1 Fort Fairfield CMc AE SOW Final 18April24 Revised 14May24.pdf

FINAL V

FY23

STATEMENT OF WORK

Fort Fairfield Land Port of Entry (LPOE) PROJECT TYPE [MODERNIZATION and NEW CONSTRUCTION]

DESIGN EXCELLENCE PROSPECTUS PROJECT

ARCHITECT-ENGINEER (A/E) SOW | Construction Manager as Constructor (CMc)

PROJECT IDENTIFICATION:

PROJECT NAME Fort Fairfield Land Port of Entry (LPOE)

SOLICITATION NUMBER TBD

REGION New England Region 1

DIVISION GSA OFFICE OF DESIGN & CONSTRUCTION

BUILDING NAME Fort Fairfield LPOE, BLDG Number ME0601BF

BUILDING ADDRESS 4 Boundary Line Road, Fort Fairfield, ME 04742

CONTRACTING OFFICER Paul Murphy

PROJECT MANAGER Nicholas Budris, 1 PCTA

LAST REVISION April 22, 2024 ( Revised 14May2024)

Table of Contents

I. THE PROJECT

A. Project Description

1. CONTRACT TYPE

2. DELIVERY METHOD

3. SUPPLEMENTAL PROJECT INFORMATION

4. N/A

5. N/A

6. DESIGN CONTRACT - MODIFICATIONS - CHANGE ORDER

B. Project Goals and Objectives C. A/E Project Goals & Objectives

1. GOALS

2. OBJECTIVES

D. Project Type and Delivery Approach

1. PROJECT TYPE

2. Construction Manager as Constructor (CMc)

E. A/E Team

1. STAFFING

2. KEY PERSONNEL

3. OTHER PERSONNEL

4. EXPERTISE

5. A/E TEAM SUBSTITUTION

6. A/E’S DOCUMENT MANAGER (DM)

F. Significant Project Milestones G. Period of Performance H. Design Within Funding Limitations I. Project Stages, Phases and Work Sequence

1. PROJECT DESIGN PHASES

2. A/E CONTRACT AWARD

3. A/E NOTICE TO PROCEED (NTP)

4. PRE-DESIGN CONFERENCE or CONCEPT DESIGN PARTNERING WORKSHOP

5. PRE-DESIGN SERVICES

6. PRELIMINARY CONCEPTS

7. CONCEPT DEVELOPMENT

8. FINAL CONCEPTS

9. VALUE MANAGEMENT

10. FINAL CONCEPT PRESENTATION TO THE COMMISSIONER AND FINAL CONCEPT APPROVAL

MEMORANDUM

11. DESIGN PHASE PERMITS AND REGULATORY ACTION

12. DESIGN DEVELOPMENT 100%

13. CONSTRUCTION DOCUMENTS

14. BIDDING & CONSTRUCTION CONTRACT AWARD

15. CONSTRUCTION ADMINISTRATION

16. ART IN ARCHITECTURE

17. SUBSTANTIAL COMPLETION

18. RECORD MODEL (BIM) DELIVERY

19. PROJECT CLOSE-OUT

J. Project Delivery Team - Roles and Responsibilities

1. OWNER

2. STAKEHOLDER(S)

3. GSA PROJECT MANAGER-CONTRACTING OFFICER REPRESENTATIVE (PM/COR)

4. GSA CONTRACTING OFFICER (CO)

5. GSA CONTRACTING OFFICER REPRESENTATIVE (COR)

6. GSA PROJECT EXECUTIVE - SPONSOR

7. GSA PROJECT ENGINEER/ ARCHITECT

8. GSA SPATIAL DATA MANAGEMENT (SDM) SPECIALIST

9. GSA DOCUMENT MANAGER

10. GSA CORE TEAM

11. GSA REGIONAL CHIEF ARCHITECT (RCA)

12. GSA QUALITY ASSURANCE DESIGN (SME) REVIEWERS

13. GSA REGIONAL FIRE PROTECTION AND LIFE SAFETY ENGINEER - RESPONSIBLE IN CHARGE (RIC)

14. GSA NATIONAL ACCESSIBILITY OFFICER

15. GSA REGIONAL HISTORIC PRESERVATION OFFICER (RHPO)

16. GSA REGIONAL FINE ARTS OFFICER (RFAO)

17. GSA REGIONAL ENVIRONMENTAL COORDINATOR

18. GSA OPERATIONS AND MAINTENANCE STAFF (OMS)

19. GSA BUILDING TECHNOLOGY SERVICES DIVISION

20. COMMISSIONING PROVIDER (CXP)

21. CONSTRUCTION MANAGER AS ADVISOR (CMa)

22. SECURITY DESIGN - A/V - IT VOICE DATE SYSTEM DESIGN & INSTALLATION SERVICES

23. ART IN ARCHITECTURE PROGRAM ARTIST(s)

24. VENDORS AND INSTALLERS BY OTHER CONTRACTS

25. OTHER CONTRACTS not related to this SOW.

II. GENERAL REQUIREMENTS

A. Performance Requirements

1. OWNER’S PROJECT REQUIREMENTS (OPR)

2. BUILDING DESIGN STANDARD

3. NATIONAL ENVIRONMENT POLICY ACT (NEPA)

4. HISTORIC PRESERVATION (NHPA) SECTION 106

5. FIRE PROTECTION & LIFE SAFETY

6. HAZARDOUS MATERIAL REQUIREMENTS

7. BUILDING TECHNOLOGY SERVICES

8. METERS & SUBMETERS

9. ACCESSIBILITY

10. PHYSICAL SECURITY

11. SAFEGUARDING ASSETS

12. HIGH PERFORMANCE GREEN BUILDING

B. Project Delivery Requirements

1. SPATIAL DATA MANAGEMENT (SDM)

2. P100 CERTIFICATIONS

3. SUMMARY OF PROJECT SPECIFIC CLARIFICATIONS AND/OR WAIVERS TO THE P-100 AND/OR 2023 CBP Design Guidelines

4. BUILDING DESIGN STANDARD (BDS)

5. DELIVERABLES MATRIX

6. BASIS OF DESIGN (BOD) REPORT

7. DESIGN & CONSTRUCTION EXCELLENCE PROGRAM

8. OPERATIONAL EXCELLENCE PROGRAM

9. ART IN ARCHITECTURE PROGRAM COORDINATION

10. REGIONAL AND COMMUNITY PLANNING

11. DESIGN REVIEW - PROCESS and PROCEDURES

12. DESIGN PHASE - REQUESTS FOR INFORMATION RFI PROCESSING

13. CONSTRUCTION SUBMITTAL & RFI PROCESSING

C. Project Management

1. MEETINGS

2. COMMUNICATIONS

3. RECORD KEEPING

4. COMMUNICATIONS PLAN

5. A/E QUALITY ASSURANCE AND QUALITY CONTROL

6. PARTNERING

7. DESIGN QUALITY REVIEWS

8. ART IN ARCHITECTURE PROGRAM COORDINATION

9. TOTAL BUILDING COMMISSIONING

10. PROJECT MANAGEMENT SYSTEM (PMIS)

11. BUILDING INFORMATION MODELING (BIM) AND (COBIE) AND OTHER ELECTRONIC DATA

12. RISK MANAGEMENT

13. COST, SCHEDULE AND VALUE MANAGEMENT SERVICES

14. CHANGE MANAGEMENT

15. MEASUREMENT AND VERIFICATION

16. SHOP DRAWINGS REVIEW

III. SCOPE OF SERVICES

A. Pre-Design Services

1. SITE ACQUISITION SERVICES

2. REGIONAL AND COMMUNITY PLANNING SUPPORT SERVICES

3. SITE INVESTIGATIONS

4. BUILDING INVESTIGATION - EXISTING CONDITIONS SURVEY & REPORT

5. REQUIREMENTS DEVELOPMENT or VERIFICATION

6. WORK RESTRICTIONS

7. EXISTING DOCUMENTATION

8. ADDITIONAL STUDIES

9. BIM WORKSHOP

10. RISK ANALYSIS and RISK REGISTRY

11. COST ESTIMATE

12. BEST PRACTICES / LESSONS LEARNED REVIEW WORKSHOP

B. Design Phase

1. DESIGN SERVICES

2. DIMENSIONS

3. CUTTING, PATCHING and OPERATIONAL REQUIREMENTS

4. PHASING PLAN

5. SCHEDULES

6. COST ESTIMATES

7. BUILDING TECHNOLOGY REQUIREMENTS

8. WAIVER REQUEST

9. DISCLOSURE

10. DEVIATIONS

11. DESIGN REVIEWS - PROCESS AND PROCEDURES

12. PRE-CONSTRUCTION CMc REVIEWS

13. VALUE MANAGEMENT (VM)

14. DESIGN QUALITY REVIEWS

15. HISTORIC PRESERVATION

16. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

18. DESIGN SUBMISSION(S)

C. Concept Design Phase

1. KICK-OFF MEETING

2. DESIGN CHARRETTE

3. SPACE PROGRAM REVIEW WORKSHOPS

4. SPACE PROGRAM RECONCILIATION

5. OPERATIONAL EXCELLENCE (OE) REQUIREMENTS

6. DESIGN PACKAGES for EARLY WORK CONSTRUCTION

7. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

8. BIM COORDINATION

9. INTEGRATED DESIGN REVIEW WORKSHOP (IDR)

10. DESIGN EXCELLENCE PEER REVIEW

11. N/A

12. SELECTIVE DEMOLITION

13. TELECOMMUNICATIONS CONDUIT SURVEY

14. SITE ANALYSIS REPORT

15. DESIGN REVIEWS - PROCESS AND PROCEDURES

16. CLIMATE RISK MANAGEMENT STATEMENT

17. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

18. SECTION 106 COMPLIANCE REPORT

19. RISK ANALYSIS REVIEW

20. COMMISSIONING

21. PROJECT READINESS CHECKLIST

22. P-100 CONCURRENCE & COMPLIANCE MATRIX

23. GSA CONCURRENCE

24. PRESENTATION OF THE FINAL CONCEPT DESIGN

25. COMMISSIONER’S BRIEFING PRESENTATION

26. FINAL CONCEPT APPROVAL

D. Design Development (DD) Phase

1. MEETINGS, REVIEW PROCEDURES, AND DELIVERABLES

2. DESIGN REFINEMENT

3. SPACE PLANNING

4. ROOM DATA SHEETS

5. EARLY WORK DESIGN PACKAGES for CONSTRUCTION - SEQUENCING AND COORDINATION PLAN

6. MOCK-UP’S AND TESTING

7. ADDITIONAL DATA, SERVICES, OR TESTING

8. SYSTEMS SELECTIONS ANALYSIS MEETINGS

9. DESIGN QUALITY REVIEW

10. COMMISSIONING

11. FIRE PROTECTION CERTIFICATION

12. ART IN ARCHITECTURE COORDINATION

13. PHYSICAL SECURITY REVIEW MEETINGS

14. NEPA COORDINATION

15. HISTORIC PRESERVATION (NHPA) SECTION 106 COMPLIANCE

16. Accessibility and DEIA Compliance

17. LEED & SITES REGISTRATION

18. LEED CHARRETTE

19. OPERATIONAL EXCELLENCE REVIEW

20. DESIGN REVIEWS

21. SAFEGUARDING ASSETS COORDINATION

22. P-100 CONCURRENCE & COMPLIANCE MATRIX

23. GSA CONCURRENCE

24. PRESENTATION OF THE DD

25. DESIGN DEVELOPMENT APPROVAL

E. Construction Documents (CD) Phase

1. MEETINGS and REVIEW PROCEDURES

2. CONSTRUCTION DOCUMENTS COORDINATION - SPECIAL EMPHASIS COORDINATION

3. 65% CD SUBMISSION

4. 90% CD SUBMISSION

5. PRE-FINAL CD SUBMISSION (95%)

