4 Core Building Standards Submittal Matrix.pdf

FOR OFFICIAL USE ONLY

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Submittal Requirements

LAND PORT OF ENTRY DESIGN STANDARD

For Official Use Only

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

APPENDIX C - SUBMITTAL REQUIREMENTS

C.1 INTRODUCTION

Project design requires iterative review and approval by U.S. Customs and Border Protection (CBP) and other relevant stakeholders. The submission requirements listed in this appendix apply to all projects at Land Ports of Entry (LPOEs) where architects and engineers (A/Es) engage in new construction or renovation projects. Due to the complexity and difference in project requirements, the submittal requirements in this appendix may vary for each project.

The multidiscipline facility design for CBP is complex in nature and the design process involves various reviews by stakeholders with different backgrounds. This appendix defines minimum submittal requirements for the A/E to use to facilitate CBP design submittal reviews. The A/E and general contractor must engage with the Field Operations Facilities Program Management Office Project Manager (FOF PMO PM) at the earliest possible phase to discuss and confirm the submittal requirements, including the schedule of deliverables and the contents of each deliverable package.

The A/E and general contractor must also coordinate with the FOF PMO PM on the logistics of design reviews, including expected review times, delivery methods, and format. In each phase of work, project documents must be submitted to CBP in electronic and hard copy format as determined by the FOF PMO PM. Submittals that do not include all the elements or level of detail expected by CBP will delay the review process and may result in substantial changes surfacing later in the review process.

C.2 DOCUMENTATION SECURITY REQUIREMENTS

Construction project documentation or other information pertaining to federal facilities is typically considered sensitive but unclassified information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552).

Information where the unauthorized disclosure of which could adversely impact a person’s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national interest must be designated as “For Official Use Only (FOUO).”

FOUO is the designator used to identify protected unclassified information that is not otherwise governed by statute or regulation as outlined in Department of Homeland Security Management Directive (DHS MD) 11042.1, Safeguarding Sensitive but Unclassified (For Official Use Only) Information.

The FOUO information is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS MD 11042.1, and it is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized official.

Any U.S. Department of Homeland Security (DHS) employee, detail employee, or contract employee can designate information as FOUO provided it meets the sensitivity threshold defined in any one of the eleven categories of information within DHS MD 11042.1. The Office of Professional Responsibility (OPR) may designate information as Sensitive Security Information (SSI). For information regarding SSI document handling requirements, refer to the current CBP Information Security Handbook 1400-04A.

Information designated as FOUO must be sufficiently marked so that persons who have access to it are aware of its sensitivity and protection requirements. Within any electronic or printed project documentation, including but not limited to narratives, C-3

WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

drawings, specifications, construction documents, photographs, and planning materials, pages containing FOUO building information must have the following mark prominently imprinted or affixed on the bottom of each page:

WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

This mark may not be removed or covered in any way. The FOUO markings must be used regardless of medium. The construction drawings, plans, and specifications are to be disseminated only to those parties exhibiting a valid need-to-know, per the Security Management Division of the Office of Professional Responsibility (OPR-SMD) document handling requirements in the current CBP Information Security Handbook 1400-04A.

FOUO information must not be entered or posted on any public website and must not be permitted to be sent to personal email accounts.

C.3 SUBMITTAL COMPONENTS

C.3.1 Blocking/Stacking Diagrams

Blocking and stacking diagrams must use the developed space program and demonstrate compliance with CBP-approved requirements, including all adjacencies and functional spaces. This pre-design component also shows that the proposed project is feasible from a zoning perspective and that the form of the buildings (if applicable) will fit the site’s constraints. CBP will evaluate building and site layout early for effectiveness and efficiency related to throughput, operation, safety, security, and maintenance. At this stage, these diagrams provide a crucial opportunity for CBP to address design-based threats, chokepoints, access points, and connections to adjacent properties/infrastructure.

