43ADG-S4059 - Request for Qualifications (2).docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Request for Qualifications 43ADG-S4059 National Guard – Landscaping Services

Release Date 10/23/2026

Solicitation number 43ADG-S4059

Single point of contact name Mason Bondi

Single point of contact email Mbondi@admin.nv.gov

Single point of contact phone 775-531-3312

Soliciting agency Nevada State Purchasing Division

Contracting agency State of Nevada Office of the Military

Solicitation title National Guard - Landscaping Services

Deadline for submissions 11/06/2026

For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.

This request for qualifications is available at nevadaepro.com as a bid solicitation.

Table of Contents

3. Goals and Objectives…………………………………………………………………………………………………….2

4. Scope of Work 2

5. Request for Qualifications………………………………………………………………………………………………..2

6. General Minimum Qualifications………………………………………………………………………………………...3

Applicable regulations governing procurement

Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Single point of contact. Vendors and their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).

Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

Project overview

The Nevada State Purchasing Division on behalf of the State of Nevada is seeking proposals from qualified vendors to provide Landscaping Services as described below and in the scope of work and attachments.

The State intends to award multiple contracts in conjunction with this request for qualifications (RFQ), as determined in the best interests of the State. Nevada State Purchasing Division shall administer contract(s) resulting from this solicitation. The resulting contract(s) are expected to be for a contract term of two years, subject to Board of Examiners approval, with an option to renew for two one (1) year extensions, if agreed upon by vendor(s) and in the best interest of the State of Nevada.

Goals and objectives

The goal of this solicitation is to procure professional and reliable landscaping services for the State of Nevada National Guard locations statewide to ensure that the facility grounds remain safe, clean, visually appealing, and appropriately maintained. The intent of this RFQ is to support these goals through comprehensive availability of services statewide at a reasonable cost.

Objectives of this solicitation are as follows but not limited to:

Maintain a professional appearance by ensuring plant beds, shrubs, trees, and hardscape areas are maintained in a manner that presents a neat, uniform, and professionally landscaped appearance throughout the year.

Protecting the facility assets by implementing maintenance practices that preserve the health of plant materials and prevent damage to irrigation systems, structures, and walking paths.

Ensuring safety and accessibility by maintaining clear and unobstructed walkways, driveways, and access points by trimming overgrowth, removing debris, and promptly addressing any landscape-related hazards.

Scope of Work

See Scope of Work in attachments tab of NEVADAePro request for qualifications

RFQ Process

The process by which RFQ Responses shall be considered for award under this RFQ consists of two (2) distinct stages.

First Stage

The first stage is a determination of whether or not the vendor qualifies under the set of General Minimum Qualifications. If a vendor is determined to not meet any one of the General Minimum Qualifications, the RFQ response in its entirety shall not be considered for award.

Second Stage

If the vendor meets all the General Minimum Qualifications, the Statement of Qualifications (SOQ) shall then be evaluated to determine if it meets the Technical Minimum Qualifications. RFQ responses that do not contain the required information shall not be considered for award. Each SOQ response shall be reviewed independently in the Technical Minimum Qualification section If the vendor meets all the General and Technical Minimum Qualifications, and is awarded a contract under this RFQ, Vendors will be required to follow the guidelines regarding the bidding process.

General Minimum Qualifications

Stage One is evaluated on a pass/fail basis. Vendor must address and satisfy every Minimum Qualification identified in this section. A Vendor that fails to demonstrate compliance with any mandatory Minimum Qualification will not advance to Stage Two and will not be considered for award. Only Vendors that pass Stage One will have their Technical Qualifications evaluated.

It is mandatory that the Vendor address and satisfy each component of the General Minimum Qualifications. Failure to address or satisfy any component shall result in disqualification of the Vendor’s RFQ Response.

Required Landscaping Services

Vendor must be qualified and capable of providing all five (5) of the following services:

Turf & Lawn Care;

Plant & Tree Care;

Debris Removal;

Irrigation;

Rock & DG

Licenses, Certifications, Accreditations, and Experience

Vendor must possess and maintain all business licenses, professional licenses, certifications, permits, and accreditations required to perform the services for which it seeks qualification.

Vendor must have a minimum of three (3) years of experience providing landscaping and grounds maintenance services and must identify where and when this experience was obtained.

Geographic Service Coverage

The State intends to establish statewide coverage through one or more cumulative awards. Vendor is not required to provide statewide coverage individually unless otherwise expressly stated in this RFQ. Vendor must identify the locations, services, and periods of availability for which it seeks qualification.

Vendor must complete Attachment X [Service Locations], and provide a response for every required Nevada location, including locations it cannot serve. Failure to identify coverage for a location will be interpreted as Vendor being unable to provide services for that location.

Required Nevada Locations

Vendors may submit a proposal for any combination of service locations identified in this RFQ, including individual facilities, multiple facilities, or all listed facilities. Vendors are not required to submit a proposal for all locations and may limit their proposals to specific geographic areas or facilities they are willing and able to service.

Technical Minimum Qualifications

Stage Two will be evaluated only for Vendors that successfully pass Stage One. Vendor must provide complete responses demonstrating its capability, resources, coverage, and ability to conform to the regulatory, contractual, and performance requirements established in the Scope of Work. Where the State has prescribed a standard, procedure, or regulatory requirement, Vendor shall demonstrate conformity rather than propose an alternative method. Technical responses will be evaluated in accordance with the evaluation methodology established in this RFQ.

It is mandatory that Vendor address and satisfy each component listed under the Technical Minimum Qualifications. Failure to address or satisfy any component shall result in disqualification of Vendor’s RFQ Response.

Operational and Technical Capabilities

Service Delivery Work Plan - Vendor must provide a comprehensive work plan describing how it will perform each Required Landscaping Service, including turf care, plant and tree care, debris removal, irrigation system maintenance, and rock/DG services. The plan must include, at minimum, service frequencies, staffing levels, equipment utilization, and quality control procedures.

Irrigation System Expertise - Vendor must demonstrate technical capability in inspecting, diagnosing, repairing, and optimizing irrigation systems. Vendor must identify staff qualified to perform irrigation work and describe its ability to comply with regional watering restrictions and water‑conservation requirements.

Drought‑Resilient Landscaping Practices - Vendor must demonstrate knowledge and application of drought‑tolerant landscaping methods appropriate for Nevada’s climate, including xeriscape principles, soil health management, mulching, and adaptive maintenance strategies.

Equipment Capability and Maintenance Program - Vendor must provide an inventory of equipment proposed for use under the contract and describe its preventative maintenance procedures, replacement cycles, and equipment safety protocols.

Seasonal and Emergency Response Capability - Vendor must identify its capacity and procedures for responding to seasonal needs (e.g., winterization, storm debris) and for managing urgent or emergency service requests when directed by the State.

Staffing and Management

Key Personnel Qualifications - Vendor must identify key personnel assigned to the services, including supervisors, irrigation specialists, arborists, and project managers. For each role, Vendor must provide a description of qualifications, relevant experience, and required certifications.

Staffing and Resource Contingency Plan - Vendor must describe its contingency plan to ensure uninterrupted service delivery during staff absences, increased seasonal workload, or other resource constraints.

At least one English-speaking vendor staff shall be present during each property visit.

Business Stability and Risk Management

Insurance Requirements - Vendor must provide evidence of current insurance coverage meeting the minimum requirements specified in this RFQ, including general liability, auto liability, and worker’s compensation.

Financial Capacity - Vendor must demonstrate financial stability sufficient to support the performance of landscaping services under a State contract. Acceptable documentation may include a statement of financial capacity or other evidence as required by the State.

Required Documentation

Vendor must provide the following documentation with its Statement of Qualifications:

Current Nevada Business license in good standing with the Nevada Secretary of State;

Current Nevada Contractors license in good standing with the Nevada State Contractors Board Certificate of Insurance (Commercial General Liability, Business Automobile Liability, Workers Compensation/Employers Liability Insurance);

A statement confirming Vendor’s ability to comply with the applicable contractual and regulatory requirements throughout the term of the resulting contract.

