Amend 03 - Section L.pdf

Solicitation 47PG0121R0005, Section L Page 1 of 8

Table of Contents

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1. - FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

(JUN 2020)

L.2. - SUBMISSION OF PROPOSALS

L.2.1 - Submit Proposals To:

L.2.2 - Due Dates/Times:

L.2.3. Information to Be Included in Technical Proposal

L.2.4. Information to Be Included in Price Proposal

L.3. - FAR 52.237-1, SITE VISIT

L.4. - INSPECTION OF THE FACILITY (SITE VISIT)

L.4.1 - SPECIAL NOTICES

L.4.2 - TOUR DATES/TIMES:

L.5. - FAR 52.216-1, TYPE OF CONTRACT (APR 1984)

L.6. - FAR 52.233-2, SERVICE OF PROTEST (SEPT 2006)

L.7. - NOTICE TO JOINT VENTURES/TEAMING

Solicitation 47PG0121R0005, Section L Page 2 of 8

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR RESPONDENTS

L.1. - FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/subpart-4.10#FAR_Subpart_4_10

Solicitation 47PG0121R0005, Section L Page 3 of 8

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock

Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

Solicitation 47PG0121R0005, Section L Page 4 of 8

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award

Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the

Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

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L.2. - SUBMISSION OF PROPOSALS

The instructions below provide guidance for the preparation and submission of proposals. The purpose is to establish requirements for the format and content so proposals are complete, contain all essential information, and can be evaluated equitably.

Offerors shall submit the technical and price proposals, prepared in conformance with the solicitation requirements.

The content of the proposals shall be submitted in two (2) severable parts. The proposal shall contain a minimum of two files: one file named “Technical Proposal” and one file named “Price Proposal.” The Technical Proposals shall not contain any pricing information.

Offerors are responsible for ensuring their proposal is received at the Contracting Office by the required due date/time, including any past performance documentation. It is recommended the offeror submit their proposal to the

Contracting Office with a read receipt request.

MANAGEMENT PLAN PAGE LIMIT: There is a size limitation of sixty (60) eighty (80) pages for the

Management Plan factor. This limitation is inclusive of any charts, tables, pictures, and diagrams. This limitation is not intended to imply the Government is expecting quotes to be of a particular length. Instead, offerors are encouraged to make their proposals only as voluminous as is necessary to respond to the preparation instructions set forth in the RFP. Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

The proposal should clearly demonstrate that the offeror has a thorough understanding of the requirement. Mere statements made by the offeror that he/she understands, can or will meet the RFP requirements or paraphrasing the RFP or parts thereof will be considered inadequate. Phrases such as "Standard procedures will be employed" or "well known techniques will be used" will also be considered inadequate. Clarity and completeness of the description of the offeror’s approach to the project is essential. Marketing brochures count against the page limitation and should only be submitted if they are necessary to support the content of the technical proposal.

L.2.1 - Submit Proposals To:

General Services Administration

Kay Brundage, Contract Specialist LJ Morris, Contracting Officer kay.brundage@gsa.gov lauree.morris@gsa.gov

L.2.2 - Due Dates/Times:

Receipt of Questions: April 16, 2021 at 2:00 p.m. CDT.

Receipt of Proposals: May 3, 2021 May 13, 2021 at 2:00 PM CDT.

*All questions must be submitted via email to the contract specialist and contracting officer prior to the Receipt of

Questions deadline.

L.2.3. Information to Be Included in Technical Proposal

The contents of the Technical Proposal shall consist of:

1. Management Plan (see M.2.1)

2. Prior Experience (see Section M.2.2)

3. Past Performance (see Section M.2.3)

4. Site Inspection (see Factor 3, Section M.2.4)

5. Form M.12 – Technical Proposal Matrix (Excel Document)

In order to receive consideration in the technical evaluation process, the Offeror’s technical proposal must address all of the areas outlined in Section M.2 – Technical Proposals. The proposal should clearly demonstrate that the offeror has a thorough understanding of the requirement. Mere statements made by the offeror that he/she understands, can or will meet the RFP requirements or paraphrasing the RFP or parts thereof will be considered inadequate. Phrases such as "Standard procedures will be employed" or "well known techniques will be used" will also be considered inadequate. Clarity and completeness of the description of the offeror’s approach to the project is mailto:kay.brundage@gsa.gov mailto:lauree.morris@gsa.gov

Solicitation 47PG0121R0005, Section L Page 6 of 8 essential. Marketing brochures count against the page limitation and should only be submitted if they are necessary to support the content of the technical quote.