6. ISSUED FOR CONSTRUCTION (IFC) SUBMISSION (100%)

7. P-100 CERTIFICATIONS & COMPLIANCE MATRIX

8. BEST PRACTICES / LESSONS LEARNED SESSION (LL) WORKSHOP

9. GSA CONCURRENCE

10. PRESENTATION OF THE CONSTRUCTION DOCUMENT SUBMISSIONS

F. Construction Procurement Phase G. Construction Phase Services

1. CONSTRUCTION KICKOFF MEETING

2. CONSTRUCTION PROGRESS MEETINGS

3. PARTNERING MEETINGS

4. BIM COORDINATION

5. CONSTRUCTION ADMINISTRATION

6. COMMISSIONING

7. CONSTRUCTION EXCELLENCE PEER REVIEWS (CEPR)

8. LESSONS LEARNED/BEST PRACTICES DEBRIEF

9. ARTWORK INSTALLATION COORDINATION

H. Closeout & Turnover Stage

1. INSPECTION AND TESTING

2. RECORD MODELS (BIM)

3. AS-BUILT DRAWINGS & FINAL RECORD DOCUMENTS

4. PRE-TURNOVER PROCESS

5. TURNOVER PROCESS

6. PUNCH LIST

7. SUBSTANTIAL COMPLETION

8. PROJECT AWARDS & CERTIFICATIONS

9. FINAL PROFESSIONAL PHOTOGRAPHY & FINAL DESIGN PRESENTATION RENDERINGS

I. Contract Financial Closeout

IV. ADMINISTRATIVE PROCEDURES

A. Design Phase Progress Reviews and Payments B. Schedule Delays C. Travel, Reproduction, and Delivery D. Groundbreaking and Dedication Ceremonies E. Security Clearance and Management

1. HSPD-12 COMPLIANCE

2. PERSONNEL SECURITY REQUIREMENTS

F. Document Security

G. A/E’S STAFF

1. PERSONNEL QUALIFICATIONS

2. CONTRACTING OFFICER ACCEPTANCE

V. OWNER’S PROJECT REQUIREMENTS (OPR)

VI. EXHIBITS, DRAWINGS and OTHER ATTACHMENTS

I. THE PROJECT

The purpose of this document is to provide an overview of the Project and the A/E requirements as a part of the CMc project delivery method. This document combined with the documentation contained in the Appendix, and hyperlinks provided constitutes the scope of work (SOW). For conflicts or ambiguities within or among the contract documents the A/E shall refer to the Agreement.

In General:

The Architect and Engineer A/E shall coordinate work and gain approvals required in this Statement of Work (SOW) with the Contracting Officer (CO) and Contracting Officer’s Representative/Project Manager (COR/PM) as required.

A. Project Description

General Information

This project is for architectural and engineering (A/E) services to design the modernization of the existing LPOE and design a new LPOE at Fort Fairfield border crossing for U.S. Customs and Border Protection (CBP) and the General Services Administration (GSA). The Fort Fairfield LPOE is located on the outskirts of Fort Fairfield in Aroostook County in eastern Maine (ME). The legal address of the facility is 4 Boundary Line Road, Fort Fairfield, Maine 04742. The LPOE is situated about 100 feet west of the U.S./Canada border, on the northside of Maine State Route (SR) 161 (Boundary Line Road) and overlooks the Aroostook River Valley to the west. The setting is rural with occasional residences dotting SR 161 (Boundary Line Road) leading to the LPOE. The Fort Fairfield LPOE is located proximate to the Canada Border Services Agency facility located at Andover, New Brunswick on New Brunswick Route 190. A local road, Brayall Road, is located southeast of the Fort Fairfield port of entry running parallel to the border. While the road is located completely in the United States, it provides access to Canadian residences in addition to a United States residence.

The Fort Fairfield LPOE was built in the 1930’s and consists of a single Main Port Building. The Main Building has been listed on the National Register of Historic Places since 2014. The Main Port Building is a Colonial Revival brick building, with flanking garage sections (for performing vehicle inspections), and a projecting two-lane porte-cochere. The building is 1-1/2 stories in height, five bays wide, and topped by a gable roof. The LPOE is organized to accommodate east-west traffic. The open areas on the southern side of the site are paved for vehicle access and limited parking. A service drive extends around the Main Building to the east, north and west sides. The site has undergone several improvements since the late 2000s. The improvements include the construction of a second inbound commercial inspection lane between the porte-cochere and SR 161 and installation of RPMs on all inspection lanes. The northern half of the Fort Fairfield LPOE property consists of a grassy lawn with occasional shrubs, as well as cedar, birch, and maple trees. In the early 2010s, a propane tank and emergency generator were installed behind the Main Building in a fenced enclosure.

The Fort Fairfield LPOE site consists of 1.73 acres of partially developed property. The site is in an area that is primarily residential in use and where the topography is relatively flat. Most of the terrain surrounding the Fort Fairfield LPOE is developed for agricultural purposes. Approximately 20 percent of the site is paved. Based on the available United States Geological Survey (USGS) information, the existing LPOE site is located at an approximate elevation of 550 feet above the mean sea level (MSL). A topographical or boundary survey was not performed as part of the AECOM Pre-Design contract. A previous boundary and utility survey was prepared on June 30, 2005, by David E.

Titcomb, and has been provided for reference in Appendix D.

An archaeological assessment (with subsurface testing) was conducted in 2004 based on a review of archival information and field inspection to determine the sensitivity of the Fort Fairfield LPOE to contain intact archaeological resources (Moore et al. 2008). A thin scatter of historic debris (brick, glass, coal slag, and plastic) was present in the northern half of the Fort Fairfield LPOE and represented materials from the two 1933 directors’ residences which were demolished in the 1980s.

The area containing the two residences was leveled with fill and landscaped. Based on the absence of any landforms associated with prehistoric occupations and the previous demolition and re-landscaping of the area containing the two residential buildings, no intact archaeological resources were expected to occur within the Fort Fairfield LPOE boundaries and no further archaeological evaluation was recommended (Moore et al. 2008).

A Pre-Design contract is in the process of being issued to AECOM and will be referenced to support the future design requirements in support of the Fort Fairfield LPOE. The results of the work will be provided as soon as it is approved by GSA and CBP.

