220011 4700 Area Paving PRE BID AGENDA -VIP.pdf
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- Solicitation number
- ITB-16538
- Issued by
- St. Johns County, Florida
About this file
This is a pre-bid site visit meeting agenda prepared by the Florida Army National Guard Construction & Facility Management Office for three separate sealed bid paving projects at Camp Blanding Joint Training Center. The projects include repaving in the 4700 Area (Streets & Avenues), 4800 Area (Avenues & Streets), and 3600 Area (Streets & Avenues). A mandatory pre-bid site visit meeting is scheduled for August 5, 2026, at 10:00 a.m., with the last day for submitting written questions set for August 19, 2026, at 10:00 a.m. A final addendum will be issued on August 27, 2026, and sealed bids will be opened on September 9, 2026, at 2:00 p.m. at the Robert F. Ensslin Jr. Armory in Saint Augustine, Florida. Work is scheduled for Monday through Friday from 7:00 a.m. to 4:30 p.m., with coordination required for any after-hours work. Prospective bidders are required to examine site conditions before bidding, with no allowance for extra expenses due to noncompliance with this requirement.
For bids exceeding $100,000, a bid bond or certified check equal to 5% of the total bid amount (including base and alternate items) is required. Performance bonds and labor and material bonds at 100% of the contract sum are mandatory upon award for contracts exceeding $100,000. Contractors must be prequalified under applicable Florida statutes and possess a valid Florida State Contractor License. All required permits must be obtained by the contractor at their own cost, though no permits are needed for this project. Bid packages must include the bid proposal form with acknowledgment of addenda, subcontractor list, bid bond if applicable, contractor qualification forms if requested, bonding company confirmation letter if applicable, proof that the contractor will perform at least 15% of project work, and valid Florida State Contractor License documentation. Bids must be submitted in separate sealed envelopes for each project on DMA forms and delivered physically to the specified address; electronic submissions are not accepted. The contract award will be made to the responsive and responsible bidder submitting the lowest price for the base bid or base bid plus alternate items, contingent upon funding from the State of Florida.
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Florida Army National Guard
Construction & Facility Management Office
PRE-BID SITE VISIT MEETING AGENDA
Rev. 12/2018
Date and Time August 05, 2026 @ 10:00 a.m.
Project Number and Name (Submit 3 separate Bids)
4700 Area Paving STREETS & AVENUES 4800 Area Paving AVENUES & STREETS 3600 Area Paving STREETS & AVENUES
Project Location Camp Blanding Joint Training Center
Last Day for Questions August 19, 2026, 10:00 a.m. Local Time
Date for Final Addendum August 27, 2026 (+/-) 10:00 a.m. Local Time
Bid Opening Date September 09, 2026 @ 2:00 p.m.
1. SIGN IN OF ATTENDEES.
2. INTRODUCTIONS.
3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).
4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.
5. Work Schedule. Monday through Friday 7:00 am to 4:30 pm. All after-hours work
(including weekend and/or holidays) or schedule changes must be coordinated with and approved by the Project Manager.
The Florida National Guard works on an alternate work schedule (AWS) where every other Monday is a scheduled day off. The contractor will be allowed to work on AWS Mondays.
See General Terms & Conditions C-47 for additional information regarding work schedules on the Federal Holidays observed.
6. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier’s check with their bid package.
7. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package. No permits will be needed.
8. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the ITB.
9. REQUIRED BID PACKAGE DOCUMENTS (in this order).
• Bid Proposal Form (include acknowledgement of Addenda)
• Subcontractor List (indicate if “N/A”)
• Bid Bond (if applicable)
• Contractor Qualification FNG 5085 (if requested by the Department)
• Letter of confirmation from bonding company (if applicable)
• Contractor agreement to perform at least 15% of project work
• Florida State contractor license (if applicable)
10. BID SUBMISSION AND BID OPENING. Envelopes containing bid submission must be clearly marked and must be submitted in separate envelopes by project:
“SEALED BID 4700 Area Paving STREETS & AVENUES ATTN: CFMO Contract Management Branch”
4800 Area Paving AVENUES & STREETS
3600 Area Paving STREETS & AVENUES and submitted to:
Robert F. Ensslin, Jr. Armory 2305 State Road 207 Saint Augustine, FL 32086 Attention: CFMO Contracting
In order to be considered, bids must:
• be submitted on DMA forms
• not be submitted electronically
• not be received after the exact time specified for receipt
• not be received at any location other than specified in the ITB
Bids must be submitted in full accordance with the requirements of this solicitation.
Please contact the CFMO Contract Management Office at 904-823-0255 or 904- 823-0256 to confirm receipt of bid.
mailto:ng.fl.flarng.list.cfmo-contracting@army.mil mailto:ng.fl.flarng.list.cfmo-contracting@army.mil
Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.
National Guard Armory. Bids will be accepted until the time of the Bid Opening.
11. GENERAL TERMS & CONDITIONS. The General Terms & Conditions included with the ITB are incorporated into the forthcoming contract by reference.
12. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.
The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the General Terms & Conditions for insurance requirements.
All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent.
13. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.
14. DAMAGES. Damages will be assessed in accordance with the General Terms &
Conditions.
15. CONTRACT AWARD. Per Florida Administrative Code 60D-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.
NOTE: Award of this contract is contingent upon funding from the State of Florida.
16. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL “VIP”. The
MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.
17. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.
18. CAMP BLANDING JOINT TRAINING CENTER PROJECT SECURITY
REQUIREMENT (Post Contract Award and Execution). The Contractor is REQUIRED to submit to the Project Manager a list of all Contractor’s and Sub-
Contractors’ employees that could possibly work on the project (Last Name, First Name, Driver’s License Number. (For employees that do not have a driver’s license, a US Passport, State ID card, Government issued Photo ID or Work Visa are acceptable. Note: Non US citizens can not use a foreign passport for work purposes. They must have a work visa or Permanent Resident Card.
All Contractor’s and Sub-Contractors’ employees will have a background check run to pre-authorize their entrance on to Camp Blanding. If they have not been pre-approved, they will not be allowed on base. After contract execution, a form will be provided to the Contractor and the approval process takes approximately 5 business days. The Department will not be responsible for any costs incurred by the Contractor or Subcontractors due to employee approval delays as a result of late, incorrect and/or incomplete forms submitted by the Contractor.
19. CFMO PROJECT MANAGER COMMENTS.
20. UNIT REPRESENTATIVE COMMENTS.
21. A & E COMMENTS.
22. CONTRACTOR QUESTIONS / CONCERNS.
23. SITE VISIT.
NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR
AGENCY REPRESENTATIVE WILL SUPERSEDE INFORMATION PUBLISHED IN
THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT
OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE
WILL AMEND THIS SOLICITATION.
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