FMCSA_Jackson_MS_Field_Office_Space_Requirements.pdf

FIELD LOCATION: Jackson, MS

PREPARED DATE: 05/01/15

HEADQUARTERS PROJECT MANAGER: __ D’Neen Ross (DNeen.Ross.ctr@dot.gov) _ LEASE TERM: 10 years, 5 years firm RESERVED PARKING: No DELINEATED AREA: 100 W Capitol Street, Jackson, MS 39269

North:

East:

South:

West:

OTHER REQUIRED ADJACENCIES:

A. Space Standard Requirements

A total of 1,629 Usable Square Feet (USF) of space is required for this project. This will consist of the combined office areas, workstations and/or work areas. Attachment A will detail the requirements for these spaces by usf totals. Scopes of work for each area are defined under Design Specifications.

B. General Building Requirements

1. The space offered shall be located in a class “A” or class “B” modern multi-story office building and shall be compatible with its surroundings. If not in a new or modern multi-story office building the space offered shall be in a building that has undergone, or will be complete by occupancy, first class restoration of adaptive reuse for office space with modern conveniences.

If the restoration work is underway or proposed, the architectural plans acceptable to the agency must be submitted as part of the offer. The space offered shall not be located on the Ground or First Floor unless city conditions in the delineated area prevent such a request. However, the waiver of ground or first floor requirements must be approved by the agency in writing prior to solicitation.

2. The building shall project a professional and aesthetically pleasing appearance inside and outside, with an attractive frontage and entrance. The building shall have energy efficient windows and glass areas consistent with the structural integrity of the building, unless not appropriate for intended use.

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3. Locations must be in like-minded business localities. No industrial parks, airports, etc. shall be considered.

4. Regularly scheduled public transportation and/or employee parking shall be within two blocks to cover commuting needs of employees.

5. A variety of inexpensive and moderately priced fast food and eat in restaurants should be located within three blocks.

6. Services, utilities and maintenance will be provided daily, from 6:30 a.m. to 6:00 p.m., except on

Saturday, Sunday and federal holidays. The building must have at least two available elevators for use if space is above first floor.

7. The space shall be accessible 24 hours a day, 7 days a week, and include use of elevators, restrooms, lights, and normal office equipment.

8. Cleaning shall be performed during tenant daytime working hours.

9. If available space is on the ground or top floor of the building it will have a perimeter intrusion alarm system installed at all external doors and windows. The space should be secluded from public agencies and traffic when possible.

10. The design of the contiguous space offered shall be conducive to an efficient layout and good utilization. GSA shall provide all Architectural and Construction Documents. A milestone schedule shall be provided by GSA no more than 30 days after DOT/FMCSA submits project requirements and updated on a monthly basis except where noted.

11. HVAC for the facility shall be separately zoned and controlled internally from other tenant areas, capable of a minimum of six complete air changes per hour with 20% fresh air, and meet office environmental standards, except where noted.

12. Lighting in all areas shall be provided to maintain a minimum of 50 foot candle illuminations per square foot and install required building standard light switches, except where noted.

13. Building standard paint, carpet with padding, doors, frames and hardware, window coverings shall be installed in all areas except where noted. All exterior doors should have automatic door closers and door stops, except where noted.

14. Official structured (covered) and/or surface parking spaces for GSA issued vehicles are required within the building and should be accessible 24 hours a day, 7 days a week. Should spaces not be available the following shall be provided as an alternative: within a garage no more than two blocks away and accessible by key card or similar parking access device.

15. Secondary egress is required from vestibule to main corridor.

16. Install all Aiphones and keypads at 44” to 46”H above finish floor (A.F.F.) unless otherwise noted.

C. Special Space Requirements

1. GSA shall include agency telecommunications cabling (phones and network) and connection specification requirements as a separate line item in the project cost estimate from the scope of work for the build out of the space. GSA shall evaluate the contractor proposals as a whole, including the pricing for the cabling. The agency shall maintain funding responsibility for the cabling line item but it must be kept separate from the construction cost. The DID should identify cable drop locations. An agency technical point of contact for telecommunications will be provided for any guidance.

2. Under GSA procurement, the General Contractor will furnish and install a fully functional and operatively complete hardwired intrusion detection alarm system (IDS) including all required security requirements. GSA will provide design, specification, and project management by serving as the Technical Expert (TE) for the security system. All IDS shall be monitored by an off-site third party service provider. Details of the Security Requirements are included as Attachment C.

D. Design Specifications

1. All demising walls common to other building tenants, corridors, lobbies, and as specified shall extend from slab to structural slab (true floor to true ceiling). If this is not possible, install a #9 gauge, 1 ¾” woven wire mesh between the top of all perimeter ceiling high partitions and the slab above to prevent undetected entry. The woven wire shall be permanently affixed to the partition studs and anchored to the slab above. If there are any openings such as transfer ducts in the perimeter walls, install a #9 gauge, 1 ¾” woven wire mesh.

