43ADG-S4055_Boilerplate_Project Bid Manual_REV 10-22-2026.pdf

State of Nevada, Office of the Military Page 1 of 1 Revised 9/17/2026 000101 – Project Manual Cover Page

PROJECT MANUAL

OTAG WATER HEATER

REPLACEMENT PROJECT

2460 FAIRVIEW DRIVE

CARSON CITY, NV 89701

OTM PROJECT NO. 43ADG-S4055

DESIGN CONSULTANT

ETCHEMENDY ENGINEERING INC.

10597 DOUBLE R BLVD

RENO, NV 89521

(775) 853-1131

DATE: October 22, 2026

000103 – Project Manual Table of Contents

TABLE OF CONTENTS

Project Identification Project Name: OTAG Water Heater Replacement Project Address: 2460 Fairview Drive, Carson City, NV 89701

OTM Project No.: 43ADG-S4055 Division 00 00 01 01 Project Manual Cover Page 00 01 03 Project Manual Table of Contents

00 11 16 Invitation to Bid

00 21 13 Instructions to Bidders 00 22 00 Supplemental Instructions to Bidders (Online Bidding) 00 22 11 Supplemental Instructions to Bidders (Federally Funded Projects) 00 22 12 Supplemental Instructions to Bidders (NVARNG Security Clearance Requirements)

00 41 10 Bid Proposal Form 00 41 11 5% Subcontractor List 00 41 12 1% Subcontractor List 00 41 20 Bid Bond (Required for bids over $100,000 per NAC Section 341.077) 00 41 30 Affidavit of Compliance 00 41 40 Debarment and Byrd Anti-Lobbying (Federally Funded Projects)

00 51 10 48 Hour Subcontractor List

00 60 10 Owner-Contractor Agreement 00 60 11 Performance Bonds (Required for contracts over $100,000 per NRS Section 339.025)

00 60 12 Payment Bonds (Required for contracts over $100,000 per NRS Section 339.025)

00 60 20 Change Order 00 60 30 Construction Change Directive 00 60 40 Progress Payment Application 00 60 45 Consent of Surety Company Final Payment 00 60 50 Inspection Request Information 00 60 60 Certificate of Substantial Completion 00 60 70 Prevailing Wage Rates 00 60 75 Davis Bacon Wage Rates (Federally Funded Projects) 00 60 90 General Conditions of the Contract 00 60 91 Supplemental General Conditions (Small Projects) 00 60 94 Supplemental General Conditions (Federally Funded Projects)

Technical Specifications

State of Nevada Office of the Military Page 1 of 1 Revised 9/17/2026 001116 – Invitation to Bid

INVITATION TO BID

Project Name: OTAG Water Heater Replacement Project Address: 2460 Fairview Drive, Carson City, NV 89701 OTM Project No.: 43ADG-S4055

Owner State of Nevada, Office of the Military 2460 Fairview Drive Carson City, Nevada 89701

(775) 884-8457

BID OPENING

Date: November 24, 2026 Time: 10:00 AM (local time) Bid Opening Location (Virtual Bid Submission):

https://nevadaepro.com Note: Refer to the ‘Instructions to Bidders’, Section 002113 and ‘Supplemental Instructions to Bidders’, Section 002200 for virtual bid instructions.

Online Bid Meeting Link:

https://teams.microsoft.com/meet/299450075722568?p=bdwFURTUt9gKjcqAst Meeting ID: 299 450 075 722 568 Passcode: 5wi9u8Un

PRE-BID MEETING

Non-Mandatory (attendance is strongly encouraged).

Pre-Bid Meeting Location: On-Site at 2460 Fairview Drive, Carson City, NV 89701

Pre-Bid Meeting Date: 11/6/2026 Pre-Bid Meeting Time: 9:00 AM (local time)

ACCESS TO BID DOCUMENTS

Bid documents and specifications can be viewed and/or downloaded utilizing the 'Open Bids' link on the NevadaEPro website: https://nevadaepro.com/bso/view/search/external/advancedSearchBid.

xhtml?openBids=true

BIDDER QUALIFICATIONS

All bidders submitting bids to the State of Nevada, Office of the Military (OTM) must be qualified as bidders by the Nevada State Controller’s Office and have an active vendor profile on NevadaEPro prior to the bid opening.

CONSTRUCTION COST ESTIMATE

The estimated construction cost for the base bid of this project is: $175,000.00

NEWSPAPER PUBLISH DATES

10/22/2026

State of Nevada, Office of the Military Page 1 of 7 Revised 9/17/2026 002113 – Instructions to Bidders

INSTRUCTIONS TO BIDDERS

SECTION 1 DEFINITIONS

1.1 Bidder: The person or organization submitting a bid to the State of Nevada, Office of the Military (OTM) in response to an Invitation to Bid. The term Bidder means the Contractor or his authorized representative.

1.2 Work: The term Work includes all labor, materials, services, equipment, tools, transportation, power, water, permanent and temporary utilities, utility connections, provisions for safety, and all incidental and other things necessary to produce the finished construction as described by the Bid Documents.

1.3 Bid Date: The day established in the Invitation to Bid (or by subsequent addendum) for the submission of bids to the State of Nevada, Office of the Military and for opening of those bids.

1.4 Bid Time: The time established in the Invitation to Bid (or by subsequent addendum) for the submission of bids to the State of Nevada, Office of the Military and for opening of those bids. The official time governing the bid opening will be announced periodically by a representative of the State of Nevada, Office of the Military at the place of bidding.