C.3.2 Facility Long-Term Master Plan

The long-term master plan must follow the requirements set forth in Chapter 4, “Site Planning,” of this Standard. In coordination with the agency stakeholders involved in the regional planning for an LPOE, the A/E must develop and submit for approval a formal master plan for each LPOE project. For new construction projects with an existing master plan, the A/E must develop and submit for approval an updated master plan.

C.3.3 Narratives

A. Format

The A/E must produce digitally encrypted PDF narrative files for each design discipline.

B. Content

Narratives explain the design intent and document decisions made during the design process. As with drawings and specifications, narratives are an important permanent record of the building design. Drawings and specifications are

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

a record of what systems, materials, and components the building contains. Narratives must record why these systems, materials and components were chosen and how they meet codes, standards, and regulations. The narrative of each submittal may be based on the previous submittal, but it must be revised and expanded at each stage to reflect the current design.

C.3.4 Calculations

Manual and/or computer-based calculations must accompany narratives where required to support technical analysis. Each set of calculations should start with a summary sheet which shows all assumptions, references, applicable codes and standards, and lists the conclusions. The calculations for each submittal must be cumulative so that the final submittal contains all applicable calculations for the project. Calculations submitted at early stages of the project must be revised later to reflect the final design. Calculations must refer to code, paragraph of code used, standards, and textbooks used for specific calculations. Contractors must refer to the drawing and detail number where the results of the calculations have been used.

C.3.5 Building Performance Criteria

As part of the development of concepts, building performance criteria must be checked against the selection of systems and materials and the construction documents.

C.3.6 Drawings

A. Lettering

Lettering on drawings must be legible when drawings are reduced to half size and in electronic format. This applies to concept and design development drawings and construction documents. Nine point or 1/8-IN-high text is the minimum size for lettering on full-size drawings.

B. Drawing Scale

All drawings must include numeric scales. Graphic scales are preferred for site plans. The scale selected must be appropriate for high resolution and ensure legibility on reduced copies, such as half-sized sets. A north arrow must be included on site and plan view drawings.

C. Drawing Index

Each submittal must include a drawings index. This index must identify drawing revisions as necessary. If the drawing set includes more than one volume, each volume must include a drawing index for the entire set.

D. Seals

Each sheet of the final construction documents must bear the seal and signature of the Engineer or Architect of Record. Documents produced electronically may have digital signatures and seals.

E. Cover Sheet

On the cover sheet, designers must provide a certification statement for code compliance with specified codes and standards by each discipline with the Engineer or Architect of Record’s signature. The date of the submittal and percentage level of completion must also be included. The intent is to identify the phase/completeness of the design

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

and the professional contractually responsible for the design. A separate sheet may be provided for the code analysis documentation.

C.3.7 Specifications

A. Format

Specifications must be produced per the current edition of the Construction Specification Institute’s (CSI) MasterFormat divisions. Each page must be numbered. Specifications must be bound and include a table of contents.

The specifications must include instructions to bidders.

B. Editing of Specifications

The A/E is responsible for editing specification sections, including government-furnished guide sections, to reflect the project design intent, CBP requirements, and federal law. Technical specifications must be coordinated with drawings to ensure that everything shown on the drawings is in the specifications. Specification language that is not applicable to the project must be excluded.

C.4 DESIGN REVIEWS

At the end of each design stage, the A/E must submit the design documents to the FOF PMO PM for review, comments, and approvals by project stakeholders.

Technical Services and other CBP stakeholders will review design drawings for conformance with CBP design standards, criteria, building and systems performance, efficient and effective design, and identified risk factors. At each design stage, the A/E must complete a design review checklist and submit it to the FOF PMO PM along with one complete set of design submittal documents, including but not limited to drawings, specifications, design narratives, and responses to all previously submitted comments. Refer to the Submittal Requirements Matrix in Table C-2 of this appendix for a minimum list of required submittals at each design phase. These submittals must be encrypted and delivered electronically. They may also be delivered in hard copy if requested by the FOF PMO PM.

The FOF PMO PM must verify that the submittals comply with this Standard, programming documents, and other CBP requirements. Upon conclusion of the design review process, all review comments will be compiled and verified by the FOF PMO PM. The comments must clearly explain design deficiencies and required modifications to be incorporated in future submittals. With each design phase, the A/E must submit a comment log with responses to each design review comment indicating how the comment has been addressed in the design documents.

C.5 COST ESTIMATING

C.5.1 Estimating Methodology

CBP requires the A/E or design-build (D/B) team to provide cost estimates in every pre-bid submission, adding details commensurate with the level of the submission as the work progresses.

CBP has adopted the AACE International Cost Estimate Classification System—As Applied in Engineering, Procurement, and Construction for the Building and General Construction Industries. The A/E must provide cost estimates commensurate with

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

this system. This system utilizes estimate classes from Class 5 to Class 1 to define the methodology and detail of estimates, as follows:

Table C-1. Cost Estimating Divisions

Estimate Class End Usage Methodology Expected Accuracy Range

Class 5 Programming and Pre- Planning

SF factoring, parametric models, judgment, or analogy.

LOW -30%

HIGH +50%

Class 4 Schematic Design 15% Parametric models, assembly-driven models.

LOW -20%

HIGH +30%

Class 3 Design Development 30% Semi-detailed unit costs with assembly-level line items.

LOW -15%

HIGH +20%

Class 2 Construction Documents 60–90%

Detailed unit cost with forced detailed take-off.

LOW -10%

HIGH +15%

Class 1 Construction Documents 100% Final

Detailed unit cost with detailed take-off.

LOW -5%

HIGH +10%

C.5.2 Cost Estimate Reporting

Cost estimates must be reported in an electronic spreadsheet format. Each of the cost estimate submissions must contain the following, at a minimum:

• Executive summary.

• Basis of estimate, rationale, assumptions, and market analysis.

• Summary reports.

• Detailed line-item cost reports.

C.6 PROJECT SUBMITTALS

Typically, Customs and Border Protection (CBP) construction projects require multiple submittals during the design phase of the project. Depending on the complexity of the design, CBP may require additional submittals or allow combining required design elements in fewer submittals. The following represents a typical high-level overview of CBP’s breakdown of the project phases. Please refer to Table C-2, Submittal Requirements Matrix, in this appendix for detailed submittal requirements for each phase.

C.6.1 Pre-Design and Programming Phase (Concept)

This phase establishes project criteria and defines possible solutions. The limitations are discussed, and the program schedule is validated. This phase may also include additional document development to support the next phase, which is schematic design. The main submittal in this phase is generally a feasibility study. The feasibility study must include all programming, planning, and existing condition information that will help the full project team determine the feasibility of the project. It may also present multiple alternatives (different locations, different methods of re-use or construction, or different facility configurations) and their benefits/costs. The recommended concept must be approved by the Field Operations Facilities

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Program Management Office Project Manager (FOF PMO PM) prior to commencing with the schematic design phase. During the Programming Phase, OPR will determine Facility Security Levels and provide Minimum Security Requirements for the Land Ports of Entry (LPOE).

C.6.2 30% Design Phase (Schematic)

The schematic design phase defines the program solutions and must contain sufficient details to demonstrate the validity of the program solution.

A list of the applicable specification sections must be submitted. Specification sections must be numbered in current Construction Specifications Institute (CSI) format.

The drawing package for this phase must at minimum include the site layout, existing conditions (if applicable), floor plans, mechanical, electrical, utility, special systems, and other discipline drawings relevant to the project.

At the 30% stage, the design narrative must include a preliminary description of the concept solution selected to achieve the design objective, design issues, and assumptions. The schematic design narrative must include all discovered field conditions potentially affecting the work. The deliverable must demonstrate how the schematic design fully complies with CBP requirements, the approved program of requirements (POR), and applicable codes and regulations. In the schematic narrative, the architects and engineers (A/E) must demonstrate applicable building code requirements and possible compliance issues and provide code analysis addressing all applicable disciplines.