In general, the Architectural and Engineering (A/E) services required include:

Design Stage Services and Construction Stage Service

Detailed description of services is included in the remainder of the Statement of Work (SOW)

1. CONTRACT TYPE

This project is a firm fixed-price contract. The services required shall include, but shall not be limited to, the following:

a. Professional Architect/Engineer (A/E) Services

b. Contract Management and administrative support.

c. Cost Estimating, Value and Schedule Management

d. Construction Administration

e. Coordination of design services with other third-party A/Es i.e. CMa, CxA, etc.

2. DELIVERY METHOD

This project is a Construction Manager as Constructor

Under the Construction Manager as Constructor (CMc) approach, the functions of contractor and construction manager are merged and assigned to one entity that may or may not give a guaranteed maximum price (GMP), but which typically assumes control over the construction work by direct contracts with the subcontractors.

3. SUPPLEMENTAL PROJECT INFORMATION

a. Location

1. The Fort Fairfield LPOE is located at 4 Boundary Road, Fort Fairfield, Maine. The Fort Fairfield LPOE is located proximate to the Canada Border Services Agency facility located at Andover, New Brunswick on New Brunswick Route 190. Brayall Road is located southeast of the port of entry running parallel to the border. The Fort Fairfield LPOE is situated about 100 feet west of the U.S./Canada border, on the northside of Maine State Route (SR) 161 (Boundary Line Road) and overlooks the Aroostook River Valley to the west. Adjacent properties include farmland to the north of the LPOE, residential properties to the west and southwest, and a wooded area south of the port.

The Fort Field LPOE comprises one (1) parcel of one (1) and the parcel measures 1.65+/- acres. At the northeast end of the site, there is an exterior generator and propane fuel tank operated and maintained by GSA; half of the site is paved, and the other half is a grassy area. Power to the LPOE is supplied by overhead lines coming in from the west along Boundary Road

The operations carried out at the United States LPOE facilities traditionally focus on the inspection and control of vehicles, and commercial and non-commercial goods.

The site generally slopes from the east to west with elevations ranging from approximately 550 feet to 540 feet above sea level giving approximately 10 feet of elevation difference across the site.

b. Building Background

1. Building Number - ME0601 – Fort Fairfield Border Station - A one story, 5,753 GSF building constructed in 1935 with a full basement and attic, is included on the NRHP.

The main floor houses the primary inspection station, a public waiting area, a document processing area, and CBP offices. The basement houses the mechanical and the elec trical room, storage space. The current kiosk with guard shacks is not original to the building. E xisting facility has 2 POV lanes and 2 commercial lanes.

c. Previous Studies

A variety of studies, surveys and plans have been developed for the Fort Fairfield LPOE.

They include:

The boundary and utility surveys were prepared for GSA by David E. Titcomb on June 30, 2005 and are provided in the google folder.

GSA commissioned a Feasibility Study by Parsons in 2018 to review alternatives for a port expansion. The report was completed in August 2019 and is provided as an attachment to this scope of work. The AE must review and understand the conclusions of the feasibility study to inform them for their design services.

A Pre-Design contract has been issued to AECOM and will be referenced to support the future design requirements in support of the Fort Fairfield LPOE. The results of this work will be provided as soon as it is approved by GSA and CBP.

A Building Preservation Plan prepared by Building Conservation Associates, Inc. was completed on June 12, 2020, and is attached to this scope of work. The document provides additional preservation guidelines and detailed history of renovations to the main port building ME0601.

d. Previous Completed Renovations

A Kiosk with two guard shacks along with a canopy replaced the original port cochere structure attached to ME0601BF in 1996. Records of correspondence related to this renovation are filed with the Maine State Historic Preservation Office (SHPO). The newer canopy over the two-lane inspection connects with the main building port with a lowered section over the entrance of the Border Station. The AE must review and understand completed scope to inform the design services.

e. Proposed Action

As mentioned in the initial description, a proposed action for the modernization and new facility project was developed in a feasibility study completed by Parsons in August 2019 which will be updated by AECOM Pre-Design contract to the current GSA and CBP requirement and goals. Once the AECOM work is finalized by GSA and CBP the resulting concepts will be going through a NEPA analysis which will inform the development of the concept for the new port. The program for the agencies (CBP and GSA) encompasses approximately 29,832 GSF of building and approximately another 17,000 GSF of Parking and Hard Surface area. The new program is discussed in further detail later in the SOW.

The proposed action will require site acquisition. GSA will formalize the site boundary with input from the A/E team during the development of the concept and the NEPA process.

f. Tenant Agencies

1. U.S. Customs & Border Protection ( https://www.cbp.gov/ ) U.S. Customs & Border Protection (CBP) is the main tenant at the port, occupying most of the facility. CBP’s operations are conducted in the Main Port Building and Primary Inspection / Garage Building

2. The U.S. General Services Administration (GSA) operates the building systems and maintains the port for its tenant agencies. While it has a small presence at the port, its role is important as it provides well-designed, functional, and energy efficient office space to the tenant at the port. GSA is responsible for operation and maintenance of the buildings, mechanical systems, and other property management tasks such as custodial services, trash removal, landscape maintenance, and snow removal. These tasks are contracted out to an Operations & Maintenance (O&M) contractor.

g. Additional Stakeholders

1. Maine DOT plans, develops, implements, and manages a statewide transportation network – including roads, bridges, railroads, airports, park-and-rides, bicycle and pedestrian facilities, and public transportation facilities and services.

2. CBSA - Canada Border Services Agency

3. NBDTI - New Brunswick DEPARTMENT of TRANSPORTATION and INFRASTRUCTURE

4. Andover, Brunswick Port of Entry

h. Continuous Operations and Phasing

1. The LPOE will need to remain operational during the construction of the project.

https://www.cbp.gov/

4. N/A

5. N/A

6. DESIGN CONTRACT - MODIFICATIONS - CHANGE ORDER

The Contractor shall refer to GSA Division One Section 012600

B. Project Goals and Objectives

1. General

All goals and objectives are applicable to all stages of the project. The A/E shall document and track any evolution of these goals and objectives through the course of the project.

