SOW_Attachment_B_Security_FMCSA_SOW_2.pdf

Statement of Work

United States Department of Transportation Federal Motor Carrier Safety Administration

Description/Specification/Work Statement

Installation of Security System

Jackson, MS

SUMMARY: Provide and install one card reader on front door in addition to one AIPhone and three view screens.

1. Statement of Work:

1.1. The U.S. Department of Transportation; Federal Motor Carrier Safety Administration (FMCSA) is requesting a quote for the purchase, installation, and commissioning of a third party managed integrated HSPD-12 compliant access control, intrusion detection and CCTV closed circuit television (CCTV) system for its Jackson, Mississippi Field Office.

The contractor will install a complete IDS system. The IDS specified herein shall include an Alarm Control/Communicator Panel, built-in telephone line monitor, up to 1000 event memory logger accessible via control keypads, real time clock, calendar, test timer, battery charging/voltage supervision circuitry, ground fault detection circuitry, battery lead supervision, diagnostics displays, time/even-based scheduling system, lightening/EMI protection circuits, and the associated optional modules and components for a complete IDS. The IDS shall be installed and programmed to allow these devices to perform their respective functions without demerit, malfunctions, or false alarms.

The Government requires installation services that will offer a superior level of workmanship through a team of responsive, highly skilled professionals. The contractor shall be an authorized dealer of the system and installers shall be trained and certified to perform the initial installation, as well as to service and repair the system after the system has been accepted by the client.

The quality of the performance of the contractor will directly impact our organization and the ability to meet our business goals.

1.2. The contractor will provide all management, supervision, manpower, labor services, parts, supplies, tools, test equipment, lifts, ladders, packaging and shipment of items necessary to perform overall installation of the security equipment for this project. The contractor shall plan, schedule, coordinate and ensure effective performance of all work being provided.

1.3. The following requirements are applicable however they may not be inclusive of all necessary requirements. The contractor must submit a technical proposal which includes its technical approach for performing the services, management plan which includes descriptions of how they intend to maintain quality services throughout the period of performance as well meet the schedules identified for each problem and its solution, key personnel, and a description of the company’s qualifications and experience in performing similar services. Period of performance should include a standard maintenance contract, not a CCT monitor contract. DOT-FMCSA Employees will monitor all CCTV activities.

1.4 Provide a separate cost for the electrical submittal package and approval (if applicable).

Also provide a price to monitor and provide maintenance for the installed system.

1.5 Install (how many are needed) HSPD-12 Compliance Card Readers (PIV/Key Pad). The Contractor shall install PIV Class Readers (200 bit) on all entrances to the facility/office. The mounting height shall be ADA compliant. The system will consist of appropriate magnetic contacts (recessed or surface mounted) on all perimeter doors and electric strike. The location of the card readers will be:

• Front Entrance Door

• Access from reception room to operational area

The operational area is the work space for employees. Employees will also have an access code to the card reader.

1.6 Contractor will furnish and install remote release contacts on doors that enter the facility or office. Front entrance door, access from reception room to operational.

No other doors within the facility will have access from outside or within the building. Also, install remote release buttons for doors. One will be located in the supervisor office and two in the operational room. Release buttons will allow employees to allow customers into the front reception area as well as access to operational area.

1.7 Install electronic locking hardware on doors exterior doors and door from reception to operational area. This allows the doors to lock from within once the door closes.

1.8 Install one duress button under the reception desk, which reports to the Operational Room where other employees have offices and can respond to the alert. Also install a duress response indicator in the Supervisor Office. The Contractor shall furnish and install GE 3045 or approved equal panic button.

1.9 Furnish and install an Aiphone at door 1 (front door/rear door) – outside (model DVF) with 3 access links (view monitors) within the building. Access links will be installed in the following locations:

• Reception Desk.

• Operational Area as determined by supervisor.

• Supervisor’s office.

If the receptionist is away from the desk, other employees can respond.

1.10 If agency space is located in stand- alone building in lieu of office building; Install cameras

- CCTV cameras as depicted in Architectural Drawing. All cameras should be 510 LOR, low LUX, auto iris, color, day/night digital camera.