1.5 Bid Documents: The Bid Documents consist of the Bid Proposal Form, the Owner-Contractor Agreement Form, the Performance and Payment Bond Forms, the General Conditions of the Contract, the Supplemental General Conditions, the Drawings, the Specifications, the Wage Scales, the Addenda, and these Instructions to Bidders.

1.6 Owner: The Owner is the State Agency or Department listed in the Invitation to Bid and in the Owner-Contractor Agreement included in the Bid Documents, and shall include his authorized representative.

1.7 Consultant: The Consultant is the person or organization identified as such in the Bid Proposal Form, and shall include his authorized representatives.

1.8 Joint Venture Bid: A single bid submitted by two or more contractors who propose to perform the work jointly.

1.9 Place of Bidding: The specific location established in the Invitation to Bid for the public opening of bids.

SECTION 2 PREQUALIFICATION OF BIDDERS

2.1 Each Bidder shall be properly licensed by the Nevada State Contractors Board prior to the bid opening.

The Owner will not award a contract to any Bidder who, at the time of the bid, is not licensed under the provisions of Nevada Revised Statutes Chapter 624, or if the contract would exceed the license limit.

2.2 Prior to the bid opening each Bidder shall be qualified under the terms of Nevada Revised Statutes Section 338.1375.

2.3 Pursuant to Nevada Revised Statutes Section 338.141, each Bidder shall ensure that none of the Subcontractors utilized in determining and submitting his bid has been disqualified under the State of Nevada, Office of the Military pre-qualification program.

2.4 Each Bidder shall ensure that all sub-bids utilized by him in preparing his bid have been obtained from subcontractors who are properly licensed on the Bid Date by the Nevada State Contractors Board to perform their portion of the work. A subcontractor named by the Bidder who is not properly licensed for that portion of the work shall be deemed to be unacceptable. The Bidder shall provide an acceptable subcontractor before the award of the contract at no additional cost to the Owner.

2.5 Any Bidder proposing to submit a Joint Venture Bid shall obtain the written approval of the Nevada State Contractors Board prior to submitting such a bid.

2.6 Prior to receiving or accepting any payment, each subcontractor must have a valid Nevada business license, pursuant to Nevada Revised Statutes Section 338.072.

State of Nevada, Office of the Military Page 2 of 7 Revised 9/17/2026

SECTION 3 PREPARATION OF BIDS

3.1 Each Bidder is solely responsible for the proper and complete preparation of his bid. The failure of a Bidder to comply with any or all provisions of the Instructions to Bidders, or with the requirements of the Bid Documents may result in the rejection of the Bid by the Owner.

3.2 Each bid shall be submitted on the Bid Proposal Form provided with the Bid Documents.

3.3 Where indicated on the Bid Proposal Form each Bidder shall:

A. Print or type his name and address.

B. If a partnership, print or type the names of all partners.

C. If incorporated, print or type the State in which incorporated, and attach seal.

D. Check the type of bid security being provided.

E. List the number of each Addendum received and acknowledged. (Listing of Addendum is not required if bid is submitted using OTM online bidding system).

F. Clearly and legibly print or type the amount of the base bid and, if applicable, the amount of each bid alternate.

G. Sign and date the Bid Proposal Form. Print or type the title of the authorized representative(s) signing the form. The signature(s) must be of an authorized officer of the firm. See Section 4 (Joint Venture) regarding joint venture bids.

H. Enter the Nevada State Contractors Board license number of the Bidder.

I. Pursuant to Nevada Revised Statutes Section 338.141, which states in pertinent part, each bid shall include a printed or typed list naming each first tier subcontractor who will provide labor or a portion of the work to the prime contractor and a description of the portion of the work which each subcontractor named in the bid will complete, for which he will be paid an amount exceeding 5% of the prime contractor's total bid. The prime contractor shall also list any portion of the work exceeding 5% of the prime contractor's total bid that the prime contractor intends to self-perform. If a prime contractor fails to submit an accurate and complete 5% subcontractor list with the bid proposal, his bid shall be deemed non-responsive.

J. Pursuant to Nevada Revised Statutes Section 338.141, which states in pertinent part, within two hours after the completion of the bid opening, the prime contractors who submitted the three lowest bids shall submit a printed or typed list naming each first tier subcontractor who will provide labor or a portion of the work to the prime contractor and a description of the portion of the work which each subcontractor named in the bid will complete, for which he will be paid an amount exceeding 1% of the prime contractor's total bid or $50,000, whichever is greater, and the number of the license issued to the subcontractor by the Nevada State Contractors Board. The prime contractor shall also list any portion of the work exceeding 1% of the prime contractor's total bid or $50,000, whichever is greater, that the prime contractor intends to self-perform. If a prime contractor fails to submit an accurate and complete 1% subcontractor list within the required time, his bid shall be deemed non-responsive.

K. On projects with a total bid amount of $25,000,000 or greater, within two hours after the completion of the bid opening, the prime contractors who submitted the three lowest bids shall submit a printed or typed list naming each first tier subcontractor who will provide labor or a portion of the work to the prime contractor and a description of the portion of the work which each subcontractor named in the bid will complete, for which he will be paid an amount exceeding $250,000, and the number of the license issued to the subcontractor by the Nevada State Contractors Board. If a prime contractor fails to submit an accurate and complete list within the required time, his bid shall be deemed non-responsive.

On projects with a total bid amount of $25,000,000 or greater, the prime contractor shall also list any portion of the work exceeding $250,000 that the prime contractor intends to self-perform.

State of Nevada, Office of the Military Page 3 of 7 Revised 9/17/2026

L. The prime contractor whose bid is accepted shall not substitute a subcontractor who is named in the bid, unless such substitution complies with Nevada Revised Statutes Section 338.141. If the Contractor substitutes a Subcontractor to perform any work that the Contractor listed in the bid proposal forms that he would self-perform, the Contractor shall forfeit a penalty as set forth in Nevada Revised Statutes Section 338.141.

3.4 Within 48 hours after receipt of an Intent to Award letter the Contractor shall submit to the State of

Nevada, Office of the Military a final and complete list of all subcontractors and sub-subcontractors who will participate in any portion of the work, along with their Nevada State Contractor’s license number, and a description of the work that they will perform. Should the 48 hour time period elapse on a weekend day or on a recognized state holiday the required list may be submitted on the following business day. The prime contractor shall also list any portion of the work that the prime contractor intends to self-perform.

3.5 Each bid shall be based on providing the materials and equipment specified in the Bid Documents. The determination of whether material or equipment is equal to that specified is the responsibility of the Architect or Engineer, and each Bidder submitting his bid shall agree to abide with his decision if awarded a contract. Bidders are advised not to prepare bids in anticipation of substitutions to specified materials or equipment being accepted.

3.6 Materials and equipment for which there is no installation procedure noted in the specifications shall be installed in conformance with the manufacturer's written instructions.

3.7 Bidders may request interpretations or clarifications of the Bid Documents at any time prior to 72 hours before the Bid Time by making a written request to the Architect or Engineer, who may then issue a written addendum to all Bidders prior to the Bid Time. No interpretation, clarification, or change to the Bid Documents will be binding on the Owner unless it is included in an Addendum. It is the sole responsibility of each Bidder to ensure that he has received all Addenda issued, and he shall acknowledge his receipt of each Addendum on the Bid Proposal Form. A separate acknowledgement is not required for bids submitted using OTM online bidding system.

3.8 Each Bidder shall be solely responsible to inform himself fully of all conditions relating to the Bid Documents and the work prior to submitting a bid.

3.9 All applicable State laws, County ordinances, and the rules and regulations of local and State authorities having jurisdiction over the work, shall apply to the Bid Documents as if repeated in full therein. The Bidder's attention is directed to those portions of the Bid Documents which govern insurance, wage rates, allowances, equal employment opportunity, inspection and testing of materials, liquidated damages, and contract time.

3.10 The prevailing wage rates as established by the Office of the Nevada Labor Commissioner must be paid when noted in the Invitation to Bid, regardless of the size of the project. The wage rates published in the Bid Documents must be posted at the site of the project in a place generally visible to the workmen.

3.11 All submitted bids in excess of $100,000 must include the cost of performance and payment bonds in the bid amount. Bidders are responsible for ensuring that any subcontractor bids include the cost of payment bonds as required by NRS 339.025.

SECTION 4 JOINT VENTURE

4.1 In the event that a bid proposal is made by two or more bidders as a joint venture, such bid proposals shall be submitted in strict accordance with Nevada Revised Statutes Section 624.740, State Contractor License Law, and the Rules and Regulations of the State Contractors Board.

4.2 All proposals submitted by contractors in joint venture must be signed by an authorized officer of each firm to the joint venture and shall include the Nevada State Contractor's license number of each partner to the joint venture.

4.3 Also see Section 11 (Determination of Low Bidder) regarding joint venture bids.

State of Nevada, Office of the Military Page 4 of 7 Revised 9/17/2026

SECTION 5 SUBMISSION OF BIDS

5.1 Each bid shall consist of the properly completed Bid Proposal Form, Bid Bond (for bids over $100,000 per NAC Section 341.077), and the required Subcontractor lists.

5.2 Pursuant to Nevada Revised Statutes Section 338.1389, each bid for a project where the estimated construction cost exceeds $250,000 shall also consist of a Certificate of Eligibility (when and if the Bidder is eligible) and an Affidavit of Compliance, pursuant to Nevada Revised Statutes Section 338.0117.

Bidders must utilize the Affidavit of Compliance form provided with the Bid Documents.

5.3 Each Bid shall be delivered to an authorized representative of the State of Nevada, Office of the Military at the place of bidding prior to the Bid Time on the Bid Date. Any bid received after that time will be rejected. It is the sole responsibility of the Bidder to ensure that his bid is received by the proper authority at the proper time.

5.4 In submitting a Bid, the Bidder agrees and certifies that:

A. He has carefully checked the submitted Bid and will accept a contract offered in accordance with it, and accordance with the terms and conditions of the Bid Documents.

B. The Bid is genuine and not a sham or collusive bid, or made in the interest or on behalf of any person other than the Bidder.

C. He has not induced or solicited any other Bidder to submit a sham bid or to refrain from bidding.

D. He has read and understands the Bid Documents and is thoroughly familiar with all requirements of the work.

E. He has informed himself fully of the conditions relating to the construction of the project. Failure to do so will not relieve a successful bidder of his obligation to furnish all material and labor necessary to carry out the provisions of the contract.

F. He has informed himself fully that his Nevada State Contractor's License is acceptable to the Nevada State Contractors Board for the type of work covered by the bid. Each Bidder is held responsible for submitting bid proposals only if properly and adequately licensed by the Nevada State Contractors Board prior to submitting his bid.

SECTION 6 OPENING OF BIDS

6.1 All bids received by the Owner from qualified bidders prior to the Bid Time on the Bid Date will be opened and read publicly at the specified time and place of bidding.

6.2 Any obvious irregularities in any bid will be announced when the bid is opened.

6.3 Bid Tabulation Forms for the use of all bidders will be provided at the place of bidding.

SECTION 7 BID SECURITY

7.1 Pursuant to Nevada Administrative Code Section 341.077, every bid in excess of $100,000 shall be submitted with either cash, a certified check, a cashier’s check, or a properly executed bid bond utilizing the State of Nevada, Office of the Military Bid Bond Form, in the amount of 5% of the total amount of the bid, including all bid alternates.

7.2 Pursuant to Nevada Administrative Code Section 341.077, all amounts listed in the Bid Proposal shall be guaranteed by the Bidder for a period of not less than 35 calendar days from the date of the bid opening.

7.3 Each bid bond submitted shall be executed by both the Bidder and the Attorney-in-Fact representing the Insurance Company acting as the surety issuing the bond. A certified copy of a Power-of-Attorney authorizing the Attorney-in-Fact to execute the bid bond on behalf of the Insurance Company as surety shall be submitted with the bid bond.

State of Nevada, Office of the Military Page 5 of 7 Revised 9/17/2026

7.4 The bid bond submitted with each unsuccessful bid will be returned to the associated Bidder after the award of a contract to the successful bidder.

7.5 Should the successful Bidder fail to execute the Owner-Contractor Agreement and the required Performance and Payment Bonds within 15 calendar days after receiving the Owner-Contractor Agreement from the Owner, the Contractor and his Surety shall pay to the Owner the difference between the amount of the bid and the amount for which the Owner legally contracts with another party to perform the Work.

The amount that the Contractor and his Surety shall be responsible to pay shall include any additional costs and expenditures which the Owner necessarily incurs as actual damages resulting from the failure of the Bidder to execute the Owner-Contractor Agreement and the required Performance and Payment Bonds within the stipulated time. In no event shall the Bidder or his Surety be required to forfeit any sum in excess of the amount of his bid bond.

SECTION 8 WITHDRAWAL AND MODIFICATION OF BIDS

8.1 Any submitted Bid can be withdrawn or modified and resubmitted by the Bidder at any time prior to the Bid Time on the Bid Date.

8.2 Once the bid opening commences withdrawal of a submitted Bid will be considered only in a case when all of the following conditions are met:

A. The bid amount was reached as the result of a bona fide clerical error.

B. Written notice of the error is received by the Owner within 24 hours after the bid opening.

C. The written notice fully explains the nature and cause of the error.

D. The Owner will review the information submitted by the Bidder concerning the alleged error and the circumstances surrounding the alleged error, and will make a determination as to whether the circumstances justify the withdrawal of the Bid by reason of a bona fide clerical error.

8.3 After the recommendation to award the contract is issued and posted on the NevadaEPro website (pursuant to Section 13 ‘Recommendation to Award’) the Contractor’s bid cannot be withdrawn for any reason without forfeiture of the bid security in accordance with the terms of the bid bond.

8.4 A Bid may be modified by a facsimile sent to the Owner at the place of bidding, provided such facsimile is received by the representative of the Owner prior to the Bid Time on the Bid Date. The facsimile shall not reveal the bid price, but shall provide the addition or subtraction to bid amounts or other modifications, such that the final bid amount or terms will not be known until the Bid to be modified is opened.

SECTION 9 RIGHTS OF THE OWNER

9.1 The Owner specifically reserves the right to reject any and all bids, and to determine the validity of any bid not prepared or submitted in accordance with these instructions. The Owner reserves the right to award a contract to the Bidder who has, in the judgment of the Owner, submitted the lowest responsible bid in accordance with the provisions of Section 11, Determination of Low Bidder.

SECTION 10 PRINTING OF DOCUMENTS FOR CONTRACTOR’S USE

10.1 The Contractor that is awarded the contract for construction will be responsible for all costs associated with printing and distributing sets of the documents for his use and for the use of all subcontractors and suppliers.

Determining the appropriate number of sets will be the Contractor’s responsibility (to ensure appropriate distribution as required for successful completion of the work). The electronic files (in pdf file format) will either be the documents originally posted on the Quest-CDN website, or in some cases may be updated or conformed documents provided by the Owner that include addendum items and/or negotiated scope items.

State of Nevada, Office of the Military Page 6 of 7 Revised 9/17/2026

SECTION 11 DETERMINATION OF LOW BIDDER

The final determination of the low bidder for any State of Nevada, Office of the Military Project will be determined on the basis of the base bid plus any bid alternates which are accepted.

11.1 For projects where the estimated construction cost exceeds $250,000 the terms and conditions of Nevada Revised Statutes Section 338.1389 apply, which states in pertinent part:

A. Contracts for a public work shall be awarded to the contractor who submits the best bid.

B. For the purpose of this section, the lowest bid is a bid provided by the contractor who:

1. Has been found to be a responsible and responsive contractor by the public body; and

2. Pursuant to Nevada Revised Statutes Section 338.1389, at the time that he submits his bid, provides a Certificate of Eligibility (when and if the contractor is eligible) issued by the Nevada State Contractors Board and an Affidavit of Compliance, certifying compliance with Nevada Revised Statutes Section 338.0117; and

3. The bid is not more than 5 percent higher than the bid submitted by the lowest responsive and responsible bidder who does not submit a valid Certificate of Eligibility with his bid, or does not submit an Affidavit of Compliance within 2 hours of the bid opening. To be eligible for the 5% bid preference, the Bidder must have submitted a valid Certificate of Eligibility, followed by an Affidavit of Compliance (within 2 hours of the bid opening).

