HHS Chicago Federal Backfill - 75_ CD - Specifications 07-01-11.pdf

GREAT LAKES REGION 5

HHS CHICAGO FEDERAL BACKFILL

PROJECT

JOHN C. KLUCZYNSKI FEDERAL BUILDING

230 SOUTH DEARBORN STREET, CHICAGO, IL 60604

Building Number: IL.0236FC

RALPH H. METCALFE FEDERAL BUILDING

77 WEST JACKSON BOULEVARD, CHICAGO, IL 60604

Building Number: IL.0303ZZ

GSA Project Control Number: XXXXXX

Architect of Record: Engineer of Record:

Interactive Design Architects Arup 900 North Franklin Street 35 East Wacker Drive Suite 304 Suite 1800 Chicago, Illinois 60610 Chicago, Illinois 60601

75% Construction Document Submittal: 07.01.22

PROPERTY OF THE UNITED STATES GOVERNMENT

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SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

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HHS Chicago Federal Backfill GSA PBS - Region 5

TABLE OF CONTENTS

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00 0110 - 1

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

00 0110 - Table of Contents

SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 1000 - Summary

01 1400 - Work Restrictions 01 2500 - Substitution Procedures

01 2900 - Payment Procedures 01 3100 - Project Management and Coordination 01 3110 - Critical Path Method Scheduling

01 3200 - Photographic Documentation 01 3300 - Submittal Procedures

01 3525 - Fire Prevention & Protection in Construction, Alteration, and Demolition Projects 01 3600 - Construction-Operations Building information exchange (COBie)

01 4000 - Quality Requirements 01 5930 - Security Regulations 01 5950 - Safety and Health

01 6000 - Product Requirements 01 7000 - Execution Requirements

01 7329 - Cutting and Patching 01 7330 - Selective Demolition

01 7350 - Fire Prevention Precautions for Hot Work 01 7419 - Construction Waste Management and Disposal

01 7700 - Closeout Procedures 01 7810 - Project Record Documents 01 7822 - Operations and Maintenance Documentation

01 8200 - Demonstation and Training

DIVISION 02 -- EXISTING CONDITIONS

02 8200 - Asbestos Abatement

DIVISION 05 -- METALS

05 5000 - Metal Fabrications

DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

06 1000 - Rough Carpentry

06 4100 - Architectural Wood Casework

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DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

07 8400 - Firestopping 07 9200 - Joint Sealants

DIVISION 08 -- OPENINGS

08 1113 - Hollow Metal Doors and Frames 08 1416 - Flush Wood Doors

08 1433 - Stile and Rail Wood Doors 08 4313 - Aluminum-Framed Storefronts

08 7100 - Door Hardware

DIVISION 09 -- FINISHES

09 5100 - Acoustical Ceilings 09 6500 - Resilient Flooring 09 6813 - Tile Carpeting

09 9123 - Interior Painting

DIVISION 10 -- SPECIALTIES

10 1400 - Signage 10 2219.63 - Demountable Glass Partitions

10 2239 - Folding Panel Partitions

DIVISION 11 -- EQUIPMENT

11 3013 - Residential Appliances

DIVISION 21 -- FIRE SUPPRESSION

21 0517 - Sleeves and Sleeve Seals for Fire Supression Piping

21 0518 - Escutcheons for Fire Supression Piping 21 0553 - Identification for Fire Suppression Piping and Equipment

21 1317 - Sprinkler System Modifications

DIVISION 22 -- PLUMBING

22 0517 - Sleeves and Sleeve Seals for Plumbing Piping 22 0518 - Escutceons for Plumbing Piping 22 0519 - Meters and Gauges for Plumbing Piping

22 0523 - General-Duty Valves for Plumbing Piping 22 0529 - Hangers and Supports for Plumbing Piping and Equipment

22 0553 - Identification for Plumbing Piping and Equipment 22 0719 - Plumbing Piping Insulation

22 1116 - Domestic Water Piping 22 1119 - Sanitary Waste Piping Specialties 22 3300 - Electric Domestic Water Heaters

22 4216 - Commercial Sinks

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DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 0513 - Common Motor Requirements for HVAC Equipment 23 0516 - Expansion Fittings and Loops for HVAC Piping 23 0529 - Hangers and Supports for HVAC Piping and Equipment

23 0548 - Vibration and Seismic Controls for HVAC 23 0553 - Identification for HVAC Piping and Equipment

23 0593 - Testing, Adjusting, and Balancing for HVAC 23 0713 - Duct Insulation

23 0800 - Commissioning of HVAC 23 0900 - Instrumentation and Control for HVAC

23 0993 - Sequence of Operations for HVAC Controls 23 2113 - Hydronic Piping 23 2116 - Hydronic Piping Specialties