1.11 Install glass-break sensors in sufficient quantity to monitor all perimeter windows if on the top or bottom floors

1.12 Install the security control panel box in the LAN Room. The security panel should have a battery back-up sufficient to provide four-six hours of service. (Specified in 2 below)

1.13 Connect CCTV cameras to a new Digital Video Recorder (specified in 2 below).

1.14. Install Camera Power Supplies, required to support all six cameras with battery-backup capable of a four, six hour minimum run-time.

1.15 Install DVR capable of storing a minimum of 30 days of video for all 6 cameras at

3.75/IPS 4CIF.

1.16 Install new Uninterruptable Power Supply with a minimum run-time of one hour on battery.

NOTE: Design features and Equipment Requirements described in this document shall be considered as the minimum requirements while “Value Engineering” suggestions or alternatives will be taken into consideration when choosing a successful vendor.

2. Equipment Requirements:

(REQUIREMENTS SHOULD MATCH OR EQUAL THE PRODUCT

DESCRIPTION/POSITIONING SPECIFIED IN PARA. 3 BELOW).

Contractor shall furnish and install items below along with all accessory items needed to provide a complete system.

2.1. The Contractor shall furnish and install PIV Class Readers on all entrances to the facility. The mounting height shall be ADA compliant. The system will consist of appropriate magnetic contacts (recessed or surface mounted) on all perimeter doors and electric strike.

2.2. One Bosch D4412C623W Security Package to include but not limited to; door contacts, window contacts (where required), motion sensors, wiring etc,… The preferred alarm system is Bosch D4412C623W Control/Command Package. The IDS will be programmed to function in an arm/disarm mode – that is, a properly programmed keypad zoned to a particular alarm point will arm or disarm the system through the use of an authorized numeric code.

All wires will be homerun to the alarm control panel. There will be no splices, T-Taps, etc. except at the panel. In other words, the wires will leave the device location and return to the control panel with no stops or breaks along the way. Once at the head-end location, all devices, wires, etc. must be concealed. It may be necessary to have zone expansion modules or relay modules that will need to be placed into these spare enclosures in order to provide a safe haven for these devices and associated wiring. All cabinets will have tamper switches installed and all devices inside of these spare enclosures shall have their tamper switches activated if they are so equipped with cover tamper switches.

The keypads installed will annunciate locally along with a display in plain English, a text description of the location where the alarm is being generated. (ie. Zone 20 or Zone 32 Rear Door). Keypads will be installed on the alarm panel, at each perimeter door as noted in construction drawings.

2.3 Furnish and install Electronic Magnet locks as required

2.4 Furnish and install door release buttons as required.

2.5 One (1) Aiphone system for the reception area with 3 access buttons throughout the building.

Reception desk, Supervisor office, and Operational Office.

2.6 One (1) Bosch DVR model DHR-753-16A800, 600 Series Hybrid Recorder, 16 Ch., Int.

DVD-RW, 8TB, 1GB Ethernet Port.. DOT FMCSA recommended Bosch Video Recorder 600 or approved equal to record at a frame capture rate of 7.5. Video is stored by one DVR capable of storing video for 30 days. The DVR must retain recorded video for 30 days and then the material is over written.

The DVR is a stand-alone system

2.7 One (1) 19” Bosch Color LCD Monitor, 1280 X 1024 Resolution, VGA, DVI, Audio, 120/230VAC, 50/60 HZ

2.8 One (1) APC Smart-UPS XL 2200VA RM 3U 120V

2.9 Lockable 19” equipment rack necessary to secure DVR, UPS and Camera Power

Supply.

2.10 Six Bosch VDC-485V03-20S Camera FlexiDome-XT+, Color NTSC, 540TVL, 12VDC/24VAC 60HZ, W/3-9.5MM F1.0 Varifocal, White, SMB…Surveillance Cameras shall be installed at each door entry of DOT FMCSA. The Contractor shall install appropriate cameras with the proper lenses and compatible with the CCTV equipment. The camera shall be enclosed in Bosch Flexidome-XT and securely fastened to the ceiling. These cameras shall be 510 LOR, low lux, auto iris color, day/night digital cameras and report to a network addressable, eight channel digital video recorder (DVR). The Contractor shall specify the camera lenses based on the need.