2. All perimeter walls shall have a minimum sound transmission class (STC) rating of 45.

3. GSA shall provide 3 building standard finish selections for paint and carpet.

4. The space shall meet all HVAC, lighting, environmental and ADA requirements. All telephone, data, and electrical outlets will be provided in the DID’s and shall be labeled accordingly.

5. As a standard, install 20AMP NEMA 5-20R electrical outlets and one 2” x 4” duplex box or class 2 box and ¾” conduit with two pull strings to support telephone and data jacks according to the DID unless otherwise noted. See LAN Room Requirements.

6. All interior doors shall be have metal frames and associated hardware, and wall mounted door stops except where noted. All slab to slab room doors must be solid core doors.

Division Administrator Office: (1)

1. Construct a private office with paint, carpet, door, frame and hardware. Install a wall mounted door stop.

2. Install 20 AMP NEMA 5-20R electrical outlets, at least one on each demising wall.

3. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks.

4. Door shall be keyed lockset.

5. Security measures include an electrical door release strike that will be compatible with the

AIPHONE audio/video access monitoring system. Location to be determined by tenant agency.

Service Center Director Office: (0)

1. Construct a private office with paint, carpet, door, frame and hardware. Install a wall mounted door stop.

2. Install 20 AMP NEMA 5-20R electrical outlets, at least one on each demising wall.

3. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks.

4. Door shall be keyed lockset.

5. Security measures include an electrical door release strike that will be compatible with the AIPHONE audio/video access monitoring system. Location to be determined by tenant agency.

Program Manager Offices: (0)

1. Construct a private office with paint, carpet, door, frame and hardware. Install a wall mounted door stop.

2. Install 20 AMP NEMA 5-20R electrical outlets at least one on each demising wall

3. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks as identified on the design intent drawing.

4. Door shall be keyed lockset.

Program Specialist Office: (2)

1. Construct a private office with paint, carpet, door, frame and hardware. Install a wall mounted door stop.

2. Install 20 AMP NEMA 5-20R electrical outlets at least one on each demising wall

3. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks as identified on the design intent drawing.

4. Door shall be keyed lockset

Safety Investigator Workspace: (3) Workstation(s)

1. Open area to support the layout of systems furniture.

2. Install wall mounted J-box for system furniture base feed. However, if there are no walls available to install a J-box, install ceiling j-box for power pole connection.

3. Install electrical outlets as required.

4. Install standard 2”x4” duplex box or Class 2 box and 2”conduit (unless otherwise noted) with pull strings to support telephone and data jacks.

Program/Transportation Assistant Workspace: (1) Workstation(s)

1. Open area to support the layout of systems furniture

2. Install wall mounted j-box for system furniture base feed as identified on the design intent drawing. (However, if there are no walls available to install a J-box, install ceiling j-box for power pole connection).

3. Install electrical outlets as required.

4. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks as identified on the design intent drawing.

5. Security measures include an electrical door release strike that will be compatible with the

AIPHONE audio/video access monitoring system.

6. Install a duress button. (See Attachment C)

Clerks, Contractor and Shared/Tele-workstation: (0) Tele-workstation

1. Open area of to support the layout of systems furniture

2. Install wall mounted j-box for system furniture base feed as identified on the design intent drawing. However, if there are no walls available to install a J-box, install ceiling j-box for power pole connection.

3. Install electrical outlets as required.

4. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks as identified on the design intent drawing.

Main Entrance from Corridor:

1. There will be one main entrance and one or more secondary egress to the agency secured space from the common corridor, depending on the space and the location of the space offered.

2. The main entry shall be recessed with door swinging out into the path of egress to comply with

ADA requirements.

3. Install a solid core wood door with a metal door frame not less than 1 ¾” x 36” x 84”. The door shall be hung so that the hinge pins are on the inside of the Main Suite and are the non-removable or welded type to prevent entry into the secured space. Install a building standard key lockset with electric strike and door contact.

4. Install keypad card reader RPK-40. Mounting height shall comply with ADA requirements.

5. Install an electrical door release strike that shall be compatible with the contractor installed

AIPHONE video/audio access monitoring system on the door that leads into the Main Suite from the corridor. Install a J-box for the AIPHONE above ceiling.

6. Install ceiling mounted surveillance camera(s) at each entry. Install ¾” conduit with pull-string and J-boxes including all required accessories to able to hook the recording equipment in the

LAN.

LAN Room:

1. All perimeter walls shall be slab to slab.

2. Install solid core wood door and metal door frame (Typical).

3. Door shall be keyed lockset and an automatic door closer with a floor mounted door stop.

4. Flooring shall be vinyl composite tile (VCT).

5. DO NOT install wet sprinkler systems. Install dry chemical or other similar fire suppression that can be used on electrical equipment, i.e., (Argon, Inergen, etc.)

