446572 - RFQ_Statement of Work_CA6000049SOW_REV B_11-26-2024.pdf

Brookhaven National Laboratory Number: CA6000049SOW.DOCX Brookhaven Science Associates Date: 11-26-2024

Collider Accelerator Department Revision: B

STATEMENT OF WORK

for the

Liquid Helium Dewar for Bldg. 912 Cryogenic System Upgrade

Prepared by

____Chintan Shet_________________________

11/26/2024 Chintan Sheth / Cryogenic Engineering, C-AD

Date

Prepared by ______Pratik Patel_______________________ 11/26/2024 Pratik Patel / Cryogenic Engineering, C-AD

________Roberto Than__________________

11/26/2024

Approved by Roberto Than / Cryogenic Engineering GL, C-AD Date

________Patrick Talty_______________________ 11/26/2024 Approved by Patrick Talty, Cryogenics Eng. Controls & I, C-AD

____Joseph Tuozzolo______________________ 11/26/2024 Approved by

Joseph Tuozzolo / Chief M.E., C-AD

_____Frank Craner_________________________ 11/26/2024 Approved by Frank Craner / Safety, C-AD Date

______Cindy Galdamez_____________________ 11/26/2024 Approved by Cindy Galdamez/ Configuration Engineering, C-AD Date

______David Passarello___________________ 11/26/2024 Approved by David Passarello / Quality Assurance, C-AD Date

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REVISION HISTORY

Date Rev. Change Notes By By Approved Approved Approved Approved

3/5/24 A Initial Release CS R T R F

10/09/24 B Updates document deliverables.

P. Patel C S R T R F

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Table of Contents

1 INTRODUCTION

1.1 Background

1.2 Definitions/Acronyms

2 APPLICABLE DOCUMENTS

3 REQUIREMENTS

3.1 Contractor Responsibilities

3.1.1 Technical Performance

3.1.2 Tooling/Fixtures/Test Equipment

3.1.3 Installation

3.1.4 Materials

3.1.5 Government Furnished Material

3.1.6 Visual Inspection of Received Government Furnished Equipment

3.2 Equipment

3.3 Platform around the Dewar

3.4 Spare Parts and Special Tools

3.5 Commissioning at BNL

3.5.1 Cooldown rate

3.5.2 Contractor site- support

3.6 Design and Manufacturing Requirements

3.6.1 Detailed Design Requirements, Drawing and Interface Requirements

3.6.2 Design Data and Analyses

3.6.3 Design Reviews

3.6.4 Detailed Manufacturing Requirements

3.7 Approval to Proceed

3.7.1 Material orders

3.7.2 Drawing approvals

3.8 Hold Points

3.8.1 Instrumentation Installation and Checkout

3.8.2 Hold for Witness Points

3.9 Acceptance Test Procedures (ATP)

3.9.1 Final pressure check, Helium leak test

3.9.2 Acceptance Criteria

3.10 Management

3.10.1 Program Plan

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3.10.2 Progress Teleconference and Performance Reporting

3.11 Documentation and Data Management

3.11.1 Report/Documentation Format

3.11.2 List of documentation required prior to fabrication/production

3.11.3 Installation Instructions package

3.11.4 End Item Documentation Package

3.12 Records

3.13 Marking and Serialization

3.14 Warranty

3.15 Storage, packaging for shipment, and delivery

3.15.1 Protection of material and equipment

3.15.2 Shipping supports

3.15.3 Vacuum space volumes

3.15.4 Process space volumes

3.15.5 Protection

3.15.6 Crating

3.15.7 Shipping

3.15.8 G force monitoring during shipment

3.15.9 Marking of outer package and hoisting & rigging services

4 QUALITY ASSURANCE

4.1 Quality System and Facility Access

4.2 Configuration Management

4.3 Responsibility for Subcontractor

4.4 Responsibility for Conformance

4.5 Measuring and Test Equipment (M&TE) Calibration

4.6 Inspections and Test Requirements

4.7 Test and inspection procedures

4.8 Weld inspection

4.9 Test Records

4.10 Failure Reporting, Analysis and Corrective Action

4.11 Rework and Repairs

5 DELIVERABLES

5.1 Deliverables during the engineering & design phase

5.2 Deliverables prior to fabrication

5.3 Deliverables during fabrication

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5.4 Deliverables of installation and checkout procedures