2.11. One (1) Altronix ALTV2416ULX3 Power Supply, 16 Channel, 120VAC Input, 24-28VAC Output, 7A Total Output.

2.12 Glass Break Sensors - Glass break sensors apply only if building selected has windows along the perimeter that opens with a crank or sash. Any window accessible within 18 feet or less from the ground, roof, or other structure must comply with the following: on a double sash window, both upper and lower sashes must be contacted. Obviously fixed windows do not need magnetic contacts. The Perimeter is considered any door or window leading to the outside of the agency’s space, not necessarily the “outside” world.

Each window accessible within 18 feet or less from the ground, roof, or other structure must be protected by a dual technology glass-break detector. The glass-break detector must be of a style that detects a shock and listens for the frequency of breaking glass but only goes into alarm when both conditions exist at the same time.

2.13 Motion Detectors - Motion detectors shall be installed and adjusted to initiate an alarm when a person walks four (4) consecutive steps at a rate of one step per second. Such a four-step movement shall constitute a trial and an alarm shall be initiated at every trial made, moving progressively throughout the protected area. The final inspection shall verify adjustment by walk-testing the system to these criteria. The motion detectors must be dual technology (Microware and passive infrared (OR) Adaptive Radar and passive infrared) and be ceiling mounted with a 360 degree field of detection. Wall mounted sensors and sensors with a 180 degree field of detection will only be used if absolutely necessary after consulting with the DOT FMCSA.

At a minimum motion detectors shall be installed in the following locations: all entry areas. The contractor shall note that locations of motion detectors shown on the floor plans are the preferred areas of placement. However, the contractor shall be responsible for the final location of each detector for optimal coverage and stability. The mounting location shall be adjusted, if necessary, accordingly to prevent false alarms from environmental hazards and/or the contractor shall coordinate with the DOT FMCSA representative to correct a problem in the area. In all cases the detector shall be located for optimal detection in the protected area. After installation, each motion detector shall be installed, walk-tested, and adjusted to the manufacturer’s specifications.

3.0. Positioning of Equipment -

3.1. Location of cameras, card readers, door releases, mag locks will be determined once agency space is located. .

3.2.All security system control panel/components must be located in the Lan room.

4.0. Installation Services:

4.1. Runs above the false ceiling should be plenum rated cable, any wiring that is exposed should be in conduit. Junction boxes are required above the 4 doors flex conduit to the device locations.

4.2 All materials and workmanship provided by the contractor shall be performed in the best practice of the trade utilizing the latest state-of the art methods and shall meet all Underwriters’ Laboratories (UL) standards for safety including the UL 681, Installation and Classification of Mercantile and Bank Burglar-Alarm systems, and UL 611, Central Station Burglar-Alarm Systems, National Fire Protection Association (NFPA) requirements, National Electrical Code (NEC), and applicable state and local codes.

All detection devices, the control panel, and all spare enclosures MUST have internal tamper switches and they must be connected, programmed and functional.

The contractor shall note the connection of alarm zone circuits to the alarm panel that will require the installation of an end of line resistor. End of line resistors shall be located at the detection device, or as close to the detection device as possible, where the circuit wiring terminates, Detection devices that are sealed and have wire leads, the en of line resistor shall be spliced in-line with the leads. End of line resistors shall not be mounted in the alarm control panel.

The contractor shall homerun a wire for each device, keypad, receiver, etc. to the alarm control panel/enclosure. There shall be no splices, t-taps, etc.

4.3 For all wiring inside the agency’s protected space, the Contractor shall conceal all wire outside the panel enclosures by placing the wire in the walls; in the ceilings, in the doorframes or in EMT to ensure tamper resistance. Every attempt will be made to fish wires in walls before using

EMT.

For all wiring outside the protected space, the contractor shall use EMT. Unprotected space shall be defined as any and all wire runs outside of the agency space. Wires shall not to be exposed or visible.

The Contractor shall securely fasten all security system wiring above drop ceiling systems to the ceiling / roof supports or other structures that would provide adequate support, so as to prevent damage that may occur from existing or future wire runs or work performed above the ceiling tile.

No wiring should be run directly on top of the ceiling tiles. There shall be no exposed conduit on the outside of the building.

There will be no mechanical pulling of wires – no exception. The use of mechanical pulling devices has been found to damage the low voltage cable and wiring.

The contractor shall install stranded, plenum, UL Listed Wire and Cable to prevent toxic fumes in the event of a fire. Use only stranded wire of appropriate size and solid copper core RG69U coax with a copper shield. Run an extra pair of wires to each location to allow for future expansion.

