Solicitation_Amendment_47PH0219R0023_0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

7PQB

Brian Brown, Supervisory Contract Specialist

Please see attached

7PQB

ACQUISITION MANAGEMENT DIVISION

ACQUISITION SERVICES BRANCH

819 TAYLOR ST 12B01

FORT WORTH, TX 76102 USA

ACQUISITION MANAGEMENT DIVISION

ACQUISITION SERVICES BRANCH

819 TAYLOR ST 12B01

FORT WORTH, TX 76102 USA

EQ7PMB-19-0028

47PH0219R0023

1 32

6/19/2019

5/22/2019

Description of Amendment/Modification

Solicitation Number 47PH0219R0023 for Operations and Maintenance Services, Brownsville, TX is hereby amended as follows:

a.) The following sections reflect changes: F.4, L.4.2.3, L.5.1.2.3.2 (excerpts attached) b.) Added Fire Testing reports to the Bidderâs Library c.) Questions and Responses are attached to this amendment and no further questions will be accepted or answered.

d.) Proposal Receipt Date and Time remains unchanged as previously announced June 28, 2019 at 3:00 p.m. CDT.

e.) Questions will no longer be accepted or answered.

f.) All other terms and conditions remain unchanged and in full force and effect.

47PH0219R0023/0001

Routine service request -response extension request.

C.23.5 Contractor must immediately submit a written extension request if correction will take over 72 hours after initial notification.

CO or designee.

Preventative maintenance system.

C.35.1 10 work-days prior to Contract start date.

CO or designee

Infrared testing Three Year Electrical Testing

C.35.1 Report due 2 weeks after test is performedAnnually Infrared testing report is due 2 weeks after the test is performed.

COR

Initial report and development of water treatment program.

C.36.3 Within the first month of the Contract.

CO or designee.

Water samples. C.36.6 Water samples shall be analyzed and a monthly report submitted relative to conditions found and shall be submitted in the CMMS as an attachment to the work order. The results will be made available at a weekly performance meeting.

CO or designee.

Periodic oil analysis. C.37.1 At least annually, with results submitted and explained to CO or designee. It will then be entered in the CMMS as an attachment to the chiller annual PM work order.

CO or designee.

Lamps and ballasts containing mercury record.

C.38 Document and report all purchases of mercury-containing lamps. monthly

CO or designee.

If the Contractor must disturb materials he suspects may contain lead-based paint.

C.39.4 The Contractor must immediately report the condition.

CO or designee.

Repairs using subcontractors.

C.40.1 Must provide justification for subcontract need in advance.

CO or designee.

Reimbursable repairs completion date.

C.40.3 Mutually agreed upon by the CO or their designee and the Contractor.

CO or designee.

Warranties not honored by manufacturer.

C.40.10 Contractor must immediately notify if an installer or manufacturer fails to comply with the terms of a warranty.

CO or designee.

Scheduling and recordkeeping of tests, certifications, permits, C.41.2 Furnish copies. CO or designee.

L.4.2.2.3. Top and bottom margins shall be at least one-inch. Margins may contain a disclaimer regarding proprietary information in the footer and provide corporate logos in the header within the one-inch top and bottom margins. Side margins shall be at least 3⁄4-inch;

L.4.2.2.4. Tables, charts, graphs and figures may be used wherever practical to depict systems and layout, implementation schedules, and plans if necessary.

L.4.2.2.5. The electronic copy of the proposal shall be provided on CD-R (not CD-RW) compact disks, using Adobe Reader (.pdf format) (Version 9.4) and Microsoft Excel 2007 (.xlsx format) for Figure B-3 Pricing of Services and Figure L-1 Management Plan Worksheet. All CD-R compact disk(s) shall be labeled with the solicitation number, company name and date. Offerors shall ensure that all disks are virus free. Nothing may be on the disks except the proposal files.

L.4.2.3. Submission

The offeror shall submit Part One - Technical Proposal, Part Two - Price Proposal and Part Three – Miscellaneous Documents in conformance with the outline detailed in this section.

Part One - Technical Proposal shall be in a separate sealed package and contain 1 Electronic CD-R of the Technical Proposal, marked “TECHNICAL PROPOSAL for Solicitation 47PH0219R0023.” The Electronic copies located on the CD-R must consist of a consolidated Adobe Acrobat compatible .pdf file of all components of the technical proposal.

Additionally, the CD-R must include original completed versions of spreadsheets provided in Section J in the format provided.

Part Two – Price Proposal shall be in a separate sealed package and contain 1 Electronic CD- R of the Price Proposal, marked “PRICE PROPOSAL for Solicitation 47PH0219R0023.” The Electronic copies located on the CD-R must consist of a consolidated Adobe Acrobat compatible .pdf file of all components of the price proposal. Additionally, the CD-R must include original completed versions of spreadsheets provided in Section J in the format provided.

Part Three – Miscellaneous Documents shall be in a separate sealed package and contain 1 Electronic CD- R of the Price ProposalMiscellaneous Documents, marked “MISCELLANEOUS DOCUMENTS for Solicitation 47PH0219R0023.” The Electronic copies located on the CD-R must consist of a consolidated Adobe Acrobat compatible .pdf file of all components of the price proposal.

Note: For Miscellaneous Documents, the offeror shall submit documents as outlined in Section L.4.2.4., Section L.4.2.4.1., Section L.4.2.4.2., Section L.4.2.4.3., Section L.4.2.4.4., Section L.4.2.5., and Section L.4.2.6. (if applicable).

L.4.2.4. SF 1449 Offer and Acceptance

● If the offeror’s Quality Control Program is certified by a 3rd party, for example ISO 9001, provide details and dates of the certification.

L.5.1.2. Management Plan Worksheet and Narrative (if needed) Figure L-1 indicates the government’s baseline manpower projection. The projection is not intended to mandate the labor mixed utilized fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate from the government’s manpower projection, the offer must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirement of the solicitation. There is a 2 page limitation on the Worksheet Narrative.

L.5.1.2.1. Management Plan Work Divisions for Joint Ventures, Partnerships and Other Teaming Arrangements. Offerors that are part of a Joint Venture, Partnership or other teaming arrangement shall submit a one-page explanation on the division of effort among the members. The explanation should identify all key personnel and management and who that person is employed by as well as approximate percentage of work performed by each member.

L.5.1.2.2. Reserved

L.5.1.2.3. Worksheet Instructions.

The Management Plan Worksheet attached to this solicitation must be utilized for this purpose. See the Microsoft Excel Attachment, Section J.13, titled, “Management Plan Worksheet” FIGURE L-1. No other Management Plan Worksheet will be considered.

The Management Plan Worksheet must be filled out according to the following instructions.

L.5.1.2.3.1. An example has been provided as a guide for how to fill out the worksheet.

L.5.1.2.3.2. Boxes highlighted in YELLOW BLUE are the only input areas allowed by the Offeror. After inputting the numerical data, the Excel spreadsheet will automatically calculate in the GREEN ORANGE boxes. Offerors may NOT change any boxes shaded in BLUE.

L.5.1.2.3.3. The Management Plan Worksheet must include supervisory and productive work schedules indicating classification of employees for each facility covered by the Statement of Work. When inputting the supervisory classification, the offeror must include “(SUPERVISORY)” next to the position title.

L.5.1.2.3.4. Work schedules must be broken out according to LOCATION – See Section C.

Scope of Work

L.5.1.2.3.5. The labor DISCIPLINE must match the discipline as stated in the Department of Labor Wage Determination or CBA as applicable. Offerors shall list DOL or CBA next to the labor discipline as applicable.

Q1: The PWS mentions “normal working hours” in numerous locations however, we do see normal working hours for any of the facilities specifically stated. Please provide.

A1: No change in normal working hours identified in previous contracts.

Q2: Please provide the Building Information Sheets for each of the facilities in the scope of work.

A2: Bldg Information sheets are provided when janitorial is included in the service contract

Q3: Reference Figure B-3, Pricing of Services. The provided Figure B-3 is for a CFM or Full Service Contract. It includes Custodial and Grounds and also references a Service Order Dispatcher as well as other SCA referenced employees. This is a Union CBA contract and the labor classifications are different than in the provided B-3. Will the GSA provide a B-3 that correlates to THIS procurement?

A3: This does not include custodial or grounds. Please fill out only the information required for an O&M contract

Q4: Reference incorporated CBA. Article 24 says that sick leave is paid at the employees rate of pay. It also says sick leave will be compensated in accordance with "Schedule A). Sickleave is actually reference in "Schedule B". However in Schedule B it says that sick leave is "unpaid" per article 24.. Which is correct? We need to know this to fill in the B-3 form. Is sick leave paid or unpaid?

A4: According to Local 564 union representative, Article 24 entitles employees to 7 days paid leave, with expenses falling on the contractor. Schedule B entitles employees to 7 days unpaid leave, with no expense falling on the contractor.

Cumulative 14 days, 7 paid and 7 unpaid.

Q5: Reference L.5.1.1 and l.5.1.2. Paragraph L.5.1.1 indicates 10 page restricion for the Management Plan Narrative. However paragraph L.5.1.2 indicates 2 page restriction for the Worksheet Narrative. Which is correct for the Narrative 2 or 10 pages?

A5: The Management Plan Narrative has a 10 page limitation and the Worksheet Narrative, if needed due to deviation, has a 2 page limitation as indicated in L.5.1.1 and L.5.1.2.

Q6: Reference Management Approach. This portion of the requirements for submission is a lot of information. The Quality Control section alone can run 10 pages or more.

Please review the page restrictions in coordination with the stated required information you are requesting. Can the GSA please increase the page restrictions so that bidders can address all elements of the Management Approach and Quality Control Plan.

A6: There is a 10 page limitation for the Management Plan Narrative.

Q7: Reference L.5.1.2.3 through 5.1.2.3.7. The instruction in these paragraphs do not match the L-1 chart that we were provided. We have no Green and no Yellow. The L-1 chart that we received only has Blue, Orange and Grey. The instructions at the top of the provided L-1 allows us to change the job titles, vacation, holidays and sick leave and hours of work. Please change the RFP directions to match the L-1 instructions.

A7: Please input your information in the blue areas.

Q8: Please inform bidders what BAS systems are installed at each of the facilities A8: Niagara

Q9: Figure L-1, Management Plan Worksheet lists annual sick hours as 48 hours.

