47PB0025R0016 Fort Fairfield Phase I Pre-Proposal Meeting 2025 05 22.pdf

Pre-Proposal Conference

RFP 47PB0024R0016

Fort Fairfield, ME LPOE

CMc Construction Services May 22, 2025

9:00AM EST

Ground Rules

• Presentation will be approximately 45 minutes; remaining time will be for any questions and/or discussion;

• Please hold all questions until the end of the presentation;

• We are not going to cover the entire solicitation today; we only have time to hit some highlights; this conference is not a substitution for reading and understanding the solicitation;

• Nothing said here today will change the Request for Proposal (RFP) as written. Any and all changes to the RFP will be made via a formal Amendment;

• Questions:

• If a question requires a response that should be provided to all potential offerors, we will ask that you put that question in writing – to be answered later;

• If a question can be responded to today without impacting all potential offerors, we will provide an answer today.

GSA PBS Points of Contract

• Contracting Officer: Sotheavy Khon; 617-823-9309; Sotheavy.khon@gsa.gov

• Contract Specialist: Emily Jackson; 617-283-2568; Emily.jackson@gsa.gov

• Contract Specialist: Simeon Berry; 857-207-0456; Simeon.berry@gsa.gov

• Project Manager and Contracting Officer’s Representative (COR): Eugene Mozzoni;

(617) 416-6378; eugene.mozzoni@gsa.gov

• Architect-Engineer (AE) Design Contractor: AECOM Technical Services, Inc.

• Construction Manager as Advisor (CMa): Jacobs Technology Inc.

mailto:Sotheavy.khon@gsa.gov mailto:Emily.jackson@gsa.gov mailto:Simeon.berry@gsa.gov mailto:eugene.mozzoni@gsa.gov

The Requirement

• Delivery Method: Construction Manager as Constructor (CMc);

• Solicitation Method: Advisory Multi-Step RFP

• Phase I Technical Proposal is due on June 23, 2025, at 2:00PM EST

• Government evaluation and Advisory Shortlist (exclusion from the advisory shortlist shall not preclude offerors from submitting a Phase II Proposal);

• Phase II RFP will be issued around August 2025 with design concept – requires a Phase II Technical

Proposal and the Price Proposal;

• A second Pre-Proposal Conference will be held prior to the submission of Phase II proposals.

• The Phase II RFP requirements contained within the Phase I RFP are for informational purposes only and are subject to change with the Phase II RFP. Examples include, but are not limited to, the sustainability requirements and pricing structure.

Period of Performance

• Design Phase Services

• The Contractor shall commence performance of the Design Phase Services within ten (10) calendar days after the Contractor receives the Notice to Proceed (NTP);

• Design Phase Services shall be complete upon acceptance of all deliverables required by the Design Phase Services Statement of Work;

• Note: Design Completion is expected to be achieved in May 2026.

• Construction Services (the Work)

• If the Government exercises the GMP Option, the Contractor shall commence performance of the construction within ten (10) calendar days after the Contractor receives the NTP for the Work.

• Note: the GMP Option is expected to be exercised in July 2026

Period of Performance (cont.)

• Construction Services (the Work)

• If the Government exercises the GMP Option, the Contractor shall achieve Substantial Completion of the Construction Phase Work no later than seven hundred forty eight (748) Calendar Days from issuance of Notice to Proceed (NTP) for the Work.

• If the Government exercises the GMP Option, the Contractor shall achieve Contract Completion within two hundred thirty six (236) calendar days of Substantial Completion.

Phase I Solicitation

• The Phase I documents are comprised of:

• Standard Form (SF) 1442 – Solicitation, Offer and Award – Phase I;

• Phase I Solicitation;

• Phase I Agreement and Attachments to the Agreement;

• Fort Fairfield Offeror Representations and Certifications

• Past Performance Questionnaire (PPQ);

• CBP Non-Disclosure Agreement Form

• To be filled out in order to access controlled documents on SAM.gov, offerors must also have an active SAM registration to receive access;

• Fort Fairfield Phase I Master Attachment List

• All of these documents are included on the SAM.gov solicitation post from May 7, 2025 and

May 8, 2025

Phase I Master Attachment List

1. Fort Fairfield CMc AE SOW 2024 05 14

2. Fort Fairfield LPOE CMa and CxP 2023 08 15

3. PBS Core Building Standards Memorandum 2025 02 24

4. PBS Core Building Standards Submittal matrix – Appendix C

5. P-120 PBS Cost and Schedule Management Policy October 2022

6. GSA commissioning Guide Sept 2020

7. Fort Fairfield Division 1 Specifications

8. Fort Fairfield LPOE Communication Plan Update 2025 05 05

9. 536-7105-5 Accounting and Auditing Requirements

10. LPOE Design Standards 2023

11. Fort Fairfield Concept Development Drawings

12. Reserved

13. Reserved

14. R1 GSA Room Data Sheets

15. CxA Plan

16. Reserved

17. Reserved

18. Fort Fairfield Historic Repairs As-Built Drawings

19. Fort Fairfield POR 2024 12 16

Receipt of Phase I Offers

• Offers conforming to the requirements of the Solicitation must be received no later than 2:00PM EST on June 23, 2025;

