43ADG-S4059 Scope of Work.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

43ADG-S4059 National Guard - Landscaping Services Scope of Work

SCOPE OF WORK

Overview

The State of Nevada, Office of the Military, is seeking bids/proposals from qualified contractors to provide landscaping duties at various locations on an “as-needed” basis. The contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to effectively and efficiently fulfill all the requirements of the contract. The geographical locations that you are willing to serve must be specified in your bid proposal.

The scope covers all building perimeters, breezeways, courtyards, drive aisles, parking lots, and planters. Contractor is reasonable for all cut/trim/clean up removal of any landscaping be properly disposed of all materials from the property. Contractor will work with Facility Maintenance to schedule activities and report and work zones.

Required Services

Turf & Lawn Care:

Mowing, edging, trimming, aerating, fertilizing, and turf replacement.

Weed abatement. Applying pre-emergent.

Plant & Tree Care:

Tree pruning, special tree maintenance, weed removal, and plant bed upkeep.

Install new plants/trees/bushes when needed.

Compact soil to finish grade when needed.

Debris Removal:

Weed removal, clearing trash, clippings, and debris from all work areas.

Irrigation:

Fix or install values and drip lines when needed.

Fix or replace lawn sprinklers when needed.

Remove/Install valve boxes when needed.

Remove/Install sprinkler timers when needed.

Rock & DG:

Place/Replenish rock in areas when needed.

Place/Replenish DG in areas when needed.

Any landscaping needs that properties are in need of during the time of contract service.

Contractor / Vendor

Operational Requirements

Vendor shall contact site manager no less than TWO (2) working days prior to monthly site visit to coordinate escorted access to buildings.

All work shall be performed in accordance with applicable laws, regulations, codes, and ordinances of state and local agencies.

All Landscaping services shall be performed by personnel employed and supervised by the Bidder. Bidder shall provide information in technical supervision through a competent foreman, as required, to implement modern methods and newly developed horticulture procedures Service could be required on a one-time, as-needed, quarterly, semi-annual, and annual basis and scheduled depending on the operational requirements of each facility. Vendors shall be available to perform services when requested and shall coordinate scheduling with the designated facility supervisor.

Landscaping services may be performed after 3:00 PM on weekdays and/or on weekends, provided that such services are coordinated with and approved by the designated facility supervisor prior to the commencement of work.

If this is an ongoing service contract, vendors must provide hourly rates for each year of the contract, considering costs related to inflation.

The Contractor shall perform the Work in a timely and workman like manner and in strict conformance with the Solicitation Documents.

The Contractor shall supervise and direct all portions of the work. The Contractor shall be solely responsible for all construction procedures, methods, techniques, sequences, and safety, and for coordinating all portions of the work to comply with the Contract Documents.

The Contractor shall be responsible for the acts and omissions of his employees and Subcontractors, their agents and employees, and all other persons performing any of the work.

The Contractor and each Subcontractor does not have to maintain a State of Nevada Contractor's license to work on (service).

The Contractor shall at all times enforce good discipline and order among his employees and Subcontractors and shall, at his own cost, provide the security necessary to adequately protect the work.

The Contractor shall at all times, and at his own cost, safely guard and protect the Owner's property, the work, and all property adjacent to the project, from damage, injury, or loss in connection with the project and shall replace or make good any such damage, injury, or loss. The Contractor shall be responsible for the protection of adjacent property and the maintenance of passageways, guard fences, and other protective facilities.

The Contractor shall give all notices and shall comply with all laws, ordinances, rules, orders, and regulations of all public authorities, relating to the performance of the work.

The Contractor shall confine operations at the site to areas permitted by law, ordinances, permits, and the Solicitation Documents, and shall not unreasonably encumber the site. The Contractor shall at all times keep the site and the work free from accumulation of waste materials and rubbish resulting from his operations.

Upon completion of the work the Contractor shall remove all waste materials, rubbish, tools, construction equipment and machinery, and surplus materials from the project site. The Contractor shall clean all surfaces and leave the work in a finished, clean, washed, waxed, and polished condition.

Site Entry & Security

All Contractors are hereby notified that prior to entering any of the Owner’s sites that they are subject to have their persons, vehicles, and equipment searched at any time. All Contractors must have a valid, government issued ID to gain entrance to Owner’s sites and they must keep it on their persons at all times while on Owner’s property. Contractors are also required to have their vehicles legally registered and insured and to be prepared to show the vehicles registration and insurance to gain access to the base. Contractors with employees who have felonies, sex offences, and/or warrants may be denied access to the base. The Owner reserves the right to deny access to any person at any time.

Contractors will be required to fill out an NVARNG Personal Security Questionnaire form for all personnel anticipated to be working on site on this project. See the attached sample form; (attachment #1). Contractors will need to pass the background check and maintain clearance throughout the project or services.

Office of the Military/Nevada National Guard personnel will be on site daily and will not be denied access to the job site.

There is no photography allowed on site unless approved by the Owner’s Facility Supervisor or Facility Manager. Additionally, the Facility Supervisor or Facility Manager must be present for any photographs to be taken.

Nevada National Guard Environmental Policy Statement

The Adjutant General for the State of Nevada wants all Contractors who are interested in working for/with the Office of the Military / Nevada National Guard to be aware of the Agency’s Environmental Policy Statement. This statement (attachment #4) is being provided for informational purposes.

Deliverables

Documentation Requirements

At the completion of the project, Contractor will need to submit owner manuals, and any other literature obtained during the course of the project that might be of value to the long-term care and maintenance of this project. All documentation must be turned in to the Facility Supervisor or Facility Manager prior to receiving a Substantially Complete letter.

Any drawings, reports, studies, photographs, negatives, or other documents prepared by the Contractor in the performance of his obligations under these Solicitation Documents shall be the exclusive property of the Owner and all such materials shall be remitted to the Owner by the Contractor upon completion, termination, or cancellation of this contract. The Contractor shall not use, willingly allow, or cause to have such materials used for any purpose other than the performance of the Contractor's obligations under this Agreement, without the prior written consent of the Owner.

Billing and Payment

Billing Period

Billing shall be invoiced and received by the Office of the Military, State Administration Office, at 2460 Fairview Dr., Carson City, NV 89701.

Payment Payment will be made to the Contractor at the rate in which services are contracted at. As services are completed the Contractor can invoice the agency/state for payment. Payment for the contracted service will be paid within 30 days upon receipt of invoice and the using agency’s approval. Contractors may propose an alternative payment option; alternative payment options must be in writing and submitted with the Contractor’s proposal/bid. Alternative payment options will be considered if deemed in the best interest of the State, project or service solicited herein. The Owner does not issue payment prior to receipt of goods or services.

Nevada Contractor Registration Form

Electronic Funds Transfer: Per NRS 227, payment to all payees of the State of Nevada will be electronic. Contractors who work for the State of Nevada and/or its Agencies are required to go to State Controller’s website and register as a contractor with the state. Once at this site, you will need to print a “Nevada Vendor Registration Form”, fill it out. This is a requirement to receive payment for your services. If you do not do this in a timely fashion it WILL delay your payment.

If you have registered as a contractor previously but you have not done business with the State of Nevada in the last year, then your contractor registration is no longer valid, and you will need to update it. Follow this link below to update your company’s contractor registration record: http://scointranet.nv.gov/services/vendor-database-services.

If you are uncertain what your firm’s status is regarding its contractor registration, please contact Nevada State Controller’s Office at (702) 486-3895.

This is not optional; it MUST be done for your firm to receive payment.

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