470945 - Enclosure A - Draft Contract No.470945.pdf

Enclosure A

Buyer Amount Contract Vincent M. Costanzo TBD 470945

BROOKHAVEN NATIONAL LABORATORY

BROOKHAVEN SCIENCE ASSOCIATES, LLC

P. O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the “Contract”) is between the party named above (the “Contractor”), and Brookhaven Science Associates, LLC (“BSA”), the latter acting under a Prime Contract with the United States of America (the “Government”) represented by the United States Department of Energy (“DOE”):

I. Scope of Work: The Contractor shall provide all personnel, labor, equipment and materials to deliver and install a Key Card Access Control System at Brookhaven National Laboratory, Upton, New York (BNL) All work shall be conducted in accordance in strict accordance with the BSA Statement of Work, “Key Card Access Control System”, dated 9/26/2025 and Brookhaven National Laboratory Supplier Quality Assurance Requirements (BNL-QA-101, Rev.5.2) dated 5/2025, incorporated herein as Attachment (A) and Attachment (B), respectively

A. Reports/Deliverables: The Contractor shall provide the following deliverable(s) to and as directed by BSA’s Technical Representative:

Service or Item/Description Due Date Installation of Key Card Access System TBD

II. Period of Performance: This Contract shall be effective as of the date executed by BSA provided that the Contractor executes the Contract without exception or alteration. The Contract remain in effect through December 31, 2026.

III. Firm Fixed Price and Payment:

A. Firm Fixed Price: In full consideration of the Contractor's performance hereunder BSA shall pay the Contractor the in accordance with the per door pricing under Article III.B herein.

The said sum shall constitute full compensation for all services and material furnished hereunder.

Item/Deliverable Amount Installation of Key Card Access System $TBD

Payment terms are Net 30 Large Business / Net 10 Small Business (TBD)

Invoices shall be directed to BSA’s Accounts Payable Section via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov.

The Contractor shall indicate the final invoice by clearly marking such invoice as "FINAL".

A copy of the final invoice must be submitted to BSA’s Contractual Representative.

B. Freight: Freight terms shall be FOB Brookhaven National Laboratory, 98 Rochester

Street, Upton, Long Island, New York. Freight Prepaid.

C. Shipping and Labeling: Unless otherwise specified, standard Shipping Instructions apply. Standard Shipping Instructions are provided at http:/www.bnl.gov/ppm/linkable_files/pdf/ShippingInstructions.pdf.

Two (2) weeks prior to delivery of all items the Contractor shall contact BSA as to the type of freight carrier that will be used.

Delivery Hours:

All deliveries must arrive at BSA National Laboratory (BNL), at the above address, Building 98 between the hours of 8:00 am to 11:45 am or from 12:30 pm to 4:00 pm EST, Monday through Friday. Any delivery outside normal delivery hours will NOT be accepted unless advanced notification was provided and arrangements were made through Receiving (631-344-2310, 631-344-4336, or 631-344-2300 or via email at:

PPMTraffic@BNL.gov).

Special Notification of Delivery:

Advanced Notice, within 72 hours of expected delivery to BNL, shall be provided by the supplier or shipper to BSA’s Receiving department either by telephone at: 631-344-2310, 631-344-4336, or 631-344-2300, OR via email at: PPMTraffic@BNL.gov due to weight, size, and/or volume parameters of the end item(s) requiring special material handling/rigging by BSA personnel. Failure to contact BSA will result in delays during delivery and demurrage will be at the supplier’s/shipper’s expense.

Package Labeling Requirements:

All packages delivered to BNL must be labeled with the complete Contract Number as a minimum. Each shipping container (transport package) with a gross weight equal to or greater than 400 pounds (180 kilograms) must be marked with the center of gravity and gross weight on at least one side, or end panel in addition to meeting the requirements of the latest revision of ASTM Standard D 3951-98, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged or repackaged) to BNL or other locations cited in the Contract.

IV. Authorized Representatives:

A. BSA’s Technical Representative: _TBD___________ of the __________, located in Building __________ is BSA’s Technical Representative, hereunder. (He/She) shall act as liaison between BSA and the Contractor in technical matters only and can be reached at ________ (phone), __________ (e-mail).

B. BSA’s Contractual Representative: Vincent M. Costanzo, located in Building 101, Telephone No. 631-344-5539, vcostanzor@bnl.gov (e-mail), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this Contract shall require the written approval of BSA's Procurement and Property Management Division’s Manager, or his designee.

C Contractor’s Technical Representative: _TBD_______ is the Contractor’s authorized

Technical Representative, hereunder. (He/She) shall act as point of contact between BSA and the Contractor in technical matters only and can be reached at ___________(phone), ______________(e-mail).

D. Contractor’s Contractual Representative: __TBD_____________is the Contractor’s authorized Contractual Representative, hereunder. (He/She) shall act as liaison between BSA and the Contractor and can be reached at _________(phone), ________________ (e-mail).

V. Contract Close-Out Requirements: In accordance with this Contract, and in order to comply fully with all applicable cost articles as contained in Attachment A, the Contractor shall complete and submit the following: Government Equipment Acquisition Report Form- Accountability and Disposition, Contractor’s Release and Patent Certification.

Note: The Equipment Acquired Report Form - Accountability and Disposition submittal is required to be submitted to BSA within thirty (30) days of the expiration date of this Contract.

VI. Additional Terms:

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Non- Commercial Services, (Rev 23, May 2025) are incorporated herein and made a part hereof.

The provisions of Brookhaven Science Associates, LLC Supplemental Terms and Conditions for Work by Contractors on Site at Brookhaven National Laboratory (Rev 23, May 2025) are incorporated herein and made a part hereof.

As noted in this Contract, Supplemental Terms and Conditions for Work by Contractors on Site at Brookhaven National Laboratory are incorporated herein. In accordance with Article 8 of these Supplemental Terms and Conditions, the Contractor is required to provide a Phase Hazard Analysis (PHA).

This Contract incorporates herein and by reference FAR 52.222-41 Service Contract Act and the Service Contract Act in its entirety. The wage determination for this effort is as described in Wage Determination Number 2015-4157 Rev. 29 dated 7/08/2025, which is attached hereto as Attachment C and made a part herein. All provisions of the Service Contract Act must be adhered to (i.e. Health and Welfare, Vacation, Holidays, etc.).

Occupation Code/Hourly Rate:

23160 – Electrician, Maintenance, Hourly Rate: $37.18 23370 - General Maintenance Worker, Hourly Rate: $28.32 23510 – Locksmith, Hourly Rate: Hourly Rate: $28.79

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental terms and conditions listed above which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: http://www.bnl.gov/ppm/T-Cs/t-c.asp. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the Contracts Specialist immediately.

The following documents attached hereto and made a part hereof, contain additional provisions of this Contract:

Attachment (A) - BSA Statement of Work, “Key Card Access Control System”, dated 9/26/2025

Attachment (B) - Brookhaven National Laboratory Supplier Quality Assurance Requirements (BNL-QA- 101, Rev.5.2) dated 05/2025

Attachment (C) - SCA Wage Determination Number 2015-4157 Rev. 29, dated 7/08/2025

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR (TBD) BROOKHAVEN SCIENCE ASSOCIATES, LLC.

By: By:

Title: Title:

Date: Date:

The Contractor shall sign and return one (1) copy of this Contract via email to the attention of Vincent M. Costanzo, Procurement and Property Management Division at vcostanzo@bnl.gov.