• Offerors shall submit electronic copies of their proposal via email to the Contracting Officer, Sotheavy Khon(Sotheavy.khon@gsa.gov), Emily Jackson (emiliy.jackson@gsa.gov) and Simeon Berry (Simeon.berry@gsa.gov). Hard copy proposals are not required;

• The maximum file size is 25mb. Files larger than 25mb need to be separated by volume and emailed separately;

• Also refer to the RFP Section V.A, FAR 52.215-1, Instructions to Offerors — Competitive Acquisition (Nov 2021), particularly paragraph (c), Submission, modification, revision, and withdrawal of proposals.

mailto:Sotheavy.khon@gsa.gov mailto:emiliy.jackson@gsa.gov mailto:caitlyn.egan@gsa.gov

Phase I Proposals

• The Phase I submission shall be organized in precisely the order and format below.

The proposal volumes shall be tabbed and organized into the following sections, with associated page limitations. Submissions that do not follow these instructions, or otherwise include documentation that is difficult to read, may result in lower ratings or may be rejected completely.

Phase I Proposals (cont.)

Volume/ Part/Tab

Title Maximum Number of Pages

Volume II Technical Proposal See individual part/tab limits below

Part 1 EVALUATION FACTOR 1:

Experience in Providing Design Phase Services and Construction Phase Services on Similar Projects

15 pages

Part 2 EVALUATION FACTOR 2:

Management and Technical Approach (Design Phase Services and Construction Phase Services)

15 pages

Tab A Overall Approach

Tab B Staffing Plan

Tab C Quality Control Plan

Tab D Safety Plan

Tab E Capacity Discussion

Part 3 EVALUATION FACTOR 3:

Qualifications and Experience of Key Personnel

10 pages

Volume/ Part/Tab

Title Maximum Number of Pages

Part 4 EVALUATION FACTOR 4: Past Performance in Providing Design Phase Services and Construction Phase Services on Similar Projects provided under Factor #1

Tab A Past Performance Questionnaires (PPQs)

1 PPQ form per project identified in Section II.C.

below.

Tab B Performance Recognition Documentation

No limit

Volume III Requirements of Joint Venture Offers

See individual tab limits below (IF APPLICABLE)

Tab 1 Executed Joint Venture Agreement and necessary certifications

No limit (IF APPLICABLE)

• Please refer to additional proposal submission, content, and format requirements in the Phase I Solicitation Section II, Proposals;

• Please follow requirements exactly so as not to lose consideration during Government proposal evaluations;

• Standards for Government evaluation of factors are contained in the Phase I Solicitation Section VII.F., Non-Price Factors.

Evaluation Factor 1 – Experience in Providing Design Phase Services and Construction Phase Services on Similar Projects

(30%)

This factor considers the Offeror’s experience as a firm in providing comparable Design Phase and Construction Phase Services for “similar” projects that the Offeror has completed.

A "similar” project is defined as a project that, at a minimum, meets the following criteria:

• New construction or Major Renovations within an occupied facility

• Design Phase Services that included project planning, value engineering, cost savings, design reviews, constructability reviews, problem/issue resolution, coordination, phasing plan development, CPM development, site logistic planning, independent cost estimating, and development of subcontractor interest.

• Included major mechanical, electrical, plumbing, civil and life safety components, roof and building envelope restoration and repairs

• Phased Construction, keeping occupied portions of the site in operation

• Greater than 15,000 GSF

• Total Construction Costs greater than $25,000,000

• At least substantially completed within the last 15 years of the proposal due date

Evaluation Factor 2 – Management and Technical Approach (Design Phase Services and Construction Phase Services)

(25%)

This factor considers the Offeror’s project management plan which indicates the methods and means they will employ to ensure management of the project in a manner which will maximize the opportunity for successful completion that is on-time, on-budget, and within quality expectations.

The Offeror shall provide a detailed project management plan that includes the following:

• Overall approach;

• Staffing Plan;

• Quality Control Plan;

• Safety Plan;

• Capacity Discussion

Evaluation Factor 3 – Qualifications and Experience of Key Personnel (20%)

The Offeror shall identify the personnel they propose to fill the key team member positions listed below and state their roles and responsibilities on the Project. The Offeror shall provide evidence of the competency, past performance, qualifications and related experience of key team members.

• The Offeror shall provide resumes for each key team member clearly indicating their currently held position/title, proposed project position/title, education, qualifications, professional licensing, personal awards received, and work experience (including roles) over the last ten (15) years;

• Offerors shall provide a matrix chart clearly identifying the roles that key team members held on the projects submitted under Evaluation Factor 1.

