SOW_FMCSA_Space_Build_Out_in_Jackson_MS_.pdf

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Statement of Work for

Design-Build (DB) Contract

April 19, 2016

SOW Writer: John Bradley

Updated: 09/21/2018

PROJECT IDENTIFICATION

Project Name: Federal Motor Carrier Safety Administration (FMCSA) 12th Floor Space Build-Out

Project Number: TBD

Region: GSA Southeast Sunbelt Region

Building Name: Dr. A.H. McCoy Federal Building

Building Address: 100 West Capitol St., Jackson, MS 39201 ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED®

2.8.3 Fire Protection/Life Safety

2.9 Cost Management

2.9.1 Cost Estimating (Request for Proposals)

2.9.2 Construction Cost Management .............................................. Error! Bookmark not defined.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.11.3 Plans and Specifications

2.12 DB Contractor Personnel Security Requirements

2.12.1 Law Enforcement Checks and Background Investigations

2.12.2 Credentialing and Return of Credentials

2.12.3 Subcontracts

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2.13 Document Security

2.13.1 Documents

2.13.2 Identification and Labeling/Marking

2.13.3 Copying from Labeled/Marked Documents

2.13.4 Redacting

2.13.5 Safeguarding and Storage

2.13.6 Dissemination

2.13.7 Destruction

2.13.8 Reporting

2.13.9 Subcontracts

2.14 Record Keeping

2.15 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Construction Documents (CD) Phase

3.2 Construction Stage

3.2.1 Construction Delivery Phase

3.3 Closeout Stage

3.3.1 Final Project Photographs

3.3.2 OPTION Building Preservation Plan (BPP)

3.3.3 DB Contract Closeout

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

4.2 Payment for Construction Delivery Phase Work

4.3 Travel

4.4 Reproduction and Delivery

APPENDIX A - Owner’s Project Requirements

1 PROJECT DESCRIPTION

Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Design-Build Services of a Design Build General Contractor (DBGC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract. The Dr. A.H. McCoy Federal Building, hereinafter referred to as “McCoy Federal Building”, is located in Jackson, MS.

This project shall provide design and construction of approximately 1,621 useable square feet of office space for the Federal Motor Carrier Safety Administration (FMCSA) located on the 12th floor of the McCoy Federal Building. Work includes installation of new partitions, doors, hardware, acoustical ceilings, light fixtures, new finishes, HVAC modifications, fire sprinkler modifications, plumbing, power, voice, data, and security work.

Design Build (DB) Contractor shall provide all labor, materials, and equipment to successfully fulfill all requirements of this scope of work.

See Appendix A for specific Owners Requirements

1.1 Project Type

This is a Design Build project.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build Contractor is to provide successful design and construction services for the completion of agency-requested build-out of space on the 12th floor of the McCoy Federal Building, Jackson, MS as noted in Appendix A (Owner’s Project Requirements).

OBJECTIVES:

Expedite execution of the Design-Build project delivery process. Successfully complete the project design phase and construction phase.

1.3 Project Delivery Approach

Work shall be performed by a qualified Design-Build contractor who follows the Design-Build project delivery method. The Design Build contractor is responsible for Design services provided by the Architect-Engineer firm during Project Design phase as well as Construction services provided during the Project Construction Phase. DB Contractor is responsible for all work performed by consultants during all phases.

1.4 Materials

Design and construction work shall comply, as a minimum, with the latest edition and most restrictive of all applicable national and local codes and standards that govern this facility. Designs shall be in accordance with the most restrictive of all applicable building code requirements.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the performance specification provided in PBS-P100. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design- Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The estimated budget cost range for this project is $300,000 to $600,000.

2.6 Schedule

Anticipated Award Date: Fourth Quarter FY2016

In-Progress CD Submission (65%) ----------------------- Due 45 calendar days after Design Stage NTP Pre-Final CD Submission (95%) -------------------------- Due 85 calendar days after Design Stage NTP Final CD Submission (100%) ------------------------------ Due 120 calendar days after Design Stage NTP

Construction Substantial Completion -------------------- Due 120 calendar days after Construction Stage

NTP

GSA reserves the right to issue the Construction NTP prior to Final CD (100%) design completion.

Schedule delays: The DB Contractor will be responsible for any general conditions, extended overhead, and management costs resulting from work performed beyond the target date other than those resulting from Government initiated scope changes.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

• Project Manager

• Architectural Designer

• Engineering designers – electrical and mechanical

• Quality Control superintendent

• Construction supervisors

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

Attachment A - FMCSA Field Office Space Standard Requirements

Design Intent Drawings – (attached)

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

Architectural Barriers Act Accessibility Standard (ABAAS)

Master Specification, Executive Office of the U.S. Attorneys, dated May 18, 2005.