23 3113 - Metal Ducts 23 3300 - Air Duct Accessories

23 3600 - Air Terminal Units 23 3713 - Diffusers, Registers, and Grilles

23 8146 - Water-Source Unitary Heat Pumps

DIVISION 25 -- INTEGRATED AUTOMATION

DIVISION 26 -- ELECTRICAL

26 0500 - Common Work Results for Electrical 26 0519 - Low-Voltage Electrical Power Conductors and Cables

26 0526 - Grounding and Bonding for Electrical Systems 26 0529 - Hangers and Supports for Electrical Systems

26 0533 - Raceways and Boxes for Electrical Systems 26 0544 - Sleeves and Sleeve Seals for Electrical Raceways and Cabling

26 0553 - Identification for Electrical Systems 26 0923 - Lighting Control Devices 26 0933 - Central Dimming Controls

26 2416 - Panelboards 26 2726 - Wiring Devices

26 2816 - Enclosed Switches and Circuit Breakers 26 5113 - Interior Lighting Fixtures

DIVISION 27 -- COMMUNICATIONS

27 4100 - General Conditions for Integrated Audiovisual Systems 27 4116 - Integrated Audiovisual Systems and Equipment

27 5119 - Sound Masking Systems

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00 0110 - 4

DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

28 3104 - Fire Alarm System Modification

APPENDIX

Pre-Renovation Asbestos-Containing Material and Lead Based Paint Survey Summary Report - Ralph H. Metcalfe Building Pre-Alteration Asbestos Assessment and Lead Based Paint Sampling Survey - John C.

Kluczynksi Building

END OF SECTION

SUMMARY

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01 1000 - 1

SECTION 01 1000

SUMMARY

PART 1 - GENERAL

1.01 PROJECT IDENTIFICATION

A. Project Name and Location:

HHS Chicago Federal Backfill Project John C. Kluczynski Federal Building 230 South Dearborn Street Chicago, Illinois 60604 (and) Ralph H. Metcalfe Federal Building 77 West Jackson Boulevard Chicago Illinois 60604

B. Project Summary Description:

The Project is an office buildout which includes Renovation of existing finished space;

approximately 26,500 square feet in the John C. Kluczynksi Federal Building on Floors 31 and 33; and 21,000 square feet in the Ralph H. Metcalfe Federal Building on Floor

21. Scope of Work will include complete demolition of existing partitions, ceilings, demountable partition systems, casework, MEP, and some remaining furniture. Some existing lighting (JCK 33) to be salvaged for reinstallation. Some abatement of carpet mastic and ductwork sealant will be required. New construction will include new gypsum board demising partitions, demountable glazed partition systems, folding walls, acoustical ceilings, aluminum store Front Entries, casework, some wet pantry areas with sinks and appliances, Mechanical, Electrical, Plumbing, and Fire Protection distribution throughout, and infrastructure for AV and Security.

C. Architect: The term Architect refers to the Design Team's Project Designer, Architect and Manager. The Architect's status relative to the construction will be delineated in writing by the Contracting Officer prior to the pre-construction conference.

Interactive Design Architects 900 North Franklin Street Suite 304 Chicago, Illinois 60610

(312) 988-0223 Project Manager:

Laurie Woolverton - lwoolverton@idea8.com

D. Engineer: The term Engineer refers to the project Engineer:

Arup 35 East Wacker Drive, Suite 1800 Chicago, Illinois 60601 Project Managers:

Tim Hodina (Electrical) - tim.hodina@arup.com

(312) 849-5613 Cory Abramowicz (Mechanical) - cory.abramowicz@arup.com

(312) 849-4282

E. The Contracting Officer for the project is:

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01 1000 - 2

Anna Vanko US General Services Administration Office: (614) 469-2791 Cell: (513) 505-6253 Contact email: anna.vanko@gsa.gov

F. The Contracting Officer's Representative (COR) for the project is:

Irene Kazazakis US General Services Administration 230 S. Dearborn Street, Suite 3600 Chicago 60604 Office: (312) 886-1062 Cell: (312) 550-1864 Contact email: irene.kazazakis@gsa.gov

G. The Project Manager for the project is:

Joe Mulligan US General Services Administration Cell: (312) 505-5426 Contact email: joseph.mulligan@gsa.gov

1.02 WORK UNDER OTHER CONTRACTS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.03 MISCELLANEOUS PROVISIONS

A. Work in the extension of existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Existing electrical and fire protection systems shall be removed or altered to the extent indicated. Maintain continuous service in sections of these systems to remain.

F. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

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01 1000 - 3

PART 2 - PRODUCTS (NOT APPLICABLE)

PART 3 - EXECUTION (NOT APPLICABLE)

WORK RESTRICTIONS

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01 1400 - 1

SECTION 01 1400

WORK RESTRICTIONS

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section.

1.02 CONTRACTOR USE OF PREMISES

A. The Contracting Officer or Contracting Officer's Representative will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weathertight condition throughout the construction period. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be provided, if available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities must be requested through Property Management for approval.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or other's property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site. GSA would like to retain doors, door hardware and ballistic material from the project.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

10. No parking will be available on site during working hours of the building occupants.

The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

WORK RESTRICTIONS

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01 1400 - 2

1.03 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

3. The warranty period for the occupied portion of the building only will commence on the date of occupancy by the Government.

1.04 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays: 8:00 AM to 5:00 PM. (GSA to confirm)

B. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

C. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Hammering and core drilling of floor and installation conduit and wiring that takes place in the ceiling of the floor below the space.

2. All noisy and disruptive work.

3. Any hot work

4. Any odor producing work

5. On site millwork stripping and refinishing

6. Sprinkler or Fire Alarm work or testing

D. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 - PRODUCTS (NOT APPLICABLE)

PART 3 - EXECUTION (NOT APPLICABLE)

SUBSTITUTION PROCEDURES

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01 2500 - 1

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Retain Sections in subparagraphs below that contain requirements Contractor might expect to find in this Section but are specified in other Sections.

2. Division016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

3. Divisions02 through 49 Sections for specific requirements and limitations for substitutions.

1.03 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. 1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. 2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner

1.04 SUBMITTALS FOR CAUSE OR CONVENIENCE:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: GSA will provide.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

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01 2500 - 2

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action:

If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. [Coordinate further with 013300 Submittals.]

1.05 FAILURE BY THE GOVERNMENT TO RESPOND DOES NOT CONSTITUTE ACCEPTANCE

OF THE PROPOSED SUBSTITUTION.

1.06 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.07 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.01 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than [15] calendar days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are

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01 2500 - 3 not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within [60] calendar days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of the Contracting Officer (CO) or the Contracting Officer Representative (COR).

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs..

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (NOT USED)

PAYMENT PROCEDURES

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01 2900 - 1

SECTION 01 2900

PAYMENT PROCEDURES

PART 1 - GENERAL

1.01 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.02 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the

Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.03 SCHEDULE OF VALUES

Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to scheduled date of initial Requests for Payment.

Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

A. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values. Contractor will enter values into workbook and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook.

1. Identification: Complete the following Project Identification fields in the Schedule of

Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity - (by division or specific work activity)

b. Dollar value of each specific work activity - both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

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01 2900 - 2

e. Update affected work branches and subordinate line items and

f. Resubmit the schedule of values before the next Request for Payment when

Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete.

Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

1.04 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the

Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the 15th of the month.

The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO along with construction progress report seven days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

D. Coordinate with GSA standards.

E. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for

Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

F. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

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01 2900 - 3

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous

Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

G. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

H. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

I. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

PROJECT MANAGEMENT AND

COORDINATION

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01 3100 - 1

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.01 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.02 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

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9. Startup and adjustment of systems.

D. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

E. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and

Electrical for specific coordination drawing requirements for mechanical and electrical installations.

F. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

G. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

H. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: AUTOCAD

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for Project.

I. Field office for CMa:

1. CMc to coordinate with GSA property management team and CMa team to provide adequate on-site office space for the CMa team. Space shall include utilities including but not limited to lighting, power, internet data connections and office furniture.

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1.03 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.04 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

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C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health."

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

1.05 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.

c. Contractor.

d. Major subcontractors.

e. Major suppliers.

f. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

r. Energy and resource efficiency / sustainability

s. Waste management

B. Progress Meetings: The Government or designee shall conduct progress meetings at the Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All

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01 3100 - 5 participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide 2 week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor, CM and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

Attendees: Authorized representatives of GSA, CM, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

1. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

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c. Coordination of final commissioning requirements and submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts, if any.

l. GSA's partial occupancy requirements.

m. Installation of GSA's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

2. Minutes: Entity conducting meeting will record and distribute meeting minutes within 3 working days. Meeting Minutes should be uploaded or documented within ePM.

1.06 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Within 14 calendar days from Notice to Proceed (NTP)

Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Revise the following subparagraphs as necessary to suit project. Add any additional requirements.

3. Schedule interruptions during times when the facility is unoccupied.

4. Plan must be approved in writing by the Building Manager and the Government or the

Government's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and Government's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.07 SUBMITTALS

A. Subcontract List: Within 7 calendar days from Notice to Proceed (NTP) prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in

Division 1 Section "Submittal Procedures".

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B. Waste Management: Within 14 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation…