419151 Water Tower Invitation for Bid.pdf

IFB No.: 419151

IFB Date: 08/24/22 Managed by Brookhaven Science Associates for the U.S. Department of Energy

BROOKHAVEN SCIENCE ASSOCIATES, L.L.C.

PROCUREMENT AND PROPERTY MANAGEMENT DIVISION

BROOKHAVEN NATIONAL LABORATORY

UPTON, NY 11973

Invitation for Bids (IFB):

Contract For: Preparation and Painting of The Upton Road Water Tower

1. Information: Brookhaven Science Associates, L.L.C. (“BSA”) has entered into a Prime Contract with the United States of America (“the Government”), as represented by the United States

Department of Energy (“DOE”), to operate the Brookhaven National Laboratory (“BNL”). In furtherance of the Prime Contract, BSA desires to contract for certain work described below. Bids for this work shall be submitted electronically to Dimitrios Hristopoulos at dhristopo@bnl.gov and Jesus Castanon at jcastanon@bnl.gov by 4:00 P.M. on Wednesday, September 21, 2022. BSA reserves the right to consider late bids or incomplete bids, and to waive irregularities in bids. Any or all bids may be rejected if BSA determines such action is in its best interest. Bids will be opened in private.

Any questions or requests for additional information should be directed to Dimitrios Hristopoulos, Contracts Specialist at (631) 461-3501 and dhristopo@bnl.gov. All questions must be received by email no later than five days before the bids due date.

A pre-bid meeting is scheduled for 9:30 AM through 11:30 AM on Friday, September 9, 2022. For those unable to make the meeting in person, an option to join virtually will be provided. All prospective bidders are strongly encouraged to attend and must register per the below instructions.

Topics that will be discussed at the pre-bid meeting include:

• Procurement Briefing: overview of the requirements stated in this IFB

• Technical Briefing: a review of the technical requirements and specifications

• Safety Briefing: a review of safety requirements and standards at BNL

• Question and answer period

• Site Tour: a tour of select areas at BNL where work may be performed

Pre-bid meeting registration

Please register via email using the template below:

• To: dhristopo@bnl.gov – Dimitrios Hristopoulos, Contracts Specialist

• CC: jcastanon@bnl.gov – Jesus Castanon, Construction Subcontract Manager

• CC: aghimiray@bnl.gov – Arpan Ghimiray, Contracts Specialist mailto:dhristopo@bnl.gov mailto:jcastanon@bnl.

mailto:dhristopo@bnl.gov mailto:jcastanon@bnl.gov mailto:aghimiray@bnl.gov

• Subject: 419151 Preparation and Painting of The Upton Road Water Tower Pre-Bid

Meeting Registration

• In the body of the email disclose the following information:

o Full name o Company o Role/position with company o Attending in-person or virtually o Number of additional attendees with their full name/company/role

The estimated construction cost for the base bid is between $1,000,000 and $5,000,000. As required by Federal Acquisition Regulation 36.204 “Disclosure of the magnitude of construction projects”, the magnitude (estimated construction cost) of this project falls within this pre-determined cost range.

2. Performance: All work shall be performed in strict accordance with the attached Draft Contract entitled “419151 Preparation and Painting of The Upton Road Water Tower Draft Contract”

(Enclosure 4). Review all attachments to this Draft Contract.

3. Procurement Milestones:

BSA has established the following milestones for this procurement:

MILESTONE DATE

Pre-Bid Meeting 09/09/22

Bids Due 09/21/22

Award ASAP

4. Preparation of Bids:

a) To view the solicitation and download all bid documents (including Specifications, Plans and

Solicitation Documents) go to the following website (BSA will not provide hard copies of this information): https://SAM.gov/.

b) Bidders must bid on all items for which a bid is requested on the Bid Sheet (Enclosure 2). Failure to do so will render the bidder non-responsive.

c) The Bid Sheet must be hand signed. The person signing the Bid Sheet must initial each erasure or change appearing on the Bid Sheet.

https://sam.gov/

5. Wage Determination

This Contract incorporates herein and by reference FAR 52.222-11 Subcontracts (Labor Standards) and the Davis-Bacon Act in its entirety. The wage determination for this effort is as described in

Wage Determination Number NY20220012 dated 08/05/2022.