The GSA PBS Building Commissioning Guide

PBS CAD Standards, (http://www.gsa.gov/cifm)

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The DB shall provide a narrative at each submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices http://www.gsa.gov/cifm http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/conserve_water.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php

2.8.2.1 Green Purchasing Plan

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about the EPA list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg. Additional requirements for use of bio-based, rapidly renewable content, and recycled content materials are as per P100 2010 page 94.

2.8.2.2 C&D Waste Management Requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Contact the COR to obtain these files in MS WORD* format.

2.8.2.3 Miscellaneous Green Requirements

In addition, the contractor shall develop the design in a way that implements the following environmental objectives:

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal)

• Promote the use of nonhazardous and recovered materials

• Realize life-cycle cost savings

• Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements

• Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications

2.8.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

2.9 Cost Management

2.9.1 Construction Cost Management

This contract is for a Firm-Fixed price for the construction services.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor’s contractual responsibilities is to GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the http://www.epa.gov/cpg

GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide schedule updates to the GSA, showing progress on and completion of all required Design services and Construction work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend progress meeting(s) and subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team as determined by all parties.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo design review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and other requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities.

• The renovated facility can be efficiently operated and maintained.

• The design adequately and efficiently accommodates the space program.

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction details are appropriate, complete, thoroughly described and workable.

• General requirements items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final CD submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into the final documents.

• All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

• The DB will prepare and submit the design review report with written responses within 14 calendar days after comment due date.

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

Other documentation required as needed:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall provide, review, and/or respond to CPM schedule updates.

Meeting Minutes – Contractor shall provide meeting agendas, records and minutes for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages.

Design Review Comments – Contractor shall provide and/or respond to design comments related to his/her role in the project team Daily/Progress Reports – The Contractor shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – Request for Information shall be provided and responded to by the Contractor.

Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals –Contractor is responsible for providing submittal documentation and tracking the submittal process.

Change Management – Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders. The Contractor shall also provide and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall provide all shop drawings for review by GSA.

As-built Drawings and Specifications – The Contractor shall record all approved specifications as well as all as-built construction documents.

2.11.3 Plans and Specifications

Provide electronic plans and specifications at each required design development and construction documents submission.

2.12 DB Contractor Personnel Security Requirements

In the performance of work required under this contract, all DB Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. DB Contractor personnel means DB Contractor employees and subcontractor employees at all tiers.

This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 180 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12).

Credentialed DB Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

All other DB Contractor personnel requiring access to occupied building areas housing federal operations will be issued visitor badges upon entry, must wear their visitor badges visibly above the waist, and must surrender their visitor badges upon exit.

All non-PIV credentialed DB Contractor personnel must be escorted at all times (including after hours) while in occupied building areas housing federal operations. The escort must be a PIV credentialed individual who has been found suitable after completion of the required background investigation. An exception to this requirement will be provided for DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period exceeding 10 days but less than 180 days. These individuals shall undergo a law enforcement check. Those who receive favorable results will be granted unescorted access to specified building areas. Those who receive unfavorable results will be denied any access to occupied building areas housing federal operations, pending completion of any adjudication and/or appeal process or final determination.

2.12.1 Law Enforcement Checks and Background Investigations

The GSA will designate a Department of Homeland Security (DHS) Federal Protective Service (FPS) representative to coordinate the required law enforcement checks and background investigations. The DB Contractor shall justify the need for and obtain the GSA approval of all requests for DB Contractor personnel law enforcement checks or background investigations, before initiating further action.

For each DB Contractor employee (including subcontractor employees) required to undergo a law enforcement check, the DB Contractor shall provide a legible ten-print fingerprint submission.

For each DB Contractor employee (including subcontractor employees) required to undergo a background investigation, the DB Contractor shall provide the following documents:

• A completed Questionnaire for Non-Sensitive Positions (Standard Form 85)

• A legible ten-print fingerprint submission

• A Declaration for Federal Employment (Optional Form 306) with items 1, 2, 8 through 13, 16, and 17a completed (or a document containing the same information)

The required forms may be downloaded from the GSA website at: www.gsa.gov/forms .

The GSA will provide fingerprinting at no cost for DB Contractor personnel requiring law enforcement checks or background investigations. Alternatively, fingerprinting may be obtained from local or state law enforcement agencies. Any fees charged by these agencies shall be non-reimbursable.