5.5 Deliverables provided after the completion of acceptance testing

5.6 Schedule of deliverables

5.7 Equipment items to be delivered (Requires BSA technical representative approval)

6 SCHEDULE

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1 INTRODUCTION

This Statement of Work (hereafter SOW) will be the basis for the procurement of the 3500 liters LHe dewar (hereafter dewar) for the upgrade of the Building 912 (hereafter B912) cryogenic system at Brookhaven National Laboratory (BNL) managed by Brookhaven Science Associates (BSA). This document outlines the Contractor’s responsibilities and obligations necessary for completing the requirements as set forth herein.

1.1 Background

The B912 Cryomodule Test Facility Upgrade includes the addition of a liquid helium storage dewar containing a subcooler heat exchanger and heaters with a new helium refrigeration plant. The helium refrigeration plant will not be part of this procurement. Other equipment will be added for the B912 system upgrade; but is not part of the scope of this SOW.

1.2 Definitions/Acronyms

ASME American Society of Mechanical

Engineers ASTM American Society for Testing &

Materials ATP Acceptance Test Procedure BNL Brookhaven National Laboratory BSA Brookhaven Science Associates

DOE Department of Energy FDR Final Design Review LHe Liquid Helium PAC Programmable Automation Controller PDR Preliminary Design Review P&ID Piping & Instrumentation Diagram SOW Statement of Work QA Quality Assurance

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2 APPLICABLE DOCUMENTS

The following documents are an integral part of the SOW; the applicable revision level will be the latest that is in effect at the time of award:

Document Number Document Title

SPEC-CAD-1365

C-A Department Technical Specification for the Liquid helium dewar along with subsystems for Bldg. 912 Cryogenic system upgrade

In the event of a conflict between the Technical Documentation and the SOW, the Contractor shall immediately notify the BSA contractual representative, who shall in each instance determine which document takes precedence and advise the Contractor accordingly. Failure to notify BSA of a document conflict shall not relieve the Contractor’s responsibility to ensure full compliance to all requirements.

3 REQUIREMENTS

In accordance with the applicable specifications, referenced documents, envelope drawings, and instructions as defined in this SOW, the contractor shall be responsible for the design, manufacture, inspection, tests, delivery, and the commissioning at BNL of the LHe Dewar and its subsystems as set forth herein. Installation of the system will be done by BSA with support and oversight from the Contractor.

3.1 Contractor Responsibilities

3.1.1 Technical Performance

In accordance with this SOW, BSA technical specification SPEC-CAD-1365, and all referenced documents, the Contractor shall furnish all equipment, materials, tools, facilities and labor to perform the work necessary to manufacture and test the liquid helium dewar.

The supplier shall also provide all labor and resources to produce detailed up-to-date documentation as required in this SOW and BSA’s technical specifications pressure vessel analysis if applicable, required relief valve sizing analysis, Quality Assurance (QA) requirements per ASME B31.3 and QA documentation and general arrangement and assembly drawings deliverables to BNL per this statement of work. The contractor shall ensure that the design and fabricated parts match the results of the analysis.

3.1.2 Tooling/Fixtures/Test Equipment

The Contractor shall be responsible for supplying all materials, including (but not limited

to) the construction of all tools, jigs, fixtures, and test equipment required to meet the requirements of this SOW, technical specification SPEC-CAD-1365, and the referenced technical drawings.

3.1.3 Installation

The installation of the supplied equipment will be done by BSA personnel with contractor supplied drawings, procedures, and materials supplied per this SOW.

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3.1.4 Materials

The contractor shall have an effective storage and age control system for items (such as epoxy) where acceptability is limited by the age or manner of storage of the item.