The A/E shall provide a complete and integrated design that complies with the OPR with cost, operation, function, performance, and schedule central to the success of the project. With that being said the Scope of Work indicated is not intended to limit the design of the A/E. Variation from the Scope of Work will be considered by GSA if the proposed change is within the construction budget limitations, meets the objectives for the project, and results in an improved design. The Contracting Officer and the COR/PM must approve in writing all approved changes to this Scope of Work.

a. Provide a fully operational LPOE that meets the design requirements of both CBP and GSA and also coordinates with the traffic flow and operations of the Canadian port of entry at Andover, Brunswick Port of Entry.

b. Provide buildings and infrastructure that incorporate durable construction materials, sustainable design elements, and are climate resilient.

c. Provide a new port that is functional, accessible, and equitable for each customer agency and their operations and interactions with the public.

d. Perform design and construction operations efficiently and effectively using current technology tools for design, reviews, inspections, and project management processes.

e. Adopt an integrated design approach that engages all team members and extends through all phases of the project.

f. General Objectives

1. Complete design on-time

2. Complete design within design budget

3. Meet all project milestones established in Section 5 or to the negotiated milestones.

4. Ensure that all sensitive documents are handled, distributed, archived, and destroyed according to established project procedures.

5. Use Building Information Model (BIM) to fully display the design concept, utilize 3-d modeling to understand spatial relationships, develop the construction documents, and deliver a “Record Model” to the construction contractor per the GSA Regional BIM Standard requirements.

g. Meet specific sustainability goals, including:

1. A Net Zero Ready facility

2. Use all-electric HVAC and plumbing equipment.

3. The use of GSA’s green proving ground technology

4. The use of key sustainable products

5. Attain LEED Gold and SITES Silver certification.

6. Adherence to Guiding Principles for Sustainable Federal Buildings (see Attachments)

7. Whole-building embodied carbon reduction

8. Low embodied carbon concrete, steel, glass, asphalt

9. Environmentally preferable asphalt

h. Provide best value to GSA’s customer agencies, the community, and the American taxpayer.

2. CBP Goals and Objectives

a. The new facility shall fulfill requirements of CBP’s POR and shall address problems and issues with the existing facility (see 2019 Feasibility Study). Goals include:

1. Close Brayall Road

2. Provide a new LPOE that meets CBP’s mission requirements and CBP 2023 design guide especially with the constraints & opportunities within the community.

3. Provide controlled entry to and from the United States with efficient process for travelers and improved safety of officers and the travel public.

4. Accommodating increasing volume of traffic with smoother flow while mitigating congestion

5. Accommodating additional and evolving border security measures and technologies

6. Creating a facility that is highly functional, accessible, and usable, with visibility within and beyond facilities.

7. Provide adequate parking for CBP personnel and visitors.

8. Provide better sight lines for officers at Primary Inspection.

9. Provide for snow plowing, storage, and removal.

10. Reduce energy consumption/demand.

11. Increase sustainability where appropriate by utilizing photovoltaics, solar hot water, and snow melt systems.

12. Provide good site drainage.

13. Allow for future security technology upgrades at Primary Inspection for POVs

14. Provide charging stations for electric vehicles (EVs).

15. Provide current technology and allow for future upgrades within the LPOE buildings.

16. Provide required emergency generators.

17. Provide an accessible facility for officers and visitors.

3. GSA Goals and Objectives

a. The new facility shall fulfill the requirements of CBP’s POR and address problems and issues with the existing facility (refer to AECOM’s pre-design). Goals include:

1. Provide best value to GSA’s customer agencies, the community, and the American Taxpayer.

2. Support the GSa DEIA Strategic Plan for equity and advancing accessibility

3. Provide a fully operational LPOE that meets CBP’s mission.

4. Provide long-lasting & durable assets, which are sustainable, climate resilient, superior buildings with low maintenance and operating costs; and which are functional, technologically efficient and flexible while providing a welcoming gateway into and out of the United States of America.

5. Complete the design and construction operations in an efficient and effective manner-keeping the project on time, on budget, within scope, with quality and compliant with the project requirements.

6. Maintain an integrated design approach engaging all team members throughout all phases of the project.

7. Provide adequate parking for GSA and its O&M contractors and subcontractors including infrastructure for future charging stations for electric vehicles (EVs).

8. Ensure Continuous availability of utilities (power, phone/data, water, sewer, and stormwater) and emergency power during phased construction

9. Ensure utility design to accommodate operational and emergency requirements of all port components.

10. Ensure snow plowing, snow storage, snow removal, and snow melt control across the LPOE site

11. Ensure incorporation of drainage and stormwater management systems to manage onsite and offsite rainfall/snowmelt runoff across the LPOE site.

12. Ensure compliance with EISA 438 and local stormwater management requirements.

13. Ensure incorporation of flood resistance/mitigation measures in accordance with P100 and ASCE 24.

14. Achievement of LEED 4.1 Gold, SITES Silver, and NetZero Energy Ready is required

15. Ensure utilize renewable energy when feasible (e.g., photovoltaics, solar hot water heating)

16. Ensure incorporation of snow melt systems in accordance with the 2023 CBP Design Guidance

17. Ensure Incorporation of additional sustainability technologies such as rainwater/snow melt capture is

18. Ensure heightened accessibility and implementation of Universal Design Concepts as well as support the GSA/DEIA Strategic Plan.

19. Ensure compliance with the Historic Preservation Act.

20. Maximize the use of low embodied carbon products (Steel, Glass, Concrete and Asphalt)

4. Other Stakeholder Goals and Objectives

a. Maine Department of Transportation

Outreach has not been completed to determine interest and collaboration with the Fort Fairfield LPOE project. The site arrival points and the facility’s connections and access to them will need to be coordinated with MDOT.

b. City of Fort Fairfield

Outreach has been initiated to determine interest and involvement with local residents and/or city officials.

c. Canada Border Services Agency (CBSA) & New Brunswick DEPARTMENT of TRANSPORTATION and INFRASTRUCTURE (NBDTI)

Outreach has been initiated to determine interest and collaboration with counterpart Canadian Agencies.

d. Local Utilities:

1) Three Phase Power - In applying the CBP design standards and three-phase power requirements, the A/E will need to coordinate with the local electric provider to supply three-phase power to the LPOE. GSA will provide documentation from the three-phase power study that was completed. It is the A/E’s responsibility to understand the conditions of the site and to indicate a suitable location of power connection in the documents along with details compliant with utility company’s standards, and to advise and assist the owner with any permitting or easements that are required to be completed as part of this process.