6. System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management

(SAM). Registration can be performed online at sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-

606-8220. By signing the attached Bid Sheet, it shall be assumed that your firm is registered or working towards being registered in SAM.

7. Qualification Criteria:

To be considered for award, bidders must execute the Qualification Criteria Form (Enclosure 1).

This form must be submitted with your bid or your bid may be considered non-responsive.

8. Representations and Certifications:

Procurement Annual Representations & Certifications AMS-Form-050 must be on file with BSA's

Procurement and Property Management Division before a contract can be placed. The bidder shall complete the attached form (Enclosure 3) and enclose it with the bid submission.

9. Explanation of Bid Documents: Any prospective bidder desiring an explanation or interpretation of the IFB, drawings, specifications, etc., must request it in writing at the address provided in the

IFB or by email to dhristopo@bnl.gov no later than five business days prior to the bid due date.

Oral explanations or instructions given before the award of a contract will not be binding. Any information provided to a prospective bidder concerning this IFB will be furnished promptly to all other prospective bidders as an amendment to the solicitation.

10. Amendments to the IFB: If an amendment to this IFB is issued, all terms and conditions which are not modified remain unchanged. Bidders shall acknowledge receipt of all amendments by filling in the amendment number and date on the Bid Sheet in the space indicated. Failure to do so may render the bidder non-responsive.

11. Bid Validity:

Bidders will allow Ninety (90) days for acceptance of their bid.

http://www.sam.gov/ http://www.sam.gov/ mailto:dhristopo@bnl.gov

12. Submission of Bids:

Bids and any bid modifications shall be submitted electronically by email. Hand delivered bids will not be accepted.

13. Late Submissions, Modifications and Withdrawals:

a) Bids, including their modification or withdrawal, received after the bid due date and time, shall be considered late. Such a bid may be considered only if it is received before award is made and BSA determines that it is in its best interest to do so. A late modification of an otherwise successful bid that makes its terms more favorable to BSA, will be considered at any time it is received and may be accepted.

b) Bids may be withdrawn by written notice at any time before the exact bid due date and time.

14. Basis for Contract Award:

a) BSA will evaluate bids in response to this IFB without discussions and will award a contract to the lowest bidder who meets all of the qualification criteria in the Qualification Criteria form.

Failure to acknowledge “Yes” to any of the Qualification Criteria, and provide the required substantiating submittals with the bid, may result in the bidder being considered non-responsive.

b) To be considered responsive a bidder must submit:

i) Fully executed Bid Sheet

ii) Submission of compliant Qualification Criteria and supporting documentation

iii) Fully executed Forms: AMS-Form-050 Annual Representations and Certifications

c) BSA may reject any or all bids and waive informalities or minor irregularities in bids received.

15. E.E.O./Affirmative Action Pre-Award Meeting:

All prospective bidders are required to comply with the provision of Executive Order No. 11246, as amended, relating to Equal Employment Opportunity. An E.E.O. compliance review will be conducted with the successful bidder prior to contract award. Please review the BSA General Terms and Conditions, to the Draft Contract entitled: “Notice of Requirement for Affirmative Action to

Ensure Equal Employment Opportunity for Construction (applicable to agreements > $10,000)”.

16. Tax Exemption:

Any contract, subcontract or purchase order resulting from this invitation for bid will not be subject to New York State Sales and Use Taxes. BSA’s Exempt Organization Certification Number is

216880.

Sincerely, Dimitrios Hristopoulos

Contracts Specialist

Enclosures: 1. Qualification Criteria

2. Bid Sheet

3. AMS-Form-050 Annual Representations and Certifications

4. 419151 Preparation and Painting of The Upton Road Water Tower Draft Contract