3.1.5 Government Furnished Material

In support of the Contractor’s work, BSA has provided to the contractor the following Government Owned Property/Government Furnished Material:

Item Description 1 Qty 2 of the following: Redundant diode on Bobbin CY package with matching set of wires, cryogenic epoxy, heat sink pads, copper base, indium washer, and bolt hardware.

2 Qty 1 of the following: Hook feed through on 2.75” conflat flange

The Contractor shall maintain adequate property controls in accordance with the Article entitled, “Government Property” of the General Terms and Conditions of this contract.

3.1.6 Visual Inspection of Received Government Furnished Equipment The contractor shall conduct a visual inspection of the equipment received to ensure no damage was incurred during shipment. A photograph of the packaging shall be sent to BSA for confirmation of no external damage. The contractor will unpack the items to determine visually if there is any damage as a result of poor internal packing. A photograph of the contents will need to be sent to BSA for confirmation of no damage from internal packing. Electronic copies of the photographs as well as inspection and receiving documents shall be sent to the BSA technical representative.

3.2 Equipment

The Contractor shall supply the dewar with supporting documentation as specified in SPEC-CAD- 1365 and this SOW, CA6000049SOW.

3.3 Platform around the Dewar

The Contractor shall supply a platform for maintenance access around the storage dewar neck where the transfer lines enter and where the reliefs devices and feedthroughs are located, as specified in SPEC-CAD-1365.

3.4 Spare Parts and Special Tools

All special tools and test equipment fabricated or procured by the Contractor shall be the property of BSA and shall be accounted for by the Contractor. The following spares shall be provided along with any special tools or equipment that is required for regular maintenance or component change-out for repair:

1. A set of valve seat seals [e.g. Kel-F] for each valve and their part numbers and tool for removal and installation of seat.

2. Maintenance Kits for items that require maintenance in the first 2 years of operation.

3. Seals that are not commonly available in the US market and offered by multiple vendors.

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3.5 Commissioning at BNL

The Contractor shall provide support for installation and final pressure testing and vacuum testing to be done at BNL. This can be accomplished via phone or video conferencing.

3.5.1 Cooldown rate

The dewar will be cooled down at a rate of no more than 25K/hr. If this requirement is above the design range for the dewar, the Contractor shall notify BSA and provide a recommended value.

3.5.2 Contractor site- support

The Contractor shall be available to provide support over phone or video conferencing during installation/commissioning.

3.6 Design and Manufacturing Requirements

3.6.1 Detailed Design Requirements, Drawing and Interface Requirements The contractor shall provide a 3D-model or detailed 2D drawings for all interface locations and dimensions for each individual piece of equipment to allow BSA to design the layout for the equipment and the interconnecting piping. The platform will be located between the coldbox and dewar with the main cryogenic distribution header between the two. The contractor shall supply 3-D models or detailed 2D drawings of dewar, dewar interfaces, and the subcooler, to allow BSA to complete the design of the co-axial transfer line from the coldbox.

Detailed drawings shall be provided for all interface points, e.g. female bayonets, flanges, Co-axial transfer line radial gland seal interface and pipe fitting connections.

3.6.1.1 Electronic Data

The contractor shall submit 3D models or detailed 2D drawings of the items requested in SPEC- CAD-1365 and this SOW. The contractor shall provide all electronic data, including 2D drawings, in its native format and in a compatible file format determined by BSA. Any proprietary data shall have a header/footer or watermark indicating that it is proprietary, and this shall be notified to the BSA contract and technical representative, who will treat it as such and prevent dissemination of that data.

3.6.2 Design Data and Analyses

The design parameters/analyses as stated in SPEC-CAD-1365 shall be submitted to BSA at the required time as indicated in the schedule, PDR, FDR, and at other points during manufacturing of the Dewar.

3.6.3 Design Reviews

3.6.3.1 Preliminary Design Review (PDR) Meeting

A PDR meeting shall be held in accordance with the schedule set forth in Section 6 herein. To ensure that the requirements are compliant with this SOW, applicable specifications, and interface control drawings, the contractor shall provide, no later than ten (10) working days prior to the scheduled meeting, relevant documents to be reviewed at the PDR. The PDR can be held at the contractor’s facility or in phone/video conference format. Any agreed-to changes shall be

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3.6.3.2 Preliminary Design Review (PDR)

The Contractor shall provide a report that reflects the state of the developed design. The review shall cover:

1. Design ratings data for the vessels

2. Heat leak rating for liquid helium storage dewar

3. 2D CAD drawings of the dewar

4. Instrumentation list

5. Piping interfaces and cryogenic bayonet-coupling list

3.6.3.3 Final Design Review (FDR) Meeting

A FDR meeting shall be held in accordance with the schedule set forth in Section 6 herein. To ensure that the requirements are compliant with this SOW, applicable specifications, and interface control drawings, the contractor shall provide, no later than ten (10) working days prior to the scheduled meeting, relevant documents to be reviewed at the FDR. The FDR can be held at the contractor’s facility, at BNL, or in phone/video conference format. Any agreed-to changes shall be incorporated and the documents shall be submitted within ten (10) working days of the FDR for subsequent review and written approval by the BSA technical representative.

3.6.3.4 Final Design Review (FDR)

The FDR documentation must include the following as a minimum for review and approval in writing by the BSA technical representative.

Drawings and CAD models:

1. 3-D model of Dewar (if possible) or detailed 2D drawings.

2. Detailed design of each of subsystem components 2D drawings.

3. Detailed design of each of internal lines 2D drawings.

4. Drawings for cryogenic valves and mating bayonets.

5. Manufacturing data sheet for ASME Relief devices

The following analyses/information specified in SPEC-CAD-1365 document shall be completed for the FDR:

1. Standard heat leak rating for the basic dewar design.

2. Helium Vessel: ASME BPVC VIII Div.1/2 design data

3. ASME B31.3 piping analysis for internal piping or of an Existing design already in service.

4. Insulating vacuum vessel: Vacuum Vessel design data

5. Process line reliefs and vacuum jacket relief device sizing basis data.

6. Valve models and sizes. (Can be on drawings)

7. Lifting lug analysis if applicable.

8. Transportation load design data and shipping support analysis.

9. Pressure and mass spec leak tests procedure.

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3.6.4 Detailed Manufacturing Requirements

3.6.4.1 Qualification of personnel and welding/brazing processes Prior to the start of production welding/brazing, the contractor shall prepare and submit for approval a welding/brazing procedure specification (WPS/BPS) and procedure qualification record (PQR), as well as a welder/welding and brazer/brazing operator performance qualification (WPQ/BPQ) for each welder/brazer and welding/brazing operator that shall work on the systems, detailed in this SOW and SPEC-CAD-1365. BSA reserves the right to witness all performance and procedure qualification welding and/or testing.

3.6.4.2 Lifting Lug NDE Test

The lifting lugs welds to the vacuum vessel shall be liquid dye penetrant tested.

3.6.4.3 Cleaning

Contractor shall employ a procedure for ensuring cleanliness, absence of grease, oil, water, and particulates that is appropriate to the fabrication and assembly of cryogenic components.

Contractor shall employ a procedure for the degreasing, rinsing, if required, drying, and purging of fabricated process piping and vacuum volumes.

3.6.4.4 Dimensional Inspection

Upon completion of fabrication, each spool assembly or pipe interface shall be dimensionally inspected to verify that dimensions meet engineering design drawing requirements. Each assembly shall be visually inspected for workmanship, material conditions, and completeness.

A dimensional inspection report, including the measured dimensions, shall be submitted to the BSA technical representative.

3.7 Approval to Proceed

3.7.1 Material orders

The BSA technical representative must approve in writing the Final Design Review Report, including any modifications introduced at the Final Design Review, before the Contractor proceeds with any fabrication or ordering of material and components that are not part of long-lead items.

3.7.2 Drawing approvals

The BSA technical representative must approve in writing the drawings package for components/assemblies that are not part of the standard product such as custom add-on or modifications to an existing design, including any modifications introduced at the Final Design Review, before the Contractor proceeds with manufacturing of the equipment.