The DB Contractor shall provide the documents required above to the GSA or directly to the designated DHS FPS representative, at least 30 days before the subject individuals will require daily/weekly access to building areas housing federal operations. The documents required for each applicant shall be provided in a separate sealed and secure envelope.

DB Contractor personnel for whom background investigations have been requested must appear at least once in person before the designated DHS FPS representative and present two acceptable original identity source documents. One of these documents must be a valid (unexpired) picture ID issued by a state government or the federal government.

DB Contractor personnel requiring daily/weekly access to building areas housing federal operations may be in possession of previously issued valid federal PIV credentials. For each such DB Contractor employee (including subcontractor employees), the DB Contractor shall provide evidence verifying that the employee: (1) possesses a valid (unexpired) federal PIV credential; and (2) has undergone the required suitability or national security level investigation comparable to or higher than that required on this contract. If both of these conditions cannot be met, a new background investigation shall be required.

2.12.2 Credentialing and Return of Credentials

A federal PIV credential may be issued after an initial background check has been completed. If the ensuing further background investigation results in a preliminary finding that the subject individual is unsuitable to occupy a position at the designated sensitivity level, the PIV credential may be revoked and the subject individual denied access to building areas housing federal operations pending completion of any adjudication and/or appeal process or final determination.

Unsuitable individuals may be escorted out of building areas housing federal operations by DHS FPS, Immigration and Customs Enforcement (ICE), or other law enforcement entities, if necessary to protect government employees, property, and interests.

To receive an approved PIV credential, the applicant must appear in person before the designated DHS FPS representative and again present an original valid (unexpired) picture ID issued by a state government or the federal government. Additionally, the applicant must sign an affidavit attesting to acceptance of the PIV credential and related responsibilities.

The DB Contractor immediately shall deliver to the GSA each federal PIV credential obtained for performance of this contract, under whichever of the following conditions occurs earliest:

http://www.gsa.gov/forms

• Receipt of notification from GSA that the PIV credential has been revoked

• Determination that the subject individual no longer requires daily/weekly access to building areas housing federal operations

• Release of the subject individual from DB Contractor or subcontractor employment

• Completion of subcontract work (for PIV credentials issued to subcontractor employees)

• Expiration of this contract

In the event that a DB Contractor PIV credential is damaged, lost, misplaced or stolen, the DB Contractor immediately shall notify the GSA and, if needed, request a replacement. Damaged PIV credentials shall be returned to the GSA.

2.12.3 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this DB Contractor Personnel Security Requirements section.

2.13 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the following requirements regarding SBU building information.

2.13.1 Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

2.13.2 Identification and Labeling/Marking

Original DB contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the DB contractor shall affix SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

2.13.3 Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

2.13.4 Redacting

The DB Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content. The DB Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured.

Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

2.13.5 Safeguarding and Storage

The DB Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in DB Contractor possession. Access to such documents when in use by the DB Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract. When not in use, SBU labeled/marked documents in DB Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

2.13.6 Dissemination

Other than within the Project Delivery Team, the DB Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content. Documents may be disseminated in face-to-face meetings, by courier or secure shipment with evidence of delivery, or by electronic transmission. Electronic transmission of SBU information shall be encrypted as provided in current National Institute of Standards and Technology (NIST) data encryption standards and cryptographic module security requirements for processing SBU information.

2.13.7 Destruction

SBU content that is no longer needed shall be purged from all SBU labeled/marked documents and destroyed, or the complete document shall be destroyed, such that the SBU content is rendered unreadable and incapable of being restored. Data storage devices containing SBU information that is no longer needed shall be destroyed or the SBU content shall be erased using a permanent erase utility or comparable method.

2.13.8 Reporting

The DB Contractor immediately shall report to the GSA any known or suspected instances of improper dissemination of SBU information, or other circumstances in which the security of SBU information may be compromised.

2.13.9 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Document Security section.

2.14 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.15 Construction General Requirements

The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Design Stage

3.1.1 Construction Documents (CD) Phase

3.1.1.1 CD Coordination

3.1.1.1.1 Construction Work Sequencing and Coordination Plan

Submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide final CD submissions for the self performed work and all subcontract work packages. Create construction work sequencing plan and submission schedule periodically throughout the CD Phase. The Appendixes in the SOW should only be used as design guides;

contractor is to develop further.

3.1.1.1.2 CD Coordination (Special Tasks)

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

3.1.1.2 In-Progress CD (65% Complete Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate in-progress CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of plans, specifications, cost estimates, and related design narrative including calculations. DB Contractor should submit Payment and Performance Bonds with the 65% design submittal. GSA may issue Construction NTP after the 65% design review period.

For all construction work to be self performed and for each planned construction subcontract work package, provide an in-progress construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design.

Coordinate Division 1 requirements with the GSA.

3.1.1.3 Pre-Final CD Reviews

Reconcile review comments, and provide the GSA with written responses to all comments.

3.1.1.4 Pre-Final CD (95% Complete Design) Submissions

For all construction work to be performed prepare and submit separate pre-final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans and specifications.

For all construction work to be performed provide a pre-final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements, and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA. Include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements, operations and maintenance (O&M), and systems manual requirements. Include any requirements for commissioning of critical features and equipment.

3.1.1.5 Pre-Final CD Reviews

Reconcile review comments, and provide the GSA with written responses to all comments.

3.1.1.6 Final CD (100% Complete Design) Submissions

For all construction work to be performed prepare and submit separate final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, cost estimates, and design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements.

3.2 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work.

Mobilization/Demobilization should not occur at each project location. Construction shall not interfere with the current tenants of the federal building. If this cannot be avoided during typical working hours, then construction shall occur beyond these hours as to not interfere or disrupt current tenants.

3.2.1 Construction Delivery Phase

3.2.1.1 Construction Start Coordination

3.2.1.1.1 Pre-Construction Conference

Participate in the pre-construction conference.

3.2.1.1.2 Preconstruction Photographs

Not used

3.2.1.2 Construction Administration

3.2.1.2.1 Schedule of Values

Prepare and submit schedule of values for the GSA approval.

3.2.1.2.2 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.3 Construction Progress Reporting

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.4 Construction Safety Program

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.5 Project Progress Meetings

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.6 Construction Schedules

The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

3.2.1.2.7 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approvals, coordinate as necessary with all involved subcontractors.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

Expedite the processing of submittals to minimize approval times.

3.2.1.2.8 Inspections and Testing

Develop an overall field inspections and testing plan. (e.g. HVAC performance, etc.)

Conduct inspections and tests as required by the construction specifications.

Conduct construction safety (OSHA) inspections as required.

3.2.1.2.9 Clarifications/Requests for Information/Change Orders

Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

Provisions for use of the GSA share of shared savings will apply if the GSA agrees that additional work to be performed by the DB Contractor as a result of resolution of an RFI is beyond the scope of work upon which the ECW was previously based. See the clause entitled Design-Build Contract Guaranteed Maximum Price with Construction Contingency Allowance.

3.2.1.2.10 DB Contractor As-Built Drawings and Specifications The DB Contractor shall update CAD drawings (as-built drawings) and electronic specifications (as-built specifications), at least monthly, to document changes that occur during construction.

3.2.1.2.11 DB Contractor Payment Requests

Update the construction schedules monthly prior to each payment request. Provide documentation evidencing the cost of work performed to be included in the payment request. Allowability of costs shall be in accordance with FAR 31.105 and 31.2.

Before submitting each payment request, meet with GSA to review the advance copy of the construction progress report. Ensure that GSA is in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, submit monthly payment requests to the

GSA.

3.2.1.2.12 Construction Checklists

Complete the construction checklists as the work is accomplished.

3.2.1.3 Turnover Process

3.2.1.3.1 Substantial Completion

Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

3.2.1.3.2 Punch-List

After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

3.2.1.3.3 Operation and Maintenance (O&M) Manuals Submittal

Prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications.

3.2.1.3.4 Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined.

3.2.1.3.5 Final As-Built Drawings and Specifications

The DB Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

3.2.1.3.6 Material Samples, Attic Stock and Spare Parts

As a condition for the GSA certification of substantial completion, provide an inventory list of all attic stock items to be turned over to the GSA at close-out.

3.2.1.3.7 Preparation for Occupancy

Coordinate the planning and scheduling of property management training with the GSA property management staff, allowing sufficient lead time for the GSA to prepare for the training and to ensure that the appropriate personnel will be available.

Conduct training of operating staff in optimal operation and maintenance of the delivered facility as required in accordance with Division 1 of the BDB contract performance specification and the final construction specifications.

3.3 Closeout Stage

3.3.1 Final Project Photographs

Not used.

3.3.2 OPTION Building Preservation Plan (BPP)

Not Used

3.3.3 DB Contract Closeout

Resolve all remaining punch-list items.

Submit release of claims.

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

The table below lists the Design Stage activities and corresponding GSA review periods as described in the Scope of Services under Section 3 above, and itemizes the total negotiated Design Stage DB Contractor fixed price amounts by phase and submission as the basis for payments.

Stage/Phase/Submission Submission Due Within Review

Period* DB…