Evaluation Factor 3 – Qualifications and Experience of Key Personnel (20%) (cont.)

• If the key team members did not work on any of the three projects submitted under Evaluation Factor 1, provide contact information for two references for each such individual who has thorough knowledge of the details of the individual’s performance in a similar position on a similar project;

• Team members shall include those with the expertise listed in Section II.C.4 of the CMc Statement of Work. Suggested team members are listed in the Phase I Solicitation Section II.C.3.

Evaluation Factor 4 – Past Performance in Providing Design Phase Services and Construction Phase Services on Similar

Projects Provided under Factor #1 (20%)

This factor considers the Offeror’s Past Performance with regard to the projects submitted under Evaluation Factor 1, as a predictor of the Offeror’s compliance with contract requirements and overall quality of performance.

• For each of the (3) “similar” projects submitted under Evaluation Factor 1, the Offeror must submit a Past Performance Questionnaire (PPQ), completed by the applicable client. Completed PPQs should be submitted with the proposal;

• Also include performance recognition documents received within the last (6) years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

Evaluation Factor 4 – Past Performance in Providing Design Phase Services and Construction Phase Services on Similar

Projects Provided under Factor #1 (20%) (cont.)

• The Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), for all offeror team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal;

• While the Government may elect to consider data from a variety of sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Proposal Evaluations

• The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

• PHASE I:

• Experience in Providing Design Phase Services and Construction Phase Services on

Similar Projects (30%);

• Management and Technical Approach (Design Phase Services and Construction

Phase Services) (25%);

• Qualifications and Experience of Key Personnel (20%);

• Past Performance in Providing Design Phase Services and Construction Phase

Services on Similar Projects Provided under Factor 1 (20%)

Proposal Evaluations (cont.)

• PHASE II:

• Small Business Participation (5%)

• In total, Non-Price Factors, when combined, are significantly more important than the Total Evaluated Price. The degree of importance of price could become greater depending upon the equality of the non-price proposals. Price becomes more controlling as the equality of competing non-price proposals becomes greater;

• The Government intends to make contract award without discussions with offerors.

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Important Considerations for the Phase II RFP – Thinking Ahead

Phase II Requirements of Note

• Magnitude of Construction;

• Price;

• Inflation Reduction Act

• Small Business Subcontracting Plan;

• Cost Accounting Standards (CAS) and Open Book Accounting

Magnitude of Construction

• The estimated Total Contract Price is between $35M and $45M

• Offerors are cautioned that price proposals exceeding this range may be determined ineligible for award based on budgetary limitations;

Price

• The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s);

• Total Evaluated Price shall be calculated using the prices indicated in the Price Proposal. Reference the SF 1442 for the formula.

Small Business Subcontracting Plan

• A Small Business Subcontracting Plan, in accordance with FAR 52.219-9, is required to be submitted with Phase II offers. See the attachment list for Phase II for a model plan;

• There is also a Small Business Participation non-price evaluation factor worth 5% overall. This factor is used to evaluate the Offeror’s standing as a Small Business in one or more of the following socioeconomic categories: SDB; HUBZone; SDVOSB;

and/or WOSB, under NAICS 236220.

Cost Accounting Standards (CAS)

• The Offeror must submit certification from a Certified Public Accountant (CPA) that the Offeror’s accounting system provides for the following:

• The accounting system is in accordance with Generally Accepted Accounting Principles (GAAP);

• There is proper segregation of direct costs and indirect costs;

• There is proper identification and accumulation of direct costs by contract.

• There is a labor time distribution system that charges direct and indirect labor appropriately.

• The GAAP Certification must be provided from the accountant directly to the Government within 10 days of submission of a proposal.

Cost Accounting Standards (CAS) (cont.)

• Large Business Offerors only – The Offeror must submit all disclosures in accordance with FAR 52.230-1, Cost Accounting Standards Notice and Certifications and FAR 52.230-7, Proposal Disclosure – Cost Accounting Practice Changes.

Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but does not warrant that all such requests will be answered if submitted less than twenty (20) calendar days from the date set for receipt of offers.

Prospective Offerors should make such requests by email to the CO Sotheavy Khon at

Sotheavy.khon@gsa.gov, the CS Emily Jackson at Emily.jackson@gsa.gov, Simeon

Berry at Simeon.berry@gsa.gov and the Project Manager Eugene Mozzoni at

Eugene.Mozzoni@gsa.gov, but under no circumstances less than twenty (20) calendar days prior to the date set for receipt of offers.

Phase I questions, requests for clarification or interpretations due: June 3, 2025, COB mailto:Sotheavy.khon@gsa.gov mailto:Emily.jackson@gsa.gov mailto:Simeon.berry@gsa.gov mailto:Eugene.Mozzoni@gsa.gov

Questions?