3.8 Hold Points

BSA reserves the right, after review of the Contractor Manufacturing Plan, to designate additional selected manufacturing, inspection, and/or test operations as hold points. The contractor shall provide the BSA technical representative within ten (10) working days’ notice in advance of such hold points during the manufacturing and test cycle.

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3.8.1 Instrumentation Installation and Checkout

Helium boundary closeout:

BSA representative should be present during installation of the temperature sensors. Temperature sensors and electrical-heaters-feed-through shall be checked by BSA representative present onsite.

BSA representative shall verify the temperature sensors installation status with a temperature readout monitor before completion of helium boundary. Heaters will be installed at BNL: The wires will be soldered to the feed-through and the heaters will be lowered into the dewar.

Insulating vacuum closeout:

Temperature sensors feed through shall be checked by BSA representative. BSA representative shall verify the temperature sensors installation status with a temperature readout monitor before completion of insulating vacuum boundary.

3.8.2 Hold for Witness Points

The contractor shall provide the BSA technical representative within ten (10) working days’ notice in advance of the following manufacturing and test points:

1. Hold points as specified in this SOW and as agreed upon in the project plan and FDR.

2. Just prior to shipment.

3.9 Acceptance Test Procedures (ATP)

3.9.1 Final pressure check, Helium leak test

Besides the official AI witness pressure tests for the individual ASME pressure vessel/component, a final pressure test per ASME 31.3 shall be performed for each piece or subsystem of completed equipment. The contractor shall perform Helium Mass Spectrometer Leak Testing of all vessels, process lines, and vacuum jackets, including the bayonets. No leakage shall be observed with a sensitivity greater than 1x10-9 Torr liter/sec of helium. Total helium mass leak rate shall be performed for the process volumes into the insulating vacuum volume and air side leak into the insulating vacuum volumes for Dewar and subcooler “Outside – In” method.

3.9.2 Acceptance Criteria

Upon successful completion of Contractor pressure and mass spectrometer leak tests, the systems shall be accepted for shipment to BSA. All documentation shall be updated to represent the final delivered systems. The BSA Technical Representative shall review and provide written approval prior to shipment.

3.10 Management

3.10.1 Program Plan

Within 2 weeks after the award of contract, the contractor shall deliver a program plan. This can be in the form of a milestone chart defining the design reviews, manufacturing, inspection, testing, and packaging for shipment phases in enough detail to allow regularly scheduled progress monitoring.

Management Structure - the management o f the project shall be identified by name a nd contact information.

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1. Point of Contact – A representative from the contractor shall be identified to be the primary contact with BSA for this project. Once in the fabrication stage, a manufacturing representative shall be assigned and included in any correspondence. The manufacturing representative shall be a different person from the project representative.

2. Schedule - a milestone schedule cha r t defining the design validation, manufacturing, and testing phases to allow regularly scheduled progress monitoring. Identification of critical manufacturing operations, as well as inspection, test and hold checkpoints shall be part of the milestone chart.

3.10.2 Progress Teleconference and Performance Reporting

Within 2 weeks after the award of contract, regular program technical and progress teleconferences and/or meetings between the contractor and BSA shall be held at a mutually scheduled time during the design phase and during the manufacturing phase. The discussions shall include the contractor’s progress, technical and contractual questions, presentations of analysis or testing results, design reviews, value engineering, trouble shooting, material status, tooling status, resources, and manufacturing issues. The report can be an email or a written report to the BSA technical representative and contract representative clearly detailing progress through the prior month with respect to the program

3.11 Documentation and Data Management

3.11.1 Report/Documentation Format

1. All documentation provided by the contractor shall be in English.

2. The contractor shall provide an electronic copy (email, plus either CD ROM or USB data storage device) of all documentation required by this SOW. Contractor manufacturing drawing, Computer-Aided Design files of components and assemblies that are to be submitted shall be in their native format and one of these formats: STP, SAT, IGS, IAM, or IPT. 2-Drawings in DXF or Autocad DWG format.

