446572 - RFQ_RFQ Document_AMEND 1_01-29-2025.pdf

Procurement & Property Management Division managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

January 29, 2025

BROOKHAVEN SCIENCE ASSOCIATES, LLC

BROOKHAVEN NATIONAL LABORTORY

REQUEST FOR QUOTE NUMBER 446572

AMENDMENT 1

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Contracts Specialist:

Name: Cassandra Smith Telephone No.: (907) 888-3142 Email: csmith2@bnl.gov

Ship to Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Note: If Foreign Shipped Item – FOB Point shall be Upton, NY (Delivered Duty Paid); all freight, duties, customs fees, freight forwarder fees, and all other taxes shall be included (door-to-door Upton, NY) in Offeror’s total price.

Anticipated Delivery Date:

BNL requires delivery of equipment up to Fifty-Two (52) weeks after award with installation assistance up to Twenty (20) weeks after delivery. Three (3) months after receipt of signed award.

Questions Due Date: Friday, January 31, 2025 Friday, February 07, 2025, at 4:00PM Eastern Standard Time

Quote Due Date: Friday, February 07, 2025 Friday, February 28, 2025, at 4:00PM Eastern Standard Time

Contract Type: Firm Fixed Price Payment Terms: Net 30 *Brookhaven National Laboratory is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Liquid He Dewar and Sub-Cooler to be utilized within the United States.

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is code is 332420, “Metal Tank (Heavy Gauge) Manufacturing”, and the applicable PSC 6640, “Laboratory Equipment and Supplies”. The stated size standard is 750. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate http://www.bnl.gov/ mailto:csmith2@bnl.gov and up to date in System for Award Management (SAM) within the attached Quotation Pricing Sheet.

This action is being solicited for full and open competition.

2.0 SCOPE OVERVIEW

Scope: The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached BNL documents.

DRAFT Award: Offeror shall thoroughly review the attached DRAFT Award and quote accordingly. The DRAFT Award is provided for preliminary review purposes and is an example of what the final Award will include. The content of the DRAFT Award is subject to change prior to execution of the Final Award.

2.1 TECHNICAL QUALIFIERS

1. The Offeror shall verify all technical requirements and specifications have been reviewed and understood and confirm that they will be achieved for final manufacture. If there are any exceptions, the Offeror shall list each exception separately, identifying the document number, relevant section, and a recommended solution or specify what can be achieved.

2. The Offeror shall provide the following information as it relates to their previous experience manufacturing items of similar size, material, and complexity as required in this RFQ:

a. The Offeror shall confirm they have at least ten (10) years of experience manufacturing liquid helium Dewars.

b. The Offeror shall provide an experience list with liquid helium

Dewars built.

c. The Offeror shall provide two (2) customer references that have purchased a 2000L, or larger, liquid helium Dewar. Customer reference shall include the contact person’s name, title and email address, the organization’s name, business address, and business phone number.

3. The Offeror shall confirm the anticipated delivery schedule will be met. If there are any exceptions, the Offeror shall identify the delivery schedule that can be achieved.

3.0 BASIS OF AWARD

BSA will make an Award, if any, to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

The resultant Firm Fixed Price Award shall be subject to the Terms and Conditions as outlined in the attached DRAFT Award.

4.0 QUOTE SUBMITTAL REQUIREMENTS

General: Offeror that fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for Award. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

Questions: Should Offeror have questions, all questions must be submitted in writing to Contracts Specialist by the Questions Due Date detailed on Page 1 of this RFQ.

Questions received late may not be answered. Questions and BSA’s answers will be transmitted in writing to all Offerors, if deemed pertinent.

Submission of Quote: Quotes are due by the Quote Due Date as detailed on Page 1 of this RFQ. Quotations, including their withdrawal or modification, received after the Quote Due Date shall be considered late. Such responses will only be considered if it is in BSA’s best interest to do so.

Quotes are to be submitted via email to csmith2@bnl.gov with subject line that includes “RFQ 446572”.

Quotes shall include:

• Price Quote:

1. The Offeror shall complete and return the attached Quotation Pricing

Sheet. Pricing shall remain firm for sixty (60) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars.

2. This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacturer on the Quotation Pricing Sheet.

3. The Offeror shall provide the requested information for listed Technical Qualifiers as detailed in section 2.1.

4. Freight terms quoted shall be FOB Destination, Freight Prepaid as detailed on Page 1 of this RFQ.

• Other Submittals:

1. System For Award Management (SAM): Please provide SAM

Unique Entity Identification (UEI) Number within attached Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM.

In order to support DOE reporting requirements, BSA requires all its Contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If you have not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly encouraged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org.

* Foreign Offerors are not required to be registered in SAM; however, must fill out the attached AMS-Form-050 (Annual Representations and Certifications).

2. Representations and Certifications:

mailto:csmith2@bnl.gov http://www.sam.gov/ http://www.sam.gov/ https://www.aptac-us.org/

The attached AMS-Form-050 (Annual Representations and Certifications) is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA’s Procurement and Property Management (PPM) Division before an Award can be placed. The attached AMS-Form-050 (Annual Representations and Certifications) has been included for informational purposes. At the time of Award, the successful Offeror will be asked to complete AMS-Form-050 (Annual Representations and Certifications) if form is not already on file.

3. New Vendor Forms:

The successful Offeror will be required to complete the following forms (if applicable):

• ACH Authorization Form

• W-9 Form (REV 2024)

• W-8 BEN or W-8 BEN- E Forms (in lieu of the W-9 Form

(REV 2024) if Offeror is Foreign)

5.0 REQUEST FOR QUOTE ATTACHMENTS

• 446572 – RFQ_DRAFT Award

• 446572 – RFQ_Quotation Pricing Sheet

• 446572 – RFQ_Statement of Work_CA6000049SOW_REV B_11-26-2024

• 446572 – RFQ_Specification_SPEC-CAD_1365_REV B_11-26-2024

• 446572 – RFQ_Support Doc._Vacuum Guide_Final_09-09-2008

• 446572 – RFQ_Support Doc._SUSPECT._COUNTERF. & DEFECT. FAST. INSP._05-

16-2022

• 446572 – RFQ_Drawing_CA6000026_REV E_06-03-2021

• 446572 – RFQ_Drawing_CA6000062_REV B_11-24-2024

• 446572 – RFQ_AMS-FORM-050 (Annual Representations and Certifications)

• 446572 – RFQ_ACH Authorization Form

• 446572 – RFQ_W-9 Form (REV 2024)

• 446572 – RFQ_W-8 BEN Form (Foreign)

• 446572 – RFQ_W-8 BEN-E Form (Foreign)