Amend 04 - Section M - M.12 Proposal Matrix.xlsx
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- Sioux City Operations and Mechanical Maintenance Services Federal contract opportunity
- Solicitation number
- 47PG0121R0005
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Technical
PROPOSAL MATRIX - TECHNICAL PROPOSAL
| Solicitation | |
| Section | Solicitation |
Section Page No. Title of Document Requirement Proposal Page No.
| Section M | 3 | STAFFING PLAN | M.2.1.2.A.2. | |
| Section M | 3 | Positions, titles, responsibilities, and physical locations | M.2.1.2.A.2. | |
| Section M | 3 | Subcontractors/Contractor Team Arrangements (CTA) that will be used | ||
| and their areas of responsibility | M.2.1.2.A.2. | |||
| Section M | 3 | Description of how the contractor plans to recruit and retain personnel, particularly key personnel. | M.2.1.2.A.2. | |
| Section M | 3 | Description of how the contractor plans to fill vacancies as a result of attrition, including a proposed schedule for recruitment, selection, training, and transition. | M.2.1.2.A.2. | |
| Section M | 3 | Description of how the offeror will manage resources with a | ||
| union agreement. | M.2.1.2.A.2. | |||
| Section M | 3 | Description of how resources will be shared amongst the buildings | ||
| and on campus. | M.2.1.2.A.2. | |||
| Section M | 3 | Overall approach, priorities, and the work to be accomplished during | ||
| the transition phase | M.2.1.2.A.2. | |||
| Section M | 3 | MONTHLY PROGRESS AND COMMUNICATIONS PLAN | M.2.1.2.A.4 | |
| Section M | 3 | method for providing GSA /stakeholders with monthly progress info | M.2.1.2.A.4 | |
| Section M | 3 | describe the status and impact of all current and future contract and | ||
| asset programs including custodial and mechanical, projects, energy usage, tenants, etc. The Contractor should articulate specifics on how this update will be accomplished, including the information to be provided, goals and objectives. | M.2.1.2.A.4 | |||
| Section M | 3 | QUALITY CONTROL PLAN | M.2.1.2.A.6 | |
| Section M | 3 | detail method, frequency, documentation, and remedies for ensuring | ||
| work is highest quality. | M.2.1.2.A.6 | |||
| Section M | 3 | Describe procedures for correcting problems and correcting quality | ||
| assurance findings. | M.2.1.2.A.6 | |||
| Section M | 4 | PREVENTATIVE/PREDICTIVE MAINTENANCE PLAN | M.2.1.2.B.2 | |
| Section M | 4 | detail the Contractor’s approach for ensuring all equipment and |
systems covered under the scope of the PWS requiring a PM procedure, tour, inspection, and/or testing is continually accounted for, scheduled,
| documented, and completed as scheduled each month | M.2.1.2.B.2 | ||
| Section M | 4 | articulate how the Contractor’s approach will provide for the efficient |
operation of all equipment and systems; maximum equipment life;
minimum downtime for accomplishing procedures, and a system that identifies equipment requiring upgrades or replacement, and
| warranty management. | M.2.1.2.B.2 | ||
| Section M | 4 | detail the Contractor’s approach to using the 2018 GSA Maintenance | |
| Guide, any deviations and the rationale for doing so. | M.2.1.2.B.2 | ||
| Section M | 4 | The plan should detail what equipment will receive tours, the frequencies, |
the methodology for documentation, and the application of data in
| efficient operations. | M.2.1.2.B.2 | ||
| Section M | 4 | The Contractor should articulate specifics on the employee(s) using |
the BAS system, the training they will receive, the ways they will use the system and associated benefits, any subcontractor(s) and the
| support they will provide quantified in hours and associated services. | M.2.1.2.B.2 | |||
| Section M | 4 | NCMMS USAGE AND DATA MANAGEMENT PLAN | M.2.1.2.B.4 | |
| Section M | 4 | The offeror shall provide credential and/or training plan for the employee | ||
| managing NCMMS for the contractor and how they will be utilized, i.e., services provided on location or remotely. | M.2.1.2.B.4 | |||
| Section M | 4 | The plan shall detail intended daily usage, data validation and quality control management methodology and timeline for inventory verifications, and reports integration with other program areas. This shall include but not limited to, subcontract work, records documentation, equipment maintenance, locations and inventories, warranty information, job plans, preventive maintenance plans and tracking, O&M manuals, reports, systems inspection, tour sheets, operating logs, safety plans, quality control inspections, Work Orders, Work Order close out, miscellaneous hours information, Overtime Utilities information, all tests, equipment photos, certifications, meter readings, permits, existing deficiency reports, initial deficiency reports and other records required by current and future policies. The Contractor must use the NCMMS to validate and update the equipment inventory and all locations where Contractor work occurs on a continuous basis including an annual certification that the equipment inventory is up to date and complete. | M.2.1.2.B.4 | |
| Section M | 4 | BAS MONITORING, USAGE, AND MAINTENANCE PLAN | M.2.1.2.B.6 | |
| Section M | 4 | The plam shall address how the offeror intends to monitor and respond | ||
| to BAS alarms 24 hours a day, 7 days a week. | M.2.1.2.B.6 | |||
| Section M | 5 | The plan shall include the various types of alarms such as minor to | ||