2) Water and Sewer - In applying the CBP design standards and water and sewer requirements, the A/E will need to coordinate with the Town of Fort Fairfield Utilities District to supply water and sewer services to the LPOE. GSAhas provided the contact information and the location of water utilities for Fort Fairfield to AECOM already. It is the A/E’s responsibility to understand the conditions of the site and to indicate a suitable location of water and sewer connection in the documents along with details compliant with the Town of Fort Fairfield utility standards, and to advise and assist the owner with any permitting or easements that are required to be completed as part of this process .

5. Design Within Funding Limitations

The A/E shall design the project as defined herein to permit the award of the construction contract at a price that does not exceed the Design-to-Limit, refer to FAR Part 52.236-22. The A/E shall refer to the P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, October

2022 for the processes and procedures required for this project.

C. A/E Project Goals & Objectives

1. GOALS

The A/E shall provide a complete and integrated design that complies with the OPR with cost, operation, function, performance, and schedule central to the success of the project. With that being said the Scope of Work indicated is not intended to limit the design of the A/E. Variation from the Scope of Work will be considered by GSA, if the proposed change is within the construction budget limitations, meets the objectives for the project, and results in an improved design. The Contracting Officer and the COR/PM must approve in writing all approved changes to this Scope of Work.

2. OBJECTIVES

To be considered successful, the Work must achieve the following objectives:

a. Complete design on-time

b. Complete design within design budget

c. Meet all project milestones established in Section E.

d. Ensure that all sensitive documents are handled, distributed, archived, and destroyed according to established project procedures.

e. Use Building Information Model (BIM) to fully display the design concept, utilize 3D modeling to understand spatial relationships, develop the construction documents, and deliver a “Record Model” to the construction contractor per the GSA Regional BIM Standard requirements.

D. Project Type and Delivery Approac h

1. PROJECT TYPE

For the purpose of applying the submission requirements in Appendix A of GSA’s P100, “Facilities Standards for the Public Buildings Service,” and the cost estimating and schedule requirements of GSA’s P120, “PBS Cost and Schedule Management Policy,” this project is defined as a New Construction project and the Tier Level is Baseline.

2. Construction Manager as Constructor (CMc)

In General

a. The CMc method engages the construction A/E (GC) during the design phase of the project and establishes a ceiling on the eventual construction price ( i.e., the guaranteed maximum price (GMP)) before construction documents are prepared. The CMc method emphasizes technical qualifications for A/E selection, and includes price competition of the GMP before initial contract award and provides more detail on the GMP elements. The CMc project delivery method creates value through early collaboration between the A/E and GC. In addition to the benefits of design phase services, which include constructability reviews and cost estimating validation by the constructor, CMc offers the opportunity to begin construction prior to full completion of the design which reduces the total project schedule. GSA also provides a cost incentive through shared savings that are split between the constructor and the Government under CMc contracts which promotes constructor innovation and efficiencies to reduce costs through the construction phase of the project, see GSAR 536.7105-5.

3. Contract Parties and Contract Work

The parties to this contract are the Architect/Engineer Contractor (A/E) and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Public Building Service (PBS), Design & Construction Division, Thomas P. O’Neill, Jr., Federal Building, 10 Causeway Street, 11th Floor, Boston, MA 02222, hereinafter referred to as GSA.

The individual authorized to act on the behalf of GSA in the administration of this contract is the GSA Contracting Officer (CO). The GSA Contracting Officer may delegate certain of his or her authorities to others (e.g., a Contracting Officer’s Representative (COR)), and if so, will notify the A/E in writing of the specific authorities delegated to and limitations placed upon the authorized individuals. The A/E shall not take any direction or act upon any information from anyone other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

4. Professional Ethics and Standards of Practice

In the conduct of all activities required for or related to the performance of the contract work, the A/E shall conform to and uphold all established ethical principles and professional standards of practice governing the A/E’s segment of the A/E profession, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice and the American Council of Engineering Companies (ACEC) Ethical Guidelines.

5. Project Team Roles and Responsibilities

In the performance of the requirements of this contract, the A/E shall cooperate with and work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, GSA personnel, customer agency representatives, and other stakeholders. GSA will develop, periodically update, and maintain throughout the course of the project a listing of the Project Delivery Team membership and respective roles and responsibilities. Other GSA-contracted major parties in the Project Delivery Team and their overall roles and responsibilities are further identified in this section.

E. A/E Team

1. STAFFING

The A/E shall provide experts in disciplines listed in the Facilities Standards for the Public Buildings Service ( P-100 2021v w2022 addendum ), and as otherwise required in this section, with credentials as indicated, as they apply to this project. The A/E shall provide sufficient staff of managers, architects, design engineers, and other staff as necessary to perform the required work.

2. KEY PERSONNEL

The A/E to identify a single POC that has overall authority on the contract.

The Government anticipates and expects that the A/E will rely on and use the lead designer and other key design personnel listed, if any, in its proposal submitted to the Government as part of the underlying procurement process to perform the work required by the Contract. The A/E may substitute any such personnel only with the advance written approval of the Contracting Officer, whose approval shall not be unreasonably withheld. Any such substitution shall be at no additional cost to the Government and the replacement shall have equal or greater experience, expertise, and qualifications as the substituted personnel. The A/E shall provide any information as may be reasonably requested by the Contracting Officer such as a resume or curriculum vitae and, in addition, the individual may be required to meet in-person with the Contracting Officer prior to https://insite.gsa.gov/cdnstatic/P100%202022%20Addendum%20Final__0.pdf approval.

