Both Building Information Sheets will be added to the amendment.

Q: Reference: RFP page 151 of 277, paragraph C.9.6.8 High Cleaning Above 10 Feet (within 10 (ten) feet of the finished floor), “When additional cleanings are ordered as an Above Standard Service, surfaces within 10 (ten) feet of the finished floors hall be cleaned and free of dirt, dust, and cobwebs. Where glass is present, both sides shall be clean and free of streaks. This does not include the removal of vents, tiles, or fixtures. The contractor will provide necessary equipment”.

Question: This paragraph is confusing. It is titled “High Cleaning Above 10 Feet”, but describes services requirements for cleaning within ten feet of the finished floor. Can the government define height requirements for high cleaning?

A: See amendment; high cleaning is above 10 feet from the floor.

Q: Reference: C.9.10 Solid Waste/Trash/Recycling Management

Question: Is the contractor required to setup recycling for printer toner and batteries?

A: There is an area in AR0030RK setup for the O&M to collect batteries and light bulbs for recycling. Agencies collect printer cartridges on their own.

Q: Reference: C.9.5.3 Snow and Ice Removal

Question 1: Can snow be stage in the parking lots or must it be removed from the site?

Question 2: Since the contract is to the property line who is responsible for sidewalk snow removal?

Question 3: Since the contract is to the property line who is responsible for sidewalk repairs?

A: Question 1 - Yes, it may be staged. Question 2 - As required by Section C.9.5.3., the Contractor is responsible for sidewalk snow removal. Question 3

- The O&M Contractor will not be responsible for sidewalk repairs.

Q: Reference: C.2.31 Initial Deficiency Report

Question: Will the incumbents IDL list be made available to successful bidder?

A: No.

Q: Reference: C. 5.16 Reference Library

Question: Does the site have a library for mechanical and life safety (reports from past testing/inspections and repairs) items that will be made available to the successful bidder?

A: Yes.

Q: Reference: C.5.14.5 Flag Procedures

Question: Who is responsible for the overtime incurred for raising and lowering the flags?

A: Refer to C.5.14.5 - This section falls within Standard Services and no additional costs shall be charged to the government for these instances where it falls outside of the normal working hours.

Q: Reference: C.1.1 Scope of Work

Question 1: Who is responsible for the maglocks and electronic door latches (interior and exterior devices)?

Question 2: Who is responsible for the building(s) access control system?

A: Refer to C.6.14.1.

Q: Reference: C.5.3 Equipment Inventory

Question: Do the buildings have any lighting control systems?

A: Yes, AR0063RK, AR0030RK, AR0085RK, and AR0079ZZ exterior lighting is controlled by BAS.

Q: Reference: C.5.5.8 Asbestos Management

Question: Is any asbestos or lead paint removal required for repairs under this contract?

Q: Reference: C.5.9 Fire Protection and Life Safety Equipment and Systems

Question: Is the contractor required to the perform a fire watch at no cost should the fire or sprinkler systems not function properly do to work or damage by another individual or company?

A: Yes, refer to C.5.9.

Q: Reference: C.5.8.3.1 BAS Control Systems and upgrades

Question 1: The RFP states that the contractor will be responsible for graphical updates to the BAS. Are the graphics update now?

Question 2: The RFP states that the contractor will be responsible for graphical updates to the BAS. Does this include when GSA has a project that will require updates to be made or will these be performed under the SOW of any GSA project?

Question 3: The RFP states “the contractor will also ensure that 3rd party qualified vendor update firmware and cyber security patches”. Are the firmware and cyber security patches up to date now?

Question 4: What cyber security is presently being utilized under the existing contract?

A: Question 1 - Yes, Question 2 - All new updates and upgrades during a project will be handled under that SOW and GSA responsible, Question 3 - Yes, Question 4 - Tridium Niagra.

Q: Reference: C.5.4.7 Confined Spaces

Question: Can GSA provide a list of Permit Required Confined Spaces in the buildings?

A: AR0063RK has two in the boiler plant - 1 being the smoke stack and one being the sump pump pit.

Q: Reference: C.1.9.2 Operations, NCMMS Basic Requirements, Note: q. Create asset specific lock out tag out procedures. This goes beyond the OSHA requirements. OSHA allows Energy Control Procedures (LOTO procedures as GSA identifies them) for similar equipment as long as the controls are similar.

The way this is written, is GSA stating the contractor is required to create a separate ECP for each asset and then attach it to each asset in the NCMMS? This is a tremendous labor-intensive undertaking and sharing company safety resources for the next contractor. ECP’s are company owned data.

Question 1: What documents are required to be uploaded to the NCMMS?

Question 2: Is the contractor required to gather all the data for the NCMMS when GSA performs a project or will it be provided by the GSA Project Management Team?

A: Question 1 - You must have an approved Lock Out/Tag Out plan. I am researching what C.1.9.2 “q” is actually saying and will answer this question as an amendment. Question 2 - GSA will provide information to the O&M on project information that is needed for NCMMS.

Q: Reference: C.5.5.3 Local Air Quality Management Operating Permits

What permits under Local Air Quality Management Operating Permits are required?

A: There are not any permits required.

Q: Reference: C.1.12 Other Contractors, “The Government shall undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors or Government employees. The O&M Contractor shall be responsible for entering work related data in the NCMMS performed by other contractors (e .g., elevator services and janitorial)”.

Question 1: Please provide clarification on how and to what extent (PM’s, service calls, inspections, reports, licensing, etc.) and does the following section apply and how the contractor is to validate work performed by other contractors.

Question 2: Is the contractor responsible for retrieving ticket information from other contractors? What is quantity of these under the existing contract

A: Question 1 - It is data-entry, not validating work performed by other contractors. Question 2 - No.

Q: Reference: C.5.5.6 Solid Waste, Question: This paragraph states, The Contractor shall manage (handle, transport, collect, and dispose) non-hazardous construction and demolition (C&D) waste. Is the contractor required dispose of C&D waste from other contractors and/or the government or just what is self-generated by the contractor themselves?

A: Construction contractors are responsible for all waste generated by their projects. The O&M contractor is responsible for waste generated by tenants and occupants of the building.

Q: Reference: C.6.4.3 Maintenance, “Maintenance shall be accomplished by the chiller manufacturer’s authorized service technician”.

Question: Does this mean if there is a Trane chiller Trane must perform the maintenance or can it be performed by a technician that is Trane certified?

A: No, this means that if GSA has a warranty on a piece of equipment, example would be the Smardt chiller, they have specific manufacturer PMs that only can be done by a factory certified technician from Smardt and any other work performed by someone not certified will void the warranty. On this contract we do have two Smardt chillers and one does have a warranty that cannot be voided.

Q: Reference: C.5.10 TOURS

Question: How are the labor hours in accounted for in the existing contract with the

NCMMS?

A: The hours the technicians works on PMs and Service calls are tracked in

NCMMS.

Q: Is providing hand sanitizers and dispensers part of the existing contract?

A: Yes.

Q: Is the contractor reimbursed for any special equipment, PPE, PPE training?

Q: Reference: C.6.13.1 General

Question: lists a $300 and up to 3 hours per repair limit. Does the $300 include rental of any specialized equipment (scaffolding, rigging, etc.) and specialty labor (must be subcontracted) i.e.., glazer, etc.?

A: Yes.

Q: Reference: C.6.9 Electrical Switchgear and Switchboards

Question 1: Is Electrical Switchgear testing inspection part of the existing contract?

Question 2: Is it the intention of GSA to perform complete building electrical shutdown and test and inspect each bucket of the switchgear?

Question 3: What are the GSA PM Guide #’s associated with the electrical switchgear testing/inspection?

A: Question 1 - Yes, Question 2 - Yes, Question 3 - Refer to Exhibit M9 (Section J).

Q: Reference: C.5.4.15 Labeling of electrical circuits.

Question: Are all known electrical circuits labeled in the buildings now?

A: Yes.

Q: Reference: C.5.8.4 states retuning must be accomplished semi-annually.

Question: Can this be performed on an ongoing basis as long as it is completed semi-annually

A: Yes.

Q: Are there any transformers containing polychlorinated biphenyls (PCBs)?

A: Yes.

Q: Reference: C. 6.2.4 Testing and Inspecting.

Question: Are boiler hydro tests required, if so when where they last done as this could cause damage if not performed recently?

A: The hydro test is performed on the “cold” test annually when it is offline.

Q: Reference: C. 6.3.4 Replacement of Air Filters, “At a minimum for an AHU with pre- and post-filters, the Contractor shall replace the pre-filters quarterly or as deemed necessary by the Magnehelic gauges or BAS-connected monitoring devices, and the post filters annually or as deemed necessary by the Magnehelic gauges”.

Question: Does this mean that no matter what the magnehilic gauges or BAS connected monitoring devices read the filters must be changed at a minimum of the stated frequencies?

A: No, it means minimally those time frames or as deemed necessary by Magnehilic gauges or BAS alarms.

Q: Reference: C. 6.3.4 Replacement of Air Filters

Question 1: Is GSA mandating the use of MERV 13 air filters in all equipment?

This can cause improper air distribution in the systems and potential damage to equipment if they are not rated for this type of filter.

Question 2: Are BAS monitored devices for air filters setpoints adjusted for the additional differential drop?

Question 3: Has GSA performed an air balance study to provide the correct differential pressure drop for MERV 13 filters in all equipment. If not how is the contractor to validate the maximum allowable pressure drop?

A: Question 1 - Refer to C.6.3.4, as amended (Merv 11), and all switches have been calibrated for that Merv rating. Question 2 - Yes, for Merv 11. Question 3 - The correct differential pressure drop for Merv 11 has been validated.

Q: Reference: C. 6.13.8 Roof Anchorages:

Question: Can you please provide the quantity for each building, the last annual and 10-year inspection dates and the anchor manufacturer’s inspection requirements and any additional requirements contained in the installation certification.

A: No.

Q: Reference: C. 6.12 Vertical Transportation Systems, “The Contractor will be responsible for maintaining light fixtures, ballasts, and lamps installed in elevator cars and within the ceilings of cars”, “The Contractor is not responsible for maintaining lighting within hoist ways”.

Question: Please provide clarification on these two statements as they contradict each other. Should C.6.12 be correct many ballasts need to be change from on top of the car. Are these the contractor’s responsibilities also since shaft access is required?

A: All light fixtures, ballasts, and lamps are changed inside the cars.

Q: Reference: C.1.2.8.3 Education Requirements and Certifications:

Question 1: Do all the existing employees have the required certifications (NATE, HVAC, etc.)?

Question 2: If they do not what is the time frame GSA is allowing employees to obtain these for the new contract?

A: Question 1 - Yes. Question 2 - Refer to Section C.1.2.8.3 - All personnel shall be licensed and certified at the beginning employment.

Q: Reference: C.1.2.8.3 Education Requirements and Certifications:

Question 1: Does the existing Chief Engineer posse the required certification. If they do not what is the time frame GSA is allowing employees to obtain these for the new contract?

Question 2: Can a city or State of Arkansas HVAC mechanic/technician or boiler certification be substituted for the NATE certification?

Question 3: Are boiler operators (stationary engineer) licenses required at any of the facilities?

A: Question 1 - Yes. Question 2 - Refer to Section C.1.2.8.3, one of the following can be substituted - North American Technician Excellence (NATE) HVAC Service Technician Certification, HVAC Excellence Professional Level Certification, UA Star HVAC Mastery Certification or Union workers provide Journeyman certifications. Question 3 - No.