C. Should any Bidder neglect to attach a valid Certificate of Eligibility with their Bid Proposal the Bidder will not receive the associated 5% bid preference. The Bidder must also furnish a valid Affidavit of Compliance to the State of Nevada, Office of the Military within 2 hours of the Bid Opening in order to receive the 5% bid preference; however, the Certificate of Eligibility must be submitted with the bid.

After the 2 hour time period has elapsed, if a valid Affidavit of Compliance has not been received, the Bidder will be deemed ineligible for the 5% bid preference.

D. If any federal statute or regulation precludes the granting of federal assistance or reduces the amount of that assistance for a particular public work because of the provisions of Section 11.1(B), those provisions do not apply insofar as their application would preclude or reduce federal assistance for that work.

E. If a bid is submitted by two or more contractors as a joint venture or by one of them as a joint venturer, the provisions of Section 11.1(B) apply only if both or all of the joint venturers separately meet the requirements of Section 11.1(B).

11.2 When the approved construction budget permits the acceptance of the base bid and one or more bid alternates, the bid alternates will be selected and awarded by the Owner in the sequential order they are listed on the Bid Proposal Form and in the best interest of the State of Nevada.

11.3 The base bid and bid alternates of the low bidder are subject to negotiation in the best interest of the State of Nevada.

11.4 Pursuant to Nevada Revised Statutes Section 338.1389 any bid received may be rejected if the State of Nevada, Office of the Military Administrator determines that:

A. The Bidder is not qualified;

B. The Bidder is not responsive or responsible;

C. The Bid received is not responsive;

D. The quality of the services, materials, equipment, or labor offered does not conform to the plans and specifications; or E. The public interest would be served by such a rejection.

State of Nevada, Office of the Military Page 7 of 7 Revised 9/17/2026

SECTION 12 BID PROTESTS

12.1 In accordance with Nevada Revised Statutes Section 338.142, a person who bids on a contract may file a notice of protest regarding the awarding of the contract within 5 business days after the date that the recommendation to award the contract is issued and posted on the NevadaEPro website (under the ‘Bids’ tab). The protest must include a written statement specifying the reasons for the protest and the applicable provisions of law that were violated.

12.2 A person filing a notice of protest may be required, at the time the notice of protest is filed, to post a bond with a good and solvent surety authorized to do business in this state or submit other security, in a form approved by the public body, to the public body who shall hold the bond or other security until a determination is made on the protest.

12.3 A bond posted or other security submitted with a notice of protest must be in an amount equal to the lesser of 25% of the total value of the bid submitted by the person filing the notice of protest; or $250,000.

SECTION 13 RECOMMENDATION TO AWARD

13.1 Once the State of Nevada, Office of the Military reviews and evaluates the bids that were received, notification of the recommendation to award the contract will be posted on the NevadaEPro website (under the ‘Bids’ tab). This notification will typically be posted within 24 hours after the bid opening. It shall be the responsibility of all interested bidders to check the website as necessary to determine the posting date.

13.2 Once the 5 day bid protest period has elapsed and the State of Nevada, Office of the Military arrives at a determination of the low bidder, the State of Nevada, Office of the Military will issue an Intent to Award letter to the recommended contractor.

13.3 The Intent to Award letter will include notification as to whether the provisions of Nevada Revised Statutes Section 338.0117 are applicable to the Project.

002200 - Supplemental Instructions to Bidders (Online Bidding)

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

(Online Bidding)

The following modifications are made to the Instructions to Bidders. Unless specifically modified herein, all remaining portions of affected paragraphs and sections shall retain their original intent and requirements.

1. The State of Nevada, Office of the Military (OTM) is conducting a Virtual Bid opening. Bids will ONLY be received and accepted via the online electronic bid service through NevadaEPro.com.

2. Bid submission to the State of Nevada, Office of the Military to an on-line bid opening is processed via the NevadaEPro website at https://NevadaEPro.com.

3. Project bid documents are available through the following website links:

NevadaEPro Bid Advertisement Site:

https://nevadaepro.com/bso/view/search/external/advancedSearchBid.xhtml?open Bids=true

NevadaEPro Site:

https://NevadaEPro.com

New Supplier/Bidder Registration (NevadaEPro.com Homepage):

4. State of Nevada, Office of the Military will be conducting the bid-opening via Microsoft Teams. All vendors/bidders who submit a quote/bid submission will be invited to this on-line meeting. There is no fee to attend the bid opening.

5. For all NevadaEPro questions, please email NevadaEPro Customer Support at NevadaEPro@admin.nv.gov for assistance.

6. Attached with this supplemental instruction to bidders the NevadaEPro website has a “Vendor Quote Instruction” guide to assist bidders with quote/bid submissions. This resource provides members how to register for the free membership to the service, how to access bid documents, and how to use the NevadaEPro Quote/Bid submission system.

002211 - Supplemental Instructions to Bidders (Federally Funded Projects)

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

(Federally Funded Projects)

The following modifications or additions shall be made to the Instructions to Bidders. Unless specifically modified herein, all remaining portions of affected paragraphs and sections shall retain their original intent and requirements.