Attachments

Attachments incorporated by reference. To be read and not returned.

Terms and conditions for services NVARNG Environmental Policy Statement NVARNG Personal Security Questionnaire

Attachments for review. To be read and not returned (unless redlining).

Standard form contract Insurance schedule

Attachments for response. To be completed and returned.

Vendor Qualifications Response Service Locations Scope of Work Cost schedule Certification regarding lobbying Vendor Information Response

Timeline

Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.

Timeline. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

Evaluation Pass/Fail…………………………………………………On or about 11/11/2026 through 11/18/2026

New vendors can request to be added to this contract on a minimum annual basis if in the best interest of the state.

Deadline for submission and opening ...........................................01/03/2028 to 01/17/2028 No later than 5:00PM Deadline for submission and opening ...........................................01/03/2029 to 01/17/2029 No later than 5:00PM Deadline for submission and opening ...........................................01/03/2030 to 01/17/2030 No later than 5:00PM

Mandatory minimum requirements

Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.

Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

Vendor Registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration. Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.

Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.

Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

Confidentiality and certification of indemnification

Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential shall not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendor proposals become public information.

Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State shall not be responsible for any information contained within a response; responses shall be released as submitted.

By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

Vendor certifications

Vendor understands and acknowledges that the representations within their response are material and important and shall be relied on by the State in evaluation of the response. Any vendor misrepresentations shall be treated as fraudulent concealment from the State of the true facts relating to the response.

Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.

All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.

The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.

The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.

All employees and contractors assigned to the project are authorized to work in this country.

Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.

Vendor has a written policy regarding compliance for maintaining a drug-free workplace.

Critical items

In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.

Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

Indemnification. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

Limited liability. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

Insurance schedule. The State strongly prefers vendors agree to the terms of the attached insurance schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a redline if necessary. Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

Vendor background

Provide a background, history, and why vendor is qualified to provide the services described in this solicitation. Background should include, at a minimum, the location(s) of the office(s) that would perform the work and the number of employees locally and in total. History should include, at a minimum, the number of years in business and company headquarters location. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public or private sector. If your company has worked with the State previously, include information about those engagements.

Key personnel. Provide a resume free of photos or overly stylized formatting for proposed key personnel, whether employed directly or through a subcontractor.

Current or former employees. If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person shall be performing or producing the services which you shall be contracted to provide under this contract, you shall disclose the identity of each such person in your response, and specify the services that each person shall be expected to perform.

Exclusions. All conditions and provisions of this solicitation are deemed to be accepted by the vendor and incorporated by reference in the response, except such conditions and provisions that the vendor expressly excludes in the response. Any exclusion shall be in writing and included in the response at the time of submission.

Subcontractors

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.

Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

Confidential business information

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in nevadaepro.com.

Financial information. Vendor shall provide the last two full years and current year interim (a) profit and loss statements and (b) balance statements.

Disclosure. Vendor shall provide complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

Conflict of interest. Vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a response in response to this solicitation, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall result in disqualification of a vendor response. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on State vendor selection. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

Submission checklist

This section identifies documents that vendors shall submit to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

Responses must be submitted as a quote through nevadaepro.com.

Vendors are encouraged to submit a single file attachment per section where possible.

Technical proposal information and cost proposal information shall not be included in the same attachment.

Cost proposal attachment shall not be flagged as confidential in nevadaepro.com.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

Technical proposal

Title page Table of contents Signed certification regarding lobbying Response to mandatory minimum requirements Response to critical items Response to scope of work Other informational material

Proprietary information. If necessary. Attachment should be flagged confidential in nevadaepro.com.

Title page Table of contents Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted)

Cost proposal

Confidential business information. Attachment should be flagged confidential in nevadaepro.com.

Other attachments. If necessary, not recommended.

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