6. If DOT FMCSA Information Systems Team decides the location requires a separate supplemental A/C unit. (If AC venting is available in the space, needs a separate thermostat.)Install a ceiling supplemental A/C unit with a separate thermostat to control the air in the LAN room. The unit shall be sized to accommodate a heat load of 1500 BTUs. Provide adequate air circulation with a control switch to prevent a buildup of heat and humidity. The room temperature must not exceed a maximum of 77 degrees and a minimum of 60 degrees for efficient equipment operation. Utility openings such as ducts and vents should be kept at less than man-passable (96 square inches) opening. Any openings larger than 96 square inches will be hardened with the installation of man bars at all penetration points into the secured space.

7. Install four dedicated electrical quadruplet outlets and three (3) dedicated analog phone line to support the intrusion detection alarm system according to design intent drawing, router modem and phone extension.

8. Install three standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks as identified on the design intent drawing.

9. Install one 8’W x 4’H x ¾” thick fire rated plywood (which will serve as the telephone backboard) horizontally on one wall for terminating telephone/data lines and equipment.

10. Install eight (8) dedicated 20 amp NEMA 5-20R electrical outlets and four (4) 30A-125V NEMA L5-30R Twist Lock electrical outlets.

11. Install four cable drops accordingly.

12. Install 2 post server racks

Copy/Fax/Mail/ Storage Area:

1. Construct an area with demising walls

2. Install a wall mounted door stop.

3. Install standard door with metal frame and passage lockset.

4. Install millwork or furniture to support fax and mail machines.

5. Flooring shall be vinyl composite tile (VCT).

6. Install 20 AMP NEMA 5-20R dedicated electrical outlets

7. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks

8. Install 2 analog lines to support a fax machine and mail equipment.

Reception Area:

1. Open area to welcome visitors in addition to the Main Entrance

2. Flooring shall be carpet with standard padding.

3. Install 20 AMP NEMA 5-20R dedicated electrical outlets.

File Storage Area:

1. Install a wall mounted door stop.

2. Install a standard door with metal frame including keyed lockset hardware.

3. Flooring shall be vinyl composite tile (VCT).

4. Install 20 AMP NEMA 5-20R dedicated electrical outlets as identified on the design intent drawing.

5. Install standard 2”x4” duplex box or Class 2 box and ¾” conduit with pull strings to support telephone and data jacks.

Conference /Training Room with Video Teleconference Infrastructure:

1. The perimeter walls shall have a minimum STC rating of 45. The room size allows for seating in conference table setting, a speaker area and support equipment.

2. Flooring shall be carpet tile with standard padding.

3. Install 2 (2”) core drills (one in the corner and one in the center of the room) with conduit including pull string as identified on the design intent drawing. Conduit shall be flush mounted with the floor slab. Install cap over the core drill to prevent tripping hazard.

4. Install 3 duplex with ¾” conduit with 4 pull strings to support one telephone and three data jacks.

5. Install one dedicated quad 20AMP NEMA 5-20R electric outlet.

6. Install one cable drop.

7. Construct 1 wall framed 16” OC w/plywood backing with drywall partition on top for audio visual. Install duplex outlet for TV power supply and junction box for TV connections;

coordinate exact installation height with mounting bracket such that the mounting bracket does not interfere with the duplex outlet and junction box, outlets remains behind a Plasma/Flat Screen TV.

Break Room/Kitchenette

1. Construct an area with passage opening (no door).

2. Flooring shall be vinyl composite tile (VCT).

3. Install counter top with sink at 36”h with cabinets below and above. Millwork installation, sink and faucet shall comply with ADA requirements.

4. Provide at least two ground fault interrupt 20AMP NEMA 5-20R electric outlets above counter top height and two dedicated 20AMP NEMA 5-20R electric outlets at standard height.

5. Install Garbage disposal.

6. Plumbing line for refrigerator/icemaker (equipment to be provided by tenant).

E. Other Requirements Deliverables:

1. Permit As-Built Drawings - Within 30 days after occupancy, a compact disc with as-built floor plans shall be provided to the DOT FMCSA. The disc shall be formatted in nothing less than AutoCAD version 2013. It shall be labeled with building name, address, and list of drawing, date of the drawing, and architect’s name and phone number. The digital data may be sent via e-mail attachment (if zipped).

2. Documents – Within 45 days after occupancy, please send copies of all final Occupancy Agreement (OA) and Lease Agreement to include the SF-2 and all Supplemental Lease Agreements (SLA) regarding the occupied space. These documents must be sent electronically to the agency Project Manager assigned.

Attachments:

Attachment B - Security SOW