However, the current Collective Bargaining Agreement [CBA], between Commercial Facilities Management, Inc., and union, Local 564, International Union of Operating Engineers, AFL-CIO, effective 11/1/2018 through 10/31/2022 calls for 56 hours. Please clarify.

A9: All information in the grey boxes are only an example, as stated, please input your information in the blue boxes.

Q10: SOW section L.5.2.1. The SOW states, “To be considered similar, the projects provided should cumulatively demonstrate: Performing required services for building(s) with approximately 388,888 square feet or greater”. Can the government clarify the use of the word “cumulatively”? Does each building need to be 3888,888 or greater or can we use the total square footage of all buildings added together for each project?

A10: Please use total square footage for each project.

Q11: Figure B-3, Pricing of Services, B.1.1 Basic Services, calls for Monthly Custodial and Monthly Grounds Pricing and B.1.5 calls for Pricing of Cleaner, Grounds Maintenance Worker and Arborist. However, C.1.1. has no reference to Custodial or Grounds Maintenance, with the exception of C.1.1 (g) which requires maintenance of the landscape irrigation systems.

Please clarify whether or not this solicitation requires Janitorial/Custodial and Grounds Maintenance services. If so, please provide workload data and standards. If not, how would the government like offerors to complete those areas of Figure B-3?

A11: This does not include custodial or grounds. Please fill out only the information required for an O&M contract

Q12: Paragraph C.1.1 (b) states “...where BAS/ECMS systems are connected to the GSA network, the Contractor’s employees will obtain a GSA ENT account to access systems...”

Is the BAS/ECMS connected to the GSA network at all facilities? If not, which facilities are connected to the GSA network and which are not?

A12: All BAS/ECMS are connected to the GSA Network

Q13: Paragraph C.2.10 references GSA Link. Are the facilities in this solicitation connected to GSA Link? If not all, which facilities are/are not connected?

A13: None

Q14: Paragraph C.2.14 references the Computerized Maintenance Management System (CMMS) and states that the National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets.”

Is the CMMS for all the facilities in this solicitation part of N-CMMS? Does each facility have its own CMMS link to N-CMMS, or is maintenance documented from one central location for all five (5) sites?

A14: cmms is Part of NCMMS and is one central location

Q15: Paragraph C.22.2 references Smart Buildings states ”...if the facilities’ building systems network was installed and maintained by GSA CIO, then this building has Government-furnished (GFE) network equipment and Smart Technologies employed.”

Do any, all, of the buildings in this solicitation have the building systems network installed and maintained by GSA CIO? Please identified which buildings.

A15: There are no smart buildings

Q16: Paragraph C.28 references the Advances Metering Program (AMS). Is the AMS connected to the BAS for the facilities in this solicitation?

A16:Not all facillities have AMS

Q17: Paragraph C.35.4, BAS Control Systems, states “...The Contractor is also responsible for periodic backups when the Regional Office FMSP does not provide this function.”

Does the Regional Office FMSP provide the BAS back-up function on this solicitation; or will the Contractor be required to perform backups?

A17: Contractor will be responsible for back-ups of the BAS

Q18: C.35.4.1 i.) BAS Operating Standards, states, “...This log book will be used by the contractors BAS subcontractor, or qualified in-house staff as a work list...”.

Is preventive maintenance to the BAS currently being performed by in-house staff or a subcontractor?

A18:Subcontractor

Q19: C.35.4.2, Reporting, states, ”...If the Contractor does not have a manufacturer trained or equivalent BAS operator onsite..., the contractor shall enter into a subcontract including regular scheduled support...”

Is this repair and reprograming of the BAS currently being performed by in-house staff or subcontractor?

A19:Subcontractor

Q20: H.15.1.3 Controls/HVAC Training, states, “...The contractor will be required to send a minimum of one technician to a one-week controls training class once per year for each year of the contract at the contractor’s expense.” Further it states, “If the individual does not complete the class successfully, the cost of the class will be reimbursed to the Federal Government” and “if the person who received the training leaves the contract within 12 months after completion of the training, then the contractor will be expected to reimburse the Government the full cost of the course and the travel up to $4,000.”

Please clarify, who is expected to pay for this annual training; the Contractor or the Government?

A20:The contractor includes up to $4000 in their proposal

Q21: H.15.3.1, Qualifications of Fire Alarm System Technicians. Sub-paragraph a), requires Technicians to be NICET Level 2 trained and subparagraph b) requires Technicians modifying program software to be factory trained and certified.

Are the current Fire Alarm System Technicians NICET Level 2 and factory trained and certified to perform PMs, inspect, test, repair and modify programming to the Fire Alarm Systems on this contract? Or is the work currently being subcontracted?

A21: Subcontracted

Q22: H.15.3.14 Qualifications of HVAC technicians, requires N.A.T.E HVACR Certification, HVAC Excellence Professional Level Certification or UA Star HVACR Mastery Certification.

Are the current HVAC Technicians working this contract certified in accordance with this requirement?

A22: Yes

Q23: H.15.3.15 Qualifications of BAS Technicians, requires Technicians involved in operations, adjustments and maintenance of the BAS to be certified in the building specific integrated systems controls.

Are the BAS Technicians currently performing operations, adjustments and maintenance on the BAS at the required locations certified in accordance with this requirement?

A23: Yes BAS Technicians(sub-contractor) are certified

Q24: H.15.3.16 Qualifications of Electrical Technicians, requires Technicians involved in inspection, testing and maintenance of switchgear to be ANSI/NETA ETT-2000 Level 3 or 4 certified.

Are the Electrical Technicians currently performing preventive maintenance, inspection and testing of switchgear certified in accordance with this requirement?

A24:Yes

Q25: L.4.2.5 System for Award Management. The offeror must submit a current printed copy of the company’s System for Award Management (SAM) data at https://www.sam.gov.

There are several pages of data in the SAM.gov profile. Would the government accept a printed copy of only the Entity Overview from SAM.GOV site, rather than all of the data, to provide proof of SAM.gov registration?

A25: Yes, to include the reps and certs

Q26: Our research shows a significant dollar amount budgeted for GSA over all facilities. How much cumulative deferred maintenance does the government anticipate over $25,000 dollars and up to $250,000 in combined labor and material cost for this contract? Having this number will help us determine the total number of required staff members for this contract.

A26: This information is not available

Q27: Our research has shown that the GSA has requested ~$909 million for repairs in 2019. Of this ~$909 million, how much has been set aside for the facilities in Brownsville, covered by this solicitation and how much of that number is anticipated for this contract?

A27: This information is not available.

Q28: Would the government please provide the incumbent name, contract number, and value for this existing contract?

A28: Commercial Facilities Management, Inc., 47PH0219D0005; This was a 1-year emergency awarded contract

Q29: C.1.1.e. Contractor Responsibility for Equipment Services, page 24 Architectural and structural systems, fixtures, and equipment within the site (to the property line) and outbound canopies. Limited to $200/3 hrs. service call threshold. Please clarify the statement: "Limited to $200/3 hrs. service call threshold as it applies to Architectural and structural systems, fixtures, and equipment within the site (to the property line) and outbound canopies." Is it per service call? Is it $200.00 in materials only or does it include labor?

A29: it's per service call, $200/material and up to 3 hours of labor

Q30: C.1.1.f. Contractor Responsibility for Equipment Services, page 24 Service request desk operations as identified in Section C.8.4 to include record keeping using a computerized maintenance management system (CMMS) or by other means as well as other administrative functions. Section C.8.4 Service Request and Administrative Support states "The Contractor shall operate a service request and administrative support function during normal working hours, to act as a central point of contact for the Government and building occupants to take service requests, and track and maintain service request records in the CMMS. This includes service requests for work not under the scope of this Contract (i.e., performing a central service request desk function for the facility, regardless of who is responsible for responding to the service request). How many service requests come from building occupants or the Government that are not under the scope of this contract for which the Contractor must provide administrative support? Are we responsible to just record in the CMMS? Are we responsible to send the Service Request to other Contractors?

A30:contractor is responsible to record on NCMMS and only responsible to send request to items within their contract

Q31: C.1.3 Excluded from this scope are.., page 25 Items a. -i. are excluded from the scope of services Please confirm that Pest Control is NOT excluded from the Scope of Work?

A31: Pest control is excluded from this contract

Q32: C.10.c. Equipment Inventory, page 39 Maintain the same asset identification system currently used for new and replacement equipment unless a national asset identification standard is provided. Some asset identification systems include bar-coding, Radio Frequency identification (RFID), or other equipment tagging. Please identify the current identification system in use for this RFP, and which identification system must the Contractor use?

A32: Assset Tag number system from NCMMS

Q33: C.15. Reference Library, page 42 The Contractor shall maintain a comprehensive reference library that includes building design or record documents, renovation or equipment retrofit design or record documents, maintenance reference documents, applicable NFPA codes and standards, fire protection system as-built drawings, fire protection system operations and maintenance manuals with copies of approved submittals, fire protection system parts list, fire protection system zoning scheme, fire protection system sequence of operation matrix, HVAC Operations Manual (if one has been developed), building operating plan, energy and other building technical studies, hazardous materials surveys, and other documents necessary to document the design, function, and condition of the building. Where is the current Reference Library located?

A33:Local GSA office

Q34: General Question, page 91 Floor Plans To assist the Contractor, please provide floor drawings for each building. Evacuation floor drawings will suffice.

A34: SDM can provide floor plans for all locations within this contract

Q35: General Question, page 157 Parking Lot Lights/Street Lights/Exterior Lighting Is the Contractor responsible for maintenance & repair of parking lot lights/street lights/exterior lighting? If so, how many are there for each facility/ What are the heights?

A35:reference equipment inventory

Q36: General Question, page 158 Interior Lighting & Fixtures Is the Contractor responsible for interior lighting maintenance and repair? If so, please provide number of light fixtures; size & types for each facility.

A36:reference equipment inventory

Q37: Replacement of Lamps/Fixtures, page 159 Many buildings were installed with fixtures and lamps that are grossly inefficient compared to modern lighting technology.

Furthermore, newer induction, CFL and LED technologies last longer and require replacement less often than older, inefficient lamps. As these lamps burn out, they should be replaced with more efficient lamps, and where necessary, fixtures should be replaced. To maintain aesthetic consistency, a plan to replace the lamps or fixtures for an entire zone over time should be submitted to GSA for approval. For moreinformation regarding appropriate efficient lighting technologies, see GSA Standards Related to Shave Energy and the P100 Facilities Standards for the Public Buildings Service How many work orders were issued for reduction of light tubes [bulbs] top achieve desired lumens annually in each facility? How many work orders were issued to replace older less efficient lamps and fixtures with newer more efficient tubes or fixtures annually in each facility? How many WOs were issued for lamps and fixture changes for an entire zone in each facility? Which zones?

A37: REFER TO BIDDERS LIBRARY

Q38: Re-ballasting fixtures, page 159 Re-ballasting fixtures can be an effective method for reducing the energy consumption of lighting fixtures or increasing their total lifetime.

Ballasts regulate the amount of electrical current available to a lighting fixture. When older, more inefficient, ballasts are in place and expire the Contractor shall replace them with more efficient technology. When lighting fixtures are replaced and/or existing ballasts are incompatible with the installed lighting, the Contractor must ensure that the ballast is installed to the light bulb specifications. Improper ballasting severely reduces lamp life and incurs additional maintenance and repair costs. For spaces in which dimming capabilities are desired, such as for photocell control, install dimmable ballasts to regulate the electrical current to the light bulbs. How many work orders were issued for replacement of older ballasts with more efficient ballasts in each facility? How many dimmable ballasts were installed in each facility?

A38: REFER TO BIDDERS LIBRARY

Q39: Occupancy Control, page 159 Occupancy controls have become significantly more economical in recent years, and are proven to significantly reduce energy by allowing lighting to turn on only when spaces are occupied. They can be applied to any building interior space or parking structure. Depending on the layout and use for each space, the Contractor should choose (a combination of) specific sensor types found below when current lighting controls fail or require replacement:

• Wall-Mounted Sensors; • Ceiling-Mounted Sensors; • Bi-Level Sensors; • Passive Infrared (PIR); • Ultrasonic Dual Technology When current lighting controls fail or require replacement, how many Wall-Mounted Sensors; Ceiling-Mounted Sensors; Bi- Level Sensors; Passive Infrared (PIR); Ultrasonic Dual Technology equipment was installed in each facility?

A39:Information is not available

Q40: Daylight Control, page 159 How many work orders have been completed to install photocell and timer switches?

A40:information not available

Q41: Managerial Approach, page 172 Identify all work that will be subcontracted for each facility covered by the Statement of Work (if any). The table below should be included in the proposal and include any additional areas that will be subcontracted.

The table below identifies Grounds maintenance as a subcontracted service. Please confirm that Grounds Maintenance is NOT included in the PWS.

A41: Grounds Maintenance is not part of this contract

Q42: Managerial Approach, page 172 Identify all work that will be subcontracted for each facility covered by the Statement of Work (if any). The table below should be included in the proposal and include any additional areas that will be subcontracted.

The table below identifies Grounds maintenance as a subcontracted service. If Grounds Maintenance is included in the PWS, please provide specifications for Grounds Maintenance.

A42: Grounds maintenance is not part of this contract

Q43: C.41.11 Fall Protection The Contractor shall develop specific fall protection procedures for work on roofs,equipment, and other areas at elevation. The Contractor shall ensure fall protection equipment is provided to their employees and that employees are adequately trained. Please provide the number of roof davits {anchors] for each building; type; and whether they are attached to the roof or to a wall.

A43: 0

Q44: General Please provide the number, size and types of electrical light fixtures per facility.

A44: Refer to bidders library

Q45: General Please provide the size and quantity of disposable HVAC filters per building.

A45:REFER TO BIDDERS LIBRARY

Q46: General Please provide the size and quantity of any Bag, box, or Pleated HVAC filters per facility.

A46:REFER TO BIDDERS LIBRARY

Q47: Under Experience L.5.2.1 it states the offeror must perform required services for buildings with approximately 388,888 sf or greater – can this be multiple buildings combined square footage under one project or a sole building with this square footage?

A47: Please use combined square footage under one project

Q48: In reference to (IRT) C.2.14 Computerized Maintenance Management System (CMMS) – Has the National CMMS been fully implemented for these sites and is the inventory entered complete?

A48: YES

Q49: IRT C.2.15 Consumable Parts – This paragraph states, “The contractor shall provide fuel up to $625.00 per year.” While this paragraph refers to “operation of the generator” there are numerous generators in this contract. Is this $625.00 a finite limit of the maximum cost of refueling to be borne by the contractor across all the generators, negligent operation notwithstanding?

A49: $625 total per contract year.

Q50: IRT CM.4.1 Existing Deficiency List – This section calls for a joint inspection to be conducted between the outgoing and incoming contractors. The incoming contractor is required to submit pricing to remediate deficiencies 30 days prior to start of contract.

Whereas this pricing list may be used for any of the deficiency work directed to be performed by the new contractor at GSA option, there is no mechanism provided to pay the incoming contractor for the cost associated with conducting the initial inspection prior to contract start. Will GSA add a pricing line to cover pre-contract start costs to the contractor required to be performed by this solicitation?

A50: No. Startup costs should be included in your proposal.

Q51: IRT CM.4.1 Existing Deficiency List – In our experience, many sub-contractors are reluctant to provide cost estimates for repairs identified on Initial deficiency lists because GSA often decides to defer performance of those repairs. Can GSA agree to do a pre-contract start review of the contractor Deficiency List to determine what items will be required to be repaired so that the contractor can focus on pricing those items?

A51: All items on the IDL will remain on the IDL. The Government will try to provide a priority list.

Q52: IRT C.5.1 Transition Phase Startup – This paragraph requires the incoming contractor to provide 60 days of transition start up services, some of which would require onsite activity by contractor personnel before contract start date. There is no pricing line to cover the costs borne by the contractor to perform these services. Will GSA amend the contract to require a Transition Services pricing line?

A52: No.

Q53: IRT C.8.1 Minimum Staffing

– Can the Onsite Project Manager also perform in the role as an onsite supervisor or must he/she be separate from being an onsite supervisor?

- Must the onsite supervisor dedicate all hours to one site or may the onsite supervisor work across several sites?

A53: No, contract requires project manager and onsite Supervisor and onsite supervisor will work accross all sites of contract

Q54: IRT C.8.2 Communication Equipment – The contractor is required to provide key operational personnel (mangers, supervisors and duty mechanics) cell phones compatible with the BAS Alarm reporting notification and GSA E-mails. Can GSA advise as to what cell phone providers provide the compliant coverage at these sites?

A54: Verizon is the current contractors provider

Q55: IRT C.35.1 General (Notes) and F.4 Contract Deliverables – The Notes address the 3 Year Electrical Switchgear testing. The contract deliverables table addresses annual IR testing of switchgear.

A55:Only the 3 year electrical switchgear testing is required

Q56: For each site, when was the last 3 year switchgear testing completed?

A56:REFER TO BIDDERS LIBRARY

Q57: For each site, when was the last 1 year IR switchgear testing completed?

A57:REFER TO BIDDERS LIBRARY

Q58: Under GSA Region 7 are both required to be performed? (3 year switchgear and 1 year IR switchgear) A58:Only the 3 year electrical switchgear testing is required

Q59: IRT C.35.1 General – By chiller, when were the last Eddy Current tests conducted and when are they due?

A59:REFER TO BIDDERS LIBRARY

Q60: C.36.5 Corrosion Monitoring – For each of the sites, are there coupon racks installed or electronic monitoring equipment in place? If not, which sites require installation of coupon racks?

A60: sites that require coupon racks altready have coupon racks

Q61: C.41.15 Asbestos Management – Is there asbestos in any of the facilities?

A61: YES, Gateway

Q62: C.41.17.2 Inspection and tests – Please confirm that GSA Region 7 requires that Unfired Pressure Vessel testing is required on three year intervals? It is our observation that Unfired Pressure Vessel testing was conducted last year, making the next inspection due in 2021.

A62: The Contractor shall have unfired pressure vessels with design operating pressure in excess of 60 pounds per square inch (psi) and a capacity in excess of 15 gallons inspected annually.

Q63: C.42.9 Non-Water Based Fire Extinguishing Systems – Are there any Non-Water Based Fire Extinguishing Systems at any of these sites to be serviced? If so what type of system and what site?

A63: Refer to Bidders Library

Q64: C.42.11 – Emergency and Standby Power Systems – By site, when were the Emergency Generators last load bank tested? IAW Region 7 Maintenance Standards, when are they next due for load Bank testing?

A64: Refer to Bidders Library

Q65: C.42.13 Fire Alarm System Central Station Monitoring – This paragraph requires that the contractor provide central station monitoring service to include 2 telephone lines per each fire alarm panel. How many panels are to be provided telephone lines and what is the number of total telephone lines to be provided by the contractor?

A65: Refer to Bidders Library

Q66: Paragraph C.1.1. This section mentions “Contractor Responsibility for Equipment and Systems”. Item e includes “Architectural and structural systems, fixtures, and equipment within the site (to the property line) and outbound canopies.” This paragraph also list several booths not within the property line. For all booths within and not within the property line please specify the level of maintenance and material responsibility required by the contractor, specifically who is responsible for the cost associated with armor protection and bullet proof glass?

A66: All buildings within the contract fall under the same contract requirements

Q67: In so far as no detailed inventory of equipment was provided with the solicitation that provides make, model, ratings etc. of equipment and the PM schedule lacks such detail, can GSA provide a more detailed equipment inventory?

A67:Refer to Inventories in Bidders Library

Q68: IRT Preventive maintenance Schedule for the B&M Border Station

a. What is the make, Model and Software version of the BAS?

b. F-22A FIRE EXTINGUISER, STORED PRESSURE W/GAUGE – When was the last 6 year maintenance performed?

c. F-25A FIRE EXTINGUISER, HYDROSTATIC TESTING – When was the last Hydrostatic testing Performed?

d. V-09A BACKFLOW PREVENTER (Irrigation) – What is the diameter in inches of this valve?

e. V-90A BACKFLOW PREVENTER (Fireline) – What is the diameter in inches of this valve?

f. E-40A EMERGENCY GENERATOR, GAS/NATURAL GAS – What is the Make Model and Rating of this Generator?

A68: Refer to Inventories in Bidders Library

Q69: IRT Preventive maintenance Schedule for the Gateway Border Station

a. What is the make, Model and Software version of the BAS?

b. E-40A EMERGENCY GENERATOR, GAS/NATURAL GAS – What is the Make Model and Rating of this Generator?

c. F-22A FIRE EXTINGUISER, STORED PRESSURE W/GAUGE – When was the last 6 year maintenance performed?

d. Are there no Backflow Preventers at this site? If there are, how many and what are their diameters in inches?

e. F-22A FIRE EXTINGUISER, STORED PRESSURE W/GAUGE – When was the last 6 year maintenance performed?

A69:Refer to Inventories in Bidders Library

Q70: IRT Preventive maintenance Schedule for the Courthouse

a. What is the make, Model and Software version of the BAS?

b. E-41A EMERGENCY GENERATOR, DIESEL– What is the Make Model and Rating of this Generator?

c. F-22A FIRE EXTINGUISER, STORED PRESSURE W/GAUGE – When was the last 6 year maintenance performed?

d. F-25A FIRE EXTINGUISER, HYDROSTATIC TESTING – When was the last Hydrostatic testing Performed?

e. R-13A NON-DESTRUCTIVE CHILLER TUBE ANALYSIS – When was this service last performed?

f. V-09A BACKFLOW PREVENTER (Irrigation) – What is the diameter in inches of this valve?

g. V-90A BACKFLOW PREVENTER (Fireline) – What is the diameter in inches of this valve?

A70:Refer to Bidders Library

Q71: IRT Preventive maintenance Schedule for Los Tomates Border Station

a. What is the make, Model and Software version of the BAS?

b. E-40A What are the Make Model and Rating of these Generators?

c. F-22A FIRE EXTINGUISER, STORED PRESSURE W/GAUGE – When was the last 6 year maintenance performed?

d. F-25A FIRE EXTINGUISER, HYDROSTATIC TESTING – When was the last Hydrostatic testing Performed?

e. V-90A BACKFLOW PREVENTER – What is the diameter in inches of this valve?

A71: Refer to Inventories in Bidders Library

Q72: IRT Preventive maintenance Schedule for Los Indios Border Station

a. E-40A What are the Make Model and Rating of these Generators?

b. F-22A FIRE EXTINGUISER, STORED PRESSURE W/GAUGE – When was the last 6 year maintenance performed?

c. These is no F-25A Service listed. Are there no fire extinguishers requiring Hydrostatic testing in this facility?

d. R-13A NON-DESTRUCTIVE CHILLER TUBE ANALYSIS – When was this service last performed?

e. V-09A BACKFLOW PREVENTER (Irrigation) – What is the diameter in inches of these valves?

f. V-90A BACKFLOW PREVENTER (Fireline) – What is the diameter in inches of these valves?

g. X-39A SEPTIC TANK, DRAIN FIELD – Is there a tank that needs to be pumped and what is its capacity in gallons?

A72: Refer to Inventories in Bidders Library

Q73: B-3 excel sheet Why does the price sheet have custodial and grounds unit pricing A73: This does not include custodial or grounds. Please fill out only the information required for an O&M contract

Q74: C.2.38 What are the normal working hours for this contract?

A74: See Question 1

Q75: CM.4.1 If during deficiency inspection we see that Preventive Maintenance was not performed properly or wasn’t preformed at all on a unit and it was starting to fail because of it would we still be liable up to the threshold?

A75: All agreed upon items identified during the walk through and placed on the IDL will be the responsibility of the Government.

Q76: C.8.1 Does the current staff all meet the qualifications?

A76:Yes

Q77: C.9.1 Will the current BOP be available in Word to update during transition?

A77: Upon request by the awardee, the BOPs can be made availalbe in Word format.

Q78: C.10 Does GSA currently use RFID or barcode scanners to track or close out WO/PMs?

A78:no

Q79: C.15 Is the current reference library up to date?

A79:Yes

Q80: C.20 Is the electrical labeling up to date?

A80:Yes

Q81: C.35.1 When was the last 3-year electrical PMs performed?

A81:Refer to Bidders Library

Q82: C.35.4.1.1 Would we be responsible for network cable breaks?

A82:not unless damaged by awardee contractor

Q83: C.41.18 Is currently al signage up to date?

A83: Yes

Q84: C.42.11 Does the generators require a load bank to be brought in or can we just use building load? If a load bank is required what is the frequency?

A84:Must comply with the most current NFPA 110

Q85: H.15.3 Do all current technicians meet these requirements?

A85:Yes

Q86: L.4.2.1 There is mention of listing key personnel POC info in Part 3 but nowhere else in section L or M does it mention this item. If required can the Gov please identify the key personnel? Also please confirm if any POC info is only item required an no resume as that would be for after award approval?

A86: L.4.2.1 Part 3 - Miscellaneous Documents requires a list of offeror's key personnel and point of contact information.

Q87: L.5.1.1 Please confirm that the Cover page, TOC is excluded from the 10 page count.

A87: Yes, the cover page and TOC are excluded from the 10 page count.

Q88: L.5.1.1 The table of tasks has window washing and grounds maintenance listed was this in error?

A88: YES, No custodial or grounds included in this contract

Q89: L.5.2.1 One of the items listed is lighting systems what type of lighting systems does the current buildings have?

A89: Refer to Bidders Library

Q90: L.5.2.2 Will companies that propose more than 2 projects received a higher score if the two minimum projects proposed have an exceptional CPARS?

A90: No.

Q91: L.5.3.1 Can the offer provide a copy of their CPARS as part of this section?

A91: Yes.

Q92: Figure L-1 Please confirm no admin assistant is required for the service desk as it’s not in the base line and there is a Secretary 1 and II in CBA.

A92: Offerors should proposed what they feel is required for this requirement.

Q93: C.1.3 Is the contractor responsible for connection point power to any of the equipment excluded from this scope of work

A93: NO

Q93: C.2.9 Is the exterior lighting controlled through the BAS at any of the locations listed in the SOW?

A93: NO

Q94: C.10. Are all of the hydraulic bollards listed in the equipment inventory operational at all of the locations listed in the SOW?

A94: Yes

Q95: C.15. Does the reference library contain up to date as built drawings for all the locations listed in SOW?

A95: No

Q96: C.22.2 Does mission critical equipment listed in the SOW have the ability to remotely notify if preset alarm parameters are reached?

A96: YES

Q97: C.30. Is damage caused by other’s negligence a fully reimbursable expense to the contractor?

A97: It depends on the scenario and situation. Generally, yes.

Q98: C.39.5 Is the artwork for the existing sign package available to the contractor?

A98: No

Q99: General: What are the requirements for load banking emergency generators (duration, frequency etc.)

A99: Must comply with the most current NFPA 110

Q100: General: When issue PWS changes can GSA please use track changes to easily identify the changes if any.

A100: PWS changes will be reflected via solicitation amendment.

Q101: General Equipment List - Only Los Indios equipment list provides the make of chillers, what are the make/model of chillers located at the US Courthouse & Gateway Border Station?

A101: (Gateway) Trane CGAM 080F and Trane RTAA 0804 / Refer to Equipment Inventory

Q102: General Pole Lights From the Site Visit: Are the pole lights (approximately 20 total) in the parking lot directly across from the Brownsville Federal Courthouse the O&M Contractors responsibility or do they fall under the city/county’s domain?

A102: City

Q103: General B&M LPOE From the Site Visit: There appeared to be no catwalk on the roof for inspecting the solar panels. As a result, are there roof anchors or tie-off points available for personnel to adequately perform preventative maintenance and repairs on the solar panels? If so please provide locations and how many?

A103: There are no certified anchor points

Q104: General Los Tomates LPOE From the Site Visit: There are two (2) 19-ton air cooled liquid chillers (Asset #’s 982536 & 982551) that currently use R-22 refrigerant.

The U.S. Government has placed restrictions on R-22 and has issued the requirement that R-22 refrigerant must be eliminated from use in cooling systems by the year 2020.

As a result, at this point R-22 will no longer be manufactured. Does GSA have plans to replace these chillers by 2020 since R-22 will no longer be manufactured?

A104: Issue has been noted, project is pending, but may or may not be completed by 2020. Contractor will be responsible for systems in place at time of award.

Q105: C.2.11 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies Please provide a copy of the current BOP for each facility?

A105: Current BOPs will be provided to the incoming contractor.

Q106: C.2.15 Consumable Parts "Consumable Parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. The contractor shall not allow the fuel level to drop below 75%. The contractor shall provide fuel up to $625 per contract year. What is the current fuel level for all emergency generators?

A106: GSA will ensure that all generators are at 75% capacity at award

Q107: C.4.1 Existing Deficiency Inspection The Existing Deficiency Inspection states the incoming Contractor shall also include an itemized price list (including, but not limited to labor, materials, overhead, and profit) for correcting each deficiency. These estimates shall remain in effect for 180 days. These lists shall be submitted to the COR 30 days prior to the start date. However, C.5.1 Transition Phase Startup states the contractor shall develop and submit to the CO or their designee 45 days before the end of the startup phase the initial deficiency/closeout list report, including an itemized estimate for correcting each deficiency. Please clarify the correct submittal date expectation for the deficiency inspections (30 day prior or 45 days prior)?

A107: We will have a full IDL, Government will prioritze and based on budget, we will ask for proposals at that time

Q108: C.8.4 Service Request and Administrative Support The Contractor shall operate a service request and administrative support function during normal working hours, to act as a central point of contact for the Government and building occupants to take service requests, and track and maintain service request records in the CMMS. This includes service requests for work not under the scope of this Contract (i.e., performing a central service request desk function for the facility, regardless of who is responsible for responding to the service request). If the Prime Contractor is responsible for entering service requests into NCCMMS for work outside the scope for this contract, who is responsible for closing them within NCMMS? Will the Prime Contractor be held accountable for work orders in an "open" status that are not within the scope of this contract (i.e. Custodial and/or grounds)? Will the Prime Contractor be held accountable for incomplete past due work orders?

A108: The contractor is responsible for closing work orders. Note work orders that are not part of the contract.

Q109: C.28 Advanced Metering Program What locations have Advanced Metering Programs installed?

A109: Brownsville Federal Courthouse

Q110: C.31. Key Control The Contractor shall follow the building’s key control program.

Keys issued to the Contractor…