These Federal government requirements each have different triggering threshold dollar amounts. The Contractor is responsible for determining the federal requirements that apply to their bid and for ensuring that their bid complies with all applicable federal requirements. If awarded the contract, the Contractor is also responsible to ensure compliance with all federal contract requirements.

Security Clearances

The facility requires that every Contractor and his employees planning to work on a project obtain a security clearance.

Suspensions and Debarment

No contract shall be awarded to any contractor listed on the government-wide System for Award Management (SAM). The Bidder must submit the attached Certification either with their bid or within 2 hours of the bid opening.

Davis-Bacon Wages & Nevada Revised Statutes Chapter 338

Pursuant to Federal Regulations 75 FR 34005, June 16, 2010 as amended at 77 FR 4474, January 30, 2012: Any construction project fully or partially funded with Federal dollars with an estimated construction cost over $2,000 must comply with the provisions of the Davis-Bacon Act and comply with those rates for specific work by trade employees.

Bidders must access the Department of Labor’s website (https://sam.gov/content/wage-determinations or https://sam.gov/wage-determination/NV20230040/10) and obtain the Davis-Bacon Wage Rates for the State of Nevada to determine the wage rates applicable to this project. Bidders must use the wage rates designated for ‘Building’ in the County that coincides with the project location, being careful not to select the site-specific wage rates (‘BLD-NV1’) that are posted for Clark County, Lincoln County, and Nye County. Bidders must utilize the most current published wage rates as of the first date that the project advertised for bids (see Invitation to Bid, first listed newspaper publish date).

Chapter 338 of the Nevada Revised Statutes requires that every contract to which a public body of this State is a party, requiring the employment of skilled mechanics, skilled workmen, semi-skilled workmen or unskilled labor in the performance of public work, contain in express terms the hourly and daily rate of wages to be paid to each of the classes of mechanics and workmen. The provisions apply to any contract for construction where the estimated cost of construction exceeds $250,000.

Therefore, depending upon the estimated cost of construction, both the Davis-Bacon and Nevada Prevailing Wage laws may apply to this Contract. In all instances the Contractor shall pay the higher of the two wage rates. The more restrictive of the two laws shall govern.

In the event that there is no classification under Davis-Bacon, the State of Nevada classification cannot be used and the Contractor must pursue the Davis-Bacon Conformance/Additional Classification Request Process. The Contractor and the Owner shall make every effort to clarify necessary classifications prior to the bid opening. A new classification, even if undisputed, is not valid unless the Department of Labor has approved it.

Byrd Anti-Lobbying Amendment Compliance (31 USC 1352)

Any contractor submitting a bid for a contract exceeding $100,000 must file the attached Certification either with their bid or within 2 hours of the bid opening.

Subcontractor Compliance with Byrd Anti-Lobbying Amendment

Each tier of subcontractor must certify to the tier above or to the Prime Contractor compliance. In submitting their bid, the contractor represents that all subcontractors are in compliance.

State of Nevada, Office of the Military Page 1 of 2 Revised 9/17/2026 002212 - Supplemental Instructions to Bidders (NVARNG Security Clearance Requirements)

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

(Nevada Army National Guard Security Clearance Requirements)

The following modifications are made to the Instructions to Bidders. Unless specifically modified herein, all remaining portions of affected paragraphs and sections shall retain their original intent and requirements.

The Nevada Army National Guard (NVARNG) requires that every person planning to visit or work on a project located at a Nevada National Guard facility complete the attached "Annex D" form. All employees must complete and submit the form prior to beginning construction operations on the site. Approvals will take approximately 7 working days to complete. The completed "Annex D" form for each employee shall be emailed to the State of Nevada, Office of the Military (OTM). For information where to send these forms, contact the OTM Project Manager and they will provide the NVARNG contact person for submission.

State of Nevada, Office of the Military Page 2 of 2 Revised 9/17/2026 002212 - Supplemental Instructions to Bidders (NVARNG Security Clearance Requirements)

NVARNG PERSONAL SECURITY QUESTIONNAIRE

1. Name: ________________, ________________, _________________

Last First Middle (full name) Please print boldly and legibly

2. Date of Birth: __________________________ (Month Day, Year)

3. Social Security Number: _________ - ______ - _________

4. Sex: MALE____FEMALE___

5. Driver’s License Number______________________________________

6. Driver’s License State of Issue_________________________________

7. Home Address_____________________________________________

8. City______________________________________________________

9. State_____________________________________________________

10. Place of Birth:__________________________ (City, State, Zip, Country)

11. Employer/Command:________________________________________

12. Phone Numbers: Employer (____) ____-____ Home (____) ____-____

YES NO NA

Are you a U.S. Citizen?

Are you a legal resident alien? If you are a US citizen, you are not an Alien. If you indicate NO, you will be automatically denied access.

Have you ever been barred from any federal government facility or base?

Have you ever been convicted of a felony?

Do you have any outstanding warrants or are you a fugitive from justice?

Are you currently pending trial?

Are you on an approved Dept. of Prisons program? (probation, parole, work release etc.)

Have you ever been convicted on a weapons charge or Theft Are you now or have you EVER been a member of an organization dedicated to terrorism or extremism?

Have you submitted a copy of your real ID?

13. Individual Requesting Access. I certify that the above information is correct, and I agree to allow NVARNG Provost Marshal and/or local commands to perform a local/national security check on me as required.