In addition, the schematic design narrative typically includes the following information as applicable to the project:

• Description of site and landscape schematic design.

• Current conditions.

• Demolition, if required.

• Updated description of proposed solutions and systems.

• Utility distribution and collection systems.

• Fire protection, water supplies, fire hydrants, and fire apparatus access roads.

The schematic design package must be approved by the FOF PMO PM prior to commencing with the design development phase.

C.6.3 60% Design Phase (Development)

Once CBP has reviewed the schematic design and the review comments have been validated for inclusion in the design, the 60% design development must commence.

The objective of the 60% design development phase is to identify all project elements, products, and details that will become a basis of the design shown in the construction documents in future design submittals. The drawings for this submission must be presented in the format that will be used in future construction documents’ development.

Outline specifications must be in the current CSI MasterSpec format, including products selected for the project, general coordination, and execution requirements for each discipline.

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

The drawing package for this phase must at minimum include the plans, details, schedules, and diagrams from each discipline to be included in the final construction documents.

The design development narrative must be further advanced to include the updated project approach and intent, indicate how the schematic design review comments received from CBP have been addressed, and indicate how the design has been advanced since the previous submission. The A/E must include a description of the products selected as a basis of design and indicate how this selection meets the overall design criteria. Any possible deviations from the design objective and design issues must be disclosed.

The design development narrative must include a statement confirming that the design fully complies with CBP requirements, the approved POR and engineering system design targets, adopted value engineering changes, and applicable codes and regulations. In addition, the design development narrative must include the following information as applicable:

• Site circulation concept, explaining site entrances, parking spaces, restricted access areas, traffic calming design, inspection capacities, service vehicle access, and fire lanes.

• Site utilities distribution concept, including fire protection water supply, hydrants, and drainage.

• Site construction description, including hardscape and utility conduits.

• Code analysis for each discipline to include all building and local zoning codes.

• Building concept, explaining building construction description and building maintenance plan.

• Building keying: Report must fully define the keying hierarchy for the entire building, incorporating various levels of access, security, and fire egress. A/E must coordinate with the fire safety engineer for keying.

• Signage report, as required in the CBP Signage Design Standard.

• Two finish boards for both public and tenant interior areas and two finish boards of exterior finishes, composed of actual material samples and color-coded plans, sections, and elevations of major spaces showing their use.

• Recommended structural concept description.

• Final mechanical system and equipment selection description.

• Control strategy and sequence of operations descriptions for all spaces under occupied, 24-hour, and unoccupied conditions.

• Fuel and utility requirements with updates.

• Plumbing system updated description.

• Building egress description, including egress calculations and stairway exit capacities, remoteness, exit discharge, etc.

• Building fire alarm and suppression systems descriptions, and how they interface with building automation systems

(BAS) and security systems.

• Smoke control system(s) description.

• Special fire protection systems descriptions, for example, break room and Local Area Network (LAN) room fire suppression systems.

• Fire resistance rating of building structural elements.

• Review of building for compliance with life safety requirements and building security requirements.

• Interior finish requirements as they pertain to the life safety requirements.

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

• Mass notification system description.

• Alternative power distribution schemes description, comparing the advantages and disadvantages of each approach.

This must include the source of power, potential for on-site generation, most economical voltage, and primary versus secondary metering.

• Proposed power distribution scheme, including a detailed description and justification of the selected scheme.

Address special power and reliability requirements, including emergency power and uninterruptible power supply (UPS) systems.

• Proposed lighting systems.

• Description of each proposed alarm/signal system.

• Description of proposed security systems’ features and intended mode of operation.

• Proposed telecommunications infrastructure, including proposed systems and cabling. These must be designed and provided in compliance with CBP National Cabling Standards.

The design development package must be approved by the FOF PMO PM before commencing with the construction documents phase.

C.6.4 60–100% Design Phase (Construction Documents)

When the 60% design review comments have been received, the designer must proceed with the construction documents development. Typically, this phase requires design submittals at 60%, 90%, 100%, and/or final stages. For smaller scale renovation projects, CBP may elect to combine the 30% and 60% submittals into a single 50% submittal. Each one of the subsequent construction document phase submittals must address the review comments received from the FOF PMO PM in response to the previous submittal. Upon completion of this phase, the construction contract documents must be finalized, and all outstanding issues must be resolved. Construction documents issued for final submittal must be signed and stamped by professional engineers for each discipline.

The specifications must be complete and well-coordinated with the drawing package and other relevant disciplines. Drawings should include further refinement for details introduced at the 30% submission stage, including coordinated cross-references with relevant disciplines. The drawing package must include all required drawings finalized and ready for construction.

The construction documents narrative must indicate how the design review comments received from the previous submission have been addressed and how the subsequent design submittal addresses construction documents development. The narrative must also indicate how the submitted construction documents meet or deviate from the program objective. The final design narrative must reflect the recorded version of design with all the outstanding issues resolved.

The construction documents narrative must include a statement confirming that the design fully complies with CBP requirements, the approved POR, the engineering system design targets, adopted value engineering changes, and applicable codes and regulations. The narrative must reflect the final design and must be signed by the A/E. The construction documents narrative must, at minimum, include the following information:

• Executive summary.

• Current conditions.

• Detailed description of the final systems and equipment selection.

• Final code compliance statement.

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

• Final description of any deviation from systems as approved in the schematic design phase submittals.

• Description of special systems and how they are coordinated with relevant disciplines.

• Description of plumbing system, including domestic cold and hot water, sanitary and storm drainage, and irrigation systems.

The construction documents must be approved by the FOF PMO PM before commencing with the construction phase.

C.6.5 Construction Phase

The A/E’s responsibilities (in coordination with CBP) will include review of product and shop drawing submittals, responses to requests for information (RFIs), site visits, monitoring of construction, sign-off and systems start-up, review of change orders, and on-site meeting attendance. The A/E may be involved in developing supplemental drawings and specifications to address changes to the design.

C.6.6 CBP Acceptance/Occupancy Phase

CBP must approve construction conditions during pre-occupancy acceptance and validation of substantial completion. The FOF PMO PM acts as the single point of approval for CBP regarding acceptance of a facility for beneficial occupancy and also for final facility acceptance. The FOF PMO PM designates CBP personnel to participate in required walk-throughs, punch list reviews, and commissioning and training exercises related to building systems.

In addition, CBP requires the performance of periodic post-occupancy evaluation and reviews. The evaluations are focused on the performance of the facility and validation of the design criteria. Most of this evaluation is completed by facility occupants, such as CBP personnel and maintenance contractors. CBP may require the A/E to participate in these activities, as the findings of this evaluation may result in modifications/corrections to the facility.

C.7 SUBMITTAL REQUIREMENTS MATRIX

The following Submittal Requirements Matrix includes detailed submittal requirements for each design discipline that may be included in the scope of the project. Only applicable design elements from this matrix are required for a given project.

Depending on the scale and complexity of design work, CBP may allow flexibility on some design elements listed in the matrix.

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Table C-2. Submittal Requirements Matrix

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

General Provide all information from previous submittals and responses to previous submittal review comments. F F F F F Provide general design narrative. N N N N N N Provide construction schedule. Include duration for all anticipated utility shutdowns. D D F Provide construction phasing plan. O D D F Provide complete drawings with all plans, profile, detail, section, schedule, calculation, and miscellaneous sheets included.

O D D F

Provide specifications. O O D D D F Provide perspective rendering: May be required if the project has visual impact on the port development as a whole.

D D F

Provide design review forms. F F F F F F Civil and Landscape Submittals

1. General Provide drawing list. O D D F F Provide technical specifications. O D D F

2. Site Survey Provide boundary survey and/or site topographic survey. All points must be tied to the existing facility coordinate system. Ground survey verification of existing utility alignments and actual flow lines may be required.

D D F F F F

3. Roadway Design Provide paving and parking layouts. Include horizontal and vertical references to site survey and representative cross-sections.

D D D D F

Provide roadway layout. Proposed roadways, access drives, parking areas, site utilities, and building locations should be shown.

D D D D F

4. Landscape Design Provide landscaping plans. Include vegetation, trees, other ground cover, exterior signing, exterior lighting, fencing, and other site elements.

N D D D F

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Provide storm water pollution prevention plan.

O D F F F

5. Site Utilities Design Provide preliminary horizontal and vertical alignments for all roadways, drainage systems, and applicable exterior utilities tied into facility systems.

Provide temporary power plans, utility plans, and cutover procedures.

Provide site civil plan showing existing and proposed utilities, including water, sewer, storm drain, electrical, etc. (where applicable).

D D D D F

6. Geotechnical Design Provide soil tests data and analysis. N F F F

7. Site Engineering Design Provide soil engineering plans with bearing locations identified. N D D F Provide site grading plans. Include proposed site topography, sight line sections, and cut and fill locations. D D D D F

8. Site Plan Provide site plan. All existing buildings, facilities, contours, roadways, utilities, or signs in the immediate area of the project site or relevant to the proposed work should be shown.

D D D D D F

Architectural Drawings

1. General Provide drawing list. O D F F Provide technical specifications. O D D F Provide list of abbreviations and symbols. D F F F

2. Project Description Provide parking area calculations, if required. D D F F F Provide project data, location, contact information of project team members. D F F F F F Provide vicinity map. D F F F F F Provide list of deferred permits, if any. O D D F

3. Life Safety Plan Provide occupancy types. D D F F F F Provide occupant load summaries. D D F F F F

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Provide egress loads and paths with dimensions. D D D D D F Indicate required fire separations and proposed opening protection. N D D D F

4. Accessibility Plans Provide path of travel from the accessible parking spaces within the existing parking structure to the public entrances.

D D D F

Provide a summary of all access requirements for the project. N N D D F Include common accessibility (Americans with Disabilities Act (ADA) and/or Architectural Barriers Act Accessibility Standards (ABAAS)) details.

D D F F

5. Demolition Plan Identify all existing structures that are to be demolished. D D D D F Identify which elements are to remain. D D D D F Identify existing equipment that is to be removed. D D D D F Identify existing equipment that must remain. D D D D F Identify items that are to be relocated, salvaged, and/or returned to CBP. D D D D F Indicate how the demolition coordinates with mechanical, electrical, and plumbing (MEP) and structural disciplines.

N N D D D F

Provide photographs of existing conditions to CBP. P P P P P P

6. Phasing Plan(s) Provide a separate narrative to CBP that describes potential impacts to adjacent areas. N F F F F Provide phasing plan drawing. Indicate areas of construction that apply to different phases. D D D F F F

7. Site Plan Provide site plan identifying limits of all buildings and accessory structures.

Clearly identify the area of the facility. D D D D D F Identify all setbacks, easements (utility and otherwise), and overall building dimensions. D D D D F Indicate site data and calculations. D D D D D F Verify new and existing utilities that relate to a renovation project (where applicable). N D D D D F

8. Floor Plans Provide all floor plans with dimensions and callouts. D D D D F

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WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Include the distinction of zones within each building. D D D D F Designate wall types. D D D F Indicate room names and numbers. D D D F Identify fire-rated construction. D D D F Identify all floor-mounted equipment. D D D F Call out all building sections. D D D F Provide fire rating for new walls. D D D F Identify all existing building expansion joints with corresponding detail call out, both horizontal and vertical.

D D D F

Differentiate new construction building grids from existing building grids. D D D F Call out specialty areas with enlarged plans (see Enlarged Floor Plans). D D D F Locate all fire extinguisher cabinets, recessed or wall-mounted. D D F Make certain that a north arrow is indicated on all plans. X X X X X X Identify all new millwork. D D D F Verify that all disciplines are utilizing the same background with the same match lines. X X X X Perform a final quality control review, verifying the accuracy of all detail call outs, references, partition tags, fire ratings, etc.

X X X X

9. Enlarged Floor Plans Provide enlarged floor plans for areas such as restrooms, kitchens, and various utilities’ rooms in order to better convey information that cannot be clearly identified and noted on a smaller drawing.

D D D F

For enlarged restrooms, indicate all accessories and compartments per CBP standards. D D D F Verify that restroom finishes, accessories, and all specialty items match the project specifications. X X X

10. Roof Plan Provide a roof plan, with one for each building. D D D F Indicate all existing roof-mounted equipment and roof penetrations.

Indicate all proposed roof-mounted equipment and all proposed roof penetrations.

Coordinate all new equipment pad locations, sizes, and equipment weight(s) with MEP drawings. X X X X

C-15

WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Confirm ability of existing roof structure design to accommodate any new roof load with the Structural Engineer of Record.

X X X X

Call out related roof details, if any. D D D F Perform a final coordination review with related disciplines. X X X

11. Reflected Ceiling Plan Provide reflected ceiling plans (RCPs). Indicate ceiling layout with proposed heights.

Indicate lighting plan. N D D D D F Update lighting plan based upon approved fixtures. Provide control dimensions for each lighting plan.

Indicate all ceiling-mounted emergency lighting devices. N D D D D F Locate, verify, and coordinate all ceiling-mounted fixtures, such as but not limited to life safety devices, security cameras, signage, and ventilation grills. Coordinate with corresponding disciplines.

Indicate all soffits and bulkheads.

Provide soffit details. Indicate how the soffit is attached to the roof/floor assembly above with required kickers and connection call outs.

Indicate all access panels (coordinate with mechanical drawings).

Clearly identify all finish materials.

Identify all light coves, and provide details.

Identify all plenum fire-stops, if required by code.

D D F

Provide an interstitial plan to identify various equipment and systems located between the ceiling plane and the structure above.

Perform final coordination with mechanical, electrical, security, and communications drawings.

X X X X In the case that ceiling loads, including light fixtures, exceed four pounds per square foot (PSF), both the vertical and lateral support systems are to be substantiated by corresponding structural calculations.

12. Door and Window Schedules Provide door schedule. Indicate door number, size, fire rating, frame type, and door type. D D D F Provide window schedule. Indicate window number, size, fire rating, frame type, and glazing type. D D D F Verify all door and window numbers are identified on the plans with the proper size, fire rating, frame, and door/window type.

C-16

WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Indicate all door and frame types. D D D F Indicate all head and jamb details. D D D F Indicate all door thresholds, and note the transition between floor materials under the doors. D D D F Indicate door hardware groups for all doors. D D D F Indicate all window and frame types. D D D F Indicate all sash and trim details. D D D F Indicate window hardware. D D F

13. Finish Plan w/Proposed Material Sample Board Finish schedule. D D F D F Finish plans and elevations. Identify all material transitions. D F D F Finish sample board. D F F D F

14. Furniture Plan Furniture plans at public areas. N D D D D F Furniture plans in all CBP areas. N D D D D F Provide furniture descriptions and outline specifications. N N D D D F Show code-compliant horizontal clearances for egress on furniture plan. D D D F Verify that all furniture finishes are indicated in the specifications. X X X

15. Interior Elevations Provide storefront designs. D D D D F Provide interior elevations for all rooms. D D D F Confirm that all finish materials are clearly identified. X X X X Locate all wall-mounted equipment, such as but not limited to electrical outlets, passenger accessories, fire extinguisher cabinets, fire hose cabinets, hose bibs, signage, strobes, wayfinding, defibrillator cabinets, lighting, etc.

