BSA RFQ Solicitation No.470945 - Amendment No.1.pdf

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Procurement & Property Management Building 101

P.O. Box 5000 Upton, NY 11973-5000

Date: 10/23/2025

Amendment No.1 to

Solicitation No.470945 for

Key Card Access Control System

GENERAL: Amendment No. 1 is issued for the following:

1. Project Clarification

Overview/Scope of Work There are four (4) existing dorm or “hotel” style buildings where we would like to convert the existing pin tumbler locksets for the guest rooms to a stand-alone battery-powered electronic lockset with card access functionality. The new locksets should be able to operate without any network connectivity with key cards that have 2-way communication with the lockset. The key cards should contain access data like time frame and doors that can be unlocked by the user and be able to record activity for the key card. Head end equipment to program the key cards will be at a separate building where the users will check in and receive the key cards or replace lost key cards. Lost key cards should be deactivated when a replacement key card or control key card is programmed and presented to the lockset.

2. Responses to supplier questions:

Questions & Answers

1. How old is the facility?

Response: The buildings in question are from the early 1900s.

2. How much square footage is in the facility?

Response: See below table:

Building Building Description Gross Area 153 Cavendish - Men's Residence 18,309.62 170 Compton - Men's Residence 21,565.35 257 Guest House 5,920.38 258 Curie - Women's Residence 12,974.64

3. How stable is the power?

Response: The power is considered stable.

4. Is there a dropped ceiling in all areas of installation?

Response: No.

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5. What type of walls are in the perimeter areas?

Response: Mostly masonry with some gypsum. The scope of work should not include any work associated with access controls for any perimeter doors.

6. Do we need to drill between the walls, to run our cable infrastructure?

Response: Yes.

7. Do we need to use conduit? If yes, what do you estimate the total conduit footage will be?

8. Are the door frames metal and concrete filled?

Response: The door frames are metal and not concrete filled.

9. Please provide a comprehensive list of quantities of all IDS items needed to include model #

(e.g. total number of motion sensors, glass breaks, etc.) per location.

Response: No IDS is required.

10. Do you currently have existing IDS Sensors in your doors? Please specify which doors.

11. What is the manufacturer of the existing IDS system?

Response: N/A.

12. Will we be able to reuse the existing cable? If so, what type of cable is there currently?

Response: No existing cable to be reused.

13. Are ceilings suspended or hard lid?

Response: Corridors are hard lid and suspended. Rooms are hard lid.

14. Are there existing cable trays for wiring above ceilings?

15. Can Existing Wiring be utilized?

16. Is a “UPS” required? If so, What Time/Power duration is required?

Response: Not required.

17. Are “or Equal” equipment substitutions allowed?

Response: No substitutions are permitted under this solicitation. Refer to the BSA Statement of Work for equipment specifications.

18. Is “Plenum Wire” acceptable?

Response: Plenum wire is acceptable where used in plenum spaces.

19. Is “After Hours Access” for said work, available to contractor at no additional cost to the

Government?

Response: Yes, after-hours access is available if required or necessary.

20. What is the height of Exterior Cameras? (If any)

21. Please provide/post other “Q & A” requests.

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22. Please provide a list of equipment and parts # that are to be installed.

Response: Please see response to question No.34 below.

23. Are there pipe chases between floors?

24. What is the range of the budget for this project, and is it already appropriated?

Response: BSA does not disclose budgetary information.

25. Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed?

Response: Invoicing when parts are installed and accepted by BSA.

26. How many feet of new wire will have to be run?

Response: Approximately 500 for head end equipment for B101

27. What kind of cipher lock and quantities are required e.g. X-10

Response: Cipher locks are not specified or required under this solicitation.

28. Please post the sign in sheet and Q&A's from the site visit.

Response: BSA is not subject to the Freedom of Information Act and does not post site visit sign-in sheets.

29. Please post the drawings and the key for the drawings.

Response: See attached drawings of floorplans for BNL Building No’s.153, 170, 257 & 258.

30. Are the door frames metal or wood?

Response: Please see response to question No.8 above.

31. Are the frames filled with cement?

Response: Please see response to question No.8 above.

32. Do NY State Department of Labor Prevailing Wage rates apply to this project?

Response: Please refer to the Solicitation Enclosure A, Draft Contract 470945, Article VI, “Additional Terms” that incorporates provisions of Service Contract Act, Wage Determination No.2015-4157, Rev.29 (07/08/2025) for all labor classifications associated with this project.

33. Will be utilizing carpentry heavy highway prevailing wage rate for SuƯolk County?

Response: See response to Question No.32 above.

34. Please confirm whether BNL has a preferred hardware or software platform for the key card system, or if equivalent systems meeting all performance criteria may be proposed?

Response: Please refer to Solicitation No.470945, Article 2.0 Scope of Work, The OƯeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Contract No.470945 (Enclosure A) and the BSA Statement of Work, “Key Card Access Control System” incorporated therein as Attachment (A). Please note alternate parts will not be considered under this solicitation.

35. Will there be an opportunity to conduct a site visit prior to submission to assess existing infrastructure and integration needs?

Response: Yes. See below information and details regarding a scheduled site visit at BNL.

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Site visit details:

Date: Wednesday, October 29, 2025 Time: 11:00 A.M.

Location: Science and User Support Center (SUSC), Building No.101 located at the Main

Gate Entrance.

To access the BNL site, all attendees must email the following information to Vincent M.

Costanzo, vcostanzo@bnl.gov at least 24 hours prior to the site visit:

Full Name of Attendee Company Name

Please Note: A Real ID is required for U.S. Citizens for access to the BNL site.

Non-U.S. Citizens must follow the identification and site access requirements at:

https://www.bnl.gov/guv/id.php

36. The RFQ notes that a signed Quotation Pricing Sheet (Enclosure C) must be included. Should the complete quotation package—including technical documentation—be submitted as a single PDF file or as separate attachments?

Response: The completed Quotation Pricing Sheet (Enclosure C) should be submitted as single PDF. Additional technical information can be included as separate PDFs.

37. Will award be made strictly to the lowest-priced technically acceptable oƯeror, or will factors such as small-business participation and past performance also be considered?

Response: The subject solicitation has been posted as “full and open competition” and award will be based on the lowest-priced, technically acceptable oƯer. BSA reserves the right to determine technical acceptability. Small business status and/or past performance is not an award criterion under this solicitation.

38. The RFQ lists 10-day payment terms for small businesses. Can you please confirm this applies to certified WBE vendors?

Response: Payment Terms are Net 10 Days for all certified small businesses and small business sub-categories.

39. Are there any existing hard-wired card readers currently installed at the facility that will need to be integrated or replaced under this scope?

40. Are there existing network gateways or controllers that will remain in use, or should the proposal include new gateways as part of a complete system installation?

Response: A network gateway will be provided for the system as required to command and control the system.

3. Quote Due Date & Time

The due date for offers is extended to November 5, 2025, 5:00 P.M. EST

End of Amendment No. 1.