4700 Area Paving Part 1 Gen Terms.pdf
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- Solicitation number
- ITB-16538
- Issued by
- St. Johns County, Florida
About this file
This is a General Terms and Conditions document for a construction contract issued by the Florida Department of Military Affairs for a paving project at Camp Blanding Joint Training Center in Starke, Florida. The project encompasses repaving avenues and streets in the 4700 area, with associated work including culvert replacement where new paving crosses existing culverts, installation of concrete mitered ends, and removal of grass from roadway edges and driveways. The project is identified under Project Numbers 220015 (Avenues) and 220011 (Streets), with plans and specifications developed by Camp Blanding Joint Training Center's Department of Public Works. The contract document indicates that a mandatory site visit and pre-bid meeting are required as stated in the Invitation to Bid. Substantial completion is required within 90 calendar days after the Notice to Proceed, with the contract to be administered by the Department of Military Affairs Construction and Facility Management Office located in St. Augustine, Florida.
The document applies to projects classified as Level 4 ($200,000–$500,000) or Level 5 (over $500,000) and establishes specific contractor responsibilities including site security 24 hours per day from Notice to Proceed until substantial completion, provision of a 12' × 12' watertight office for the Architect/Engineer, telephone installation, water and electricity supply for construction and testing, and erection of a project sign. Liquidated damages are assessed at $240.00 per calendar day for avenues and $177.00 per calendar day for streets if substantial completion is not achieved by the required date. All bidders exceeding $100,000 must submit a bid bond, obtain criminal history background checks for all employees and subcontractors, and comply with Davis-Bacon prevailing wage requirements if applicable. The contractor is responsible for all costs associated with required insurance, bonds, and utility connections during the project duration.
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Text version
Construction Contract Project Manual for the
GENERAL TERMS & CONDITIONS
PART 1 – SUPPLEMENTAL CONDITIONS
LEVELS 4 & 5
(Level 4 - $200,000 - $500,000) (Level 5 – Over $500,000)
Revised June 2023 (All previous revisions are obsolete)
STATE OF FLORIDA
DEPARTMENT OF MILITARY AFFAIRS
2305 STATE ROAD 207
St. Augustine, Florida 32086
PROJECT NUMBER: 220015 & 220011
PROJECT NAME: 4700 AREA PAVING AVENUES & STREETS
CAMP BLANDING JOINT TRAINING CENTER, STARKE, FLORIDA
TO BE CONSTRUCTED FOR:
Department of Military Affairs
82 Marine Street St. Augustine, FL 32084
CONTRACT ADMINISTERED BY
Department of Military Affairs
Construction and Facility Management Office 2305 State Road 207
St. Augustine, Florida, 32033
Plans and Specs developed by:
Camp Blanding Joint Training Center (DPW)
Starke, Florida
SUPPLEMENTARY TERMS AND CONDITIONS
July 21, 2026
Project Number: 220015 AVENUES & 220011 STREETS
Project Name and Location:“4700 AREA PAVING AVENUES & STREETS”, CAMP BLANDING JOINT TRAINING
CENTER, STARKE, FLORIDA
OWNER: Florida Department of Military Affairs
Project Designed By: Jeff Collins (CBJTC DPW)
This document forms an integral part of the Request for Proposal Documents and the Contract Documents. The receipt of this document must be acknowledged in the space provided on your Proposal. This General Terms and Conditions are hereby modified as follows:
1. SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES: Section C-7 is amended in part as follows: This Project is to be substantially complete within -90- calendar days after the date of the Notice to Proceed. This date may be extended only in accordance with the Contract Documents. If the project is not substantially completed by the required date, liquidated damages shall be assessed at the rate of $240.00 AVENUES/177.00 STREETS per calendar day.
2. ARCHITECT/ENGINEER'S FIELD OFFICE. The Contractor shall provide and maintain a watertight office at the Project for the exclusive use of the Architect/Engineer and his representatives, not less than 12' x 12' in size, one room with at least one window in each exterior wall and an independent outside entrance door fitted with hardware and lock, artificial light, a bench with one drawer, a blueprint rack, a heater and a window air conditioner. This office and equipment shall become the property of the Contractor upon completion of the contract.