Indicate all access panels as required by MEP disciplines. D D D F Indicate all louvers and grilles required by mechanical plans. D D D F Indicate electrical switchgear and panels. D D D F Indicate all pipe and duct penetrations. D D D F

C-17

WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Indicate vertical dimensions and, where required, horizontal dimensions. D D D F Confirm that all finish materials are clearly identified and are specified in the project manual. D D F

16. Millwork Drawings Confirm that all finish materials are called out in finish schedule. D D F Enlarged detail millwork drawings. D D D F Confirm compliance with accessibility requirements. D D D F

17. Building Cross Sections Provide building section, highlighting the function of each level of the facility. O O D D D F Provide special building sections, showing specific areas of interest (secure spaces, waiting spaces, and inspection areas).

Indicate heights of proposed finish ceilings. D D D D F Identify adjacent spaces with the corresponding room number.

Confirm profiles with the section cuts indicated on the floor plans.

Confirm clearances for ductwork and other systems above the ceiling line.

18. Wall Sections Indicate top and bottom connections to existing structure.

Provide typical wall sections. D D D D F Identify all materials/systems in the section. D D D F Confirm profiles with the section cuts indicated on the floor plans. X X X X Confirm all material call outs and related dimensions. X X X X

19. Details (¾ inch (IN) = 1 foot (FT) 0 IN minimum) Provide ABAAS compliant casework and equipment details. N D D D F Provide waterproofing detail(s) for any interior “wet areas” such as kitchens including drains. In addition, include waterproofing details for any new roof openings or other exterior openings.

Provide floor drains under all “wet” equipment.

Provide typical storefront details.

Provide typical fire-stop details. N D D D F Provide enlarged details generated from wall sections. D D D F

C-18

WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Provide wall type details. D D D F Provide expansion and control joint details. D D D F Provide all material transition details for floors and walls. D D D F Provide details for all wall-recessed equipment such as fire hose cabinets.

20. Wayfinding and Signage Provide location plans. D D D D D F Provide signage schedule. Indicate location, count, size, material, and mounting. D D D F Structural Drawings

1. General Provide drawing list. O D F F Provide technical specifications. O D D F Provide list of abbreviations and symbols. D F F F

2. Structural Data Provide structural calculations. O D D D D F Provide structural system narrative/definition. O N N F F F

3. Structural Drawings Provide demolition drawings with photographs. P P D D D F Provide structural system plans. Include foundations, floor plans, and roof framing plans. N D D D F Provide structural system sections and elevations. Show lateral force protection. N D D D F

4. Structural Details Provide soffit and door support details. D D D F Finalize all details including soffit framing with connection call outs. D D D F Indicate vertical and lateral support for suspended ceilings, if any.

Indicate support details for any low walls.

Indicate framing details for openings wider than 4 FT in any interior partition. D D D D F Provide typical details for signage and equipment support. D D D F Mechanical Drawings

1. General

C-19

WARNING: This document is FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 U.S.C. § 552). It is to be controlled, stored, handled, transmitted, distributed, and disposed of in accordance with DHS policy relating to FOUO information and is not to be released to the public or other personnel who do not have a valid “need-to-know” without prior approval of an authorized DHS official.

Summary Submittal Requirements

O = Outline; N = Narrative; D = Draft; F = Final; P = Photographic Record; X = Control Check

Schematic Design 15%

Design Development 30%

Construction Documents

Draft Final Final 60% 90% 100%

Provide drawing list. O D F F Provide technical specifications. O D D F Provide list of abbreviations and symbols. D F F F

2. Mechanical Data Provide mechanical calculations. O D D D D F Provide mechanical system narrative/definition. O N N F F F

3. Mechanical Drawings Provide demolition drawings with photographs. P P D D D F Provide one-line diagrams. O D D D F Provide primary ductwork layout.

Provide mechanical system plans. Include mechanical rooms, zoning plans, points of connection, and equipment locations.

Locate IT rooms, electrical rooms, and communication rooms that will require air-conditioning.

Locate new air-conditioning (AC) units on plans.

Coordinate duct routing with other disciplines and…