The contractor will ensure all devices are mounted in accordance with manufacturer’s printed recommendations, any applicable UL standards, and all BOCA, NEC, NEMA, NFPA, NBFAA listings, codes, etc. must be followed, in addition to all state, local, or Authority Having Jurisdiction (AHJ) requirements. If a conflict occurs, the most stringent requirement shall prevail. The applicable codes are Underwriters Lab, (UL); and any other industry recognized governing body.

Wall space where the equipment is located must be neat and orderly, using high quality plywood, or better on which to hang panels, power supplies, etc. ALL WIRING MUST BE CONCEALLED.

5. Codes:

5.1. The contractor will provide the services described in the contract according to applicable building codes and regulations.

6. Additional Terms:

6.1 Site Inspection: The locations where there will be installations; should be carefully examined and it shall be the responsibility of the contractor prior to bidding this job, to seek clarification to any unclear items of the specifications and inform themselves of existing site conditions. Failure to do so will in no way relieve the successful contractor from work that may be required to carry out the terms of the contract, in accordance with the true intent and meaning of the specifications at no cost to the Government.

6.2. Existing Conditions:

6.2.1 The Contractor shall verify all conditions and locations in the field and accept these conditions unless the contractor reports any discrepancies to FMCSA prior to submitting a bid.

6.3. Coordination:

5.3.1. The Contractor is responsible for all parts of the work under this contract, including all work, which the Contractor may sub-contract. If various items of work are grouped, under separate Divisions in the Specification for convenience, then the Contractor may allocate this work to Subcontractors and suppliers at his discretion. It shall be his responsibility, however, to settle definitely that portion of the work which each shall do. DOT ASSUMES NO RESPONSIBILITY WHAT SO EVER FOR ANY JURISDICTIONAL CLAIM BY ANY TRADE INVOLVED. The Contractor shall insure complete cooperation by all parties, which he may bring together to accomplish the work described.

6.4 Supervision:

6.4.1 The Contractor shall give his personal attention to the work at all times and shall either be present in person or have a duly authorized representative on site continuously during working hours throughout the progress of the work. Any instructions given to this representative by DOT will be considered the same as if given to the Contractor in person.

6.5. Labor and Tools:

6.5.1. Any work scheduled should be properly done with skilled labor and shall not be attempted with common labor. The Contractor shall have on the job at all time, ample equipment and personnel to carry out the work properly, including such tools as may be necessary to meet emergency requirements. The installation crew will need to have been trained and familiar with all equipment provided for this installation.

As-Builts - Upon completion of installation, the contractor shall prepare “as-built” drawings of the system.

These as-built drawings shall be in an easily reproducible format indicating each floor’s exact device locations, panel terminations, cable routes and wire numbers as tagged and color-coded on the cable tag.

Additionally, final point-to-point wiring diagrams of each type of device shall be included in the as-builts, as will a wiring legend that clearly defines wire color-coding and tagging. The as-built drawings shall be of an easily readable size and font, and will remain with the system owner. A reduced-legend will also be left inside the control panel to depict the wire color-coding and tagging for future reference. As-builts shall be submitted to the owner for approval prior to the system acceptance walk-through.

Dedicated Phone Line - The alarm system will have one (1), Government furnished, dedicated analog standard POTS telephone line connected to it. (NOTE: These lines should NOT come off the phone system Private Branch Exchange (PBX), but rather direct from the local telephone company network directly to the alarm panel. This will require the installation of a dual line switcher to detect the loss of telephone line voltage and polling of voltage for both lines to insure phone line integrity. The contractor will install two (2) RJ31X jacks inside of the alarm panel and will ensure they are properly wired to affect line seizure in the event of an alarm.

The alarm system will have two (2) Ditek MRJ31XSCP-RUV surge protectors, installed ahead of and in addition to the standard RJ31X jacks referenced above.

6.6. Unusual Conditions:

6.6.1 Any conditions, which appear illegal, incorrect, contrary to good installation practices, or otherwise unsatisfactory, shall be brought to GSA/FMCSA attention immediately.

6.6.2 The Contractor shall determine if the delivery dates of any materials specified will cause a delay to the intended completion date. Should any delays be anticipated, the Contractor shall inform GSA/FMCSA and work with FMCSA to find other material sources to complete the project.

6.6.3. The contractor shall coordinate with the building and security managers and other contractors (whose work may meet his) before starting any work. This is important in ensuring electrical wiring is coordinated.

6.7. Guarantee:

6.7.1. The Contractor and/or Subcontractor shall guarantee all work executed under this contract, both as to material and workmanship, for a period of twelve (12) months after the date of the certificate of substantial completion, unless otherwise specifically provided for in the contract.

Contractor shall replace any material found defective at the time of installation (including faulty workmanship) with new material. Any such replacing shall be done promptly and at no additional cost to FMCSA and at the least inconvenience to the agency.

6.8 Test and Acceptance: The alarm system will have one (1), Government furnished, dedicated analog standard POTS telephone line connected to it. (NOTE: These lines should NOT come off the phone system Private Branch Exchange (PBX), but rather direct from the local telephone company network directly to the alarm panel. This will require the installation of a dual line switcher to detect the loss of telephone line voltage and polling of voltage for both lines to insure phone line integrity. The contractor will install two (2) RJ31X jacks inside of the alarm panel and will ensure they are properly wired to affect line seizure in the event of an alarm.

The alarm system will have two (2) Ditek MRJ31XSCP-RUV surge protectors, installed ahead of and in addition to the standard RJ31X jacks referenced above.

6.9 Training: After the Intrusion Detection System has been fully tested and accepted by the DOT FMCSA, the Contractor shall provide training on the IDS to DOT FMCSA employees on site.

The training for the Intrusion Detection shall be sufficient to enable all attendees to have a good general understanding of the components, arming and disarming the system, the operations manual, and how to reset the system.

A complete set of operating manuals and all device associated software shall be provided to the DOT FMCSA office for the operation and maintenance of the system.

7. ACCEPTABLE EQUIPMENT:

For detection equipment, you must use UL Listed products designed for the purpose and installed in a way that UL would issue a UL certification if requested. The Motion detectors must be dual technology (Microwave and passive infrared (OR) Adaptive Radar and passive infrared). The glass-break detectors must be dual technology allowing for shock and audio together creating an alarm condition. The Door Contacts must be recessed, except where it is not possible due to concrete filled doorframes and such. In all cases, no wiring for all devices shall be exposed for any reason (even on surface door contacts) use surface contacts that have an armored shield surrounding the wire.

8.1 SERVICE AND MAINTENANCE:

System maintenance and repair of system or workmanship defects during the warranty period shall be provided by the contractor free of charge (parts and labor).

Periodic testing of the system shall be carried out on a monthly or quarterly basis to ensure the integrity of the control panel, the sensing devices, and the telephone lines.

The contractor shall correct any system defect within six (6) hours of receipt of call from the owner.

Extended service/maintenance agreements shall be offered by the contractor for up to four years after the warranty expires. The agreement shall be renewable monthly, quarterly, or yearly.

8.2 SITE ASSESSMENT:

The contractor shall contact the site to make arrangements to conduct a site assessment.

The contact should be no less than one (1) week in advance. The purpose of the site assessment is to determine the labor and materials required for each site, and to ensure the availability of telephone line and power requirements in accordance with this statement of work.

If the site assessment reveals a need for installation of telephone line and/or power, the contractor shall coordinate with the DOT FMCSA point of contact to arrange installation.

8.3 TELEPHONE:

The contractor shall coordinate with the DOT FMCSA point of contact to order and have installed one (1) commercial analog telephone lines for dedicated use (primary and backup) by the alarm control panel. The DOT FMCSA agency shall be responsible for ordering the line and payment of all installation and monthly costs for the line. (NOTE: These lines should NOT come off the phone system PBX, but rather direct from the local phone company network directly to the alarm panel.

This will require the installation of a dual line switcher to detect the loss of telephone line voltage and polling of voltage for both lines to insure phone line integrity. The contractor will install two

(2) RJ31X jacks inside of the alarm panel and will ensure they are properly wired to affect line seizure in the event of an alarm. The alarm system will have two (2) Ditek MFJ31XSCP-RUV surge protectors, installed ahead of and in addition to the standard RJ31X jacks referenced above.

9.0 BID FORM

Item Quantity Price

AIPhone 1

View screens 3

Card reader (200 bit) 1

Subtotal:

Overhead & Profit:

Total Price: