Attachment J-3 - 030ADV26R0049 - Q and A.pdf

J-3 - 030ADV26R0049 – Responses to Offeror Questions – 08/24/2026 – (8 Pages)

# Section Reference

Question Answer

1 N/A – General Question

Will the Library provide a pre-qualified bidders list for this project?

We would like to send bids to the pre-qualified bidders.

There is no pre-qualified list of bidders.

2 N/A – General Question

Will the Library offer a site visit or walk-through of the Coolidge Auditorium to prospective offerors prior to the proposal due date? If so, please provide the date, time, and registration procedure.

The site visit was held on August 11, 2026. Please see Amendment 0001 which was published on August 5, 2026.

3 C.3.1A / C.3.3.2

Will the Library make available any existing record drawings, as-built documentation, riser diagrams, or conduit/cable-path documentation for the auditorium's current audio infrastructure, either before the proposal due date or at award?

Not all these drawings are available.

There are some printed drawings that are not digitized which can be made available but only for viewing here at the Library after contract award.

4 C.3.4.2 Are the existing loudspeaker rigging points and their load ratings documented, and will structural or rigging drawings be provided?

Documentation for these may not exist.

If anything is located, it will be provided post-award.

5 F.1 / C.3.2 / C.3.11

The Coolidge Auditorium hosts a public concert season from approximately September through May. Please identify the work windows that will be available for infrastructure removal, installation, and commissioning during the period of performance.

This schedule will be identified after contract award.

6 F.1 Q 6.1 - Will off-hours, overnight, weekend, or holiday work be required to accommodate the venue's event schedule?

Q 6.2 - If so, please confirm those hours are available to the Contractor and identify any escort or supervision requirements that apply outside the Library's standard 8:30 a.m. to 5:30 p.m. hours.

A 6.1 – The Library can accommodate off-hours week as needed. Weekend work would require advanced scheduling for approval. Holiday hours will not be permitted.

A 6.2 - A Library staff member will be available to serve as an escort during any scheduled onsite work, during and outside of standard public hours.

7 C.3.2 Please identify the location of the designated storage space for removed equipment and describe the access route and any freight-elevator or

The specific location will be determined post-award.

door-clearance limitations between the auditorium and that space.

8 C.5.1 / C.3.8.3A

Q 8.1 - Section C.5.1 requires that personnel performing control-system programming hold Q-SYS certification, but the Statement of Work does not identify a Q-SYS control system, core, or control panels within the scope of supply. Please clarify whether a control system is required under this contract and, if so, identify the required platform, the devices to be controlled, and the expected control interfaces. If no control system is in scope, please confirm whether the Q- SYS certification requirement in C.5.1 is to be removed or revised.

A 8.1 – CTS Certification is required, but Q-SYS is not and no control system is being requested as part of this solicitation. Please see revised Section C.5.1 in Amendment 0002.

9 C.3.4 / C.3.4.1

The Statement of Work does not specify a quantity, coverage pattern, sound pressure level target, or intelligibility criterion for the front-of-house loudspeaker system. Please identify any performance criteria the proposed system must satisfy, and confirm that the final quantity and configuration will be established through the post-award acoustic measurement in C.3.4.1.

The Contractor will be responsible for conducting an acoustic measurement.

10 C.3.4 Is there a maximum or not-to-exceed budget for the loudspeaker system, and are there aesthetic, finish, color, or visual-impact constraints imposed by the auditorium's historic status that offerors should account for in their proposed solution?

Budged information cannot be shared.

However, aesthetic, finish, and colors for devices visible in the auditorium shall complement the current aesthetic of the venue. This constraint does not apply to recording booth or backstage equipment.

11 C.3.4.3 / C.3.5

The Statement of Work does not state whether external digital signal processing and system tuning hardware is required, or whether processing resident in the proposed consoles is acceptable. Please clarify the Library's expectation.

External DSP hardware is not listed as requirement. Processing in the proposed console is acceptable.

12 C.3.3.2 (vii) Subparagraph (vii), Stage - Stairs Left, specifies Redundant Dante connectivity only, while every other location in C.3.3.2 specifies Primary

See revised Section C.3.3.2 (vii) in Amendment 0002.

and Redundant connectivity. Please confirm whether Primary connectivity is also required at Stage - Stairs Left.

13 C.3.5 / C.3.6 / C.3.7

Please identify the quantity of Yamaha Rio 1608-D2 and Rio 3224-D2 stage boxes currently in service, confirm that they will remain in service following this upgrade, and identify the total analog input and output channel count the new system must support.

A single Rio 3224-D2 stage box mounted in a portable rack case is designated for the auditorium, this is generally sufficient for most performances. This is the only device currently assigned to the Coolidge and will remain in place following the upgrade.

There are additional three (3) Rio 1608- D2 stage boxes which are mounted in portable rack cases and not often used in the Coolidge Auditorium. These are reserved for surge use dependent upon the requirements of the performance.

Refer to the bulleted list in Section C.3.5 for the total analog input and output channel counts.

14 C.3.5.1 The wireless receiver requirement is written around compatibility with the Library's existing Shure ULX-D microphones on the H-50 and G-57 bands. Given that FAR 52.211-6, Brand Name or Equal, is incorporated at Section L, please confirm that the requirement is brand name or equal and identify the salient characteristics that an equal product must meet.

Confirmed that this is brand name.

Please see the Brand Name Justification titled “BNJ - Coolidge Audio System Modernization – Shure”.

15 C.3.5.1 Please confirm the quantity and model breakdown of the Library's existing ULX-D bodypack, handheld, and gooseneck transmitters that the proposed receiver must support.

This inventory is spread across five (5) PA carts, each with 8 Beta58 Handhelds, eight (8) Wireless MX Goosenecks, and eight (8) wireless belt packs+ MX-185 lavaliers. Only one PA cart is assigned to the Coolidge Auditorium and microphones are surged in to increase capacity depending on event requirements.

16 C.3.7 Section C.3.7 requires new studio-style monitor speakers for the recording booth but does not state a quantity. Please confirm the required quantity.

A single pair of studio style speakers are required.

17 C.3.5.3 / C.3.7.1

Section C.3.5.3 states that the recording computer must support Reaper audio software. Please confirm whether the Contractor is required to furnish Reaper licenses, or only to provide a computer on which Reaper is supported.

The Library will furnish the Reaper license. See revision under Section C.3.5.3 in Amendment 0002.

18 C.3.10.3 Please confirm whether the existing camera cabling terminates at the front-of-house and lighting desk positions specified in C.3.8, and identify the video signal format and destination for the two Library-furnished Sony ILME-FR7 cameras.

Cabling for the two cameras located at this desk will be terminated by the Library at the FOH mix and lighting desk.

Each will utilize POE+, and HD-SDI. See revised Section C.3.10.3 in Amendment 0002.

19 C.3.8.1.A The Audio Desk and Lighting Desk are to be positioned at the rear of the auditorium behind row S. Please provide the available floor dimensions in that area, and confirm the clear width and height of the existing house door through which the desks must pass.

The clearance height of the door is 88.5” inches, and the clearance width of the door is 53” inches. See revised Section C.3.8.1.A in Amendment 0002.

20 C.3 Section C.3 requires training as part of the proposed solution, but training is not further defined. Please identify the number of personnel to be trained, the number and duration of sessions required, the required subject matter, and whether training documentation is a deliverable.

Training will include a maximum of five

(5) staff members – three of which who are current audio technicians who will be using the equipment. Contractors should propose the number and duration of sessions required – based on the solution implemented. Training documentation is not included in the deliverables schedule. See revised Section C.3 in Amendment 0002.

21 C.3.12 Please confirm the required CAD format and version for the DWG as-built deliverable, and identify any Library drafting standards, title block, or layer conventions that apply.

Required format: AC1032 - DWG AutoCAD 2018/2019/2020/2021/2022/2023/2024.

See revised Section C.12 in Amendment 0002.

22 Section J Attachment J-1, Past Performance Questionnaire, and Attachment J-2, Deliverables Price Schedule, are listed in Section J but are not included in the solicitation document. Please confirm whether these attachments are posted on SAM.gov and, if not, please provide them.

Attachments J-1 and J-2 were posted on SAM.gov along with the solicitation on August 3, 2026. Please see Attachment J- 4 - Revised Past Performance Questionnaire and J-5 – Revised Deliverables Price Schedule which are attached with Amendment 0002.

23 Section B / L.1.4.D(i)

Section B contains two contract line items, 0001 (Job) and 0002 (One Year Warranty), while Section L requires offerors to price each deliverable on Attachment J-2. Please clarify how the deliverable-level prices on Attachment J-2 are to be reconciled with the two Section B line items, and confirm which controls for award and invoicing.

All the prices for the deliverables and the warranty must add-up to the price in

CLIN 0001.

24 G.4 / F.2 The Schedule of Events/Deliverables in Section F does not state payment amounts for the deliverables. Please confirm whether the Library intends to establish a milestone payment schedule, and if so, whether offerors are to propose the allocation of price across the deliverables.

No. The Library will not establish a milestone payment schedule. Offerors must quote prices for each deliverable as required in the Revised Deliverables Schedule (Attachment attached at Section J-5) in Section J of Amendment 0002.

25 L.1.4(a) Section L requires that documents contain no hyperlinks to external references. Please confirm whether this restriction applies to internal cross-references, tables of contents, and manufacturer part numbers, and whether standard specification sheets containing manufacturer URLs may be included as appendices.

No hyperlinks are permitted in proposal documents. References may be made within proposal documents.

26 L.1.4(a) Please confirm whether page limitations apply to any volume or section of the proposal, and whether resumes, specification sheets, rack elevations, and drawings count against any such limit.

There are no page limitations for offeror proposals.

27 F.2 The Schedule of Events/Deliverables lists the technical furniture fabrication, delivery, and installation due date as 4/31/2027. April has thirty days. Please confirm the intended date.

Please see revised Section F.2 in Amendment 0002.

28 F.2 The narrative preceding the deliverables table states that the Contractor must deliver camera kits to the Library of Congress Multimedia Group. Camera kits are not identified anywhere in Section C. Please confirm whether this language applies to this requirement and identify the correct

Please see revised Section F.2 in Amendment 0002. A camera kit is not required.

delivery point of contact and address for equipment furnished under this contract.

29 F.2 / B.2 The Schedule of Events/Deliverables lists Infrastructure Removal Services and Hardware & Installation/Commissioning as due no later than 9/29/2027, while Section B establishes the base period end date as 9/28/2027. Please confirm the intended completion date.

Please see revised Section F.2 in Amendment 0002.

30 C.3.13 / B.2 Section C.3.13 states that the warranty begins upon COR acceptance of the as-built diagrams, while Section B establishes a fixed warranty period of 9/28/2027 through 9/27/2028.

Please confirm which governs if acceptance of the diagrams occurs later than 9/28/2027.

The Warranty period begins upon completion of all installation activities – when final drawings will be due. The date range of 9/28/2027 through 9/27/2028 is correct and may be modified as applicable.

31 H.7 Please confirm the expected duration of the contractor employee fitness determination process from submission to favorable adjudication, and whether the Library will accept an existing, current federal background investigation in lieu of a new one.

The Library does not accept an existing current federal background investigation from other federal agencies.

32 C.5.2 / H.8 Section C.5.2 requires that the Project Manager and Project Manager Alternate be CTS certified with five years of experience, or, if not CTS certified, have ten years of experience. Please confirm that this is an either/or requirement and that a non-CTS-certified Project Manager with ten or more years of experience is fully acceptable.

Confirmed, this is exactly as stated in Section C.5.2

33 C.5.1 Please confirm whether the CTS certification requirement for onsite installation and commissioning personnel applies to every member of the installation crew, or to the supervising technician or technicians on site.

CTS Certification is required for the supervising technician who will be present onsite to oversee the work being performed by any non-CTS certified techs. See revised Section C.5.1 in Amendment 0002.

34 H.11 Please confirm whether Contracting Officer consent is required prior to entering into a subcontract under this contract. The bracketed language at

Please see revised Section H.11(d) in Amendment 0002.

H.11(d) reads "[shall/shall not]" and has not been selected.

35 C.4.1 Please confirm whether the kick-off meeting is expected to be held onsite at the Library or virtually, given that travel under this contract is non-reimbursable.

The kick-off meeting can be held onsite or virtually as stated in Section C.4.1.

36 N/A – General Question

Are current floor plans, reflected ceiling plans, elevation and electrical drawings available for the space and if so, can we get a copy of those drawings to assist with our design?

Not all these drawings area available.

There are some printed drawings that are not digitized which can be made available but only for viewing hereat the Library after contract award.

37 I.6 LC52.228-70 states the Contractor shall carry "other insurance as required by the Contracting Officer."

Please specify any additional insurance types/limits (e.g., Commercial Auto, Umbrella, Professional/E&O) the CO will require beyond the table shown

At this time there is no other insurance required.

38 N/A – General Question

Does the Library require a Bid Bond and/or Performance & Payment Bond for this contract? None is stated in the solicitation.

All the requirements are as stated in the solicitation.

39 N/A – General Question

Should our overall design warrant speakers in the current stage right and stage left wall openings, would it be possible to replace the current lattice style covers with a traditional grill cloth cover that blends with the existing wall color?

As this is a historic structure, every effort should be made to retain existing aesthetics visible to the audience.

40 C.3.4 Section C.3.4 mentions line arrays for the front of house speakers. Is the Library open to a point source design if warranted?

Yes, we are open to all solutions that meet the requirements as stated.

41 C.3.10.3/F.2 Section C.3.10.3 states the Library will provide two (2) Sony ILME-FR7 cameras, but the Section F delivery note references "camera kits" delivered by the Contractor to the COR. Based on the location this is mentioned, we are assuming this is a carryover from a previous RFP. Please clarify that the Library is providing the cameras.

Correct the Library is providing two (2) Sony ILME-FR7 cameras. Please see revised Section F.2 in Amendment 0002.

42 C.5.1 Section C.5.1 requires Q- SYS certification for control-system

For the control system - there is no requirement for a Q-SYS DSP, or Q-SYS programming, but no specific DSP brand was mentioned should the design warrant a separate DSP. Should offerors assume that Q-SYS is preferred?

certification. Please see revised Section C.5.1 in Amendment 0002.

43 N/A – General Question

Should any additional conduit or power be required? Will this be provided by the Library or the Contractor?

Additional conduit that bypasses or is in addition to the current conduit shall be provided by the Contractor. Please see revised Section C.3.1.B in Amendment 0002.

If additional power is needed, the location, type, and load should be provided for review by the Library.

44 C.3.10.2 C.3.10.2 Under Section C.3.10.2 there is a list of a quantity of (4) Four Pliannt CHB-8C-02 8 port network copper hubs. This implies that there may be interconnects to other parts of the building other than the four transceivers that are listed. Otherwise, why do offerors need four network hubs? Please clarify.

The provided intercom equipment will not have interconnects to other parts of the building. The parts provided are an inventory of available items, and utilization of all items is not required.