| critical and how the response shall occur for each. While onsite during normal business hours, the offeror shall provide a plan that includes how the overall health of the system shall be maintained for proper functionality. This shall include but is not limited to the calibration of sensors, verification of alarm functionality, and overall HVAC controllers. Proposals will be evaluated on the extent to which the plan demonstrates quality control, usage management, proper response, and system maintenance and service practices to ensure reliable data and responses within the system. If a subcontractor is to be used for BAS service and maintenance that plan must identify the subcontractor and provide a description of their experience with the system. | M.2.1.2.B.6 | |||
| Section M | 5 | PRIOR EXPERIENCE FORM M.8 AND NARRATIVE REFERENCE 1 | M.2.2.2 | |
| Section M | 5 | Type of facility, number and geographical locations of associated |
buildings, nature of tenant mission and population, square footage,
| complexity of equipment, age of facilities. | M.2.2.2.a | |||
| Section M | 5 | Estimated annual dollar value of contract. | M.2.2.2.b | |
| Section M | 5 | Description of services provided and the offeror’s level of responsibility | ||
| and authority on the project. | M.2.2.2.c | |||
| Section M | 5 | List of subcontracted services and subcontractors used, along with | ||
| estimated annual cost of each subcontracted service. | M.2.2.2.d | |||
| Section M | 5 | Type of contract (e.g., cost reimbursable, incentive fee, award fee, | ||
| time and materials, fixed price, etc.). | M.2.2.2.e | |||
| Section M | 5 | Date of contract start and completion, including options. | M.2.2.2.f | |
| Section M | 5 | Name, title, address, phone number, and email of customer contact. | ||
| It is incumbent on the offeror to ensure the customer information is current and accurate. | M.2.2.2.g | |||
| Section M | 5 | Name, title, address, phone number, and email of the building's owner |
or a representative of the owner who can attest to the quality of the services provided. It is incumbent on the offeror to ensure this information is current
| and accurate. | M.2.2.2.h | |||
| Section M | 5 | PRIOR EXPERIENCE FORM M.8 AND NARRATIVE REFERENCE 2 | M.2.2.2 | |
| Section M | 5 | Type of facility, number and geographical locations of associated |
buildings, nature of tenant mission and population, square footage,
| complexity of equipment, age of facilities. | M.2.2.2.a | |||
| Section M | 5 | Estimated annual dollar value of contract. | M.2.2.2.b | |
| Section M | 5 | Description of services provided and the offeror’s level of responsibility | ||
| and authority on the project. | M.2.2.2.c | |||
| Section M | 5 | List of subcontracted services and subcontractors used, along with | ||
| estimated annual cost of each subcontracted service. | M.2.2.2.d | |||
| Section M | 5 | Type of contract (e.g., cost reimbursable, incentive fee, award fee, | ||
| time and materials, fixed price, etc.). | M.2.2.2.e | |||
| Section M | 5 | Date of contract start and completion, including options. | M.2.2.2.f | |
| Section M | 5 | Name, title, address, phone number, and email of customer contact. | ||
| It is incumbent on the offeror to ensure the customer information is current and accurate. | M.2.2.2.g | |||
| Section M | 5 | Name, title, address, phone number, and email of the building's owner |
or a representative of the owner who can attest to the quality of the services provided. It is incumbent on the offeror to ensure this information is current
| and accurate. | M.2.2.2.h | |||
| Section M | 5 | PRIOR EXPERIENCE FORM M.8 AND NARRATIVE REFERENCE 3 | M.2.2.2 | |
| Section M | 5 | Type of facility, number and geographical locations of associated |
buildings, nature of tenant mission and population, square footage,
| complexity of equipment, age of facilities. | M.2.2.2.a | |||
| Section M | 5 | Estimated annual dollar value of contract. | M.2.2.2.b | |
| Section M | 5 | Description of services provided and the offeror’s level of responsibility | ||
| and authority on the project. | M.2.2.2.c | |||
| Section M | 5 | List of subcontracted services and subcontractors used, along with | ||
| estimated annual cost of each subcontracted service. | M.2.2.2.d | |||
| Section M | 5 | Type of contract (e.g., cost reimbursable, incentive fee, award fee, | ||
| time and materials, fixed price, etc.). | M.2.2.2.e | |||
| Section M | 5 | Date of contract start and completion, including options. | M.2.2.2.f | |
| Section M | 5 | Name, title, address, phone number, and email of customer contact. | ||
| It is incumbent on the offeror to ensure the customer information is current and accurate. | M.2.2.2.g | |||
| Section M | 5 | Name, title, address, phone number, and email of the building's owner |
or a representative of the owner who can attest to the quality of the services provided. It is incumbent on the offeror to ensure this information is current
| and accurate. | M.2.2.2.h | |||
| Section M | 6 | M.9 PAST PERFORMANCE REFERENCE INFORMATION #1 | M.2.3.2 | |
| Section M | 6 | M.9 PAST PERFORMANCE REFERENCE INFORMATION #2 | M.2.3.2 | |
| Section M | 6 | M.9 PAST PERFORMANCE REFERENCE INFORMATION #3 | M.2.3.2 | |
| Section M | 6 | M.10 SITE INSPECTION FORM | M.2.4.A | |
| Section L | 6 | M.12 PROPOSAL MATRIX | L.2.3.5 |
Price Proposal
| PROPOSAL MATRIX - PRICING |
| DO NOT INCLUDE ANY PRICING INFO |
IN THIS DOCUMENT
| Solicitation | |
| Section | Solicitation |
Section Page No. Title of Document Requirement Proposal Page No.
| Section L | 7 | Standard Form 1449, signed | L.2.4.1 |
| Section L | 7 | B.1 - Price Sheets (Excel) | L.2.4.2 |
| Section L | 7 | B.2 Cost Breakout (Excel) | L.2.4.3 |
| Section L | 7 | Section K | L.2.4.4 |
| Section L | 7 | Solicitation Amendments, acknowledged | L.2.4.5 |
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