Offerors shall submit proposals that are acceptable without additional explanation or information. The Government may request additional information from Offerors of proposals and may discuss proposals with the Offerors.

However, award may be made without discussion or negotiation of proposals.

L.2.4. Information to Be Included in Price Proposal

The contents of the Price Proposal shall consist of:

1. Signed copies of the Standard Form 1449

2. Completed B.1 – Price Sheets (Excel document)

3. Completed B.2 – Cost Breakout (Excel document)

4. All of Section K

5. Signed copies of all amendment(s), (if any)

Offerors are reminded that Block 12 of the Standard Form 1449, Solicitation/Contract/Order for Commercial Items, is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment Clause of this solicitation. Offerors are cautioned against inserting any statement in Block 12 that indicates that payment is due sooner than the time stipulated in the Prompt Payment Clause. Example: Inserting “net 20” in block 12 will cause the offer to be rejected as nonresponsive, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment Clause.

Prior to award, the offeror must be registered in the System for Award Management (SAM) database at http://www.sam.gov.

L.3. - FAR 52.237-1, SITE VISIT

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

L.4. - INSPECTION OF THE FACILITY (SITE VISIT)

Offerors are encouraged to attend a site visit at each location. Due to COVID-19 constraints/precautions, tours will be given on first call, first served basis. Offerors must contact Shaun Smith at (712) 223-4280 in advance to confirm your attendance at one of the scheduled tours. No tours will be held at individual requests and those not on the pre-approved participant list will not be able to attend. Tours are only available at the dates and times stated below.

Offerors must retain form M.10 after the site visit and return the original signed form with the technical proposal.

L.4.1 - SPECIAL NOTICES

Due to COVID-19 conditions, please note the following precautionary measures:

(a) Site Visit tours are limited to a total of 10 participants. Offerors must be on the pre-approved list in order to attend (first call, first-served basis).

(b) All participants MUST bring their own face mask in order to participate in the tour.

(c) Face masks must be worn at all times during the tour.

(d) Participants are encouraged to practice social distancing as practicable during the tour.

(e) Participants are subject to a COVID Health Questionnaire (may be written or verbal) immediately prior to the tour.

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L.4.2 - TOUR DATES/TIMES:

Tuesday, April 13, 2021 at 9:00 AM CDT.

Tuesday, April 13, 2021 at 1:00 PM CDT.

Thursday, April 15, 2021 at 9:00 AM CDT.

Thursday, April 15, 2021 at 1:00 PM CDT.

It will be the responsibility of the offeror to inspect the site, determine the quantity of service involved, compare the specifications with the work to be done, verify conditions, including other work, if any, being performed. Failure to do so will in no way relieve the successful offeror from the necessity of furnishing any materials or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

L.5. - FAR 52.216-1, TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Commercial Item, Performance Based, Firm Fixed Price, Requirements type contract resulting from this solicitation.

L.6. - FAR 52.233-2, SERVICE OF PROTEST (SEPT 2006)

(a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO) or the General Services

Administration Board of Contract Appeals (GSBCA), shall be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt from Contracting Officer, General Services Administration, Services

Acquisition Branch (6P1QC), 2300 Main Street, Kansas City, MO 64108.

(b) The copy of any protest shall be received in the office designated above on the same day a protest is filed with the GSBCA or within one day of filing with the GAO.

L.7. - NOTICE TO JOINT VENTURES/TEAMING

If an Offeror will be submitting a proposal under a joint venture, the joint venture’s or teaming arrangement legal name shall be registered in SAM and possess a Data Universal Numbering System (DUNS) number. In addition, the joint venture’s legal name shall be clearly printed in Block 17a of the SF1449 when submitting the proposal package.

The proposal must clearly state who the prime Contractor will be for the joint venture. The prime Contractor shall perform the work awarded under this contract as prescribed under FAR 52.219-30 (DEVIATION 2019-06). In addition, a copy of the executed joint venture agreement shall be on file with the Contracting Office prior to award.

Past Performance evaluation may be evaluated for both entities of the joint venture as part of the source selection process.

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L.8 – PROVISIONS INCORPORATED BY REFERENCE

Number Title 52.204-7 System for Award Management

52.204-16 Commercial and Government Entity Code Reporting

52.204-22 Alternative Line Item Proposal

52.207-1 Notice of Standard Competition

52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and

Commercial Item Descriptions, FPMR Part 101-29

52.215-1 Instructions to Offerors – Competitive Acquisition

52.232-13 Notice of Progress Payments

52.232-28 Invitation to Propose Performance-Based Payments

52.232-38 Submission of Electronic Funds Transfer Information with Offer