3.11.2 List of documentation required prior to fabrication/production

1. Pressure and leak testing procedures.

3.11.3 Installation Instructions package

The contractor shall supply instructions, procedures and drawings to aid in the installation of each component if available.

a. Rigging Instructions/drawing

b. Shipping supports removal

3.11.4 End Item Documentation Package

The Contractor shall provide with the end item documentation package, an electronic copy of the following documentation packages, in accordance with the schedule set forth in this SOW. The End Item (EI) documentation package shall consist of all documentation identified in this SOW and include complete component documentation, including specification sheet, installation and maintenance manuals.

1. ASME BPVC VIII Pressure vessels QA dossier:

i. Certified Material Test Reports (CMTR’s)

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ii. ASME U-1A Manufacturer’s Data Report.

iii. Pressure vessel test and leak test report.

iv. U-stamp Nameplate information.

2. Lifting Points/Lugs: LPT Weld inspection sign-off sheet.

3. ASME B31.3 Pressure Test and Helium mass spec Leak Test report subcooler circuit

4. Vessel reliefs: ASME UV, UD Calibration/Setpoint report.

5. Updated drawing package.

6. Redline markups of assembly and fabrication drawings that completely document the

(approved) changes and as-built installation of internal components.

7. Vacuum vessel Helium mass spectrometer Leak Test report.

8. Component data sheet.

9. Components User and maintenance manuals.

3.12 Records

The Contractor shall retain objective evidence, including records of the inspections and tests performed during manufacturing, testing, inspecting, preserving, packaging, and preparation for shipment of procured items. These records shall be made available to BSA for review upon request.

These records shall be maintained for a minimum of three (3) years, unless otherwise specified in the procurement documentation, after the completion of the Purchase Order (PO)/Contract.

3.13 Marking and Serialization

Where labeling is required, the position of serialization and/or labeling of the identification number/nameplate shall be agreed upon between the contractor and BSA prior to acceptance of final design.

3.14 Warranty

The Contractor shall provide a warranty for the Helium Dewar, against failure and defects for a period of two (2) years from final acceptance of the system.

3.15 Storage, packaging for shipment, and delivery

3.15.1 Protection of material and equipment

The Contractor shall assume the responsibility to design and fabricate protective packaging with adequate performance to ensure protection against natural and induced environments during delivery and storage of the components. The Contractor shall employ procedures which assure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging, as necessary.

3.15.2 Shipping supports

Any internal or external transport or shipping supports that have been engineered during the design phase shall be implemented and documented with a traveler that these supports have been appropriately installed. A plan that details the transport/ shipping supports to secure the cryogenic components that were fabricated for this procurement shall be submitted to BSA as part of the

FDR.

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3.15.3 Vacuum space volumes

Dewar shall be shipped with vacuum volume according to the Contractor standards. For any pieces that are open after helium mass spec leak tests, an annular pipe end opening into the vacuum space shall be sealed with a temporary cover for shipment.

3.15.4 Process space volumes

The process side helium volumes shall be purged and filled and pressurized to 1 psig with dry nitrogen gas. All bayonet openings and instrument lines should have retained their caps from the final pressure and leak check test. Each closed volume that does not have already have local pressure gage and charge and bleed valve as part of the permanent system, shall have one added.

3.15.5 Protection

In preparation for shipping, the Dewar shall be covered or wrapped for protection against weather elements, road salt, dust, and damage to projections, shock loads i.e., G-shock measurements, impacts, and rubbing. The Dewar shall be properly braced and cushioned within the packing so that it will not shift during handling and shipment. Special care shall be given to flexible elements such as hoses to ensure they are not overstressed or fatigued during delivery.

3.15.6 Crating

All small parts shall be crated into one or more smaller crates for shipping. All pieces of equipment shall be sufficiently protected when shipped on an open bed truck. All individual items in a crate or box shall be listed separately to clearly indicate the contents of each box or crate.

3.15.7 Shipping

The contractor shall ship all deliverable items on an “air-ride” boxed truck/semi-trailer. If the spools or equipment are oversized and a non-boxed truck is used, then the equipment shall have enough crating or protection to prevent damage from debris during transport. Shipping shall be on a dedicated truck to ensure timely delivery and protection of items.