3. OTHER PERSONNEL

In addition to the key team members identified within this document, the A/E shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

4. EXPERTISE

At a minimum, the A/E team members shall include of the following experts to provide expertise as required for efficient and effective operations:

Within 15 calendar days after the Notice to Proceed (NTP) the A/E shall edit the Communications Plan and complete the team entries.

a. Project Executive

b. Lead Architectural Designer

c. A/E Project Manager

d. Specification Writer

e. Interior Architect | Interior Designer

f. Preservation Architect

g. Engineering Designers - mechanical, electrical, structural, civil, etc.

h. Hydrology and Hydraulics Consultant/Engineer

i. Traffic modeling Consultant/Engineer

j. Fire Protection Engineer: Defined in P-100 2021v w2022 addendum § 7.1.3.1

k. Environmental Coordinator / Engineer

l. Physical Security and Access Control Consultant/Coordinator

m. Building Enclosure Consultant

n. LEED | SITES Coordinator

o. Energy Modeler of Record (Responsible for developing the energy model that archives the energy requirements)

p. Blast Consultant

q. AV Designer/Integrator

r. Security Consultant

s. Lighting Design Consultant

t. Landscape Architect

u. Urban Planner

v. Acoustic Consultant

w. Lead Environmental Coordinator

x. Cost Engineer

y. Information Technology (IT) Consultant/Coordinator

z. BIM Manager

aa. A/E’s Document Manager (DM)

bb. Accessibility Specialist

5. A/E TEAM SUBSTITUTION

During the performance of the services required under this contract, the A/E shall obtain GSA written consent from the Contracting Officer before making any substitution for A/E, sub-A/Es and outside associates or consultants specifically identified and agreed to in the request for qualifications, proposal, contract, and any contract modifications. Refer to A/E’s Staff

6. A/E’S DOCUMENT MANAGER (DM)

The DM shall provide a single point of contact to manage documents and coordinate submissions.

The A/E shall coordinate with GSA’s BIM POC within 30 calendar days after the NTP to confirm the BIM Management Plan (BMP), including naming conventions, format, structure, and training requirements. The CDM shall:

a. Control of all project documentation, including PMIS requirements

b. Control of drawings and project files

c. Coordination with PBS Computer Aided Drafting (CAD) Standards , Building Information Modeling (BIM) and (COBie) and other Electronic Data

F. Significant Project Milestones

Below are tentative duration and milestone schedule dates for the project. The durations and dates listed below are estimated and will be finalized in the Contract/Task Order when issued.

Activity Start Date

End Date

Award A/E Contract / Task Order 1 Site Acquisition Stage

1.1 Site Acquisition Phase 12/16/2022 7/2/2027

1.1.1 NEPA process- determination and project execution 10/31/2022 5/3/2027

1.1.1.1 NEPA EA execution 5/3/2027

2 Design Stage

2.1 Pre-Design (under separate contract) 9/7/2023 8/1/2024

https://docs.google.com/document/d/1B4Pyr8xNtYz6GZB1tIHTd6gv_Zjm0R6kuztFbQzBxjg/edit#heading=h.3s49zyc https://docs.google.com/document/d/1B4Pyr8xNtYz6GZB1tIHTd6gv_Zjm0R6kuztFbQzBxjg/edit#heading=h.1rj68j4 https://docs.google.com/document/d/1B4Pyr8xNtYz6GZB1tIHTd6gv_Zjm0R6kuztFbQzBxjg/edit#heading=h.21s9ym2 https://docs.google.com/document/d/1B4Pyr8xNtYz6GZB1tIHTd6gv_Zjm0R6kuztFbQzBxjg/edit#heading=h.21s9ym2

2.2 Concept Design, Design development, Construction

Documents

8/1/2024 9/25/2025

3 Bidding / Construction Award 10/2/2025 6/8/2026

4 Construction Stage

4.1 Construction (General) 6/9/2026 7/12/2028

5 Art-in-Architecture 6/14/2024 2/24/2028

6 Substantial Completion 3/24/2028 4/6/2028

7 Project Closeout 4/6/2028 7/12/2028

G. Period of Performance

SIGNIFICANT PROJECT MILESTONES PERIOD OF PERFORMANCE

A/E CONTRACT AWARD 6/14/2024

A/E NOTICE TO PROCEED (NTP) 6/14/2024

DESIGN SERVICES Final acceptance 458 calendar days after NTP

CONSTRUCTION ADMINISTRATION

SERVICES TO SUBSTANTIAL COMPLETION

626 calendar days after 100% Approval

PROJECT CLOSEOUT 60 calendar days after

SUBSTANTIAL COMPLETION

All actions by the Government counted in calendar day shall begin the first calendar day after the submission unless the submission is made before 9:00 AM.

H. Design Within Funding Limitations

The A/E shall design the project as defined herein to permit the award of the construction contract at a price that does not exceed $34,341,623. This will serve as the Design-to-Limit for the project.

Refer to FAR Part 52.236-22 . The A/E shall refer to the P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, October 2022 for the processes and procedures required for this project.

I. Project Stages, Phases and Work Sequence

In General https://www.acquisition.gov/far/part-52#FAR_52_236_22 https://insite.gsa.gov/system/files/2023-06/Final%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf https://insite.gsa.gov/system/files/2023-06/Final%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf

The following activities are generally sequential, however some activities i.e. Value Management and Art in Architecture may occur in parallel to other design phases.

This Statement of Work is organized to identify the scope of services that are to be performed.

P-100 2021v w2022 addendum § APPENDIX A.3.1 SUBMITTAL DEFINITIONS

1. PROJECT DESIGN PHASES

a. Preliminary Concept

b. Concept Development

c. Final Concept

d. Design Development 100%

e. Construction Development 65%

f. Construction Development 95%

g. Construction Development Final

2. A/E CONTRACT AWARD

3. A/E NOTICE TO PROCEED (NTP)

The A/E shall commence contract services only after receipt of the NTP from the CO.

4. PRE-DESIGN CONFERENCE or CONCEPT DESIGN PARTNERING WORKSHOP Concept-design partnering sessions will be conducted before concept design begins. This workshop introduces all stakeholders and their goals and establishes a partnering statement and charter.

5. PRE-DESIGN SERVICES

Pre-Design Scope of Work already issued to AECOM, this section is for coordination only.

6. PRELIMINARY CONCEPTS

The preliminary concepts submission consists of three or more distinctly different architectural design schemes at a working level. The submission must include massing models, site context, and sufficient narrative to allow comparison and selection of a design direction for preparation of a final design concept. Building systems, materiality, and fenestration appropriate for each of the conceptual designs must be defined in order that they can be evaluated early for effectiveness and efficiency related to operation, maintenance, and energy consumption. Submission requirements in the delivery matrix apply to all three schemes as applicable.

7. CONCEPT DEVELOPMENT

During the concept development phase of the project, the A/E must retain the services of a qualified consultant to:

● Determine the type of access needed for the expected cleaning, inspection, and maintenance tasks for the proposed facility

● Recommend means and methods, equipment, and anchorage locations to accomplish such tasks in a safe, cost effective, and sustainable manner

The consultant must consider local trade availability and the ability to provide and operate the proposed system design in these recommendations. Anchorage connection locations must be coordinated with the building structural design.

During design development the consultant must design the system and specify the installation including requirements for quality assurance, maintenance, and periodic inspection and testing. The consultant must provide a written certification that the anchorages meet the load requirements specified in paragraph 3.3.12.10.

8. FINAL CONCEPTS

The final concept must show that the developed scheme can achieve the program, the requirements of P100, the space requirements and the budget. Major materials, both interior and exterior, structure, fenestration, and building systems must be well defined. Life cycle costing of the proposed building systems must be accomplished to determine the most cost-effective alternatives.

Presentation will be made to the Commissioner of the Public Buildings Service for final approval.

9. VALUE MANAGEMENT

The A/E shall satisfy the requirements of the P-120 2022v PBS Cost and Schedule Management

Value management (VM) is a continuous process throughout the project, but its greatest emphasis should be in the early stages of the project (concepts and design development).

GSA policy is to have an independent VM consultant facilitate a value management study with an independent team, including participation by the design A/E and the design A/E estimator throughout the study and implementation process. The A/E team must be part of this effort and incorporate the VM consultant's recommendations that were approved by GSA into the design as part of the scope of work.

10. FINAL CONCEPT PRESENTATION TO THE COMMISSIONER AND FINAL CONCEPT APPROVAL

MEMORANDUM

11. DESIGN PHASE PERMITS AND REGULATORY ACTION

The A/E shall be responsible for obtaining any permits and regulatory approvals required during the design phase. This includes NEPA, SHPO, NCPC, and CFA approvals (at a minimum), as applicable.

12. DESIGN DEVELOPMENT 100%

This submission reflects a more comprehensive project design developed from the selected final concept design. This submission will finalize the selection of type, size, and other material characteristics of all systems. Systems are not only structural, mechanical, fire protection, and electrical, but all other building components such as envelope (wall, window, and roof), interior (flooring, ceiling, and partitions), toilet and service rooms, elevators, and so on. The submission will consist of a combination of models (BIM), drawings, narrative, and calculations. This submission is not preliminary construction documents. No design discipline shall start work on Construction Documents

A set of detailed and coordinated submissions that become the basis to construct the project. The construction documents must be complete, coordinated between disciplines, readable, and buildable, with no room for unreasonable additional interpretation. They must be produced in a general fashion that any construction A/E nationwide can understand. Designs must be illustrated to distinguish between existing construction and new work. They must be clear enough to result in a single interpretation of a specific set of data or facts. Language used in the specifications must be consistent and complementary to notes on the drawings. The documents must avoid using terms that the design specialist may know, but which have nothing to do with the purchase and installation https://insite.gsa.gov/cdnstatic/Directives/Final%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf of a product. Construction Documents must be produced using Building Information (BIM) Software, in accordance with the GSA Regional BIM Standard.

Refer to Capital Projects Delivery Flowcharts § VI. Design Construction Documents Overview, page

13. CONSTRUCTION DOCUMENTS

A set of detailed and coordinated submissions (65%, 95% and final) that become the basis to construct the project. The construction documents must be complete, coordinated between disciplines, readable, and buildable, with no room for unreasonable additional interpretation. They must be produced in a general fashion that any construction A/E nationwide can understand.

Designs must be illustrated to distinguish between existing construction and new work. They must be clear enough to result in a single interpretation of a specific set of data or facts. Language used in the specifications must be consistent and complementary to notes on the drawings. The documents must avoid using terms that the design specialist may know, but which have nothing to do with the purchase and installation of a product. Construction Documents must be produced using Building Information (BIM) Software, in accordance with the GSA National BIM, CDX & COBie Standard

14. BIDDING & CONSTRUCTION CONTRACT AWARD

In General

a. The A/E shall assist GSA with the process and procedures of the solicitation, selection and award of a General A/E for construction activities as described in Section III of this SOW.

Refer to Capital Projects Delivery Flowcharts § II. Procurement Construction Procurement Overview, page 39]

15. CONSTRUCTION ADMINISTRATION

In General

a. The A/E shall review and assess all Submittals and Shop Drawings in accordance with Section III of this SOW.

b. The A/E shall conduct a minimum of 24 on-site inspections during construction.

c. The A/E shall respond to all RFIs in accordance with Section [III] of this SOW and provide project coordination.

d. The A/E shall regularly update the as-built drawings, specifications, and calculations in accordance with Section [III] of this SOW.

e. The A/E shall maintain its design Building Information Models (BIM) with all change directives issued to the contractor (such as RFI responses, Architect's Supplemental Instructions (ASI’s), and any other clarification to the Contract Documents).

16. ART IN ARCHITECTURE

GSA’s Art-in-Architecture program entails commissioning artists to create publicly scaled and permanently installed works of art that are appropriate to the diverse uses and architectural vocabularies of new and substantially modernized federal buildings, courthouses, and Land Ports of Entry. For the Fort Fairfield LPOE, the artwork should respond to the context of both the facility https://insite.gsa.gov/system/files/insite/Capital_Projects_Delivery_Flowcharts_03232020.pdf design and the surrounding area. GSA selects and commissions the artist(s) for each project during the Design Concept Phase. The Fort Fairfield LPOE does not have existing Artwork funded with the AiA program. Our project will be incorporating a new art installation.

Art in Architecture Commission for the Artist selection process, which begins after A/E…