Signature: ________________________Date:_________________

14. Employer Supervisor/Manager. I certify that the above information has been verified with the individual’s documents; to include a United States issued birth certificate and a United States issued picture identification (e.g., driver’s license, U.S. military ID, Resident Alien Registration Card, Foreign Passport, Foreign Military ID etc.)

Signature: __________________________Date:_________________

15. FMO/NVNG Representative – Print Name_______________________

Signature: __________________________Date:_________________

Project:________________________Location:_________________________

Contract start date:_______________ Contract end date:______________ (check if applicable)

State of Nevada, Office of the Military Page 1 of 3 Revised 9/17/2026 004110 – Bid Proposal Form (Contract Amount over $85,000)

BID PROPOSAL FORM

(Contract Amount over $85,000)

Project Name: OTAG Water Heater Replacement Project Address: 2460 Fairview Drive, Carson City, NV 89701 OTM Project No.: 43ADG-S4055

Bidder Name:

Bidder Address:

Telephone No.:

If Corporation, State of Incorporation:

If Joint Venture, Names of Partners:

Bid Guarantee - Minimum 5% of Bid (Required for Bids Exceeding $100,000) Check One:

Bid Bond Certified Check Cashier's Check Cash

Receipt of Addenda Acknowledgement:

If the bid is submitted online, the bidder acknowledges that they have downloaded and reviewed all addenda issued via the online bidding system and all addenda are incorporated into their bid. A separate acknowledgement and listing of Addenda are not required.

Bid Opening Location:

State of Nevada, Office of the Military Online Virtual Bid https://nevadaepro.com

Contract Time (calendar days): 90 days

Liquidated Damages (per excess calendar day): $300.00

Consultant Etchemendy Engineering Inc.

10597 Double R Blvd

Reno, NV 89521

(775) 853-1131

State of Nevada, Office of the Military Page 2 of 3 Revised 9/17/2026

BID SCHEDULE

In accordance with Instructions to Bidders Section 11 the low bidder for any State of Nevada, Office of the Military (OTM) project will be determined on the basis of the Base Bid plus any Bid Alternates that are accepted. Bid Alternates will be accepted only in the sequential order that they are listed on the Bid Proposal Form.

BASE BID

Description: This project consists of the replacement of the domestic hot water system at the Office of the Adjutant General building in Carson City, NV. The work includes the removal of the existing hot water storage tank, heat exchanger, and associated circulation pumps. The new work includes the installation of a new high-efficiency, gas-fired, tankless domestic water heater skid, a new soft water storage tank, and the relocation of an existing water softener. The scope includes all associated mechanical, plumbing, electrical, and control work required for a complete and operational system.

For the Sum of: $ Bid amount to be entered on the Online Bid Worksheet

State of Nevada, Office of the Military Page 3 of 3 Revised 9/17/2026

TERMS AND CONDITIONS

In accordance with the Invitation to Bid, the Instructions to Bidders, and the Contract Documents, the undersigned Bidder, being duly licensed to perform such work by the Nevada State Contractor's Board, and being thoroughly familiar with all local conditions affecting the cost of the Work, having carefully examined the site, the Contract Documents, and any addenda thereto, proposes to provide for the costs set forth in the Bid Schedule, all labor and material, tools, utilities, transportation, equipment, and services required to perform and to complete in a workmanlike manner all of the Work for the listed Project. The Bidder also proposes to begin on the date of the Notice to Proceed and complete the Project within the established Contract Time, subject to the stipulated Liquidated Damages for any excess calendar days.

5% SUBCONTRACTOR LIST

In compliance with Instructions to Bidders Section 3.3(I) and Nevada Revised Statutes Section 338.141, each Bidder must list on this Bid Proposal Form the name of each first tier Subcontractor who will provide labor or any portion of the Work for the Bidder, for which the Subcontractor will be paid an amount exceeding 5% of the Bidder's total bid.

The prime contractor shall also list any portion of the work exceeding 5% of the prime contractor's total bid, that the prime contractor intends to self-perform.

1% SUBCONTRACTOR LIST

In addition to the list of Subcontractors on this Bid Proposal Form, the three lowest Bidders must also submit a second list of Subcontractors within two hours after the completion of the opening of bids.

This second list must contain the names and contractor's license numbers of all Subcontractors whose work will exceed 1% of the total bid or $50,000, whichever is greater. This second list must be on the form provided and must be submitted even if there are no Subcontractors in the required category. This second list may also be submitted with the Bid Proposal Form.

The prime contractor shall also list any portion of the work exceeding 1% of the prime contractor's total bid or $50,000, whichever is greater, that the prime contractor intends to self-perform.

SIGNATURE

By affixing his signature, the Bidder certifies that this Bid Proposal is submitted in accordance with all of the provisions contained in the Invitation to Bid, the Instructions to Bidders, and the Contract Documents, which shall be deemed applicable to the bid proposed herein.

By:

Print:

Title:

Date:

Nevada Contractor’s

License No.:

004111 – 5% Subcontractor List

5% SUBCONTRACTOR LIST

In addition to any first tier subcontractors, the prime contractor shall also list any portion of the work exceeding 5% of the prime contractor's total bid that the prime contractor intends to self-perform. If the prime contractor fails to submit a complete and accurate list with the bid proposal, his bid shall be deemed non-responsive.

Attach additional pages if necessary.

Description of Work Subcontractor License No.

004112 – 1% Subcontractor List

1% SUBCONTRACTOR LIST

Project Identification Project Name: OTAG Water Heater Replacement Project Address: 2460 Fairview Drive, Carson City, NV 89701 OTM Project No.: 43ADG-S4055

Bidder Name:

Bidder Address:

Telephone No.:

In compliance with Instructions to Bidders Section 3.3 and Nevada Revised Statutes Section 338.141, the three lowest Bidders must submit this list of Subcontractors within two hours after the completion of the opening of bids. This list must contain the names and contractor's license numbers of all Subcontractors whose work will exceed 1% of the total bid or $50,000, whichever is greater. This list must be submitted even if there are no Subcontractors in the required category. This list may be submitted with the Bid Proposal Form.

The prime contractor shall also list any portion of the work exceeding 1% of the total bid or $50,000, whichever is greater, that the prime contractor intends to self-perform.

SIGNATURE

By affixing his signature, the Bidder certifies that this subcontractor list is submitted in accordance with all of the provisions contained in the Invitation to Bid, the Instructions to Bidders, and the Contract Documents, which shall be deemed applicable to the proposed bid.

By: ___________________________________

Print: ___________________________________

Title: ___________________________________

Date: ___________________________________

004112 – 1% Subcontractor List

1% SUBCONTRACTOR LIST

In addition to any first tier subcontractors, the prime contractor shall also list any portion of the work exceeding 1% of the prime contractor's total bid or $50,000, whichever is greater, that the prime contractor intends to self-perform. If the prime contractor fails to submit a complete and accurate list within the required time, his bid shall be deemed non-responsive.

Attach additional pages if necessary.

004120 – Bid Bond

BID BOND

(Required for Bids exceeding $100,000)

Project Identification

Project Name: OTAG Water Heater Replacement

Project Address: 2460 Fairview Drive, Carson City, NV 89701

OTM Project No.: 43ADG-S4055

Owner State of Nevada, Office of the Military 2460 Fairview Dr.

Carson City, Nevada 89701

(775) 884-8457

Percentage of Bid Amount: 5% of Total Bid Amount Bond

Number:

Principal Name:

Principal Address:

Surety Name:

Surety Address:

Telephone No.:

The Principal and the Surety jointly and severally are held and firmly obligated to the Owner (as Obligee) for the sum stipulated above.

Should the Principal fail to execute the Owner-Contractor Agreement and the required Performance and Payment Bonds within 15 calendar days after receiving the Owner-Contractor Agreement from the Owner, the Principal and his Surety shall pay to the Owner the difference between the amount of the bid and the amount for which the Owner legally contracts with another party to perform the Work. The amount that the Principal and his Surety shall be responsible to pay shall include any additional costs and expenditures which the Owner necessarily incurs as actual damages resulting from the failure of the Bidder to execute the Owner-Contractor Agreement and the required Performance and Payment Bonds within the stipulated time. In no event shall the Principal or his Surety be required to forfeit any sum in excess of the amount of his bid bond.

004120 – Bid Bond

Principal Nevada Licensed Agent (Contractor as Principal) (Resident or Non-Resident)

By: By:

Print: Print:

Title: Title:

Date: Date:

Notary Public Notary Public

By: By:

Date: Date:

Surety Surety’s Corporate Seal

By:

Print:

Title:

Date:

Notary Public

Date:

004130 – Affidavit of Compliance

AFFIDAVIT OF COMPLIANCE

(Required for projects estimated above $250,000)

Affiant, being first duly sworn, deposes and states upon personal

(Name) knowledge and under penalty of perjury as follows:

1. I am the of the and have held

(Title) (Company Name) that position since . I have the authority to make the representations contained herein on (Year) behalf of .

(Company Name)

2. I have personal knowledge of the matters set forth herein and if called upon to testify could and would competently testify consistent with the matters set forth in this Affidavit.

3. In connection with the bid for (Public Work) (Project Name/Project Number)

I certify on behalf of that for the duration of this Public Work:

(Company Name)

a. At least 50% of all workers, collectively and not on any specific day, employed on this Public Work by , including any workers employed by any subcontractor

(Company Name) engaged on this Public Work, will hold a valid driver’s license or identification card issued by the Nevada

Department of Motor Vehicles; and

b. All vehicles used primarily for this Public Work will be registered and partially apportioned to Nevada pursuant to the International Registration Plan, as adopted by the Department of Motor Vehicles pursuant to Nevada Revised Statutes Section 706.826; or will be registered in the State of Nevada; and

c. , as well as any subcontractor engaged on this Public Work, (Company Name) will maintain and make available for inspection within this State our records concerning payroll relating to this

Public Work.

004130 – Affidavit of Compliance

Further Affiant Saith Naught.

Dated this day of , 20

Signature

Title (Print)

ACKNOWLEDGMENT

State of

County of

Subscribed and sworn to before me this day of , 20

My Commission Expires

(Notary Seal)

004140 – Debarment & Byrd Anti-Lobbying Forms

Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

For all contracts, the Contractor must complete and sign the following certification.

The Contractor certifies, to the best of its knowledge and belief, that:

The Contractor and/or any of its Principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency, such that the Contractor is listed in the System for Award Management (SAM);

"Principals" for the purposes of this Certification, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity.

This Certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section 1001, Title 18, United States Code.

The Contractor further certifies that no subcontractor receiving payment in whole or part from Federal funds is not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency, such that the subcontractor is listed in the System for Award Management (SAM).

The Contractor shall provide immediate written notice to the Owner if, at any time prior to award, the Contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

Failure of the Contractor to furnish a certification may render the Contractor’s bid non-responsive. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required herein.