3.15.8 G force monitoring during shipment

Shipping accelerometer recorder: For overseas shipping the contractor shall supply accelerometer recorders. It shall be directly mounted on the cryostat to record the shipping and transportation G-forces. The location shall be mutually determined by BSA and the contractor. Use of any brackets to connect the accelerometer to the cryostat shall get the BSA technical representative’s approval. The data recording frequency shall be set to 60 Hz and the force range to ± 6g. Battery life should last for the duration of the transport time. For domestic shipping BSA can provide the accelerometer time recorders.

3.15.9 Marking of outer package and hoisting & rigging services Each shipping container (transport package) with a gross weight equal to or greater than 400 pounds (180 kilograms) shall be marked with the center of gravity and gross weight on at least one side, and one end panel. This applies to any item shipped (originally packaged or repackaged) to BSA or other locations cited in the purchase order or contract. Advance notice shall be given to BSA if the packaging is unusually long (greater than 20 ft) or wide. A list of overall dimensions shall be submitted 1 week in advance.

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4 QUALITY ASSURANCE

4.1 Quality System and Facility Access

The Contractor shall maintain a documented quality assurance system, which provides the processes to ensure that each component produced for acceptance conforms to the requirements of this document and the applicable technical documentation. The quality system shall be available for review. BSA representatives shall have access to the contractor’s facility during agreed upon fabrication, inspection and testing processes. The contractor shall provide ten (10) working days’ notice in advance of the agreed upon witness points.

4.2 Configuration Management

The contractor shall immediately notify the BSA contractual representative of any significant changes (those that may affect form, fit, function, reliability, safety, or interchangeability) in design, fabrication methods, material or processing. For changes in configuration, a request for change approval shall be submitted to BSA for consideration. Changes in configuration may be made by the contractor only with the written approval of the BSA technical or contractual representative.

4.3 Responsibility for Subcontractor

It is the responsibility of the Contractor to impose applicable technical and quality requirements upon their subcontractors. Use of a subcontractor must be indicated to BSA prior to the start of any work and included in the bid proposal. The Contractor shall submit a formal letter to BSA indicating the name of the subcontractor, the scope of work they will do as well as their experience and capabilities. BSA reserves the right to disapprove, in writing, any subcontractor.

4.4 Responsibility for Conformance

The Contractor is responsible to provide items which conform to the requirements of the PO/Contract regardless of any assessments, surveillances, inspections and/or tests by BSA or its representatives at either the contractor’s or BSA’s facility. The Contractor is responsible for notifying the BSA contractual representative of any recalls or alerts associated with this PO/Contract.

4.5 Measuring and Test Equipment (M&TE) Calibration

The Contractor shall calibrate any M&TE used in the fulfillment of the PO/Contract requirements against certified standards that are traceable to national standards such as the National Institute of Standards and Technology (NIST), or an international standard, or a physical constant. The Contractor shall notify BSA of any condition found during the calibration, servicing or repair of measuring and test equipment that can affect the end item requirements.

4.6 Inspections and Test Requirements

Unless otherwise specified in the PO/Contract, the contractor shall be responsible for the performance of all inspections and tests specified herein. Except as otherwise specified in the PO/Contract, the contractor shall utilize facilities suitable for the performance of the inspection and test requirements, specified herein, which are acceptable to BSA. BSA reserves the right to

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15 CFR Parts 730-774 as EAR99 Technology re-perform any of the inspections and/or tests set forth in this document or referenced specifications where deemed necessary to assure that supplies and services conform to prescribed requirements at no cost to the contract/BSA. BSA and/or their representative shall have the option to witness all the tests defined in this SOW.

4.7 Test and inspection procedures

Test and inspection procedures (e.g. leak and pressure test) required to demonstrate satisfactory completion of requirements shall be prepared by the contractor and submitted to BSA for approval sixty (60) days prior to use of such procedures. BSA reserves the right to modify the tests or to require any additional test procedures or details deemed necessary to determine compliance with the requirements of this SOW and CAD-Spec-1365. Once approved, changes/revisions shall be approved by the BSA technical representative prior to implementation.

4.8 Weld inspection

For the helium vessel a weld inspection traveler shall be submitted as part of the documentation for the ASME BPVC vessel documentation.

4.9 Test Records

Test records shall be prepared and maintained for all tests herein. Records shall show test dates, test conditions, test equipment/instrumentation/gages identification (name, model/part number, serial number), test pressures, test durations, leakage rates, and other system characteristics.

Test records shall be well organized and shall clearly and uniquely identify each test record to the specific item tested, and its final installed location. For this reason, drawings shall be included in test records, with each piping/tubing assembly systematically and uniquely identified.

4.10 Failure Reporting, Analysis and Corrective Action

The contractor shall maintain a failure reporting, analysis, and corrective action program throughout the fabrication and testing process. Any failure or non-conformance of a unit found during the acceptance tests shall be communicated to the BSA technical representative with a non-conformance report. All corrective action of the failure or non-conformance unit shall be approved by the BSA technical representative. The BSA technical representative shall be notified of any drawing changes.

4.11 Rework and Repairs

If failures occur or repairs are required to an assembly or any component during manufacturing or testing that affects form, fit, function, reliability, safety, or interchangeability, the process shall stop and BSA shall be immediately notified. BSA at their discretion may ask for retesting, additional review and evaluation to determine root causes, analyses of failure modes(s) or proposals for repair. Proposals for repair shall include adequate information for evaluating the repair, testing the effectiveness of repair, and methods to prevent damage to the existing work. No proposed repair shall be initiated without the approval of the BSA technical representative. No repair shall be considered successfully accomplished without inspection and written approval by BSA. All repairs shall be at the expense of the Contractor.

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15 CFR Parts 730-774 as EAR99 Technology

5 DELIVERABLES

The following “Deliverables” require BSA approval and shall be submitted per the approved schedule.

5.1 Deliverables during the engineering & design phase

As listed in section 3.6.3 for the PDR and FDR reviews.

5.2 Deliverables prior to fabrication

As listed in section 3.11.2 - List of documentation required prior to fabrication/production, of this

SOW.

5.3 Deliverables during fabrication

Any non-conformance reports shall be submitted during the fabrication period as this occurs.

5.4 Deliverables of installation and checkout procedures

As listed in section 3.11.3

5.5 Deliverables provided after the completion of acceptance testing End Item documentation package:

As listed in section 3.11.4 End Item Documentation Package.

5.6 Schedule of deliverables

The Contractor shall supply the following:

Deliverable Due BSA Approval

Milestone schedule 2 weeks after award of contract Yes Technical and Progress Reporting

2 weeks after award of contract.

Mutually agreed upon. No

Preliminary Design Review documents

10 working days after PDR Yes

Final Design Review documents

10 working days after FDR Yes

Final drawing package 10 working days after FDR Yes

Dewar Pressure & leak test Procedures

10 working days prior to FDR Yes

List of documentation required prior to fabrication/production

10 working days prior to fabrication Yes

Delivery of interface components

As set forth in contract Yes

Delivery of installation and checkout procedures

As set forth in contract Yes

Delivery of Dewar equipment As set forth in contract Yes End Item Documentations As set forth in contract Yes

APPROVED

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5.7 Equipment items to be delivered (Requires BSA technical representative approval)

1. Dewar

2. Liquid level probe

6 SCHEDULE

The following schedule is for planning purposes only. Schedule requirements set forth in the contract will take precedence.

weeks Project Kick-off & Schedule 2 Manufacturing Program Plan 2 Preliminary Design Review 12 Long lead items order 14 Final Design Review 22 Materials order 24 Final drawing package: Dewar 28 Delivery of installation and checkout procedures 32 Hold Points as agreed upon Delivery of Equipment to BNL 52 Delivery of End Item Documentation 52 Installation assistance Up to 20 weeks after delivery

6 SCHEDULE