3. TELEPHONE. A telephone shall be installed in the Architect/Engineer's office and it shall remain until the full completion of the project. Charges for long distance calls shall be paid by the person making the calls. All other telephone charges shall be paid by the Contractor.
4. WATER. Water necessary for construction of the building and testing its plumbing and mechanical systems shall be furnished by the Contractor. He shall make all connections, install a meter, take out and pay for all permits necessary, do all piping and clear away all evidence of same after the job is completed.
5. ELECTRICITY. All electricity for light and power necessary for the construction of the building and testing of its electrical and mechanical systems shall be paid for by the Contractor. The Contractor shall make all necessary arrangements for this service and perform the work required.
6. PROJECT SIGN. A sign shall be erected at the site by the Contractor and shall be 3/4"- 4' X 8' exterior grade plywood mounted on 4 x 4 wood posts (p.t.), located in a prominent location approved by the Owner. Sign shall conform to the size, colors and design specifications provided by THE owner.
7. INITIAL CONSTRUCTION CONFERENCE. Immediately prior to starting construction or as soon as possible after the construction has started, the Owner will arrange a meeting with the project stakeholders. The purpose of this meeting shall be to discuss requirements and responsibilities of the various parties involved with the objective of expeditious handling of the construction contract. The Owner's Contract Manager and Project Manager will chair this meeting.
8. SITE SECURITY. The Contractor shall pay for and be responsible to secure the site and the project against theft, vandalism, fire and for public safety at all times (24 hours per day) from Notice to Proceed until Substantial Completion.
9. DAVIS-BACON REQUIREMENTS. If Davis-Bacon and related laws apply, they will be addressed in Section D of the General Terms and Conditions. If applicable, then all applicable federal labor standards clauses are incorporated into the Contract Documents. The Contractor agrees to familiarize itself with “Making Davis-Bacon Work – A Contractor’s Guide to Prevailing Wage Requirements for Federally-Assisted Construction Projects” and to comply with all applicable regulations.
EXCEPT AS SPECIFICALLY PROVIDED HEREIN, ALL OTHER TERMS AND CONDITIONS OF THE BIDDING
DOCUMENTS AND CONTRACT DOCUMENTS REMAIN UNCHANGED.
[END]
Date Issued:
A/I Initials:
NOTICE TO BIDDERS
The following General Terms and Conditions and the Supplemental Terms and Conditions are part of the bidding and contract process for construction projects in excess of $200,000. These non-technical documents are designed to (i) ensure compliance with applicable laws, (ii) protect the State’s interests, and (iii) make the contracting process easier for all parties. Please review carefully all sections in the non-technical specifications including the following items:
1. All Bidders must submit a bid bond with their bid proposal if the bid exceeds $100,000.00. For details please refer to Section B-11 of the General Terms and Conditions.
2. All Bidders must submit bids in accordance with the publicized Invitation to Bid (ITB). If prequalification to bid is required, it will be stated within the ITB along with instructions.
3. Criminal History Background Checks, if included in the General Terms and Conditions, must be obtained for all employees and agents of the Contractor and its subcontractors, their agents and employees, and all other persons performing any of the work under a contract to the Contractor working within buildings or facilities either owned or managed by the Department of Military Affairs.
Details of this responsibility are outlined in Article C-38 of the General Terms and Conditions.
4. All Bidders are responsible for the cost of insurance and bonds. Please refer to Sections C-1 through
C-3 of the General Terms and Conditions for required types of insurance and Exhibits 2 and 3 to review the requirements on the bond forms.
5. Proposal Form may be obtained with the ITB or as instructed in the ITB.
6. Samples of some Forms required by the Department of Military Affairs (DMA) are shown in the
General Terms and Conditions. Forms for use during contract performance will be provided by DMA after contract award.
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